IntroductionWelcome| 00:00 | (Music playing.)
| | 00:04 | My name is David Rivers. I have been
a training consultant for over 20 years
| | 00:07 | working with applications that
elevate productivity in the workplace.
| | 00:12 | I'm excited to present Pages '09
Essential Training and show you the ease and
| | 00:16 | versatility of Apple's latest
version of this program in iWork '09.
| | 00:20 | We will start the course with an
overview of the basic layout tools, using
| | 00:25 | sections, headers, footers,
tables of contents, numbering and even
| | 00:30 | bibliographies with EndNote X too. Then
we'll explore the functions that give a
| | 00:35 | document its unique character. You
will see the menu of templates Apple
| | 00:39 | includes with Pages '09 and how to
customize them to give them the look you want.
| | 00:44 | I will show you how to insert and
manipulate various objects in your document.
| | 00:48 | You will also see how Pages '09
integrates with some of the other versatile
| | 00:53 | programs in the iWork '09 Productivity
Suite. We'll get into displaying tables
| | 00:58 | and charts and of course I will show
you several ways to get your documents out
| | 01:02 | to the people who need to see them. Let's
get started with Pages '09 Essential Training.
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| Using the exercise files| 00:00 | If you are a premium subscriber or if
you have purchased this title on DVD, you
| | 00:04 | have access to the Exercise Files.
These are the same files we'll be using
| | 00:09 | throughout this title, and if you plan
on following along with me, you might
| | 00:13 | want to place these files in a
location where you will have easy access to
| | 00:16 | them. I like to place mine
right here on the Desktop.
| | 00:19 | Now you will notice when you double-
click to open this folder, there are number
| | 00:23 | of sub folders corresponding to
each of the chapters in this title.
| | 00:27 | Double-click one of these sub-folders
to reveal individual folders for each of
| | 00:32 | the movies in that chapter.
| | 00:34 | Double-click one of these folders to
reveal the Exercise Files to be used in
| | 00:39 | that movie. At the beginning of each
movie I will remind you as to which files
| | 00:43 | to open should you wish to
follow along with me step by step.
| | 00:47 | So let's close this Finder Window
and now we are ready to get started.
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| | SFWordProcessing plug-in error |
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1. Getting Started with PagesLaunching Pages and the Template Chooser| 00:01 | When you are ready to start using Pages
'09 to create new documents or work on
| | 00:05 | an existing document, you will first
need to launch the application. This can
| | 00:09 | be done in a number of different ways.
| | 00:11 | For example, click the Go menu here in
Finder and select Applications. In the
| | 00:17 | Applications window, navigate to the
iWork '09 folder where you will find Pages.
| | 00:22 | Double-clicking
will launch the application.
| | 00:24 | Well, let's close the Applications
Window and explore another option.
| | 00:29 | With Spotlight you can find anything on
your Mac with lightning speed, including the
| | 00:33 | Pages application. Click the Spotlight
icon and in the Spotlight search field
| | 00:38 | simply type what it is you are
looking for. In our case we'll type Pages.
| | 00:42 | The more we type in Spotlight, the
more Spotlight narrows down our list.
| | 00:46 | You will see a Top Hit, a Definition; you
will Applications, Documents, Folders and
| | 00:52 | so on. It just so happens our Top Hit
is also the Pages application and one
| | 00:58 | click will launch Pages for us. But let's
click on the Desktop to close Spotlight.
| | 01:03 | A third option is to use the dock.
During the iWork '09 installation process,
| | 01:08 | the Pages icon is placed on the dock
for you. One click of the Pages icon will
| | 01:13 | launch the application, making this the
fastest and easiest way to get started
| | 01:17 | with Pages '09. And to help you get
started Pages displays the Template Chooser.
| | 01:23 | But let's get a brief overview now of
this Template Chooser. There are over 40
| | 01:28 | new templates in Pages '09, over 180
in total to choose from. Every single
| | 01:33 | document we create in Pages '09 will be
based on one of these templates and as
| | 01:38 | you can see on the left hand side,
our templates are broken into two main categories,
| | 01:43 | Word Processing and Page Layout.
| | 01:46 | Under Word Processing, we see
subcategories for such documents as Letters,
| | 01:51 | Forms, Resumes and Reports. Under
Page Layout we see subcategories for
| | 01:57 | documents such as Newsletters,
Brochures, Posters and Certificates.
| | 02:02 | When we select a subcategory such as
Newsletters, we'll see thumbnails on the right
| | 02:07 | hand side representing the various
templates and as you move across those
| | 02:11 | thumbnails, you will see some of
the pages that can be created using
| | 02:16 | the selected template.
| | 02:19 | To increase or decrease the size of
the thumbnails you can use the Thumbnail
| | 02:23 | slider at the bottom. Slide to the
right to increase the size, slide to he left
| | 02:29 | to decrease the size of those
thumbnails. From the Template Chooser, we can
| | 02:33 | also open the recently used files and
open an existing file which allows us to
| | 02:39 | search through our computer for the
various files we can work with in Pages.
| | 02:43 | Let's say we want to create a movie
poster. We'll move to the Posters category
| | 02:48 | here under Page Layout, scroll down to
the movie poster templates, let's choose
| | 02:56 | Movie Poster Small. By clicking Movie
Poster Small it's now selected. To begin
| | 03:01 | working in Pages '09 creating our
movie poster, click the Choose button.
| | 03:08 | This launches our new document in
Pages using the selected template.
| | 03:12 | We are now well on our way.
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| Reviewing the user interface| 00:00 | If you are new to Pages '09, getting
familiar with the various menus and
| | 00:04 | toolbars will help you to maximize your
efficiency when using the application.
| | 00:09 | If you have experience with previous
versions of Pages, you are going to notice
| | 00:12 | some subtle improvements to the Pages '09
user interface. So let's take a brief tour now.
| | 00:17 | We will begin with the Title bar. Here
is where we find the name of document we
| | 00:21 | are using, type of document, in this
case a Pages document and the type of
| | 00:26 | template that was used to create it, in
this case a Page Layout template. Just
| | 00:30 | above the Title bar is the Menu bar.
Here we find menu headings such as File,
| | 00:35 | Edit, Insert, all the way across to Help.
| | 00:38 | Click a menu heading to see related
commands. Under the File menu we see file
| | 00:43 | related commands, move to Edit to see
editing commands. Commands that are not
| | 00:48 | usable will appear dimmed, some
commands will also appear with keyboard
| | 00:53 | shortcuts to the right side. All other
commands will appear with tiny arrows.
| | 00:57 | This indicates a submenu such as the Find menu
which contains find related commands on the submenu.
| | 01:04 | You can press Escape to close a menu,
click the menu heading again or just
| | 01:08 | click anywhere in your document to
close it up. Just below the Menu bar is the
| | 01:12 | totally customizable toolbar, and it
contains a default set of buttons which
| | 01:17 | are shortcuts for some of the
commands found in the menus.
| | 01:21 | Below that you can find the context-
sensitive Format bar. The buttons on this
| | 01:26 | bar change depending on the work you
are doing in your document. For example if
| | 01:30 | we click on an image in our document,
notice the Format bar now provides us
| | 01:34 | with a number of formatting
commands for working with images.
| | 01:38 | Click on a text box and it changes
to provide text related commands. Now
| | 01:44 | depending on the length and width of
your document, you may or may not see
| | 01:48 | Scroll bars. A vertical scroll bar
will appear on the right side of your
| | 01:52 | screen. If necessary, horizontal
scroll bars will appear at the bottom. The
| | 01:56 | Status bar at the bottom of the screen
contains information about your document
| | 02:00 | and provides access to related commands as well.
| | 02:02 | For example the current zoom level will
appear, click the Zoom button to change
| | 02:07 | the zoom level. You will also find the
word count, click the Word Count button
| | 02:12 | to get quick and easy access to the
Document Inspector which will display
| | 02:16 | information about your document.
| | 02:19 | You will also see a page count. Click
the Page Count which provides you with a
| | 02:24 | field to jump to a specific page.
For example type the number 3 and press
| | 02:29 | Return on your keyboard to jump to page 3.
| | 02:31 | The left side of your screen is
reserved for viewing the Page Thumbnails pane
| | 02:36 | or the Search pane. Now these can be
turned on or off directly from the View
| | 02:40 | button. They are totally adjustable,
you can resize them using Resize control
| | 02:47 | that appears at the bottom.
| | 02:48 | So you should be feeling comfortable now with
the various parts of the Pages '09 user interface.
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| Customizing the user interface| 00:01 | In Pages '09 you have full control
over the look and feel of your work
| | 00:04 | environment. Let's use this document
called the Collin Family to explore
| | 00:08 | different ways you can
customize your user interface.
| | 00:12 | We will begin with the View menu.
Click View to display options that can be
| | 00:16 | shown or hidden on your user interface.
For example if you rarely use the tool
| | 00:21 | bar you may choose to hide it. Click
Hide Toolbar near the bottom of this menu
| | 00:26 | and the toolbar is hidden from view. To
bring it back click View again and this
| | 00:31 | time select Show Toolbar.
| | 00:34 | You may also choose to view Page
Thumbnails from the View menu. Click View and
| | 00:39 | if there is a check mark next to Page
Thumbnails you are currently viewing
| | 00:43 | them. Click Page Thumbnails
again to hide those page thumbnails.
| | 00:47 | You can also bring them back directly
from the toolbar. Click the View button
| | 00:51 | and select Page Thumbnails. This pane
is also adjustable to increase the size
| | 00:57 | of your page thumbnails, drag the
separator at the bottom to the right hand
| | 01:01 | side. To decrease the size of this
pane and the thumbnails, drag to the left.
| | 01:06 | This allows you to see more of them.
| | 01:09 | We can also customize our toolbar.
You may wish to add buttons and remove
| | 01:13 | others. Move to the toolbar and Ctrl+
Click. If you have got a two-button mouse
| | 01:18 | you may right click as well. From this
menu we can adjust the way the buttons
| | 01:22 | are displayed as well as customize the toolbar.
| | 01:26 | Click Customize Toolbar and from here
choose the buttons you wish to add to the
| | 01:31 | toolbar. For example if you work with
columns on a Regular basis, you may wish
| | 01:35 | to drag Columns button to the toolbar. When
you release it will be added to the toolbar.
| | 01:42 | Buttons you don't use on a regular
basis can be removed. For example drag the
| | 01:46 | Shapes button down off the toolbar and
release. A puff of smoke indicates that
| | 01:52 | you have removed that button from the
toolbar. At anytime you can return to the
| | 01:57 | default by moving down to the bottom
of the screen and dragging the default
| | 02:01 | toolbar back up to the top.
| | 02:04 | When the plus sign appears, release
your mouse button to set the default back.
| | 02:09 | When you are done customizing
the toolbar click the Done button.
| | 02:13 | So with Pages '09 it's good to know you have full
control over the look and feel of your user interface.
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| Viewing documents| 00:00 |
Pages '09 allows you to view the
documents you're working on in a number of
| | 00:04 |
different ways; different
scenarios call for different view options.
| | 00:08 |
For example, to work on the content of
this Collin Family newsletter, we may
| | 00:12 |
want to adjust the zoom level up to
better view the text we're editing. One
| | 00:16 |
option is to use the View menu. Click
View. Move down to Zoom where you'll see
| | 00:21 |
a number of zoom options appear on the
right side. Click Zoom In to bump up to
| | 00:26 |
the next zoom level. The zoom level
currently being used appears on the Status
| | 00:30 |
bar on the Zoom button.
| | 00:33 |
Let's make a small change to our text
in the first paragraph. Click once to
| | 00:37 |
select the text box, click again to
get inside. We'll capitalize the letter w
| | 00:42 |
in the word "we". Now we can also make
changes from the Zoom button itself. For
| | 00:47 |
example, to get a better feel for the
layout of our document zooming out can help.
| | 00:51 |
Click the Zoom button, where you'll
find a number of zoom levels as well as
| | 00:56 |
options at the bottom which will
automatically adjust your page size to fit the
| | 01:00 |
width of your screen or if you rather fit
the entire page on your screen, click Fit Page.
| | 01:06 |
To get a better feel for the flow of
our document, which will likely be printed
| | 01:11 |
with pages facing one another choosing
Two Up is even better. Click the Zoom
| | 01:15 |
button again, this time select Two Up.
| | 01:18 |
A great new option that's ideal for
distraction-free reading of a document is
| | 01:23 |
Full Screen View. We can change to
this view from the View menu or click the
| | 01:27 |
Full Screen button on your toolbar.
Once you're in Full Screen View, the
| | 01:32 |
position of your mouse
pointer is very important.
| | 01:34 |
For example, if you want to scroll
down through the document, move your mouse
| | 01:38 |
pointer to the very far right side of
your screen where the Vertical Scroll bar
| | 01:42 |
will appear. Now you can scroll
up and down through your document.
| | 01:49 |
To jump to a specific page, move your
mouse pointer to the very far left of
| | 01:53 |
your screen and the page thumbnails
will appear. Click the thumbnail to take you to that page.
| | 01:59 |
You can also continue to work on your
document from this view as well. Let's
| | 02:04 |
make a change to the name on the top
of page 2. Click once to select the text
| | 02:08 |
box, click again to get inside.
We'll change the name from DAVE to DAVID.
| | 02:13 |
You even have access to the Pages '09
menus and Format bar. Move your mouse
| | 02:18 |
pointer to the very top of your screen
to reveal the menus and the Format bar.
| | 02:23 |
To exit Full Screen View, you can use
the View menu from here or click the Exit
| | 02:28 |
button on the Format bar, or if you
prefer, while reading the document press
| | 02:33 |
the Escape key on your keyboard. Now
this is going to return you back to the
| | 02:38 |
previous view you were using
before entering Full Screen View.
| | 02:42 |
Using the right View option for the right scenario
can improve your work experience in Pages '09.
| | 02:48 |
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|
|
2. Document BasicsSetting up documents| 00:01 | Every document you create in Pages '09
comes with default document settings.
| | 00:06 | Paper Size, Margins, Orientation and
more are all built into the template that
| | 00:10 | was used to create the document. Of
course, any or all of these document
| | 00:14 | settings can be changed at any time.
Here's an example of a document that was
| | 00:18 | created using a Page Layout template
for Certificate. Let's examine some of its
| | 00:23 | document settings using the Document Inspector.
| | 00:26 | Click the Inspector button and make
sure Document Inspector and the Document
| | 00:31 | button are selected. Here you'll see
the Page Size for this document, Margin
| | 00:36 | information, whether or not Headers
and Footers are being used. Footnotes &
| | 00:39 | Endnotes don't apply to this type of
document, so they're not usable. Other
| | 00:43 | information appears down below; all
of these can be changed at any time.
| | 00:48 | Click Page Setup to view additional
information. For example, your default
| | 00:52 | printer will appear on the Format for
button. If you've got multiple printers,
| | 00:57 | you can select a different one from
here. Paper Size, in this case, US Letter
| | 01:01 | is being used meaning 8.50 by 11.00 inches.
| | 01:04 | But with the Orientation selected as
Landscape, this becomes an 11.00 by 8.50
| | 01:09 | inch page size. If you're going to
be using different paper sizes in your
| | 01:13 | printer, then what's appearing on your screen,
you can scale your document up or down to fit accordingly.
| | 01:19 | But let's click Cancel and let's close
this document to examine another type of
| | 01:25 | document. This one called Phoenix
Mission is based on the Word Processing
| | 01:29 | template and with Page Thumbnails turned
on; you can see some multi-page document.
| | 01:34 | Of course, our Document Inspector
remains opened, so now we're dealing
| | 01:38 | information about this document. The
Page Size is 8.50 by 11.00, meaning a
| | 01:42 | Portrait Orientation. Down below,
different margins are being used. Headers and
| | 01:47 | Footers are turned on and Footnotes &
Endnotes are usable for this type of document.
| | 01:52 | Let's say we were going to print this
document and bind it down the center,
| | 01:56 | maybe using Staples or Three-Rings,
for example. We might want to create some
| | 02:00 | extra space on the inside of our pages.
To do that, we can make a change in our
| | 02:06 | Document Inspector. Click Facing Pages to turn
left and right margins to Inside and Outside margins.
| | 02:13 | This changes the way we view our
document on screen as well as in the Page
| | 02:17 | Thumbnails. Now to create that extra
space, we can change the Inside margin.
| | 02:22 | We can bump that up using the Up Arrow or type
the value in their cell in the Inside margin field.
| | 02:30 | Changes occur on our screen as well as
on the thumbnails in the Page Thumbnails pane,
| | 02:35 | and when we close the Document Inspector,
we need to save our document to save those changes.
| | 02:45 | So although Pages '09 will assign
default document settings that are dependent
| | 02:50 | on the templates you choose, remember, you can
always make changes to customize the document to your needs.
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| Adding and arranging pages| 00:00 |
Many of the documents you create and
work within Pages '09 will be comprised of
| | 00:05 |
multiple pages. So let's explore ways to add,
remove and even arrange pages or sections in a document.
| | 00:12 |
We'll begin with this Page Layout
document, our Running Club Newsletter. We're
| | 00:16 |
going to make extensive use of the
Page Thumbnails pane. So if you're not
| | 00:20 |
currently viewing Page Thumbnails, click
the View button and select Page Thumbnails.
| | 00:25 |
Now this four-page document, the
first step to adding a new page to this
| | 00:30 |
document is to move to the location
where the new page should appear. For
| | 00:34 |
example, if we want to add a new page
to the end of this document, we would
| | 00:38 |
select the last thumbnail in the Page
Thumbnails pane. New pages would be added
| | 00:43 |
after the currently selected thumbnail.
| | 00:45 |
Now this is a Page Layout style
document, which means the toolbar displays
| | 00:50 |
a Pages button. The Pages button is
where we go to choose the type of page we
| | 00:55 |
want to add to this document. Click
the Pages button to display the different
| | 00:58 |
types of pages that apply to the template
we're using for this document. Let's select Text Page.
| | 01:05 |
The new page is inserted after the last
thumbnail and becomes the new last page
| | 01:10 |
in our document. Rearranging pages is
a simple task with Page Thumbnails as
| | 01:15 |
well. Just select the page or pages
to move and drag, for example, click
| | 01:19 |
thumbnail 4 and you'll notice, this is
really a back page that belongs at the
| | 01:24 |
end of the document. To move it to the
last page, drag it down the Thumbnail pane and release.
| | 01:29 |
We can also rearrange multiple pages,
first we need to select them. Click
| | 01:35 |
thumbnail 2, then hold down the
Shift key on your keyboard as you click
| | 01:39 |
thumbnail 3. Notice both pages are now
selected and we can move them together.
| | 01:44 |
Move your mouse pointer over either of
the Page Thumbnails and drag downwards.
| | 01:50 |
You'll notice a 2 appears inside the
selected thumbnails indicating we're
| | 01:54 |
moving two pages at a time. When you
arrive between thumbnails 4 and 5, release
| | 01:59 |
to move those pages. To deselect selected
thumbnails, click anywhere in your document.
| | 02:05 |
Now deleting pages is just as easy,
again we select the page or pages to be
| | 02:09 |
removed. Let's say we want to remove
pages 2 and 3. We can also Marquee Select pages.
| | 02:15 |
Move just left of the second thumbnail,
then drag down to select both thumbnails 2 and 3.
| | 02:23 |
With both selected, we can Ctrl+Click,
right-click with a two-button mouse or
| | 02:29 |
press the Delete key on your keyboard.
You'll be prompted to delete both pages.
| | 02:34 |
Click the Delete button to confirm.
Both pages are now removed. Let's close
| | 02:39 |
this document without saving.
| | 02:43 |
Now let's explore the differences
using a word processing type document.
| | 02:47 |
Word processing documents can use sections.
So we find a Sections button instead of
| | 02:51 |
a Pages button on our toolbar.
Section separators also appear on the Page
| | 02:56 |
Thumbnails pane. Let's go to the
View button and select Page Thumbnails.
| | 03:01 |
Here you'll find separators between
the various sections in this document.
| | 03:05 |
Sections are great for using different
formatting and layout options within the
| | 03:09 |
same document, for example, headers and
footers, that might change from chapter
| | 03:13 |
to chapter. So let's insert a section for
a Table of Contents after our first page.
| | 03:19 |
First, we need to make sure that the
first page is selected. Next, move up to
| | 03:23 |
the Sections button and here we'll see
the different types of sections that can
| | 03:27 |
be added. Click Table of Contents to
insert a brand-new section for our Table
| | 03:32 |
of Contents. As we click on the page
to deselect the thumbnail, you'll notice
| | 03:36 |
separators between our first and
second page as well as the second and third
| | 03:40 |
page. Let's go back to thumbnail 1.
| | 03:44 |
Now to insert extra pages into a word
processing document, you need to do that
| | 03:49 |
inside the document itself. Let's move
to the bottom of page 3. Click thumbnail 3
| | 03:55 |
and scroll down to the bottom of
the page. Here we'll click inside of the
| | 04:00 |
document after the last word "arctic".
| | 04:03 |
If this is where we want our new page
to go, we move to the Insert menu and
| | 04:07 |
click, and choose Page Break. We now have
a brand-new blank page appearing after page 3.
| | 04:13 |
It appears on the Page Thumbnails pane as well.
It's a new page that's been added to the same section.
| | 04:21 |
So to remove the page, we can't go to
the Page Thumbnails pane and click. This
| | 04:26 |
selects both pages in the section.
Deleting now would delete the entire
| | 04:30 |
section. To delete just the page,
click on the blank page itself and hit your
| | 04:35 |
Delete key to backspace up to the previous page.
| | 04:39 |
So the way you add, remove or arrange
pages and sections, depends on the type
| | 04:44 |
of document you're working with.
| | 04:47 |
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| Navigating documents| 00:01 | Navigating your document, especially
the longer ones, using proper technique
| | 00:05 | will allow you to spend more time
working on the document and less time trying
| | 00:09 | to find your way around. Let's use
this document called Phoenix Mission to
| | 00:12 | explore some navigation techniques.
We'll begin with the Page Thumbnails.
| | 00:17 | If you don't see the Page Thumbnails
pane on the left side of your screen,
| | 00:20 | click the View button and choose Page
Thumbnails. With Page Thumbnails, we can
| | 00:24 | skip directly to a desired page. For
example, to move from page 1 right to page 6,
| | 00:30 | click the page 6 thumbnail, to move
back to page 1, click the page 1 thumbnail.
| | 00:36 | We can also use Scrollbars to navigate
through our document. On the right-hand
| | 00:40 | side, you'll see a Vertical Scrollbar.
At the bottom of this Scrollbar are two
| | 00:44 | buttons or Scroll Arrows that will
allow you to scroll in small increments down
| | 00:49 | through the document with each click
or up through the document with each
| | 00:54 | click. You can also hold these
buttons down to scroll smoothly through the
| | 00:58 | content and pages in your document.
| | 01:03 | You'll also notice a Vertical
Scroller moving up and down the Vertical
| | 01:06 | Scrollbar. Drag down to move down
through your documents, drag the Vertical
| | 01:13 | Scroller up to move back. If you click
below the Vertical Scroller, you'll see
| | 01:17 | the next screen full of information.
Click above the Vertical Scroller to see
| | 01:21 | the previous screen full of information.
| | 01:24 | You may or may not see a Horizontal
Scrollbar at the bottom of your screen.
| | 01:28 | Currently, we can see the full width
of each page in our document. But look
| | 01:33 | what happens if we want to zoom in to
make changes. Click the Zoom button and
| | 01:37 | select 200%. Suddenly, we can't see
the entire width and our Horizontal
| | 01:43 | Scrollbar has appeared. We can use the
Horizontal Scroller to scroll left or
| | 01:47 | right and we also have
Scroll Arrows for this Scrollbar.
| | 01:52 | Let's zoom back to Fit Page. Notice
the Horizontal Scrollbar has disappeared.
| | 02:00 | With so many pages in this document,
we also see a Vertical Scrollbar for our
| | 02:04 | thumbnails to help us locate
specific pages. Let's move back to page 1.
| | 02:11 | Now Scrollbar behavior is determined
by your System Preferences not Pages
| | 02:16 | Preferences. Let's explore that now.
Click the Apple icon and choose System
| | 02:21 | Preferences. Next, click Appearance and you'll see
a section dedicated to Scroll Arrows and Scrollbars.
| | 02:29 | If you wish to separate the Scroll
Arrows, have one at the top and the bottom
| | 02:33 | of the Vertical Scrollbar or left and
right side of the Horizontal Scrollbar;
| | 02:38 | choose "At top and bottom".
This will change their locations.
| | 02:43 | Also, if you prefer not to hold down
the Option key when you click on the
| | 02:46 | Vertical Scrollbar to jump to a
specific location, you can select "Jump to
| | 02:51 | here". Smooth scrolling is turned on,
by default, which is easier on the eyes
| | 02:56 | as we scroll through the document,
either holding down a Scroll Arrow or
| | 03:00 | dragging the Vertical Scroller, but
it does take up more system resources.
| | 03:05 | Notice too, by default, when you
double-click the window title bar, you'll
| | 03:09 | minimize that window. Let's close the
Appearance window to return to our document.
| | 03:14 | Now you may prefer to use your
keyboard to navigate and that's possible in
| | 03:19 | Pages '09. For example, to move to the
end of your document, press the End key
| | 03:24 | on your keyboard, to move back to the
very top, press the Home key. You can
| | 03:28 | also use Page Down and Page Up to move
down through the pages. Page Down takes
| | 03:33 | you to the next page and Page Up
will take you to the previous page.
| | 03:38 | You can also use your Cursor keys.
When working in text, you may need to move
| | 03:43 | left or right or up and down through
your text. Let's zoom in to 125%. We'll
| | 03:50 | click right before the word "Mars" in
the first paragraph and use our Cursor
| | 03:55 | key to move right, left, down and up.
| | 04:00 | Another option to move through your
document is to use the buttons that appear
| | 04:03 | at the very bottom of your screen. By
default, there is the Next and Previous
| | 04:08 | Page buttons. Click the Down Arrow to
move to the top of the next page. Click
| | 04:13 | the Up Arrow to move back to the previous page.
| | 04:17 | But if you want to move through your
document using other document items, such
| | 04:21 | as, Headings or Sections for example, you
can click the Action button to make a change.
| | 04:26 | For example, if we want to move
through our Level 1 Headings, we can move to
| | 04:30 | Paragraph Style and select Heading 1.
Now with each click of the Down Arrow,
| | 04:36 | we'll move from one Level one Heading
to the next. Click the Up Arrow to move
| | 04:43 | back to the previous Level 1 Heading.
Click in your document when you're done.
| | 04:48 | So remember, there are many ways to navigate
your documents in Pages '09, use what works best for you.
| | Collapse this transcript |
| Viewing and adding document info| 00:01 |
In a Pages '09 document, you can store
information, such as, Author name and
| | 00:05 |
Keywords and later display that
information as well as statistics that are
| | 00:09 |
created automatically for you. Let's explore document
information using this document called Phoenix Mission.
| | 00:16 |
First, click the Inspector button on
the toolbar, then make sure the Document
| | 00:20 |
Inspector is selected, then click the
Info button. There you'll find two main
| | 00:24 |
sections, top half where we can add
information and the bottom half where we
| | 00:29 |
can view statistical information about
the document. Publishers, authors, even
| | 00:34 |
editors may find this type of
information useful for word counts and
| | 00:38 |
the number of pages in
a document may be very important.
| | 00:41 |
Let's add some information. Click the
Author field and add your own name. Let's
| | 00:47 |
add a Title as well. We use the same
title that appears at the top of page 1.
| | 00:52 |
Now this information can be viewed at any time and
will be stored with the document the next time we save it.
| | 01:00 |
We can also use this information to
help us locate a document using Spotlight.
| | 01:05 |
So let's add some keywords. Keywords
will be separated by commas and spaces.
| | 01:11 |
We'll use the two satellites that orbit
around Mars. You can also add your own
| | 01:17 |
comments that can be viewed later. Now we need
to save our document to store this information with it.
| | 01:29 |
With our document saved, close the
Document Inspector, then close the document.
| | 01:35 |
Now we'll use Spotlight to locate it
using one of our keywords. Click the
| | 01:40 |
Spotlight icon in the top-right corner
of your screen. In the Spotlight search
| | 01:45 |
field let's type in one of the satellites.
| | 01:49 |
As we do this, we see not only a
definition but also documents containing the
| | 01:54 |
word that we just typed. Phoenix
Mission appears right at the top. One click
| | 01:59 |
will launch the document giving us
quick and easy access to it. Let's view the
| | 02:04 |
document information once again. Click the
Inspector button and view your information.
| | 02:10 |
So thanks to document information,
you'll be able to view important statistics
| | 02:14 |
about your documents and even
locate them with the lightning speed.
| | 02:18 |
| | Collapse this transcript |
| Saving documents| 00:00 | Let's explore some of the ways you can
save your work in Pages '09. We'll start
| | 00:05 | with a brand-new document. Click File,
then New from Template Chooser. Next in
| | 00:10 | the Page Layout section click Flyers
and let's select Loft for Rent Flyer.
| | 00:16 | With that selected click the Choose
button to start your new document. This new
| | 00:20 | document can be saved at any time.
Command+S is the keyboard shortcut for
| | 00:25 | saving; we can also use the File menu.
Click File, where you'll find Save and Save As.
| | 00:32 | With a brand-new document, whether we
choose Save or Save As, the Save As popup
| | 00:37 | will appear. Here's where we gave our
document a name. In the Save As field
| | 00:42 | you'll see the word Untitled already selected, so
we can type right over that. Let's type in Loft Flyer.
| | 00:48 | We can also choose a location. Let's
select Desktop to save our new document to
| | 00:54 | the Desktop. Next, click the Save
button at the bottom to save your document.
| | 01:00 | The new name now appears on the
title bar at the top of your screen.
| | 01:04 | Now we're ready to make some changes.
Let's change FOR RENT to FOR SALE. First
| | 01:09 | click the text to select the text box,
click again to select FOR RENT. Let's type FOR SALE.
| | 01:16 | Our changes need to be saved on a
regular basis. Command+S from the keyboard
| | 01:21 | now will simply update our changes.
This is the equivalent of clicking File and
| | 01:26 | choosing Save. The document is saved
with the same name and location. If we
| | 01:32 | wanted to share this document with
others who maybe don't have Pages '09, we
| | 01:36 | need to access the Save As options.
| | 01:39 | So let's click File and choose Save As.
Here we'll see the name at the top, the
| | 01:45 | location, but let's move a little
further down and save a copy of this document
| | 01:50 | using another format. Click the Save copy as
checkbox and now let's select Word Document.
| | 01:57 | Now when we click Save, we save a copy
of the original using the Word format.
| | 02:04 | You may see Document Warnings, for
example, with this document you can see it
| | 02:08 | was exported as a word processing document.
| | 02:11 | There are Merge fields that will
appear as regular text in the Word document.
| | 02:15 | We can clear these clicking the Clear
All button and close Document Warnings.
| | 02:20 | Notice we're still working with
our Pages document here in Pages '09.
| | 02:25 | So a good habit in any software
application including Pages '09 is to save your
| | 02:29 | work often, use the Save command to
update your work and Save As to access the
| | 02:35 | many options for sharing your
document and changing file attributes.
| | Collapse this transcript |
|
|
3. Formatting TextSelecting text| 00:01 | When you want to make formatting
changes to text in a document, you must first
| | 00:04 | select the text to be formatted. Let's
explore some text selection techniques now.
| | 00:09 | With a Page Layout document,
such as, our Viewfinder Newsletter,
| | 00:14 | text appears inside text boxes. To format
the entire contents of a text box,
| | 00:19 | you only need to click the
text box once to select it.
| | 00:22 | Let's click "Shot of the Month". Here
you'll see the border around our title.
| | 00:27 | It's now ready to be formatted. But
some text boxes contain more text than
| | 00:31 | others and may have multiple
formatting options applied.
| | 00:35 | Let's move over to the "Take better
summer photos" text box and click. Notice
| | 00:40 | that this text box contains text using
different formats. To change the formatting
| | 00:46 | of the title only, let's say in this text box,
we would need to be more specific with our selection.
| | 00:51 | So let's click again inside the text
box and now it's a matter of selecting our
| | 00:56 | title. Here we have a couple of options.
You can drag across the text to select
| | 01:01 | it or click once to deselect and try
triple-clicking the title. This selects
| | 01:07 | the entire paragraph as indicated by the
paragraph marker at the end of the word photos.
| | 01:13 | To select a single word, we can
double-click. Let's click to deselect and
| | 01:17 | double-click summer, only that word is
now selected. To deselect text again,
| | 01:23 | click anywhere in the document. To
deselect the text box, click outside text box.
| | 01:28 | Now word processing documents work a
little bit differently. Let's close our
| | 01:32 | Viewfinder Newsletter and work with
this Form Letter document, which as you can
| | 01:37 | see from the title bar is a word
processing document. Word processing documents
| | 01:42 | don't require text boxes to enter text, so
we must be very specific with our selections.
| | 01:47 | A single click, for example, will not
select anything but double-clicking will
| | 01:52 | select an entire word. For example,
double-click Available to select the entire
| | 01:57 | word, triple-clicking will select an
entire paragraph and, of course, we can
| | 02:02 | drag across text. To select more than one paragraph,
let's move down and drag across the first two paragraphs.
| | 02:13 | One last shortcut, if you wanted to
make a global change to the formatting in a
| | 02:17 | document, you can select everything by
clicking Edit and choosing Select All.
| | 02:24 | Command+A on your keyboard is the
shortcut. This will select all of the text in
| | 02:28 | your document which is now ready for formatting.
Let's deselect by clicking in a blank spot on our page.
| | 02:35 | Now that you know the different methods for
selecting text, you're ready to start formatting.
| | Collapse this transcript |
| Character formatting with fonts| 00:00 | A simple change to the appearance of
text can make your document more visually
| | 00:04 | appealing. Let's explore Font,
typeface, Font Size and Color options as we
| | 00:09 | apply some character formatting to this
document beginning at the top of page 1 with our title.
| | 00:15 | Now remember when applying character
formatting to existing text, very important
| | 00:19 | to first select the text to be
formatted. So let's double-click our
| | 00:22 | title to select it. With text
selected the context sensitive format bar now
| | 00:28 | displays the number of character
formatting options beginning with the font
| | 00:31 | family. Here we'll see the name of the
font currently being used for our title.
| | 00:36 | It doesn't really match up with the
rest of our document. So to make a change
| | 00:41 | click this button to display an
alphabetical listing of all the fonts installed
| | 00:45 | on your Mac. You will also see
most recently used fonts at the top.
| | 00:50 | At the bottom of this list, you will
notice a small arrow. Hover over that
| | 00:54 | arrow to start automatic scrolling.
This will help you to locate a specific
| | 00:58 | font quickly. To stop scrolling, move
up and away from that arrow. Another
| | 01:03 | option to locate a specific font is
to type in the first letter of the font
| | 01:08 | name. For example, if you knew you
wanted to apply the Times New Roman font,
| | 01:12 | type the letter T. This takes us to the
first font at the bottom beginning with
| | 01:16 | the letter T which means we don't have
very far to scroll to find Times New Roman.
| | 01:21 | The font we should use for our title in
this document to match up with the rest
| | 01:26 | of the content is called Gill Sans. So
type the letter G on your keyboard, it
| | 01:30 | takes you to the fonts beginning with the
letter G. Select Gill Sans to apply that change.
| | 01:37 | Now on the Format bar we see the
name of our font family as well as the
| | 01:41 | typeface, by default the Bold typeface
has been selected. This adds a lot of
| | 01:47 | emphasis to our title. To make a
change, click this button to display the
| | 01:51 | typeface options for this specific font
family, different font families display
| | 01:56 | different typeface options. Let's
move to the top and select Regular.
| | 02:02 | This looks much better, but
perhaps we can adjust the size.
| | 02:06 | This too can be adjusted from the
Format bar. From the Size button we see 64
| | 02:10 | points is the current font size. Click
the dropdown button to display a set of
| | 02:15 | preset options. To bump this up to the
next level, select 72 which is actually
| | 02:20 | a little bit too big. To choose a size
between 64 and 72, we can move inside
| | 02:27 | the font size button, drag across what's
there and type in our own size. Let's try 66.
| | 02:32 | When you press Return on the keyboard
you lock in that figure. That looks much
| | 02:38 | better. To deselect selected
text click anywhere in the document.
| | 02:42 | Now we can also make a change to the
color of our text from the Format bar.
| | 02:47 | Notice the subtitle appears in black
while other text in this area appears
| | 02:51 | white. To make a color change, first
we need to select our text, click the
| | 02:55 | Camera Club Newsletter subtitle to
select the text box, click again inside the
| | 03:00 | text box and drag across the text to be
formatted which is the entire subtitle.
| | 03:05 | Now click the Color button to display a number of color
swatches, select white, deselect the text to view that change.
| | 03:14 | You will also notice on the Format bar
a number of shortcut buttons. Let's go
| | 03:20 | back to our title and double-click.
Here we'll see buttons for setting up the
| | 03:25 | Bold and Italic typeface as
well as the Underline button.
| | 03:29 | If a font family doesn't have a Bold
or Italic typeface option these buttons
| | 03:34 | would not be usable. This particular
font does have those options, so the Bold
| | 03:39 | and Italic buttons can be used. To
add that emphasis back click the Bold
| | 03:43 | button, it's a toggle so we can turn it
back off by clicking again. Underlining
| | 03:49 | is another way to add emphasis. This
too is a toggle button, click once to turn
| | 03:53 | it on, but let's turn it back off. We'll
deselect our text to see the end result.
| | 03:59 | So remember quick changes to character
formatting from the context sensitive
| | 04:03 | Format bar can drastically improve
the overall appearance of your document,
| | 04:07 | just select the text to be
formatted and make your changes.
| | Collapse this transcript |
| Character formatting with the Fonts panel| 00:01 | Not every character formatting option
appears on the Format bar. These and some
| | 00:05 | additional options can be found in
the Fonts panel, which you can access by
| | 00:10 | clicking the Fonts button on the
toolbar in the top right corner.
| | 00:13 | Fonts panel is Mac based, it's shared
by many applications installed on your
| | 00:17 | Mac like Keynote and TextEdit for
example. With the Fonts panel open we simply
| | 00:22 | select the text we want to
change and make our changes from here.
| | 00:26 | So using the View Finder Newsletter
lets move to page 2 and select the text
| | 00:31 | that appears at the top of the page.
Triple-click inside the text box to select
| | 00:36 | all of its contents and now to view a
preview of the current font family inside
| | 00:41 | being used here, and if it doesn't
appear already at the top of the Fonts
| | 00:45 | panel, click your Action button and
select Show Preview. This displays the
| | 00:50 | current font, the size, and this will change
as we make adjustments to our selected text.
| | 00:56 | Now let's work from left to right. In
the Collections column we can narrow down
| | 01:00 | the list of font families on the right
-hand side by choosing a collection.
| | 01:05 | If we know we want to use a classic font
for example, we could click the Classic
| | 01:09 | collection to view a short list of
font families that would be considered
| | 01:13 | classic in nature. If we are looking
for fun fonts, we could click the Fun
| | 01:18 | collection to view a list of fun font
families. To view all of your fonts,
| | 01:22 | click All Fonts at the top which
displays that alphabetical listing of every
| | 01:27 | font installed on your Mac, similar to
what you see on the Format bar. Now we
| | 01:31 | can scroll through the list to
locate the font we are looking for.
| | 01:35 | Another option to locate a specific
font is to use the search field at the
| | 01:38 | bottom. This can save you a lot of
time if you know the name of the font you
| | 01:42 | are looking for. Click in the Search
field and let's type Gill. This displays a
| | 01:46 | short list of font families beginning
with the word Gill. Select Gill Sans at
| | 01:51 | the top to not only select that font
family, but to apply the change to your
| | 01:56 | selected text which is also
previewed at the top of your Fonts panel.
| | 02:01 | Now we can select from typeface
options that apply to this font family, let's
| | 02:05 | add some emphasis by selecting Bold,
and we can adjust the size from here as
| | 02:10 | well. We can select a preset such as
24 or use the slider dragging upwards to
| | 02:17 | increase the font size, down to
decrease. Or we can enter a specific value.
| | 02:22 | Click and drag over current value in the Size field and
type your own. Let's try 25 and press Return to lock that in.
| | 02:32 | Now if this is going to be a font
selection you use on a regular basis, you can
| | 02:36 | make it a favorite which will make it
easy to select the next time. Click the
| | 02:40 | Action button and choose Add to
Favorites. Now in the collections column when
| | 02:46 | you click Favorites, you will
see any favorites you've added.
| | 02:50 | Now we can also add some special
effects from the Fonts panel here. Let's move
| | 02:54 | back to page 1 in our document and
let's select the text Shot of the Month.
| | 03:00 | Triple-click to select all of the
contents for that text box, and let's make
| | 03:04 | some adjustments. Here you will see
buttons and dropdowns for underlining. If
| | 03:09 | we wanted to add some emphasis, we
could choose from single or double or colored underlines.
| | 03:15 | Let's try single. If it doesn't look
quite right, we can always go back and
| | 03:19 | choose None. Strikethrough is another
option, great for editing content, if you
| | 03:25 | want to show edits that
you've made to current text.
| | 03:28 | Let's add some color to this text now.
The Text Color button when clicked
| | 03:33 | displays the Colors palette and here we
have a number of different options for
| | 03:36 | selecting colors. Let's go to the
spectrum and choose a dark blue green color.
| | 03:43 | We'll leave the Colors palette open
and we'll move to the next option here on
| | 03:48 | the Fonts panel which is the Document
Color or the color in behind our selected
| | 03:53 | text. Clicking that button keeps the
Colors palette open; let's choose a nice
| | 03:59 | dark color such as black. Now to see
our changes we should deselect our text.
| | 04:05 | Click anywhere in the document to
deselect the text to see the end result. Not a bad effect.
| | 04:10 | We can also add some emphasis down
below where we see the exposure, for
| | 04:15 | example. Let's click to get inside
that text box, click again to get your
| | 04:19 | insertion point next to the values
and we'll drag across the value for
| | 04:23 | exposure. To make that stand out, let's underline it.
We'll use single and deselect our text to see the end result.
| | 04:34 | You can also add some additional
special effects such as Shadows. Let's go to
| | 04:39 | page 4 of our Newsletter and select
the title that appears at the top.
| | 04:44 | Triple-click the title to select all
of the text inside the text box and now
| | 04:48 | we'll turn the shadow on. Click text
shadow to see the default settings.
| | 04:54 | We also have some adjustments we can
make. For example, we can adjust the
| | 04:58 | Opacity, how much we can see through
that shadow. Drag the slider to the right,
| | 05:03 | darken the shadow, drag it to
the left to make it more opaque.
| | 05:08 | Next, we can adjust the blurriness. To
add realism to our shadow, you can drag
| | 05:13 | to the right to blur it. And we can
also choose to change the Offset. How far
| | 05:17 | away the shadow appears from our text,
this brings it off the page as we drag
| | 05:22 | to the right. Drag to the left
to bring it closer to the page.
| | 05:26 | Lastly, we can adjust the angle that
the light appears to be hitting our
| | 05:30 | selected text. Let's rotate that to
about 140 degrees by dragging the rotation
| | 05:37 | handle. When you are done with the
Fonts panel, go ahead and close it as well
| | 05:40 | as the Colors palette. Let's
deselect our text to see the end result.
| | 05:46 | So if you are looking for those
character formatting extras, remember you
| | 05:50 | always have access to the
Fonts panel in Pages '09.
| | Collapse this transcript |
| Character spacing and baseline adjustments| 00:01 | Character space and baseline
adjustments can be applied to existing text to
| | 00:05 | help improve readability. Let's take this title at the
top of page 2 of our View Finder Newsletter, for example.
| | 00:10 | We will begin with Character Spacing.
This might look better if it all fit on
| | 00:15 | one line. We want to make this change
without changing the font size; you might
| | 00:19 | consider a minor adjustment to the
Character Spacing. Also known, by the way, as Font Tracking.
| | 00:24 | The first step of course is to select
our text. Triple-click inside the text
| | 00:29 | box to do just that and now we have
a couple of methods for adjusting the
| | 00:32 | spacing between these characters. One
option is the Text Inspector. We'll open
| | 00:38 | our Inspector from the toolbar, select
Text Inspector and make sure the Text
| | 00:42 | button is selected. In the Spacing
section you will see Character Spacing right
| | 00:46 | at the top. There is a slider for
adjusting the space between text characters.
| | 00:51 | We can insert a value or use the up
and down arrows. Moving up will increase
| | 00:56 | space between our text characters, down
arrow will take away space. We can also
| | 01:03 | use the slider, moving to the left.
Let's move far enough to see -4%, this
| | 01:10 | allows all of our text to fit on a
single line and it doesn't look too bad.
| | 01:14 | We can also Character Spacing or Font
Tracking using 1% increments up or down
| | 01:19 | from the Front Tracking section of
our Format menu. With our text still
| | 01:24 | selected, click Format, move down to
Font and over to Tracking. Here you will
| | 01:29 | see three options, use None to set
this back to 0% or decrease a space use
| | 01:35 | Tighten or Loosen to increase the
space using 1% increments. We are currently
| | 01:41 | at -4%, click Loosen to increase the
space and change the value to -3%. That
| | 01:48 | looks much better. We'll deselect our
text by clicking outside the text box.
| | 01:53 | So to make content such as headings or
titles fit properly on the page, you are
| | 01:57 | not limited to changing font size or
typeface attributes, Character Spacing or
| | 02:02 | Font Tracking might be the answer.
| | 02:04 | Now another option available from
the Font section of the Format menu is
| | 02:08 | Baseline adjustments. Let's move to
page 3 of our Newsletter and we'll look at
| | 02:13 | the third paragraph where we see the
word H2O. Click once inside the text box
| | 02:18 | and click again to move your
insertion point in the word.
| | 02:21 | Now to see this properly we should
increase our zoom level using the Zoom
| | 02:25 | button. We'll select 200%. There we go.
Now if we need to move characters above
| | 02:32 | or below the baseline such as the 2 in
H2O found here in the third paragraph,
| | 02:37 | the first step is to select it. So
we'll drag across the 2. From the Text
| | 02:42 | Inspector we do have another option
which is under the More section. Click More
| | 02:48 | and you will see Baseline Shift set to
0 points. So we can move this above or
| | 02:53 | below the baseline using the Up and
Down arrows or if you prefer click Format,
| | 03:02 | go down to Font and then across to Baseline.
| | 03:06 | Here you will see we can use the
default, we can also select Raise or Lower
| | 03:12 | which is the equivalent of the Baseline
Shift in our Text Inspector. But we've
| | 03:16 | also got two other options,
Superscript and Subscript.
| | 03:20 | Instead of using lower and then
changing the font size, we can do both steps at
| | 03:25 | once using Subscript. Subscript will
lower it and reduce the size of the number
| | 03:30 | 2 for us. Both of these options
have keyboard shortcuts. Let's select
| | 03:36 | Subscript, notice that the 2 does fall
below the baseline and is much smaller
| | 03:41 | now saving us a little bit of work.
We'll deselect by clicking on the left side of the page.
| | 03:47 | So a simple change using Baseline formatting can help your
text appear more professional and more pleasing to the eye.
| | Collapse this transcript |
| Formatting paragraphs| 00:00 | Paragraph formatting applies to entire
paragraphs only. We'll use our Phoenix
| | 00:06 | Mission document which is a word
processing type document to explore Alignment
| | 00:10 | and Spacing options when
working with paragraph text.
| | 00:14 | Now to format a paragraph there is no
need to highlight or select it since the
| | 00:18 | formatting applies to the entire
paragraph. All you need to do is make sure
| | 00:22 | your cursor is flashing
somewhere in that paragraph.
| | 00:25 | So let's click anywhere here in our
real paragraph to explore a paragraph
| | 00:30 | formatting option that is always in
use and that is Alignment. Notice on the
| | 00:35 | format bar that the Left Aligned button
appears to be selected. This is why our
| | 00:40 | text appears lined up nicely on the left margin
whereas it's quite jagged down the right side of our page.
| | 00:48 | Now let's click in the subtitle, A
Brief Introduction to Mars. This too
| | 00:52 | considered a paragraph, since a hard
Return was pressed at the end of the word
| | 00:57 | Mars to start a new paragraph. If we
go to the Format bar, notice that the
| | 01:02 | second button, the Center text
alignment button, appears to be selected.
| | 01:07 | We can change alignment from here as
well. To move our subtitle to the left
| | 01:11 | side of the page, click the Left
Aligned button. It's now lined up with the
| | 01:14 | paragraph below. To move it to the
right side, click the Right Aligned button,
| | 01:19 | it's now moved to the right margin
and doesn't look quite right. With a
| | 01:23 | subtitle and other headings, Center
Alignment works nicely. So let's set this back to Center.
| | 01:29 | Now there is one other option here
which is full justification. Let's use our
| | 01:34 | full paragraph of text down below the
subtitle, to apply full justification.
| | 01:39 | Click anywhere in the paragraph and
click the Justified button. Notice what
| | 01:44 | happens, not only is text lined up
nicely on the left margin, but on the right
| | 01:49 | margin as well. This is a nice
effect for this type of document.
| | 01:53 | Let's scroll down to the bottom of the
page; we've got two more paragraphs that
| | 01:56 | should be formatted the same for
consistency. There are other ways to apply
| | 02:01 | paragraph formatting. First though, to
apply it to more than one paragraph, we
| | 02:05 | need to select both paragraphs. So
just left of the first line in the second
| | 02:11 | paragraph in the left margin will drag
across and down to select both paragraphs.
| | 02:17 | Notice the paragraph symbol that
appears after the first paragraph that's
| | 02:21 | selected, this represents where the
hard Return or a Return key was pressed on
| | 02:25 | the keyboard. Now let's use our Text
Inspector to explore some paragraph
| | 02:30 | formatting options. Click the Inspector
button, choose Text Inspector and make
| | 02:36 | sure the Text button is selected.
Right at the top, you'll see those same alignment buttons.
| | 02:42 | So to apply full justification, we'll
click the Justify text button and now all
| | 02:47 | three paragraphs look the same. We have
some other paragraph formatting options
| | 02:51 | below the Character spacing which
is Character formatting, we have Line
| | 02:55 | spacing, for working on the spacing
between the lines in our paragraph, and we
| | 03:00 | have also got the ability to adjust the space between
paragraphs, using the Before and After Paragraph sliders.
| | 03:07 | First though, let's select all three
paragraphs in our document here on Page 1.
| | 03:11 | We'll drag across all three, and with
all three selected any changes we make
| | 03:17 | will be applied to those three
paragraphs. Let's start with Line spacing. The
| | 03:22 | space between each of the lines in
each of these paragraphs, has been set to
| | 03:27 | 1.2 points, you can see that here.
Down below you will see the word Multiple,
| | 03:32 | representing an option that is neither
single spaced nor doubled spaced, but
| | 03:38 | uses some other option some other multiplier.
| | 03:41 | We can adjust this by using the Up and
Down arrows. To increase space and click
| | 03:45 | the Up arrow. Notice it goes to 2.2
points, a full point has been added.
| | 03:50 | You can use the Down arrow to go back to 1.2.
We can also use the slider; dragging
| | 03:56 | left will decrease the space. Dragging
right, will increase the spacing. And
| | 04:01 | what we are really doing here is adjusting
the height of each line in our selected text.
| | 04:06 | We can also go inside the field and
type in a specific value. Select what's
| | 04:11 | there and type over it. Let's try 1.3
and press Return on the keyboard. That
| | 04:16 | looks pretty good. Quite easy to read,
but not overly spaced. When we click the
| | 04:21 | Multiple dropdown, you will notice we
have got some presets. Single spacing
| | 04:26 | represents one point, each line is one
point. Double, doubles the space between
| | 04:33 | lines by doubling the height of each
line. You will notice 2 points, and of course,
| | 04:39 | to set anything else such as 1.3,
let's put that back, the setting changes to Multiple.
| | 04:47 | There are three other options to choose
from. Now just before we explore those,
| | 04:51 | let's go back to our document, click
anywhere in the selected text to deselect,
| | 04:56 | and let's go to the second last line of our
first paragraph and select the word Martian.
| | 05:02 | Let's say we want to add some emphasis
by increasing the size of this word.
| | 05:07 | We use the Format bar to change the font
size to 24. Notice what happens to the
| | 05:13 | space between the lines above and
below the line where Martian appears, extra
| | 05:19 | space has been added. We can adjust
this and control that space, by having our
| | 05:24 | flashing cursor anywhere in the
paragraph and using our Line spacing options
| | 05:29 | where it says Multiple click
and let's go down to Exactly.
| | 05:33 | Exactly allows us to choose an exact
value for the spacing between lines.
| | 05:39 | Notice it's bumped to 18 point. This is
the height of the line that we are in.
| | 05:44 | We can bump that up, but it will affect
all the other lines in our paragraph as well.
| | 05:47 | When we get to 21, that's a good option to allow us
to view the word Martian without any text overlapping.
| | 05:56 | If we make another selection- Click
Exactly and choose At Least. Here we can
| | 06:01 | choose the minimum amount of space, so
we can avoid text overlap, but space can
| | 06:07 | grow larger than that minimum, like it has
here in our second last line of this paragraph.
| | 06:14 | The other option is Between. Select
Between and now you have the ability to
| | 06:20 | change the space between the lines as
opposed to the actual line height, and we
| | 06:25 | have quite a large range, we can go
from -250 to +250 points. Notice the
| | 06:31 | distance is currently set to 7.2. As
we bump that up, we are increasing the
| | 06:36 | space between the line without adjusting the line height.
Let's move back to Exactly and we'll leave it at 22 points.
| | 06:45 | So Alignment and Spacing our
paragraph formatting options you can apply for
| | 06:50 | your Format bar or the Text Inspector to improve
the overall appearance and readability of your documents.
| | Collapse this transcript |
| Using hyphenation and ligatures| 00:00 | Hyphens and ligatures can play an
important role in the way text appears on
| | 00:05 | your page. So let's explore exactly what
they do with this Viewfinder Newsletter.
| | 00:09 | First move to Page 4, and we'll work
with the text in this text box, click once
| | 00:14 | to select the text box, and now hyphenation and
ligatures appear together in the Document Inspector.
| | 00:20 | So click the Inspector button on the
toolbar, make sure Document Inspector is
| | 00:24 | selected and the Document button and
down below you will see checkboxes for
| | 00:28 | Hyphenate and Use ligatures. We'll
begin with Hyphenation. Hyphenation is
| | 00:33 | particularly useful when full justification
is used as it is in the columns in this text box.
| | 00:40 | Notice the extra spaces between words
and even the characters in these columns.
| | 00:45 | It's not very pleasing to the eyes, so
let's if hyphenation can help. With our
| | 00:49 | text box still selected click the
Hyphenate checkbox. Now the Hyphenate checked
| | 00:54 | Pages '09 automatically hyphenates
words that need to break at the end of a
| | 00:58 | line. If a word is too long to fit at
the end of the line, Pages inserts to
| | 01:03 | hyphen at an appropriate place and
continues the word on the next line.
| | 01:08 | This is much more pleasing to the eye,
but there may be occasions when you
| | 01:12 | don't want a word to be broken up by
hyphens, like the person's name. Where in
| | 01:16 | our case on the first line of the
first paragraph, the name of a company. In
| | 01:20 | those cases, we need to get inside the
text box first. So one click will get us
| | 01:25 | inside and then we can right-click or Ctrl
+Click the word we don't want hyphenated.
| | 01:31 | From a pop-up menu we can select Never
Hyphenate and this tells pages to always
| | 01:36 | move the entire word to the next line
if doesn't fit on the previous line.
| | 01:41 | Now just be aware that Never Hyphenate
means that pages will never hyphenate
| | 01:45 | the word in any document in which it
appears, not just this one. So you don't
| | 01:49 | want to overuse Never Hyphenate unless you are applying it
to word that you are sure you never want to break up.
| | 01:55 | Now perhaps there is a paragraph
where you don't want hyphenation to take
| | 01:59 | effect; maybe it doesn't look right.
We'll use this first paragraph here.
| | 02:03 | First, click inside the third
paragraph and to turn Hyphenation off for a
| | 02:08 | single paragraph without affecting
the other paragraphs; we go to the Text
| | 02:13 | Inspector. Click the Text Inspector
then click the More tab and here you will
| | 02:17 | find a checkbox which will allow us to
remove hyphenation for the paragraph we are in.
| | 02:23 | Click this check box which turns off the Hyphenation
without affecting the other paragraphs in this text box.
| | 02:31 | Now let's explore ligatures using
another document. We'll close this one up
| | 02:35 | without saving and we work with our
Form Letter which is a word processing
| | 02:41 | document. Now ligatures are letters
that share common features and are printed
| | 02:46 | as a single character. Ligatures are
the most commonly pairs of letters, but
| | 02:50 | sometimes they appear in groups of three.
With ligatures turned off, it's its own separate entity.
| | 02:57 | Take a look at the name here, Winston
Saffly. Watch what happens when we turn
| | 03:02 | ligatures on. First, we need to go
back to the Document Inspector, and at the
| | 03:07 | bottom click the checkbox next to Use
ligatures. It's a very subtle change, but
| | 03:13 | now you will notice the f and the l
appear as one character. In the first
| | 03:18 | sentence of our first paragraph, the word, first,
the f and the i appear to be a single character.
| | 03:25 | Ligatures are generally considered to
improve the look of printed text. Just
| | 03:30 | keep in your mind that not every font
family uses ligatures, so you may need
| | 03:34 | to experiment with different
fonts, if you like using them.
| | 03:37 | So you should now be feeling
comfortable with the use of Hyphenation and
| | 03:41 | Ligatures, and their overall effects
on your documents here in Pages '09.
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| Working with tabs| 00:01 | One of the most essential yet most
overlooked skills in word processing is the
| | 00:05 | use of tabs. We'll use this menu to
explore the benefits of using tabs in Pages '09.
| | 00:11 | On typewriters, tabs stops were what
you use to line up text in columns or in
| | 00:15 | tables. The tabs are still points
along the horizontal ruler that you will
| | 00:20 | setup so each time you press the Tab
key on the keyboard, the cursor will jump
| | 00:24 | ahead and stop at that point. A lot of
people like to use the spacebar to use
| | 00:27 | the separate items on a page into
columns, but that can cause problems.
| | 00:32 | Take a look at our Entrees section.
Here we have items on the left, the
| | 00:36 | Spacebar was used to create space
between the item and the price that was typed
| | 00:40 | in on the right and you can see these
prices don't really lineup properly. Now
| | 00:45 | if we were to come in here and add or
remove any of this content, things would
| | 00:49 | really get messed up. Using Tab
Stops eliminates the problems you might
| | 00:53 | encounter using the Spacebar.
| | 00:55 | Here's how, let's move down to the
Desserts & Drinks section. Here we have some
| | 00:59 | content, we have some prices, but the
spaces were not inserted. Click once to
| | 01:04 | select the text box, click again to
move your insertion point inside the text
| | 01:09 | box and now let's select all of the
content. We'll drag from Soy all the way to
| | 01:14 | the end of the $10 after Chocolate Cheesecake.
| | 01:16 | So everything is selected and any
changes we make using Tab stop will be
| | 01:20 | applied to all of our text. We do that
using the Inspector. Click the Inspector
| | 01:26 | button and we'll move to our Text
Inspector and select Tabs. Now down below you
| | 01:32 | are going to see some Tab setting
information, such as the Default Tabs are
| | 01:36 | every half-an-inch. We won't see those
on the horizontal ruler, but every time
| | 01:40 | you press your Tab key on the keyboard, you
will move a half inch to the right each time.
| | 01:46 | What we want to do is setup specific
Tab Stops. So we move down to the bottom
| | 01:50 | here where it says Tab Stops. Currently,
there are no Tab Stops setup, but we
| | 01:55 | can change that. Click the plus sign
to add your first Tab Stop. The default
| | 01:59 | value appears to be 0.5 inches. We'll
change that by double-clicking; we want
| | 02:04 | it to be about 6.5 inch mark on our
ruler. So we'll type over what's there 6.5,
| | 02:11 | press Return on the keyboard to lock that in.
| | 02:14 | Notice on the ruler at the top of
your screen you now have a Tab Stop. The
| | 02:18 | arrow in the direction it's pointing
means something. Notice Alignment is setup
| | 02:23 | by default to Left Align that means
when we press our Tab key momentarily,
| | 02:28 | we'll move to the 6.5 inch mark and as
we type everything will stay aligned up
| | 02:33 | on the left. But we can change
that to Center, Right, or Decimal.
| | 02:37 | First, let's move inside our text and
use our Tab key. Click in front of the
| | 02:42 | dollar sign before the $5 after Soy
Beverage and press your Tab key. Notice
| | 02:47 | that as we hit the Tab key everything
moves over to the 6.5 inch mark, this is
| | 02:52 | 6.5 inches after your Left margin,
which happens to be passed the seven inch
| | 02:57 | mark on the ruler. We'll do the same
for the other prices, and you will notice
| | 03:04 | that they all line up on the left-hand side.
| | 03:07 | If we wanted to change alignment, all
we do is select all of our text again and
| | 03:13 | we'll choose a different alignment
option, such as Center. Now each of these
| | 03:17 | are centered on the 6.5 inch mark we
setup a moment ago. Notice the symbol has
| | 03:23 | also changed on the ruler. Right Align
might work best for dollar amounts and
| | 03:28 | if we had decimals we could even use
the Decimal Alignment, binding our content
| | 03:32 | on the decimal used. We don't
have any, so Right Aligned is good.
| | 03:36 | Now down below to help us read the
content and line up our prices with our
| | 03:41 | entries, we might want to use
something called the Leader. Currently, the
| | 03:45 | default is set to none, but click the
button to see the options like dashes,
| | 03:49 | dots and a solid line. Let's use dot
Leaders to see that effect. Now that looks
| | 03:56 | great. We'll click outside the text box
to deselect everything to really get a
| | 04:01 | good feel for the end result.
| | 04:04 | Now what's really cool is if we add any
content or remove content, things will
| | 04:08 | stay lined up, for example, where it
says Special Coffee or Tea. Let's click
| | 04:13 | inside the text box, click again after
the word Coffee. We'll add a comma, type
| | 04:19 | Tea, comma and then let's move over
and add Green before the last Tea. Notice
| | 04:28 | the dots disappear to make room for
our new text and our prices stay lined up
| | 04:32 | on the right-hand side. Click
outside the text box again to deselect.
| | 04:37 | Now changing Tab Stops is quite easy
as well. Let's move up to the top where
| | 04:41 | our Salads & Starters appear to be
lined up perfectly on the right-hand side.
| | 04:46 | If we click once to select the text
box and click again to move our insertion
| | 04:50 | point inside the text box, you will
notice there is a Right Aligned tab showing
| | 04:55 | up on our ruler. We want to change that,
so let's select all of our text, so
| | 05:00 | everything is effected. Notice the Tab
Stop is set at the 7 inch mark, 7 inches
| | 05:05 | away from our left margin, to
change it just double-click.
| | 05:09 | It's already selected, we type over it,
6.5, we want it to be Right Aligned,
| | 05:13 | like the one down below. So press
Return and you will see the end result.
| | 05:19 | Everything lines up perfectly, just as
it does down below with our Desserts &
| | 05:23 | Drinks. All we need to do is add the
dot Leaders, deselect our checkbox to see
| | 05:29 | the end result.
| | 05:31 | So if you ever need to line up items on
to page, avoid using spaces and periods
| | 05:36 | and choose the right type of Tab Stop,
you would be glad the moment you need to
| | 05:40 | add, remove, or even format any of those items.
| | Collapse this transcript |
| Creating a bulleted list| 00:01 |
Bullets can be used to emphasize
items in a list. Pages '09 provides many
| | 00:05 |
options for creating and automating
bulleted lists. Let's use our Running Club
| | 00:09 |
Newsletter. Here we have some existing
text to work with. To create a bulleted
| | 00:14 |
list from existing text, we
first need to select that text.
| | 00:17 |
So, click once to select the text box,
click inside the text box and drag
| | 00:22 |
across the text to be included in the
list. You'll notice the Paragraph symbols
| | 00:26 |
at the end of each line. This is what's
going to determine each of the items on
| | 00:31 |
our list. With our text selected now,
we can create the bulleted list using a
| | 00:35 |
couple of different options.
| | 00:36 |
One is to use the List Style button on
the Format bar. Click this button and
| | 00:41 |
choose Bullet to apply the default
bullet type and formatting to your list.
| | 00:46 |
We now have a bulleted list. The real
beauty of automating a bulleted list comes
| | 00:52 |
when we need to edit that list. For
example, you'll notice we've got two items
| | 00:56 |
here that are very
similar and one can be removed.
| | 01:00 |
So, let's click inside our list here
to deselect text. Let's just select the
| | 01:05 |
third bullet which is Dress properly.
Now, you won't be able to select the
| | 01:09 |
bullet itself, but the entire line
of text and the Paragraph symbol that
| | 01:14 |
appears at the end. When you press your
Delete key on the keyboard, you remove
| | 01:18 |
that item, but the list stays intact
and everything else is reordered for you.
| | 01:23 |
Let's move to the end of our list,
press Return to add an additional point.
| | 01:30 |
Notice the bullet is created for us. Now,
let's reselect our entire list, drag
| | 01:36 |
from the top to the bottom and let's
explore some formatting options. We can
| | 01:40 |
explore those from the Text
Inspector, which you can access through the
| | 01:44 |
Inspector button on the toolbar or click
the List Style button and choose Show More.
| | 01:49 |
This will take you directly to the
List section of the Text Inspector. Down
| | 01:54 |
below you'll see current settings as
well as a number of options that can be
| | 01:58 |
changed. For example, under Text
Bullets, we see the bullet type. Click this
| | 02:03 |
button to choose a different type, such
as a star for example. Now, a star has
| | 02:07 |
appeared next to each item in our list.
| | 02:10 |
We can change the color, click the
Color button and from the Colors palette,
| | 02:14 |
let's choose Blue. Now, close the
Colors palette. Let's also adjust the
| | 02:20 |
Alignment which is currently
defaulted at -1 point. This means each of our
| | 02:24 |
bullets is a little bit lower than the
rest of the text in each line. We can
| | 02:28 |
move up or down in one point increments
using the up and down arrows, or select
| | 02:34 |
what's there and type in your own value.
| | 02:37 |
Let's try 0 and press Return. Now, our
bullets are lined up perfectly with our
| | 02:41 |
text. Size can also be adjusted, the
default Size of 100% means that our
| | 02:47 |
bullets are the same size as our text
and if our text size changes, so will the
| | 02:52 |
bullet size. That's because they're
scaled with text, to change the size, we
| | 02:57 |
can use the up and down arrows to
move in 1% increments or type in our own
| | 03:02 |
value, let's try 80%.
| | 03:05 |
If you don't want to scale the bullet
with your text and rather type in a point
| | 03:10 |
size, deselect the checkbox and enter
a value or use the Up and Down arrows.
| | 03:15 |
Let's try 9 points. That looks pretty
good. Lastly, we can adjust the space
| | 03:20 |
between the bullets and the left edge
of our text box, as well as, the space
| | 03:24 |
between the bullet and the actual text.
| | 03:27 |
Notice at 0 inches, our bullets are
flushed on the left side of out text box.
| | 03:31 |
Using the Up and Down arrows, we can
move in quarter-inch increments. Of
| | 03:35 |
course, you can enter your own values
here as well. Let's try at 0.2, and to
| | 03:40 |
adjust the space between bullets and text,
we can also add our own values here as well.
| | 03:45 |
So, our text bullets look pretty good,
but there are some other options. Where
| | 03:49 |
we see Text Bullets, click this button
to reveal other options including Image
| | 03:54 |
Bullets, or even Custom Images, where
you can use your own images as bullets.
| | 03:59 |
Let's try Image Bullets to see what we
have available to us here in Pages '09.
| | 04:04 |
As we scroll down the list, we'll see
a number of images that will be used as
| | 04:08 |
bullets. Let's try the pushpin. Click
the pushpin to select it and notice that
| | 04:16 |
your bulleted list now uses pushpins
down the left. Of course, we can adjust
| | 04:21 |
alignment, size and spacing
for your Image Bullets as well.
| | 04:25 |
When we're done, let's close the Text
Inspector and click outside the text box
| | 04:30 |
to deselect our selected text to get a
good feel for the end result. So, use a
| | 04:36 |
bulleted list when you need to emphasize
items and remember, the Formatting Options
| | 04:41 |
appear on the Text Inspector and they'll
help you to add even more visual interest.
| | 04:45 |
| | Collapse this transcript |
| Creating a numbered list| 00:00 | Formatting text as a numbered list
can be very useful for anything from a
| | 00:04 | simple to-do list, to a complex outline
for a legal document, anytime you need
| | 00:09 | to show order. Let's use our Running
Club Newsletter; here we have existing
| | 00:14 | text to work with. To create a
numbered list from existing text we first need
| | 00:18 | to select that text. Click once to
select the text box, click inside the text
| | 00:23 | box and drag across the text
that needs to appear on the list.
| | 00:27 | You'll notice the Paragraph symbol at
the end of each line, this is how Pages
| | 00:30 | knows where one item ends and then next
one begins. With our text selected, we
| | 00:36 | can create a numbered list using a
couple of options. One is to use the List
| | 00:41 | Style button on the Format bar. Click
this button and you'll see a number of
| | 00:46 | List options like Harvard,
Legal and Numbered List.
| | 00:50 | Let's choose Numbered List. This adds
the default numbered list formatting to
| | 00:55 | our selected text. Each item now
appears in order. The real beauty of using
| | 01:01 | automated numbered list like this is
when we go to make changes to our list.
| | 01:06 | For example, to add an item, we can
click at the end of the last item, press
| | 01:10 | Return and the next item is
numbered for us. Let's type Enjoy yourself.
| | 01:17 | You may also notice some items on this
list that could be considered sub-items
| | 01:22 | to another. Item number 3 is about
warming up muscles. Items 4, 5 and 6 are all
| | 01:28 | stretching exercises that could be sub
-items to number 3. One option is to
| | 01:33 | click in front of the items such
Stretch calf muscles and press the Tab key on
| | 01:38 | the keyboard. This increases the
Indent Level by one and notice that it gets
| | 01:43 | numbered starting over at 1 by default
and the rest of the items are renumbered
| | 01:47 | for you, you don't have to do it.
| | 01:49 | Another option is to use the Text
Inspector. To access the Text Inspector, you
| | 01:54 | can use the Inspector button on the
toolbar or click the List Style button and
| | 01:59 | choose Show More. This will take us
directly to the List section of the Text
| | 02:04 | Inspector where we'll see our current
settings. Now, let's select those other
| | 02:08 | two items. We'll drag from Stretch
quads to the end of Stretch back muscles.
| | 02:14 | With those two items selected, we
can adjust the Indent Level which is
| | 02:18 | currently set to 1. To increase it by
one, click the right arrow. Notice the
| | 02:23 | rest of the list is renumbered for us
automatically. We also have the ability
| | 02:27 | to adjust the spacing between our
numbers and the left side of our text box as
| | 02:33 | well as the space between our numbers and our text.
They appear to be defaulted here at 0.25 inches.
| | 02:41 | To make adjustments to the entire list,
we first need to select the entire
| | 02:45 | list. Now, notice the Number Indent
value disappears because we're using
| | 02:51 | different values here with different
indent levels. Let's adjust the Text
| | 02:55 | Indent spacing, currently set to a
quarter inch. The Up arrows and Down arrows
| | 03:00 | will change increments in quarter inches.
| | 03:03 | But we can type in our own value.
Select what's there, type 0.2, when you press
| | 03:09 | Return, you'll see those changes
instantaneously in your document. When you're
| | 03:14 | done formatting your numbered list,
close the Text Inspector and let's click
| | 03:18 | outside the text box to deselect our
text and get a good feel for the end result.
| | 03:24 | So, with the Numbered List option, you should never
find yourself renumbering a list manually ever again.
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| Using the Outline view| 00:00 | Pages '09 features a brand new Outline
mode, which makes it simple to organize
| | 00:05 | your thoughts and quickly rearrange
your document. Let's use this Phoenix
| | 00:09 | Mission document. To enter Outline
mode, click the Outline button on the
| | 00:13 | toolbar. A number of changes will
take place on your screen; controls will
| | 00:18 | appear to the left of your headings, sub-
headings and other content in your document.
| | 00:23 | You'll also see level indicators on
the horizontal ruler, depending on where
| | 00:27 | your cursor is flashing; a different
level indicator will be selected. You'll
| | 00:33 | also notice three new buttons on the
Format bar at the far right. Outline mode
| | 00:38 | is a great tool for getting a quick
overall view of your document's scope.
| | 00:42 | Now, to be able to see more of the
document's organization at once, we can
| | 00:45 | click the last button to view only the
first line of the various paragraphs in
| | 00:50 | our outline. We also have the option of
reducing the images in our document to
| | 00:55 | thumbnails to give us an even wider
view of the document's organization. The
| | 01:00 | second last button, when clicked,
offers two options, Actual, to display our
| | 01:05 | images in their actual size or Thumbnail
to reduce them. Let's choose Thumbnail.
| | 01:11 | Now a third option available to us is
the Levels button which allows us to
| | 01:15 | choose how many levels of the outline
are going to be displayed. Click the
| | 01:19 | Levels button and choose 1. This will
display all of the level 1 headings in
| | 01:24 | our document. Click the same button and
choose 2 to view both first and second
| | 01:30 | level headings in our document.
| | 01:32 | Now, this lets us quickly see the
major topics and sub-topics of our entire
| | 01:36 | document. But Outline view isn't
just for passively viewing a document
| | 01:40 | structure. We can actively organize
our entire document, just by dragging the
| | 01:45 | various controls up and down or left
and right. For example, the Conclusion
| | 01:49 | really does belong before the Annex,
but after Learning from the Past.
| | 01:55 | We can drag that control next to
Conclusion up one and release to reorganize
| | 02:00 | our document. We can also drag the
controls left and right to turn topics into
| | 02:05 | sub-topics or to promote sub-topics
into major topics. For example, Spacecraft
| | 02:11 | Weight, if that should be a sub-
topic under this heading, we can drag the
| | 02:16 | control to the right and when it's
lined with the others above, release to
| | 02:20 | create a sub-topic. To create a major
topic, we drag that control to the left.
| | 02:27 | Outline view is a great tool for
organizing an existing document, but we can
| | 02:32 | also use it to flush out new documents
that we're going to work on. Let's exit
| | 02:36 | Outline mode by clicking the Outline
button on the toolbar and let's start a
| | 02:41 | brand new document now. We'll go to
File and select New from Template Chooser.
| | 02:47 | In the Word Processing section, you'll
notice a category labeled Outlines and
| | 02:51 | here's where we find six new Outline
templates to help us create new documents
| | 02:56 | using the various outline formatting.
For example, Harvard Outline, we'll
| | 03:01 | select it and click Choose. Notice our
new document here is set up in that same
| | 03:08 | Outline mode. Now, we're ready to
start inserting our brand new content.
| | 03:13 | Using this outline template, we can
add and remove topics, we can readjust
| | 03:18 | them, reorganize them by dragging
controls up, down, left and right and
| | 03:23 | of course, we can exit Outline mode at any time
by clicking the Outline button on the toolbar.
| | 03:30 | So, Pages' new Outline mode is a
great tool, not only for organizing your
| | 03:33 | thoughts, but to help you quickly arrange
and rearrange your document as it evolves.
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|
|
4. Working with the Text ToolsUsing special characters| 00:00 | On those occasions when
you need to insert characters that do
| | 00:04 | not appear on your keyboard, Pages '09
offers ways to access special characters.
| | 00:09 | Using this version of our Phoenix
Mission document, you will notice in the
| | 00:12 | first paragraph, for example, that
three characters are used to represent
| | 00:16 | one-half, the one, the slash and the two.
| | 00:19 | First step is to remove those three
characters. Let's select them and press
| | 00:23 | Delete on the keyboard. Now our insertion point is in
the right spot to insert a special symbol, the one-half symbol.
| | 00:31 | One way to access special characters
is from the Edit menu. Click Edit and
| | 00:37 | choose Special Characters. This
displays the Characters window. Here you are
| | 00:41 | going to see a number of categories and
as you scroll down those categories and
| | 00:46 | make a selection, you will see the
symbols that fall under that category.
| | 00:51 | Let's move down to one called Digits.
Select Digits to display a number of
| | 00:55 | symbols on the right hand side, scroll
down to the bottom where you will find
| | 01:00 | the one-half symbol. Click 1/2 to
select it and you will see Character
| | 01:04 | Information down below, as well as,
previews of that symbol and what it will
| | 01:09 | look like using the various
fonts installed on your Mac.
| | 01:12 | Once you have got the symbol selected,
to insert it, click the Insert button.
| | 01:16 | It gets added to the document, we can add a
space and now that looks much more professional.
| | 01:23 | The Characters window does stay open,
should you need any additional special
| | 01:26 | characters. When you are
done, click the Close button.
| | 01:30 | Now, let's say we needed to add the
Trademark symbol to the end of our title,
| | 01:33 | The Phoenix Lander. First step is to
click where we want the symbol to go right
| | 01:38 | after the R in Lander. Another option
for adding special characters is to use
| | 01:44 | keyboard shortcuts. Many of the keys
on your keyboard will display special
| | 01:48 | characters when used in conjunction
with the Option key. The problem is you
| | 01:53 | won't know what they are without something
called the Keyboard Viewer. So let's access it first.
| | 01:58 | You do that from the System Preferences.
Click your Apple icon and then choose
| | 02:03 | System Preferences. Next, click
International, then click Input menu. Here is
| | 02:09 | where you will find something called
the Keyboard Viewer. By default, it's not
| | 02:13 | selected, so let's turn it On by
clicking the checkbox next to Keyboard Viewer.
| | 02:18 | Now, we can close the International
window. To insert our special character
| | 02:23 | from the Keyboard Viewer, click the
Flag icon and select Show Keyboard Viewer.
| | 02:30 | This displays your keyboard and the
keys on that keyboard. Watch what happens
| | 02:34 | when you hold down your Option key,
notice many of the keys change to display
| | 02:39 | special characters, such as the Cent
sign, there is the Copyright symbol and
| | 02:44 | there is the Trademark symbol across the top.
| | 02:47 | When you release the Option key, you
will see that the Trademark symbol is on
| | 02:51 | the number 2, so the keyboard
shortcut is Option+2. You could that now to
| | 02:56 | insert the character or hold down
the Option key and click the Trademark symbol.
| | 03:00 | It gets inserted into your document. When you are done
with the Keyboard Viewer, click the Close button.
| | 03:06 | Now, you can also get some of the
accents that appear on foreign words. Let's
| | 03:12 | move to the last page of our document
and as we scroll down, you will notice a
| | 03:16 | name at the bottom, LaRiviere is
missing an accent. The first e in the Riviere
| | 03:22 | really should have what's
known as an accent grave.
| | 03:25 | So first, let's click between the i
and the e, press the Delete key to remove
| | 03:30 | the e and let's insert the special
character, which is the accent. You can also
| | 03:35 | do that from the Keyboard Viewer.
Let's access it again from our Flag icon.
| | 03:42 | When we hold down the Option key on
our keyboard, you will notice many of the
| | 03:45 | keys appear orange in color; these are
the accents. The accent we are looking
| | 03:50 | for is in the top left corner. Releasing the Option key
tells us that's the Tilde key on the keyboard.
| | 03:56 | So we can use our keyboard shortcut,
Option and the Tilde or hold down the
| | 04:01 | Option key and click the accent. That
inserts the accent only, now it's just
| | 04:06 | waiting for us to type in the
character that should appear under that accent,
| | 04:10 | which happens to be the letter e. So we
press the e on the keyboard and that is
| | 04:15 | the way the name is supposed to appear.
We'll close the Keyboard Viewer to display our document.
| | 04:22 | So learning the keyboard commands for
all of the special characters you use
| | 04:26 | most often can be a big time saver,
but it's good to know you have access to
| | 04:30 | them from the Edit menu and the
Keyboard Viewer, should you need to find them.
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| Inserting equations with MathType 6.0| 00:00 | If you have MathType 6.0 installed
on your Mac, you can access
| | 00:04 | it right from within Pages '09. You can use MathType
to insert mathematical expressions and equations.
| | 00:12 | The first step with your document open
is to click the area where you want to
| | 00:16 | insert the expression or equation.
Next, click Insert and choose MathType
| | 00:22 | Equation. This will launch MathType
6.0 and display the default expression,
| | 00:27 | E=mc?. You can edit this or construct
your own equations and expressions using
| | 00:33 | a variety of tabs and symbols
available to you here in MathType 6.0.
| | 00:38 | When you are done, click File, then
Close and Return to Pages. Your new
| | 00:44 | equation will be saved in Pages '09 as
an inline image. So it can be treated
| | 00:50 | and manipulated like any
other image in Pages '09.
| | 00:52 | For example, drag the Sizing Handle
to resize your equation. To edit the
| | 00:58 | equation, move inside the selected
area and double-click. This takes you back
| | 01:03 | to MathType 6.0 where you can make adjustments. Again,
when you are done, click File, Close and Return to Pages.
| | 01:10 | We can also apply special effects to an
equation or expression just as we would
| | 01:15 | to any other image in Pages '09. Let's
use our Inspector. Click the Inspector
| | 01:20 | button and choose the Graphic
Inspector. Let's apply a shadow to our
| | 01:25 | expression. Click the Shadow checkbox
and notice the shadow is applied to the
| | 01:30 | symbols and characters in our
equation, not to the box itself.
| | 01:34 | Let's close the Graphic Inspector
and deselect our expression by clicking
| | 01:39 | anywhere on the page. Now, remember
MathType does stay open, so you will need
| | 01:43 | to close it when you no longer need it.
With MathType 6.0 integrated into Pages '09,
| | 01:48 | we now have the ability to construct
complex mathematical equations and expressions.
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| Inserting document file names| 00:01 | If you need to display the name of the
document you're working on somewhere in
| | 00:04 | the document itself, Pages '09 has a
new feature to help automate this action.
| | 00:09 | Let's say this document is going to be
printed and then shared with a number of
| | 00:13 | people who will then need to access it.
Showing the file name somewhere in the
| | 00:18 | document such as the bottom of the
first page would be a good way to remind
| | 00:22 | people of not only the name,
but where to find it as well.
| | 00:26 | So let's scroll to the bottom of
Page 1. Now, we can insert the file name
| | 00:31 | anywhere in this document. If we want
it to appear at the bottom of every page
| | 00:35 | in this section, we can move down to
the Footer area, and when it appears,
| | 00:40 | click to get inside. Now, to insert
the file name, click Insert and choose
| | 00:46 | Filename. The name of this file is
then inserted into the Footer area.
| | 00:53 | Now, that's just the filename. Adding
the path would be even more helpful. To
| | 00:58 | do that, Ctrl+Click or right-click
anywhere in the name of the file. Next,
| | 01:03 | choose Edit Filename Format. Here
you'll find two Checkboxes, one to show the
| | 01:09 | directory path, the other to show or
hide the filename extension. To keep it,
| | 01:16 | let's leave this Checkbox checked off.
Now, click anywhere in your document to see the end result.
| | 01:22 | Now, the best part about using this
feature, instead of typing the information
| | 01:26 | out yourself, is what happens when
the name or location of this file is
| | 01:30 | changed. Let's save it with
another name in a different location.
| | 01:35 | We'll click File and choose Save As.
Let's just change the name to Proposal.
| | 01:41 | We'll take out Preservation and change
the Location to our desktop. Click Save
| | 01:47 | to save those changes, and the next time
we open this file, we'll see the updated path and filename.
| | 01:54 | If you don't want to wait, you can
right-click or Ctrl+Click anywhere in the
| | 01:58 | path and filename and choose Update
Filename. The new path and filename are
| | 02:05 | displayed. Let's click on the page to deselect.
| | 02:09 | So remember, when you need to insert a
filename with or without the path, don't
| | 02:14 | type it yourself, use the Insert menu
to insert a filename and you can feel
| | 02:18 | confident, the right
information will always be displayed.
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| Searching documents| 00:01 | Pages '09 includes functionality to
help you search for words, phrases, even
| | 00:05 | hidden codes. Once found, you can move to that content,
type over it, or automatically replace it with something else.
| | 00:12 | Let's use our Phoenix Mission
document which you can see from the page
| | 00:15 | thumbnails is a fairly long document.
Searching manually for content could be
| | 00:20 | very time consuming, so there are a couple
of tools we can use depending on the scenario.
| | 00:25 | One scenario might be, we need to
locate content to move to that location in
| | 00:29 | the document and work on it. In that
case, we might want to use the Search
| | 00:34 | pane. Click the View button and choose Search.
| | 00:38 | Next, in the Search field, type the
content you are looking for. Let's try "red
| | 00:42 | planet"; as we type in our content,
results appear down below. In this case
| | 00:47 | there are three occurrences of the two
words "red planet", together. We'll see
| | 00:52 | some context as well as
page numbers where they occur.
| | 00:55 | To move to a specific location, click
the appropriate result. You will be taken
| | 01:00 | to that page and the text will be
highlighted for you. We could type over that
| | 01:04 | or simply continue to work
on this area of our document.
| | 01:08 | To start a new search, click the Close
button to clear any contents and type in
| | 01:12 | your next bit of content. But another
option is to search for content to be
| | 01:17 | replaced with something else. In that case, we wouldn't
use the Search pane but rather the Find & Replace function.
| | 01:24 | Let's first move to Full-screen view.
We can use Find & Replace in Standard or
| | 01:29 | Full-screen view. I like to start at
the top of my document. Hit the Home key
| | 01:34 | on your keyboard and click at the top
of your document to move your flashing
| | 01:38 | cursor there. By default, Find & Replace will begin
searching from your flashing cursor down through the document.
| | 01:46 | Next, to access Find & Replace, we can
move our mouse pointer to the top of the
| | 01:50 | screen to display the menu bar, click
Edit, move down to Find and from the side
| | 01:56 | menu choose Find. Here you will notice Command+F
is the keyboard shortcut for accessing Find & Replace.
| | 02:04 | Here in the Find & Replace window, we
have two fields in the simple section.
| | 02:09 | A Find field where we can click to
type the content we are looking for, let's
| | 02:13 | say our scenario this time is that two
people were working on this document.
| | 02:18 | Some chose to type in "the planet Mars
", while others just typed in "Mars".
| | 02:23 | We want this to be consistent. So let's find "
the planet Mars" and replace it with just "Mars".
| | 02:32 | Now, we have options down below. The
next button will take us to the next
| | 02:36 | occurrence of "the planet Mars". Here
you see it highlighted. Now our options
| | 02:41 | are to replace that and find the next
occurrence or just simply replace that one occurrence.
| | 02:47 | We can also choose to replace every
occurrence with Replace All. Let's try
| | 02:51 | Replace & Find. Notice "the planet Mars
" has turned into just "Mars" and the
| | 02:57 | next occurrence which is at the
beginning of the first paragraph is now
| | 03:01 | selected. If we just choose Replace, it's
replaced but the next occurrence is not found.
| | 03:08 | Now, let's try Replace All. Replace
All takes just a second to replace all 85
| | 03:14 | of the remaining occurrences with "
Mars" and now our entire document is
| | 03:19 | consistent. When we are done with Find
& Replace, we click the Close button.
| | 03:23 | Now, we can be even more specific with
our search and even search for codes. As
| | 03:28 | we scroll down Page 1, we'll notice
that a couple of the paragraphs are
| | 03:32 | indented, while other paragraphs are not.
| | 03:35 | This is inconsistent and needs to be
fixed. So let's search for the Tab code
| | 03:40 | that was used to create the space and
replace it with nothing. In that case, we
| | 03:44 | need the Find & Replace window back.
Let's use our keyboard this time,
| | 03:48 | Command+F. Previous Find &
Replace results appear here.
| | 03:52 | Let's go to the Advanced section now.
Now, you will notice many other options
| | 03:57 | to choose from. We are going to take
out the text that appears in the Find
| | 04:01 | field, select it, and press Delete to
remove it, and instead of using text, we
| | 04:06 | are going to insert a code. Click the
Insert button. You will see a number of
| | 04:10 | different codes to choose from; we want
the Tab code. Tab symbol now appears in the Find field.
| | 04:17 | We can choose the Style, which
can include searching for tabs in
| | 04:21 | Bibliographies, the Body of our
document, Headers & Footers, just Headings or
| | 04:25 | Titles. We want any occurrence of the
Tab. We can match Case and Whole words,
| | 04:31 | if we are using text. We can even loop
around if our cursor is not flashing at
| | 04:35 | the top of Page 1, we can start over
at the beginning of the document. That's checked off by default.
| | 04:41 | What do we want to replace the Tab with?
We actually want to replace it with
| | 04:44 | nothing. So select what is there and
press your Delete key on the keyboard to
| | 04:48 | remove it. Now, we see the same
options down below. Let's go to the Next
| | 04:54 | button, when we click Next, notice
that the Tab is highlighted for us.
| | 04:59 | So we can choose Replace and Find;
replaces it and finds the next tab. Replace
| | 05:06 | and Find, replaces it and moves to the
next paragraph. Click Replace All, you
| | 05:10 | will notice two more are replaced
and now our document looks consistent.
| | 05:15 | Again, when we are done, click the
Close button to return to the document. So
| | 05:20 | manually searching your documents for a
content can be very time consuming. Use
| | 05:24 | the Search pane or the Find & Replace
command in Pages '09 to save valuable time.
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| Checking spelling| 00:01 | With Pages '09, you can access Spell
Checker functionality that's built into Mac OS X.
| | 00:05 | We'll begin by fixing errors on the fly on Page 4
of our Collin family newsletter in full screen.
| | 00:13 | At the bottom of the page, you will
find text that actually contains a couple
| | 00:16 | of different spelling errors. They
may not be easily recognizable without a
| | 00:21 | feature called Check
Spelling as You Type turned on.
| | 00:25 | To ensure this is turned on, move to
the top of your screen, click Edit on the
| | 00:29 | menu bar, move down to Spelling and
choose Check Spelling as You Type, if a
| | 00:35 | check mark does not appear next to
this option. This turns on the feature and
| | 00:40 | words not recognized in the dictionary now
will be marked with a red dotted underline.
| | 00:45 | We can fix these on the words on the
fly using a couple of different methods.
| | 00:49 | Let's begin with the word realy. Click
once to select the text box, click again
| | 00:53 | to get inside. Now, right click or Ctrl+Click and you'll
see a number of possible replacements on the pop-up menu.
| | 01:01 | Find the correct spelling for the
word really and click. This replaces the
| | 01:06 | incorrect spelling and now we can move
onto the next one. If you prefer to let
| | 01:11 | Pages locate the various misspelled
words one at a time, move to the top of
| | 01:16 | your screen, click Edit and move down
to spelling and choose Check Spelling.
| | 01:22 | Now Pages moves to the next word not
recognized in the dictionary and selects
| | 01:26 | it for you. You could type over this
word or if you prefer, right-click or
| | 01:31 | Ctrl+Click the word from the pop-menu,
select the correct spelling for extraordinary.
| | 01:37 | Now, sometimes you will see words
that are marked as misspelled when they
| | 01:41 | really aren't such as proper names. On
the right side, we see the word Tessa.
| | 01:45 | When we right-click this name or Ctrl+
Click, we can use a couple of different
| | 01:49 | options to get by words like this such
as Ignore Spelling which will skip over
| | 01:54 | the word and un-mark it this time only.
| | 01:57 | The next time we open the document, it
will appear marked as a misspelled word
| | 02:01 | however. To avoid that, we can add the
word to the dictionary. In that case,
| | 02:06 | choose Learn Spelling. This adds the
word Tessa to the dictionary, so it will
| | 02:11 | never be marked as a misspelled word.
| | 02:13 | Remember, this dictionary is a Mac
OS X feature and is shared by other
| | 02:18 | applications. So if you are using the
dictionary in Keynote or numbers, the
| | 02:24 | word Tessa has been added to that dictionary,
and will never appear as a spelling error.
| | 02:30 | If you prefer to let Pages locate all
of the words that are not recognized by
| | 02:34 | the dictionary for you, you can move
to the top of your screen, click Edit,
| | 02:38 | move down to Spelling and choose
Spelling. This will launch the Spelling window
| | 02:44 | and move you directly to the next error
or a word not recognized in the dictionary.
| | 02:49 | In this case, it's another proper name.
Notice we have the same options in the
| | 02:53 | Spelling window. We can ignore this
word, learn it by adding it to the
| | 02:57 | dictionary. We could also
skip over it using Find Next.
| | 03:01 | Sometimes, you will see replacement
options as well. In this case, we want to
| | 03:05 | add the word Collin to the dictionary,
so we click Learn. Automatically Pages
| | 03:11 | takes us to the next word not
recognized in the spelling dictionary. The word
| | 03:15 | is campovers. It should be camp
overs with a dash or two words.
| | 03:20 | We will select camp-overs with a dash.
With that selected, we can change to
| | 03:24 | this word by clicking the Change button.
Now, automatically we are taken to the next word
| | 03:29 | not recognized in the dictionary.
| | 03:32 | To be more specific not recognized in
the English dictionary, however there are
| | 03:36 | a number of other dictionaries to
choose from. In this case, the word colourful
| | 03:40 | would not be considered a spelling
error in the Canadian English dictionary.
| | 03:44 | To choose your dictionary, move to
the top of your screen, click View, then
| | 03:50 | Show Inspector. Now, in the Text
Inspector, with the More button selected, we
| | 03:56 | can choose the language to be used
when checking spelling. Where we see
| | 03:59 | English, we can click and choose
from other languages including Canadian English.
| | 04:04 | Choose Canadian English and notice that
the word is no longer marked as a spelling error.
| | 04:10 | Now, we can skip over this word, click
Find Next, and if nothing appears in the
| | 04:15 | Spelling window, there are no further
errors or words that are not recognized
| | 04:19 | in the dictionary. We can close the
Spelling window as well as our Text Inspector.
| | 04:25 | Now, if you are having trouble
remembering how to spell a word, we can get help
| | 04:28 | from Pages using the dictionary. Let's
move to the left side of our screen and
| | 04:34 | click the Page 3 Thumbnail. At the
top of the page, we may want to add some text.
| | 04:39 | Click after the word Biking, click again to
get inside the text box, and let's add canoeing.
| | 04:45 | But perhaps we don't know how to spell
this. Well, we can start to spell it,
| | 04:50 | cano, we'll hit the Spacebar, and
obviously that's not a word. So we'll move
| | 04:56 | back to the end of canoe
and press F5 on the keyboard.
| | 05:01 | This shows a list of possible options
including canoeing. Let me select that
| | 05:06 | word with a double click and it's added
to our text. Now, we can add the comma
| | 05:12 | and we have added the word that
we weren't sure about the spelling.
| | 05:16 | So remember to access Spell Checking tools to correct
misspelled words and learn how to spell words too.
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| Auto-correction preferences| 00:00 | Pages can be set to recognize and
replace text you don't want with text you do want.
| | 00:05 | Let's explore the built-in Auto-Correction
Preferences available in Pages '09 using this form letter.
| | 00:11 | First, click Pages, then choose
Preferences. Next, click Auto-Correction. A
| | 00:17 | number of options will appear below,
some of which may be enabled, others
| | 00:20 | disabled. We'll begin at
the top with Smart Quotes.
| | 00:24 | If you want to have straight quotes
replaced automatically with curly quotes as
| | 00:27 | you type, ensure this is checked off.
Let's test it in our document. We'll
| | 00:32 | click just in front of the second
paragraph and type the following, You said, comma,
| | 00:38 | leave a space and now we'll type in our first
double quote. Notice that it's curved to the left.
| | 00:44 | Let's type 'please find us a home.' Now,
the second double quote. This one is
| | 00:52 | curved in the opposite direction.
We'll leave a space after that to continue.
| | 00:57 | Let's go back to our Auto-Correction
Preferences. The next option is Fix
| | 01:01 | Capitalization. Automatically Pages
will recognize periods and capitalize the
| | 01:06 | next word for you automatically. This
is great for the end of a sentence but if
| | 01:10 | you use a lot of abbreviations, you
may wish to keep this one turned off.
| | 01:14 | Superscript Numerical Suffixes is
another option. Let's test this one out in
| | 01:19 | our document. We'll click in the
first paragraph just before the word Open.
| | 01:24 | Let's say this was the second open
house. We'll type in 2, then the n and the
| | 01:29 | d, and when we hit the Spacebar,
watch what happens. The suffix is
| | 01:33 | automatically superscripted for us.
Now, let's go back to our Preferences.
| | 01:38 | We can also have Pages automatically
detect email and web addresses and turn
| | 01:42 | them into working hyperlinks. This is
great for documents you will be viewing
| | 01:47 | on your screen or online. But if it's
a document you are going to print, you
| | 01:52 | may not need this option and you
may not want hyperlinks to be created.
| | 01:56 | Let's test it out in our document.
Let's scroll down to the last paragraph.
| | 02:02 | Here we have a web address. Now
remember when you set Auto-Correction
| | 02:05 | Preferences, they are not retroactive.
It's only from the point you set them
| | 02:10 | on. So this document was created
long before this option was turned on.
| | 02:15 | So let's highlight the web address
and type over it the exact same address,
| | 02:20 | www.millearealestate.com. Now, when
you hit the Spacebar to continue, notice
| | 02:30 | that the hyperlink is created for you.
This is a working hyperlink that you can
| | 02:35 | click to launch your default
web browser, and go to that site.
| | 02:39 | Let's go back to our Preferences now.
We can also have Pages automatically
| | 02:44 | detect list when you use dashes or
numbers for example, a list will be created
| | 02:50 | for you automatically whether it be
a bulleted list or a numerical list.
| | 02:54 | Let's move to the space after the
second paragraph. We'll type in 1, a period
| | 02:59 | and leave a space. Let's type Bungalow.
When you press Return on the keyboard,
| | 03:05 | watch what happens? A 2 is
created for you automatically.
| | 03:09 | This is the List function in action.
We'll leave a space and type Two-storey.
| | 03:15 | If you were to continue pressing
Return, you would get item number 3. If we
| | 03:20 | don't want it, we can Backspace over it,
Backspace twice to remove the extra line.
| | 03:25 | Now, let's go back to our
Preferences. Notice we have another option to
| | 03:29 | automatically use Spell Checker
suggestions. When you mistype or misspell a
| | 03:34 | word, Pages may automatically
replace that word with the Spell Checker
| | 03:39 | suggestion that fits best. This will
work most of the time but you have to be
| | 03:43 | careful, not always will an
accurate replacement be made.
| | 03:48 | Symbol and Text Substitution is checked
off by default. Down below you will see
| | 03:53 | the various symbols and text
substitutions on the right-hand side. Any of these
| | 03:58 | can be enabled or disabled by their
checkboxes but you can also add your own.
| | 04:04 | Let's click the Plus sign at the
bottom and add one that will be a shortcut.
| | 04:08 | For example, if we often type Millea
Real Estate, we can create a shortcut for
| | 04:13 | it. Let's type mre. That's what's
going to be replaced. Now, we can go to the
| | 04:19 | Width column over on the right-
hand side and click twice to enter the
| | 04:23 | replacement which will be Millea Real Estate.
When you press Return, it's added to the list.
| | 04:32 | Now we can test this out. Let's move
to the bottom of the document after Bill
| | 04:37 | Connor, press Return and type mre. When
you press Return or hit your Spacebar,
| | 04:44 | it's automatically replaced with
Millea Real Estate, a nice little shortcut.
| | 04:49 | Here in our Preferences, you will see
a number of these shortcuts including
| | 04:53 | symbols. For example, typing a C in
brackets will give us the Copyright symbol.
| | 04:59 | The Trademark symbol is a capital TM.
So let's click after Millea Real Estate,
| | 05:05 | type TM, hit the Spacebar and the
symbol appears for us automatically.
| | 05:12 | When you are done with Auto-Correction
Preferences, click the Close button. Now
| | 05:16 | with Auto-Correction in Pages '09, you
can save valuable time when it comes to
| | 05:20 | automatically fixing typos, changing
text formatting, and creating shortcuts
| | 05:25 | for those longer strings of
text you use on a regular basis.
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|
|
5. Working with StylesUnderstanding styles| 00:01 | In this chapter, we are going to
explore Styles. Styles are quite easy to work
| | 00:05 | with and they can save you a lot of
time especially if you are creating a long
| | 00:08 | document. Styles by definition refer to stored
information about how text is supposed to be formatted.
| | 00:15 | Let's say we have a title on our page
that's in 22 point font using Hoefler
| | 00:20 | text, Regular Appearance and the
color Green. The combination of those
| | 00:25 | attributes can be
referred to as the title's style.
| | 00:29 | Now, imagine that you are working on a
500 page document and there are dozens
| | 00:34 | of titles on various pages that need to
look the same. It would be very tedious
| | 00:38 | to go through the document and
manually apply those four attributes to every
| | 00:43 | single title. Instead, you
might want to use an existing style.
| | 00:47 | Now Pages has a number of them but
you can create new Styles as well. With
| | 00:53 | Styles, you can apply multiple
attributes with a click of your mouse.
| | 00:56 | Now, another important advantage to
using Styles in Pages deals with Outline mode.
| | 01:01 | If you are using built-in title and heading styles
in a document, they can be used to work in Outline mode.
| | 01:09 | Now, Styles can be broken down into
three main types as well, Paragraph,
| | 01:13 | Character, and List Styles.
Paragraph Styles affect entire paragraphs.
| | 01:18 | Character Styles affect selected text,
and List Styles apply to bulleted or
| | 01:23 | numbered lists. Let's begin by applying
Styles that already exists here in Pages '09.
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| Applying styles| 00:01 |
To apply an existing style to content
in your document, you first need to know
| | 00:05 |
where to find those styles. Let's use
our Phoenix Mission document. One option
| | 00:10 |
is to use the Format bar. On the far
right you will see a button for choosing a
| | 00:14 |
list style. On the far left side you will see
buttons for choosing Character and Paragraph styles.
| | 00:20 |
But if you prefer to view all of
your available styles together in one
| | 00:24 |
convenient location you may choose to
show the Styles drawer and that can be
| | 00:28 |
done from the View menu or click
the first button on the Format bar.
| | 00:33 |
The Styles drawer will open up on the
right side of your screen. Now depending
| | 00:37 |
upon which template your document is
based, you are going to have varying list
| | 00:41 |
of default styles available to you in three
categories. You will see Paragraphs Styles at the top,
| | 00:47 |
then Character Styles and then the List Styles at
the bottom. These categories are fully adjustable.
| | 00:54 |
For example, if we weren't going to
be using List Styles, we might want to
| | 00:59 |
shrink it way down allowing us more space to view
the other styles under Paragraphs and Character sections.
| | 01:07 |
To see styles that have already been
applied to content in your document, click
| | 01:11 |
inside existing text such as our
title at the top of page 1 and look at the
| | 01:16 |
Styles drawer. The style applied, in
this case Heading 1, appears shaded. If we
| | 01:22 |
click in the subtitle down below the
image, you will notice under Paragraph
| | 01:27 |
Styles, Free Form is selected, and
Free Form style simply means you are using
| | 01:31 |
the template's default look for text;
no Paragraph Style has been applied. And
| | 01:36 |
under Character Styles you will see
None as well as under List Styles, None is
| | 01:41 |
selected. So really there has
been no style applied to this text.
| | 01:45 |
Now to apply Paragraph Styles, all we
do is click anywhere in the paragraph.
| | 01:50 |
Let's start with our title at the top.
When I click in the paragraph, I can now
| | 01:54 |
apply Paragraph formating without selecting specific text.
Let's go to the Paragraph Styles section and choose Title.
| | 02:01 |
This might be more appropriate for the
title at the top of page 1. Perhaps our
| | 02:06 |
subtitle under the image would make a good heading.
Let's click anywhere in the word Introduction.
| | 02:11 |
We'll go to the Paragraph Styles section and
choose Heading 1. It's now been applied to our subtitle.
| | 02:19 |
Now the nice thing about using
Paragraph formatting, headings, titles and so on
| | 02:25 |
is when you move to Outline View.
Let's go to the toolbar and click Outline.
| | 02:30 |
Now we'll choose to view just the
first two levels which displays all of our
| | 02:35 |
titles and Heading 1 or Heading 2
formats. Without applying these styles, we
| | 02:41 |
would not be able to use Outline View appropriately.
Click Outline again to return to Standard View.
| | 02:47 |
You can also apply Character Styles to
specific characters, words, or phrases
| | 02:51 |
by selecting them first. Let's go down to the first paragraph
and we'll select some text, half the size of the Earth.
| | 02:59 |
If we wanted to add emphasis, we could
go to the Character Styles available and
| | 03:03 |
choose for example Emphasis, which
is a type of bold. We may also want to
| | 03:08 |
underline this. If you accidentally
apply the incorrect style, you can choose a
| | 03:14 |
different style or simply choose None.
Any styles that had been applied will be
| | 03:19 |
removed. So that's how you apply
existing styles that come with a template.
| | 03:25 |
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| Overriding styles| 00:00 | Choosing one of Pages default styles
doesn't mean you are locked into that
| | 00:04 | exact look, you can override a style.
Let's use our Viewfinder Newsletter,
| | 00:09 | click the title at the top of page 1
and make sure the Styles drawer is open
| | 00:14 | and stretched out wide enough that we
can see all of the names of our styles.
| | 00:19 | In this instance we see the Masthead
style is highlighted in the Styles drawer.
| | 00:23 | It's been applied to our title,
but we can override any or all of the
| | 00:27 | attributes in that style
just for this one title.
| | 00:30 | To do so let's double-click the title
to select it. From the Format bar click
| | 00:35 | the Color button and choose White. We
have now overridden a single attribute.
| | 00:40 | But it's only applied to this one
title. Notice the red arrow next to the
| | 00:44 | name of this style, this indicates
that one or more attributes have been
| | 00:49 | overridden. Now to override formating for
all text that uses a style we can redefine the current style.
| | 00:56 | Let's click once to select the text
box for Shot of the Month that appears
| | 01:01 | below the image. Notice in the
Styles drawer this one uses the Headline 1
| | 01:05 | style. In this case, we might want to
left align our text. To do that click
| | 01:11 | Format, move down to Text and choose
Align Left. This looks much better but it
| | 01:17 | would look great if it was applied to
all text in this document that uses the Headline 1 style.
| | 01:23 | In that case we go to the Headline 1
style in the Styles drawer click the red
| | 01:27 | arrow and choose, Redefine Style from
Selection. Doing so will take any changes
| | 01:35 | we have made and apply them to any
other text in our document using that style.
| | 01:39 | Now the same thing will occur when
using Character Styles, if we select a
| | 01:43 | phrase for example in our first paragraph.
| | 01:46 | Click once to select the text box.
Click again to get inside and drag across
| | 01:51 | Spring is here. We'll go to the
Character Styles section of our Styles drawer
| | 01:55 | and click Emphasis. Well we can make
further changes from the Format bar, such
| | 02:00 | as Italics and Underlining. Notice
the red arrow now next to Emphasis. This
| | 02:05 | style has been used but changes
have been made to that style as well.
| | 02:11 | If you have ever wondered what kind of
changes have been made, maybe you have
| | 02:14 | accidentally applied formatting you
didn't want. You can always revert back to
| | 02:19 | the original formatting. With our text
still selected in the first paragraph,
| | 02:23 | we can click the red arrow next to
Emphasis and choose Revert to Define Style.
| | 02:29 | This will set us back to the original
Emphasis style as seen here in the first
| | 02:34 | paragraph. This works the same for
paragraph formatting as well. So that's how
| | 02:39 | you can override and redefine
existing styles in Pages '09.
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| Creating styles| 00:01 | In Pages '09 you are not limited to
using the existing styles that come with a
| | 00:05 | template, you can create your own
styles. Let's do that with our Phoenix
| | 00:09 | Mission document and the Styles
drawer open. We'll begin by creating a
| | 00:13 | Paragraph Style. Let's click anywhere
in the first paragraph and in the Styles
| | 00:18 | drawer you will notice the Body style
is highlighted. This is the style that's
| | 00:23 | currently being used on
paragraph text in this document.
| | 00:27 | If we want our paragraph text to
appear with a first line indent we can make
| | 00:31 | that change and create a new style
from there. So with our cursor flashing
| | 00:36 | anywhere in the first paragraph, click
the Inspector button, make sure the Text
| | 00:40 | Inspector is selected and the Tabs
button and we'll bump up our First Line
| | 00:45 | indent by a quarter inch. Click the up
arrow to do that. Now we can close the
| | 00:50 | Text Inspector and notice that the
change takes place in our first paragraph
| | 00:54 | only. Other paragraphs in
our document are not affected.
| | 00:58 | If we look at the Styles drawer,
the Body style being used in our first
| | 01:02 | paragraph has a red arrow indicating
we have overridden at least one of the
| | 01:07 | attributes. So when we click the red
arrow, we have a couple of options.
| | 01:12 | We know if we Redefine the Style from
our Selection, our first paragraph, that
| | 01:17 | change will be added to our body style.
Other text in our document using the
| | 01:22 | Body style will see those changes as
well. But we won't be able to go back to
| | 01:26 | the old version. We won't see Revert
to Define Style. It won't be available.
| | 01:32 | So to keep the current Body style in
case we need it and create a new Body
| | 01:36 | style with the change, we would
choose Create New Paragraph Style from
| | 01:41 | Selection. This allows us to choose a
new name. Let's take out the 2 and call
| | 01:46 | this Body with First Line indent. When
we click OK, the new style gets added to
| | 01:53 | our Styles drawer. We also see that
change in our first paragraph. But we still
| | 01:58 | have the matter of changing the remainder of
our paragraphs to the body with First Line indent style.
| | 02:04 | To do that, we can select all of the
text using the old style. Let's move up to
| | 02:09 | the Styles drawer and click the arrow
next to Body. From here we can Select All
| | 02:14 | Uses of Body. When we do that text
using the old Body style is highlighted or
| | 02:20 | selected in our document. Choose the
Body with first line indent style to
| | 02:24 | apply. Now we see the changes take
place throughout our document. Click
| | 02:29 | anywhere in the document to deselect that text.
| | 02:32 | Now the same applies for Character
Styles. For example if there is a certain
| | 02:37 | style you like to use where bold and
italics are used, you can first create
| | 02:42 | that formatting using existing text
and then create the style from there. So
| | 02:47 | for example, we'll go to the first
paragraph. Let's double-click the word Mars
| | 02:53 | and let's to the Format bar,
choose Bold and Italics.
| | 02:58 | If this is a style we want to able to
use on a regular basis, we would create a
| | 03:02 | new style by going to the Styles drawer.
Click the red arrow next to None and
| | 03:08 | choose Create New Character Style from
Selection. We can call this one Bold and Italic.
| | 03:17 | When we click OK the new style appears
in our Styles drawer. It's now available
| | 03:22 | for any other characters we wish to
format using that style. So that's all
| | 03:26 | there is to creating your own styles. Remember there are
no limits in Pages '09 when it comes to working with styles.
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| Importing styles| 00:00 | The styles you create in Pages '09 are
document specific. In other words they
| | 00:05 | are only available in the document
where they were created. So if you are
| | 00:08 | creating a brand new document and you
want to use the styles you created in
| | 00:12 | another document, you will need to
import them. Take a look at this Phoenix
| | 00:16 | Mission document, with the Styles
drawer open, we see a list of default styles
| | 00:20 | that come with this documents template as
well as any custom styles that were added.
| | 00:25 | Now let's create a new document. Click
File and choose New. We'll create a new
| | 00:30 | blank word processing document and
open the Styles drawer. Here we see a list
| | 00:36 | of default styles that come with this
template. Let's enter some text. Now if
| | 00:42 | we want to have access to the styles we
used in the Phoenix Mission document we
| | 00:45 | need to import them. Click Format and
choose Import Styles. Next locate the
| | 00:52 | document Phoenix Mission,
select it and click Open.
| | 00:56 | Here we'll see a list of all styles
used in that document, both default and
| | 01:01 | custom styles. Now we just need to
select the styles we want to import. We can
| | 01:06 | select a range of styles by clicking
one, holding down the Shift key and
| | 01:10 | clicking another to select that
contiguous range of styles or if you prefer to
| | 01:15 | select non contiguous styles, click one,
hold your Command key and click the others that you want.
| | 01:22 | If you prefer to bring in all the
styles, click Select All. Every style was
| | 01:27 | about to be imported. Another option
is to Replace duplicates. If you are
| | 01:32 | importing a style that has the same
name as a style in your current document,
| | 01:36 | the incoming style will replace the
current style and not only that any text
| | 01:41 | already styled with the original will
take on the characteristics of the new
| | 01:45 | style. That can be a good or a bad thing
depending on what you are trying to do.
| | 01:49 | If you really want to avoid any
unwanted changes, you should probably change
| | 01:52 | the name of one of the styles before
importing the other. Click OK to import
| | 01:57 | the styles and there they are. Now all
you have to do is select and apply the
| | 02:02 | styles either from the Styles
drawer or using the Style button.
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|
|
6. Layout EssentialsUsing pagination and breaks| 00:01 | As you begin to consider the layout of
you document in Pages, you will want to
| | 00:04 | ensure it's pleasing to the eye and
easy to read. So keeping text together and
| | 00:09 | breaking it apart in the right
places will help in this task. We use our
| | 00:12 | Phoenix Mission document, scroll down to t
he bottom of page 1 so you can also see the top of page 2.
| | 00:18 | Here is a good example of text
that's been split apart. Whenever we see a
| | 00:23 | single line of a paragraph by itself at
the top of a page or at the bottom of a
| | 00:27 | page, it's called a widow or an
orphan. We can control this from never
| | 00:32 | happening by using one of the features
available to us in the Text Inspector.
| | 00:36 | So let's click the Inspector button, make sure
Text Inspector is selected and click the More button.
| | 00:42 | With our flashing cursor in the
paragraph itself, notice in the Pagination and
| | 00:47 | Break section we have got four check
boxes. The last one will prevent widow and
| | 00:51 | orphan lines. When we check this box,
look what happens. An extra line is sent
| | 00:56 | down to the next page. This makes it a
little bit easier to read and understand.
| | 01:01 | Another option might be to keep the
entire paragraph together no matter how
| | 01:05 | many lines are stranded. In that
case you will want to check keep lines
| | 01:09 | together. Notice the entire paragraph now is
moved down to the next page. This improves readability.
| | 01:16 | Let's scroll down to the bottom of
page 2 now so we can see the top of page 3
| | 01:21 | as well. In this case we have got an
entire paragraph which happens to be a
| | 01:25 | title stranded by itself at the bottom
of the page. In this case we have got a
| | 01:30 | couple of other options. Click
anywhere in the title and now we can choose to
| | 01:35 | keep this with the following
paragraphs which is a subtitle and when we do
| | 01:39 | that, you will notice it's
moved down to the next page.
| | 01:43 | Let's deselect that check box; the
other option is to make sure that this
| | 01:47 | always appears on a new page. So when
we choose Paragraphs starts on new page,
| | 01:52 | the same affect takes place but this
will always appear on a new page at the
| | 01:58 | top of a page no matter how much text
we add or remove in the other pages in this document.
| | 02:04 | So using the Pagination and Breaks options in pages
will result in fewer distractions and improved readability.
| | Collapse this transcript |
| Working with headers and footers| 00:00 | The header and footer spaces in a
document can be used to display items or
| | 00:04 | information at the top or bottom of
every page in a section. Let's use this
| | 00:09 | version of our Phoenix Mission document
with our page thumbnails showing. Here
| | 00:13 | we can see we've got multiple pages in a
single section and facing pages has been selected.
| | 00:20 | Now if you have your layout hidden,
the header and footer areas will appear
| | 00:24 | when you move your mouse over them.
For example, move your mouse pointer
| | 00:27 | towards the top of page 1 and the
header area appears. Let's scroll down to the
| | 00:32 | bottom of page 1 and move our mouse pointer towards
the bottom of the page, the footer area will appear.
| | 00:39 | If you prefer to see these areas all
the time, you can choose to show your
| | 00:43 | document's layout. Click View and
choose Show Layout. Now you'll always be able
| | 00:50 | to find the footer and header areas in
your document. Now to add a header or
| | 00:55 | footer, you simply click in the
header or footer area and start typing.
| | 00:58 | Let's go down to the bottom of page 1,
click inside the Footer area and type
| | 01:03 | THE PHOENIX LANDER. Now you'll notice
some formatting has already been applied.
| | 01:08 | This is according to the template we're using and
the header and footer style that's being used in this document.
| | 01:16 | If we click thumbnail number 3 in the
Thumbnails pane, and scroll up a little
| | 01:21 | bit to see the bottom of page 2,
you'll notice the exact same text appears
| | 01:26 | there as well. Anything you add to the
header or footer's areas no matter which
| | 01:31 | page you do it on, it will
automatically be added to every page in the section.
| | 01:36 | For example, here at the bottom of page
2, we'll click after PHOENIX LANDER and
| | 01:40 | press Return to add an additional line.
Now I'll click Insert and choose Page
| | 01:46 | Number to add the page number into the
Footer area. Notice a 2 appears at the
| | 01:52 | bottom of page 2. But if we click thumbnail 2 and
scroll up to view the bottom of page 1, a 1 appears there.
| | 02:00 | So the same information appears on
every single page in our document. There are
| | 02:05 | a couple of exceptions to this rule
though. For example, if you'd like to hide
| | 02:09 | the header and footer content on page 1, we can make it
different from the others using our Layout Inspector.
| | 02:15 | Click the Inspector button on the
toolbar. Next click the Layout Inspector and
| | 02:21 | you'll notice the Section under
Configuration. The first checkbox is for making
| | 02:26 | the first page different from the last.
When we click this checkbox, look what
| | 02:30 | happens to our footer on page 1. It
disappears. If we look at other pages in
| | 02:35 | our document though, the footer
information still appears there. So we can
| | 02:40 | choose to leave this like or
add something different to page 1.
| | 02:44 | Let's click inside the footer area for
page 1. Let's center our text, click the
| | 02:49 | Center button on the Format bar and
let's type Copyright 2009. So this
| | 02:56 | information appears on page 1 only
because of the option we selected in the
| | 03:00 | Layout Inspector. Another option is to have your left
and right pages look different from one another.
| | 03:07 | For example, with Facing Pages, we
may want our even pages to show footer
| | 03:11 | information on the left side and with
our odd pages show the same information
| | 03:16 | on the right or something different. Let's click
the checkbox next to Left and right pages are different.
| | 03:22 | Now you'll notice when we scroll down
to the bottom of page 2, there is nothing
| | 03:27 | there. If we scroll further down to
view the bottom of page 3, our original
| | 03:33 | content does appear there and on
every other odd page. So let's start by
| | 03:38 | selecting the text that appears at the
bottom of page 3. Just drag across it
| | 03:43 | and copy it. You can use Command+C on
your keyboard or click Edit and choose Copy.
| | 03:49 | Now with it still selected, let's
have it show up on the right side of our
| | 03:53 | page. Click the Right Align button the
Format bar. Now let's scroll back up to
| | 03:59 | the bottom of page 2, click inside
that footer area and Paste. Command+V on
| | 04:04 | your keyboard or click Edit and
choose Paste to add that text.
| | 04:10 | Now we'll select that content, click
the Left Align button on the Format bar
| | 04:15 | and now we have this same content
showing up at the bottom of every page but
| | 04:19 | our odd pages and even pages are
formatted differently. So there you have it.
| | 04:25 | Remember your header and footer areas
in a document whenever you need to repeat
| | 04:29 | information at the top or bottom of every page.
| | Collapse this transcript |
| Adding page numbers| 00:01 | Pages '09 can automatically number your
pages, count them, even format them for
| | 00:06 | you so you don't have to. Let's explore
the various ways to add page numbering
| | 00:10 | starting with our Phoenix Mission
document here in Full Screen Mode.
| | 00:14 | Now we can have Pages insert a page
number anywhere on a page in a document,
| | 00:18 | but to have page numbering
automatically appear on every page in our document,
| | 00:21 | we might think about using the header
that appears at the top of a page or the
| | 00:27 | footer area that appears
at the bottom of the page.
| | 00:29 | Let's move down towards the bottom of
page 1 when the header area is displayed,
| | 00:34 | click inside to start adding content. Let's start
with some text. We'll type in the word PAGE and add a space.
| | 00:41 | Now instead of typing in the page
number manually, we'll have Pages handle this
| | 00:45 | for us. Move to the top of the screen
to display the menu bar, click Insert and
| | 00:50 | let's choose Page Number. The current
page number appears next to our text. If
| | 00:55 | you also want to display the total
number of pages known as the Page Count, you
| | 00:59 | can let Pages take care of that as well
and let's add a space, type the word OF
| | 01:04 | and leave another space. Now, we'll move to the top
of the screen, click Insert and choose Page Count this time.
| | 01:13 | Notice the total number of pages is
displayed. In this case, we're on Page 1 of 7.
| | 01:17 | As we scroll down to the next page,
the bottom we see Page 2 of 7. If we
| | 01:23 | were to add or remove content in this
document that would affect the total number
| | 01:27 | of pages in our document, this Page Count is automatically
updated for us. So we don't have to worry about it.
| | 01:33 | That's one way to add automatic page
numbering to a document. But there is
| | 01:37 | another option now in Pages '09 that
can save us some time and some effort.
| | 01:42 | Let's switch to our Viewfinder
Newsletter document. It's a Page Layout type
| | 01:47 | document formatted to be printed with
Facing Pages. We'll keep that in mind as
| | 01:52 | we insert some automatic page
numbering using a different method.
| | 01:56 | This time, click Insert and choose
Auto Page Numbers. Because we haven't
| | 02:01 | clicked inside a header or a footer
area in this document, it's the only option
| | 02:06 | for page numbering. When you chose Auto
Page Numbers you get to choose some of
| | 02:10 | these options. For example, where are
we going to display page numbering, in
| | 02:15 | the Document or if we were using a
word processing type document, we could
| | 02:19 | choose a Current Section. But because we've got a
Page Layout document, Document is our only option.
| | 02:25 | This is a newsletter; we probably
don't want page numbering to appear on the
| | 02:29 | first page. Let's deselect the
checkbox next to Include number of first page.
| | 02:35 | Now for the remaining pages, where do
we want page numbering to appear? Notice
| | 02:39 | the default position is Footer. The
page thumbnail on the right is displaying a
| | 02:44 | preview of where this would be located on
every page in the document but the first page.
| | 02:51 | When we click the Position button,
the other option is to place it in the
| | 02:55 | header, the only two options for
automatic page numbering in a document. Let's
| | 03:00 | leave that with Footer. Now for
alignment, when we click the alignment button,
| | 03:05 | we could choose Left, Center or Right,
which will be great for pages in the
| | 03:09 | document that are not facing, but in a
document such as a newsletter, that will
| | 03:14 | be printed and will have facing pages
probably bound down the center. We might
| | 03:18 | want to choose to put our page numbering on the
Inside corners or the Outside corners. Let's select Outside.
| | 03:25 | Notice the Preview now shows facing
pages and you can see that our page
| | 03:29 | numbering will be represented by these
blue areas in the left and right corners
| | 03:34 | of those facing pages. Now for the
formatting of our numbers the default is the
| | 03:40 | Arabic number system, 1, 2, 3, but we can
choose Alphanumeric, such as, a, b, c
| | 03:46 | in lower or uppercase and Roman Numerals in lower or uppercase
as well. Let's switch this of uppercase Roman Numerals.
| | 03:54 | Now to complete the task, click the
Insert button, and to view our changes,
| | 04:00 | let's scroll down to the second page in
this document. At the bottom of page 2,
| | 04:05 | we can see the II in the footer area.
We can add additional content here if we wanted too.
| | 04:12 | So let's click inside the footer area just before
the II and type in the word Page and add a space.
| | 04:20 | Because we've got facing pages, this
will affect all of the even pages. If we
| | 04:25 | scroll down to the bottom of the fourth
page, would you see at the very bottom
| | 04:30 | the word Page and the Roman Numeral IV.
To do it for our odd pages, we need to
| | 04:36 | scroll to any odd page in this document.
Click inside the footer area before
| | 04:41 | the Roman Numeral and type in
the word Page and add a space.
| | 04:45 | So now we've got our page numbering set
up automatically for this document. By
| | 04:50 | allowing Pages to handle page
numbering for us, we'll never need to adjust,
| | 04:54 | update or adjust numbering when we add or remove content
that affects the number of pages in our document.
| | Collapse this transcript |
| Inserting date fields| 00:01 | On the occasion when you need to
display a date in your document, Pages '09
| | 00:04 | offers several options for inserting a
date field that can then be formatted to
| | 00:09 | your specifications, even
automatically updated if you so choose.
| | 00:13 | Let's work with our real estate
brochure and move to the bottom of page 2. Here
| | 00:19 | we find a text box containing the text
Last updated. Click once to select the
| | 00:23 | text box, click again to get inside
and get your flashing cursor after the
| | 00:28 | words Last updated. This is
the ideal spot for a date.
| | 00:32 | Now we could type in a date, and of
course that date will be static; it would
| | 00:36 | never change or we can allow Pages
insert the date for us giving us access to a
| | 00:41 | number of different options. To do that
move to the top of your screen from the
| | 00:46 | menu bar click Insert and choose
Date & Time. This function uses your Mac
| | 00:51 | system Date & Time to insert
the date using the default format.
| | 00:55 | Now if you need to display a different
date or you would like to display the
| | 00:59 | date in a different format, you
can access a number of options by
| | 01:02 | right-clicking or Ctrl+Clicking
anywhere in the date itself. Now from the
| | 01:07 | pop-up menu select Edit Date & Time.
Here we can change the format for example,
| | 01:13 | click the Format button to see a list
of date formats, time formats, even a
| | 01:18 | format that combines both the date and
time together. Let's select that one.
| | 01:23 | This is updated instantaneously in our document.
| | 01:27 | If you want to choose a different date,
you have a couple of options. Set to
| | 01:30 | today, will always put in the current
date or click the calendar icon to choose
| | 01:36 | a date from the calendar. You can
navigate through the months, select the date,
| | 01:43 | even update the date or time using
the Up and Down arrows. And when you are
| | 01:48 | done, simply click anywhere in the text box to
close up the options and view the end result.
| | 01:54 | Let's go back to those options, right-
click or Ctrl+Click anywhere in the date
| | 01:58 | and let's choose Edit Date & Time.
Another option is to have the date
| | 02:03 | automatically updated each time you
open the document. Click the checkbox to
| | 02:07 | enable that feature. Now you'll always see
the current date when you open up the document.
| | 02:13 | Another option is to update the date
right away. Click the Update Now button to
| | 02:18 | see the current date and time appear
at the bottom of your screen. Now we'll
| | 02:22 | click outside the text
box to see the end result.
| | 02:25 | Each time we open this document the
current date and time will always be
| | 02:29 | displayed. So there may be several
scenarios where you will need to display a
| | 02:32 | static date or a date that
continually updated itself in your documents.
| | 02:37 | Whatever the case, letting Pages '09 handle it for you,
can save you some time, effort, and even potential errors.
| | Collapse this transcript |
| Working with columns| 00:00 | Columns are an essential layout element
for creating readable documents. Let's
| | 00:05 | work with Columns using this version
of our Phoenix Mission document. If we
| | 00:09 | actually had to read this on paper, our
eyes would have to sweep from the left
| | 00:13 | to the right and then all the way
back to the left again over and over, and
| | 00:17 | this can be very tiring. So
let's put this text into two columns.
| | 00:21 | We'll start by using the Format bar.
First click anywhere in the text on page 1,
| | 00:26 | then click the Column button on
the Format bar. Here you will see a
| | 00:31 | checkmark next to one column. Our
text is currently placed in a single wide
| | 00:35 | column. But we can choose from 2, 3,
or 4 Columns. Let's select 2 Columns.
| | 00:41 | Notice all of our text is placed in two
equal columns using default formatting.
| | 00:46 | And this one is very easy, but it
doesn't look perfect. It would be nice if we
| | 00:50 | could leave our title and the image at the top
in 1 Column and use 2 Columns for the rest of our text.
| | 00:56 | We can accomplish this by inserting a
break in our layout. First, we'll click
| | 01:01 | where the break should go, which is
where the beginning of the first paragraph,
| | 01:05 | so click before Mars in the first
paragraph, then click Insert and choose
| | 01:11 | Layout Break. Some adjusting takes
place. But now we need to go to the top of
| | 01:16 | our page and create that 1 Column for
our title and image. So click anywhere in
| | 01:21 | the title, we'll go back to the Format bar,
click the Column button and choose 1 Column.
| | 01:28 | Now the first part of our document
appears in a single wide Column and then at
| | 01:33 | the point of our Layout Break we see 2
Columns. As we scroll down, you can see
| | 01:38 | they are fairly equal columns. Now we
can even choose where our column will
| | 01:42 | break too. For example, it might look
better if the second Column started with
| | 01:47 | this sentence the Phoenix lander. So
let's click in front of the T in the word
| | 01:52 | The and we'll insert a Column Break.
Click Insert and choose Column Break. This
| | 02:00 | moves our text from our flashing cursor to the top
of the next column. This might be a little bit easier to read.
| | 02:07 | Now another option for creating and
modifying columns is to use the Layout
| | 02:11 | Inspector. Click the Inspector
button on the toolbar, then choose Layout
| | 02:16 | Inspector, ensure the Layout button is
selected. Down below you will see the
| | 02:20 | current layout which is 2 Columns,
equal widths and down below you will see the
| | 02:25 | measurements for both columns as well the
space in between which is known as the Gutter.
| | 02:31 | We can make adjustments to any of these
values. We'll keep Equal column widths
| | 02:36 | selected. Let's go down to either the
first or second column and double-click
| | 02:41 | to make a change to that value.
Let's try an even 3 inches, type 3, press
| | 02:47 | Return, you'll notice both columns are
3 inches and the Gutter is increased to
| | 02:52 | accomplish this. If you prefer to
adjust the Gutter, double-click that value.
| | 02:58 | Let's try 0.3 and the 2
Columns will be adjusted accordingly.
| | 03:04 | If you prefer to have unequal columns
deselect the checkbox and then adjust
| | 03:08 | each of the values individually. When
we're done with the Layout Inspector, click the Close button.
| | 03:15 | So that's how you create and work
with Columns in Pages '09. If you want to
| | 03:19 | make your documents more enjoyable to
read, Columns are a great way to help lessen eye fatigue.
| | Collapse this transcript |
| Working with sections| 00:01 | Creating sections in a word
processing type document, allows you to apply
| | 00:04 | different formatting, page numbering, headers,
footers and more to different parts of your document.
| | 00:10 | Let's use this version of our Phoenix
Mission document which is currently set
| | 00:14 | up with multiple pages in a single
section. We can tell with our page thumbnail
| | 00:19 | by the yellow border that appears
around the entire group of thumbnails. This
| | 00:24 | is exactly how you might start a
brand new document, one big section.
| | 00:28 | Now if we move to the various pages
in this document, click thumbnail 2 for
| | 00:32 | example, you'll see Chapter 1 begins
on page 2. Click thumbnail 3 to see
| | 00:38 | Chapter 2 begins on page 3 and if we
click thumbnail 6, we see there's a third
| | 00:43 | chapter here as well. But you may have
noticed that at the top of every page it
| | 00:47 | says Chapter 1, that's because we have used
header content to display the chapter and the page number.
| | 00:54 | If we want to show different content in
different headers, we'll need to create
| | 00:59 | separate sections. So let's go back
to page 1 click thumbnail 1 and let's
| | 01:05 | scroll down to the bottom of the page
until we can see the beginning of the next page.
| | 01:10 | That's what Chapter 1 really begins. So we want
to split these pages apart into separate sections.
| | 01:16 | Click at the end of the text that
appears at the bottom of page 1 right after
| | 01:20 | the word Mars and now to insert a
Section Break is really quite simple. Click
| | 01:24 | Insert and choose Section Break. So a
Section Break is created and because
| | 01:30 | there was no space between that text
and the title on the next page, a blank
| | 01:34 | pages also inserted, which we don't
need. So press the Delete key above your
| | 01:39 | cursor keys on a keyboard
to remove that extra page.
| | 01:42 | We still have our Section Break. We can
test this out by going back to the page
| | 01:46 | thumbnails. Click on thumbnail 4 for
example, you will notice the yellow border
| | 01:51 | now appears around thumbnails 2
through 7. 1 is all by itself in its own
| | 01:57 | section. All right, let's go to
thumbnail 3 and click, and we'll scroll up just
| | 02:03 | slightly so we can see the last bit
of text on page 2. We want to put in a
| | 02:08 | Section Break here as well. So we
click after the word arctic, Insert, Section
| | 02:13 | Break. We'll delete the extra page, press your
Delete key and we've got another new section.
| | 02:20 | Let's go to thumbnail 6 now and scroll
up ever so slightly to see there's an
| | 02:25 | image with a caption. We'll click
just below the caption to insert our last
| | 02:30 | Section Break, click Insert and
choose Section Break. And now when we click
| | 02:34 | thumbnail 6 or 7 we see that they're
together in their own Section. You'll also
| | 02:39 | notice breaks in the thumbnails pane
between the various actions. So page 1 and
| | 02:46 | thumbnails 2 and 3 here, you'll see
that line, there's also one between 2 and 3
| | 02:51 | and if I click on thumbnail 1, you
will see the break that appears after
| | 02:55 | thumbnail 5. It's an easy way to
see where your section needs a break.
| | 03:00 | Now that we've got separate sections we
can create separate header content for
| | 03:04 | each of them. For our first section
which is our cover page we really don't
| | 03:08 | want anything to appear up here in the
header. Now just before we start making
| | 03:12 | changes to the header information
there is an option we need to disable.
| | 03:17 | Click your Inspector button on the toolbar;
choose the Layout Inspector and then Section.
| | 03:23 | You'll notice that by default each of
the sections will use previous section's
| | 03:28 | headers and footers. So here clicking anywhere on
the first page, we can disable that by deselecting the checkbox.
| | 03:37 | Now if I go to section 2 and click
anywhere on that page, you'll notice it's
| | 03:42 | already enabled there; I need to
disable it. Same thing if I go to pages 3, 4,
| | 03:47 | and 5. I'll disable it there and we also want
to disable it for the last section in our document.
| | 03:55 | Now whatever we set up is not
actually going to use the previous section's
| | 03:59 | header content. However, we do want
the page numbering to continue from
| | 04:04 | previous sections that too as a default.
Continue from previous section appears
| | 04:08 | in the Page Numbers section of our Inspector.
Let's close it up and let's go back to page 1.
| | 04:16 | Now in this case, we really don't need
anything up there, so we can click and
| | 04:19 | drag across all of our content and
press Delete on the keyboard. Now with one
| | 04:25 | big section, that would have deleted
content on the remainder of the pages in
| | 04:30 | our document. If we click thumbnail 2, to go
to the top of page 2, notice it's still there.
| | 04:35 | Now this is a separate section, this
is Chapter 1, its page 2. It's perfect.
| | 04:40 | When we click thumbnail 3, this is
really the beginning of Chapter 2. It is
| | 04:45 | page 3, but we can click in the header
content, we can take out the 1 and type
| | 04:49 | in 2 and now we go to page 6. You'll
notice it still says Chapter 1 there.
| | 04:56 | You can change that 1, 2, or 3. And now no
matter what page we go to we're going to
| | 05:01 | have the correct
information at the top of our screen.
| | 05:06 | Now what if we need a new section to
start on the right side of facing pages.
| | 05:11 | Notice from our thumbnail pane we
are using facing pages, meaning we are
| | 05:15 | probably going to print this out and
bind it down the center in some kind of
| | 05:18 | booklet with format. Well, in that
case we might want every new section to
| | 05:22 | begin on a right side page for example.
In this case, all of our odd pages.
| | 05:29 | In that case we do have another option,
so let's go to thumbnail 2, we'll click
| | 05:34 | the Inspector button, again with the
Sections button selected in the Layout
| | 05:39 | Inspector, down below we can choose
Sections starts on and we'll choose Right Page.
| | 05:46 | Notice an extra page is inserted here,
so our first section here after page 1 begins on page 3.
| | 05:55 | Now we can go to page 4 where Chapter 2
begins and do the exact same thing.
| | 06:00 | We want it to start on the Right Page
and our last section which begins now at
| | 06:05 | page 8; we can click thumbnail 8 and
choose that to start on the Right Page as well.
| | 06:11 | So we now have ten pages in our
document, but every single section now begins
| | 06:15 | on the right side, so as we open up
our booklet, we'll see some consistency
| | 06:19 | there. Let's go back to thumbnail
1 and click to move back to page 1.
| | 06:25 | So remember to use Section Breaks when
you need to make changes to parts of the
| | 06:28 | document without affecting the other parts.
| | Collapse this transcript |
| Adding footnotes and endnotes| 00:00 | Footnotes are most commonly used to
cite sources in a report or to clarify a
| | 00:05 | statement. They usually appear at the
bottom of a page, but they can also be
| | 00:09 | collected at the end of the section or even at the end
of the document in which case they are called endnotes.
| | 00:15 | Let's say we are citing certain sources
in our Phoenix Mission document, all we
| | 00:18 | need to do is place our cursor at the
point where we want the footnote to be
| | 00:21 | added. We'll click at the
end of the first paragraph.
| | 00:25 | Now in Full Screen mode we'll move to
the top of the screen to display the menu bar,
| | 00:29 | click Insert and choose Footnote.
Now this creates a footnote box at the
| | 00:35 | bottom of the page where we can type the
information. Let's type University of Arizona, 2008.
| | 00:40 | Now notice this is the second
footnote on this page and the numbering is
| | 00:48 | automatic. Now anyone reading this
document will come across the footnote
| | 00:52 | number and be able to glance down at the bottom
to read the note with the corresponding number.
| | 00:57 | Now we do have some options available
to us in the Document Inspector. Let's
| | 01:01 | move back to the top of the screen,
click View and Show Inspector. With the
| | 01:07 | Document Inspector selected in the
Document button you will notice a section
| | 01:11 | for Footnotes & Endnotes.
Here we see the default settings.
| | 01:14 | For example, we are using footnotes
that's why they appear at the bottom of our
| | 01:19 | page. But if we click this button
and choose Use Section Endnotes, they
| | 01:23 | disappear from the bottom of Page 1 and
as we scroll down to the bottom of the
| | 01:27 | next page, we'll see them there as this
is the end of the section in our document.
| | 01:33 | If you prefer to collect them at the
end of the document, you can click the
| | 01:36 | same button and choose Use Document
Endnotes. Now when we move to the left to
| | 01:41 | display our thumbnails and click Thumbnail 9,
the last page in our document, we see both endnotes.
| | 01:47 | Numbering can also be changed. Format
used by default is Arabic numbers, but
| | 01:52 | when we click this button we can choose from
Roman numerals or symbols. Let's change to Roman Numerals.
| | 01:58 | We can also adjust numbering. If we are
to be displaying endnotes at the end of
| | 02:03 | each section or footnotes at the
bottom of the page, we can use Continuous
| | 02:08 | numbering throughout the document or
if you prefer, click this button to
| | 02:12 | Restart numbering on every page or at the end
of each section. We'll keep Continuous selected.
| | 02:17 | We can also adjust the space in between
each note. For example, you will see 10
| | 02:23 | points for the default. Use the Up
arrow to increase the space, use the Down
| | 02:28 | arrow to decrease the space or add
your own value. Drag across what's in the
| | 02:34 | field and type in your own value.
Let's try 16 and press Return.
| | 02:40 | So if you need to cite sources
or clarify content in your document,
| | 02:44 | footnotes and endnotes
are the best tool for the job.
| | Collapse this transcript |
| Creating a table of contents| 00:00 | The Table of Contents can allow readers
to easily find the information they are
| | 00:04 | looking for. Pages '09 can automate the
creation of a table of contents if you
| | 00:09 | are using styles in your document. We
use this version of our Phoenix Mission
| | 00:13 | document which has a page ready for
our Table of Contents. Here on Page 2 we
| | 00:17 | have got a blank space under
the title Table of Contents.
| | 00:21 | Let's move to another page, we'll use
our page thumbnails to move to page 5 and
| | 00:26 | at the top of Page 5 you will notice we
have got a title and a subtitle. Let's
| | 00:31 | open up our Styles Drawer, we'll click
the Styles Drawer button and notice that
| | 00:35 | with our cursor flashing in that title
at the top of page 5, it is a Heading 1
| | 00:40 | style. If we click in the subtitle,
that's a Heading 2 style. It's these styles
| | 00:45 | that Pages will be using to
generate the Table of Contents.
| | 00:48 | So let's go back to Page 2, we'll click
just below the title. This is where we
| | 00:53 | want our Table of Contents to appear.
Now to get it in there, it's quite
| | 00:58 | simple. Click Insert and choose Table
of Contents and that was pretty easy.
| | 01:04 | Notice what happens here on page 2, we
see our Table of Contents, we see our
| | 01:08 | headings, even our subheadings are
being used in this Table of Contents and the
| | 01:13 | Document Inspector has opened up with
the Table of Contents section displayed.
| | 01:17 | In this document we have got four
different headings that could be used as
| | 01:22 | shown by these checkmarks next to each one.
| | 01:25 | Heading 1 and Heading 2 appear bolded;
notice that the page numbers will also
| | 01:30 | appear for those. These two do appear
in this document. But if we only wanted
| | 01:34 | to show the level 1 headings we could
deselect the checkbox next to Heading 2
| | 01:38 | for example. And you can see how
this shortens up our Table of Contents.
| | 01:42 | Now to change the styling of our
Table of Contents we need to access that
| | 01:46 | Styles Drawer again. Let's close our
Document Inspector and here with our
| | 01:51 | cursor clicked anywhere inside the
Table of Contents, we can't format
| | 01:55 | individual characters but we can format
our Table of Contents in its entirety.
| | 02:01 | Notice right now that the Table of
Contents Heading 1 style is being used and
| | 02:06 | the red arrow indicates some of the
attributes have been overridden. So really
| | 02:12 | our Table of Contents Heading 1 should
look like this but notice there are no
| | 02:15 | italics in this particular type
because of the headings that we use.
| | 02:19 | If we want to change the style, we can
click the Style. Let's try, TOC Heading 1,
| | 02:24 | notice the default style is now
applied. That looks pretty good. But we can
| | 02:28 | make changes also from our Format bar
and overwrite any of those settings.
| | 02:32 | So again, if you don't like italics,
click the Italic button. If you would like
| | 02:36 | to make this a little bit smaller,
from the Format bar we'll click the Size
| | 02:40 | drop-down. Let's change it to 14 points.
That might be a little bit easier to
| | 02:44 | look at as our report grows
automatically, new headings will get added with
| | 02:48 | their page numbers which is a really nice
feature of a generated Table of Contents.
| | 02:54 | As we begin to add, remove or even
modify content in our document, all of our
| | 02:59 | page numbers will adjust automatically
here in our Table of Contents. So that's
| | 03:04 | how we create and modify
Table of Contents with Pages '09.
| | Collapse this transcript |
| Creating bibliographies with EndNote| 00:01 | Pages '09 works with EndNote X2 to
help you insert citations and create
| | 00:05 | bibliographies in your documents. Now
to take advantage of these features of
| | 00:09 | course, you must have EndNote X2
installed and you must have assigned a default
| | 00:13 | Library to open whenever EndNote X2 is opened.
| | 00:17 | Next, you can create or insert EndNote
X2 citations in your document based on
| | 00:23 | this default Library. Let's move to
Pages '09 and using our Phoenix Mission
| | 00:27 | document, we'll click at the very
bottom of page 6. This is a good spot for a
| | 00:32 | citation. This document already has a
number of other citations added for you
| | 00:36 | such as the one just above,
referencing Kepler's law.
| | 00:40 | In this spot where we have clicked at
the bottom of page 6 we need to reference
| | 00:44 | Kepler's Second law. So to insert a
citation from our Library in EndNote X2, we
| | 00:51 | click Insert and choose Endnote Citation.
Next, we can search for the citation
| | 00:57 | in our default Library by entering
keywords. We know we are looking for Kepler's Second Law.
| | 01:02 | So let's type Kepler and press Return.
Here you can see the results returned
| | 01:07 | two options. We have got one by the
author J. Bryant referencing Kepler's
| | 01:11 | Second Law and there is a Wikipedia
citation that we already have in the
| | 01:16 | document. So with Bryant J. selected
we can see additional information down
| | 01:21 | below. This is the information that
will appear in the bibliography and before
| | 01:26 | we click Insert we have some additional
options, to display this information In the Bibliography Only.
| | 01:31 | In other words, if we don't want to
display the citation at the bottom of page 6,
| | 01:35 | we can select this checkbox. That
removes all of the other options available
| | 01:40 | to us at this time. But let's deselect
that and now we'll see the citation at
| | 01:45 | the bottom of page 6, we'll also see
this information in our Bibliography but
| | 01:51 | if you choose to Exclude either the
Author or the Year by selecting the
| | 01:55 | appropriate checkbox, that information
will not appear in the citation itself.
| | 02:00 | By default, both Author and Year
appear in the citation where your flashing
| | 02:05 | cursor was when you clicked the Insert.
Let's leave both of those visible and
| | 02:09 | click Insert. So there is our citation.
It's automatically inserted for us at
| | 02:15 | our flashing cursor. But something else
has happened. A new page has been added
| | 02:19 | to the end of the document and a Bibliography
has been created using all of our citations.
| | 02:24 | Let's scroll down our page thumbnails
and click the last thumbnail, page 15.
| | 02:29 | Here we'll see our Bibliography
using the default style and there is our
| | 02:33 | citation, right at the top of
the Bibliography for J. Bryant.
| | 02:38 | Now if you don't like the style of your
Bibliography, that can be changed too.
| | 02:42 | Move to the Bibliography anywhere
with your mouse pointer and double-click.
| | 02:46 | This will take you to the Manage
Citations window where you can choose a
| | 02:50 | Bibliography style. You can see
the default style here is APA 5th.
| | 02:55 | When we click this little button we can
choose other options such as Numbered,
| | 03:00 | if you prefer to have your citations numbered
in the order that they appear in your document.
| | 03:05 | Other options appear here for showing
alternate information such as All Fields.
| | 03:11 | Choose Show All Fields to show all of
the information stored in your EndNote X2
| | 03:16 | Library. For our Bibliography let's
go back to APA 5th. When you are done,
| | 03:23 | click the Close button and to deselect
your Bibliography click anywhere outside the Bibliography itself.
| | 03:31 | So if you use EndNote X2 to create,
organize and mange citations in libraries,
| | 03:35 | remember you can access them directly from your Pages
documents to automate the creation of a Bibliography.
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|
|
7. Working with TemplatesAccessing template layouts| 00:01 | Let's take a closer look at Pages
collection of pre-designed templates. A lot
| | 00:05 | of people are at a loss on how to
design the layout of their documents. Just
| | 00:09 | because we have access to incredible
publishing tools doesn't mean we know how
| | 00:12 | to use them all. Let's click File
and choose New from Template Chooser.
| | 00:17 | With Pages templates we can leave our
design concerns behind and just focus on
| | 00:21 | the content of our document. We can
even use a template as a starting point and
| | 00:25 | change it as needed to suit our goals.
Now here in the Template Chooser we have
| | 00:29 | over 80 templates to choose from. With
All selected on the left side, we can
| | 00:34 | use the scroll bar to scroll
through all of them in order.
| | 00:38 | But you'll notice we've got main
categories and sub-categories on the left as
| | 00:44 | well. Click Word Processing to see
a list of all of the word processing
| | 00:48 | templates you can use here on Pages '09.
These are for creating more text based
| | 00:53 | documents like Letters and Forms and Resumes.
| | 00:57 | Choose Page Layout to see a list of all
the page layout templates you can use.
| | 01:01 | These are more design oriented with
placeholders for text and graphics and
| | 01:05 | special effects. Now to get a closer
look at any of these templates we can move
| | 01:10 | our mouse across the thumbnail. For
example, with Page Layout selected as we
| | 01:16 | move across the Collector Newsletter we
see some of the other pages that can be
| | 01:20 | added to this type of
document using this template.
| | 01:24 | To get an even closer look you
might want to increase the size of the
| | 01:27 | thumbnails and now when you slide
across you have a really good idea of the
| | 01:31 | different types of pages that can be
added. Let's go to the Word Processing
| | 01:37 | section and choose Reports. Let's
say we need to create a term paper.
| | 01:43 | I am going to scroll down the list.
Find the Term Paper template and to get an
| | 01:48 | even better or more detailed look at this template,
we can open it up. You can double-click Term Paper
| | 01:53 | or click once and click the Choose button. This
starts a brand new document using this template.
| | 02:01 | Now you will notice on the toolbar a
Sections button. Click Sections to see a
| | 02:06 | list of the different sections that can
be added and you'll notice one of them
| | 02:09 | down here at the bottom Bibliography.
Now a Term Paper usually requires a
| | 02:15 | bibliography to cite sources and we
see it here on the Sections button. So
| | 02:20 | templates not only provide nice looking
layouts but one big advantage to using
| | 02:24 | a template is a lot of them also provide
you with properly formatted placeholders.
| | 02:29 | Extremely useful for documents that
need to be presented in a specific way.
| | 02:34 | Let's choose Bibliography. So not only
is the Bibliography page added to the
| | 02:39 | document, but you are also going to see
placeholders telling you exactly how to
| | 02:43 | format your Bibliography. For example,
Author's Last Name, First Name then the
| | 02:48 | Book Title etcetera is the proper
order for a bibliography. This can save
| | 02:54 | people a lot of time, especially if they have
little experience working with this type of page.
| | 03:00 | Other templates can make your life a
little easier by automatically completing
| | 03:04 | repetitive tasks. For example, let's
go to the File menu and choose New from
| | 03:09 | Template Chooser and let's create a
form. We'll click Forms under Word
| | 03:15 | Processing and let's create an
invoice. We'll use Woodland Invoice,
| | 03:20 | double-click this thumbnail to open it
up and as we scroll down you will see a
| | 03:24 | table with placeholders for Item
Descriptions, Quantities, Prices and you'll
| | 03:29 | notice the Costs are calculated
including a Grand Total at the bottom.
| | 03:34 | With these placeholders we just have
to change the content that's already
| | 03:37 | there. For example, our first item we
have 55 with a amount of $100. If we
| | 03:42 | double-click this cell and type in 10
for example, press Return you'll see the
| | 03:48 | cost is recalculated as is the grand
total. You don't have to worry about any
| | 03:53 | of that, just getting the content in
there. So those are just a couple of
| | 03:57 | examples of how templates can
save you a lot of time and effort.
| | 04:01 | Spend sometime browsing through them
to see what's available and don't just
| | 04:05 | skim through the Template Chooser.
Remember sometimes the most useful page in a
| | 04:09 | template is not the default page but
one of the internal pages you can add.
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| Working with template parts| 00:01 | It's time now to examine the various
elements you'll find in Pages templates.
| | 00:05 | We'll start by creating a new
newsletter from the Template Chooser. Select
| | 00:09 | Newsletters under Page Layout. Let's
click Extreme Newsletter and click Choose.
| | 00:16 | Now newsletters generally have the most
complex of the template design and hold
| | 00:19 | a fairly inclusive range of elements
that you'll find in other templates such
| | 00:23 | as placeholders for text. We have got
placeholders for images, we have got
| | 00:30 | shapes, we have got elegant looking
text and formatted text, all of these are
| | 00:35 | placeholders that of course we can alter.
| | 00:38 | Now as is the case with all the
newsletter templates and just about all the
| | 00:41 | templates for documents that would
have more than one page, only one page is
| | 00:46 | displayed when we create our new
document. As we scroll down you notice this is
| | 00:51 | a single page document at this time.
Let's start with additional pages.
| | 00:55 | From the toolbar click the Pages
button to see a list of the various types of
| | 00:59 | pages you can add to a document using
this Extreme Newsletter template. Let's
| | 01:05 | choose Inside Sidebar Left. Now we
have got a second page and on our second
| | 01:11 | page we find a number of placeholders
again for text and images and basically
| | 01:17 | everything you see here is modifiable
and deletable. If there is any element on
| | 01:22 | the page that needs to look different, you can
change it to suit your needs. If you don't need it delete it.
| | 01:27 | Let's scroll down towards the bottom
of this page. We'll click on the large
| | 01:31 | photo, when we do handles appear so
we can resize this photo and move it
| | 01:37 | around. If there is something you
don't want on the page you can delete it.
| | 01:41 | Let's click our object here, the
circle and press the Delete key on the
| | 01:45 | keyboard. There it is. It's gone.
| | 01:47 | We can add our own objects as well.
Click the Shapes button on the toolbar and
| | 01:52 | choose the Rounded Rectangle. That's
inserted for us. We can move that around,
| | 01:58 | we can size it down and if you want,
type text. Let's type in the following.
| | 02:07 | Test Your Limits. We'll center this
and if we want to make it larger, then
| | 02:15 | select the text. We'll make it a
little bit bigger. Let's go to 14 points.
| | 02:21 | When you see the + sign on an object it
means you have run out of space. So we
| | 02:25 | can either flow this text to another
object or click outside the object. Click
| | 02:30 | it again to select it and just stretch
it out a little bit. That looks good.
| | 02:34 | Now text placeholders are designed with
filler text just to give you a sense of
| | 02:39 | what the document will
look like with your own text.
| | 02:42 | Let's scroll up to the top of this page.
Here we have some text in two columns.
| | 02:47 | We'll click in the title area and
then click again, notice that the entire
| | 02:51 | title is selected. It's ready to be
typed over. So we'll type in our own title here.
| | 02:57 | Let's type Extreme Sports Invasion Takes Canada
By Storm. We'll put in an exclamation mark.
| | 03:14 | Notice how the text flows nicely.
The rest of the text moves around to
| | 03:18 | accommodate the second line in our
title. This is an example of how we would
| | 03:23 | use a text placeholder to add our own
text. When we are done we'll just simple
| | 03:27 | click anywhere outside the selected object to
deselect it. We get a good feel for the end results.
| | 03:34 | So for the most part those are the
types of objects you are going to come
| | 03:37 | across when working with templates.
Just remember, you can remove objects you
| | 03:41 | don't want, add the ones you do want and
change anything to your heart's content.
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| Replacing text and images| 00:01 | The placeholder in a template can be
easily replaced with your own content.
| | 00:05 | Let's create a new flyer and explore
ways to get text and images into our new
| | 00:09 | document. From the Template Chooser
in the Flyers section, we'll select the
| | 00:13 | last thumbnail titled Flyer and click Choose.
| | 00:16 | Now this document has a number of
placeholders for both text and for images.
| | 00:23 | We'll begin by replacing placeholder
text with our own. One option is to simply
| | 00:28 | type over the content. Let's click
where it says Company and type in Milea Real
| | 00:34 | Estate. Another placeholder exist at
the top for our own name. Click once to
| | 00:41 | select it and type in your own name.
| | 00:45 | Now if you have already got existing
text in another document you can copy it
| | 00:49 | in or even just drag the entire file
into a placeholder to save some time.
| | 00:54 | Scroll down a little bit where we see
a fairly large placeholder for text.
| | 00:58 | Click once to select it. You'll
notice that it has a title, some body text,
| | 01:03 | even some additional content down below.
But this too is broken up into a few different sections.
| | 01:08 | Now from our Exercise Files we can
access one of the rich text format document
| | 01:15 | called Milea_Text and drag it directly
into the placeholder. When we do that
| | 01:20 | you'll notice the different sections
here that we can drop this text. We'll
| | 01:24 | drop it right in the body area. When
we release you can see what happens, the
| | 01:29 | text is replacing the existing
placeholder text for that section only.
| | 01:34 | Now of course, we can format this
content anyway we please. But it looks pretty
| | 01:38 | good as is. So let's move on to images.
Let's scroll up a little bit so we can
| | 01:43 | see the biggest image here at the top
of our page. Now this is a placeholder
| | 01:48 | image. We can drag new media files
here to replace it and this can be done
| | 01:53 | directly from iPhoto using your Media
Browser if you want to or you can drag
| | 01:57 | directly from a folder
such as our Exercise folders.
| | 02:00 | We'll drag the one called House.jpg, a
JPEG file. We'll drag it right on top of
| | 02:05 | the placeholder and release. Our new
photo replaces the placeholder photo.
| | 02:10 | Looks pretty good. Now just because we
have placeholders for our images doesn't
| | 02:15 | mean that we have to use them. We
could also drag an image directly onto the
| | 02:18 | page and work with it there. Let's do
that from our Exercise Files. You can see
| | 02:23 | we have got one called Milea_Logo, this is a GIF.
We'll drag that towards the top area and release.
| | 02:29 | Now you can see this image is a little
bit too big but we can resize it and we
| | 02:33 | can work with this image. Let's
resize it down a little bit, drag it into
| | 02:38 | position here. When we got it in the
right spot, we can deselect by clicking
| | 02:43 | anywhere outside that image to see
the end result. Looks pretty good.
| | 02:47 | So thanks to image and text
placeholders in a template, we can quickly make any
| | 02:52 | document on our own, even
customizing the layout along the way.
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| Saving a modified template| 00:01 | In Pages '09 you can create your own
templates complete with placeholders and
| | 00:05 | content. Let's use this brochure to
explore how. It was started from a template
| | 00:10 | but after several modifications to the
color scheme and the layout, it doesn't
| | 00:14 | look much like the original template
any longer. To keep these modifications
| | 00:19 | for future brochures that will display
different content, we can turn it into a
| | 00:23 | template and we'll begin by turning
existing images and text into placeholders.
| | 00:28 | To turn an image into a placeholder,
we first need to select it. Let's click
| | 00:32 | the image on the right side of the
page. Now click Format, move down to
| | 00:37 | Advanced and choose Define as Media
Placeholder. Now we'll be able to drag out
| | 00:44 | own images on top of this one to replace
it. We can do the same with text as well.
| | 00:49 | Scroll down to the bottom of Page 2,
there is a text box at the bottom
| | 00:53 | containing a quote and a name. Click
once to select the text box, click again
| | 00:58 | to get inside. Now the quote and the
name are formatted differently, so we
| | 01:02 | might consider creating two
placeholders here. So we don't have to worry about
| | 01:07 | the formatting when we add
our own quotes and names.
| | 01:10 | Let's select just the quote. With just
the quote text selected, click Format,
| | 01:16 | move down to Advanced and choose Define
as Placeholder Text. Notice the border
| | 01:22 | that appears around our selected text.
It's now a placeholder. Let's do the
| | 01:26 | same with the name. We'll select it
first and repeat the process, Format,
| | 01:32 | Advanced and Define as Placeholder Text. You can deselect
by clicking anywhere on the page to see the end result.
| | 01:40 | So we have now got our placeholders
for images, as well as text. We could
| | 01:44 | continue making additional modifications.
So we scroll to the top of the page,
| | 01:48 | there will be some images that we don't
want to create placeholders from, such
| | 01:52 | as our logo for example, it's never
going to change. The title here is probably
| | 01:56 | going to stay the same. So we won't
create placeholder text out of it.
| | 02:00 | We are ready now to save this as a
template and that's the easy part. Click
| | 02:04 | File and choose Save as Template.
Notice the default name appears at the top,
| | 02:10 | it's the same name as our document
but we can type over that. Let's type
| | 02:15 | MRE_Brochure. Notice also the default
location is the My Templates folder and
| | 02:23 | this is very important. If you want to
be able to choose your new template from
| | 02:28 | the Template Chooser do not change this location.
We'll just move down to the bottom and click Save.
| | 02:35 | So we now have a brand new template.
To access it we'll click File, New from
| | 02:41 | Template Chooser and you will see a new
category called My Templates. With that
| | 02:46 | selected, you will see your new
template on the right hand side. Select it and
| | 02:51 | click Choose. You are now creating a
brand new document, notice the title at
| | 02:57 | the top is Untitled and we have got
placeholders for our images as well as some of our text.
| | 03:03 | Let's try this out. We'll go down to
the bottom of Page 2, click once to select
| | 03:07 | the text box and now let's just click
to select the name. Notice the entire
| | 03:11 | name is selected, so we can type over.
Let's type our own name in here.
| | 03:16 | We could do the same with the quote. And
when we are done, deselect by clicking
| | 03:20 | anywhere on the page. So that's how we
modify a template and save it as one of our own.
| | 03:27 | Now if you accidentally save a document
as a template or if you just no longer
| | 03:32 | need a template that you have already
saved, remember they are saved in the My
| | 03:35 | Templates folder, you can go there in
Finder to delete them. Here in Finder you
| | 03:41 | will notice in the Library, in your
own home directory under Application
| | 03:47 | Support then iWork, Pages, Templates and My Templates
is where you are going to find any of the templates you create.
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|
|
8. Working with Boxes and ObjectsUsing text boxes| 00:01 | Adding text to a Pages document can be
as simple as typing on a page but when
| | 00:05 | you start working with Page Layout
document specifically, text boxes allow you
| | 00:10 | to control exactly where text will
appear and where it will not. So let's
| | 00:15 | insert a text box and explore some
of the options that are available when
| | 00:18 | working with text boxes using
this Running Club Newsletter.
| | 00:22 | You can see from the title bar, it's
based on a Page Layout template and it
| | 00:26 | already contains a number of text
boxes but let's add one more. We could use
| | 00:31 | the Insert menu but the easiest way to
add a text box is to use the toolbar.
| | 00:35 | Click the Text Box button and your text
box is added. It's added to the middle
| | 00:41 | of the page and you will notice it's got placeholder
text waiting for you to type over what's there.
| | 00:47 | So let's enter some text just quickly.
We'll type in, Our deadline is fast
| | 00:53 | approaching! With only three months to
go, excitement levels are at an all-time
| | 01:03 | high. Then this is using the default
text formatting that come with this
| | 01:07 | template. All we need to do now is
place the text box appropriately on our
| | 01:11 | page. To do that we need to select the
text box, not the text. So let's move
| | 01:16 | close to the border and click once, you
will see the handles appear around the
| | 01:20 | outside. Now you are ready to move
this into position, just drag it to the
| | 01:25 | right spot, we are going to move it up
and over to the left a little bit and
| | 01:29 | with those handles we can
resize this text box as well.
| | 01:33 | Let's move to the bottom right corner
when the diagonal arrows appear, we can
| | 01:38 | now drag the corner out and down to
create our text box. Another part of the
| | 01:44 | default formatting that we can see
here is our text goes form the left to the
| | 01:48 | right and wraps back around. This
would probably look better if it were in
| | 01:53 | columns, so let's click anywhere in the
text inside the text box and let's move to our Format bar.
| | 02:00 | We will use the Columns button to
select 2 Columns. Right away you can see our
| | 02:05 | text now wraps around half way through
the text box and if we continue to type
| | 02:10 | text once we have reached the bottom,
the next column will start on the right
| | 02:14 | hand side. It's as simple as that.
Let's look at some other modifications, we
| | 02:19 | can make to text boxes using one of
the existing text boxes on our screen.
| | 02:23 | Let's go underneath the photo here,
where we see some caption text. One click
| | 02:28 | will select that text box. Now we can
make adjustments directly from the Format
| | 02:33 | bar. For example, if we wanted a border
around this. The very first button that
| | 02:38 | says None is for selecting a line style,
click this button and you will see a
| | 02:43 | number of different line styles to
choose from, some of them framed in.
| | 02:47 | We will go to one of these hand drawn
type borders. And you will notice that
| | 02:54 | the default attributes for that border
are applied, the thickness, the color
| | 02:58 | for example, all of which can be
modified. Here we'll see the Size button on
| | 03:03 | the Format bar, 6 points is the default for
this particular line style but we can move that down to say 3.
| | 03:10 | Click the button and choose 3 points.
And the color is black. The Color button
| | 03:17 | when clicked displays a number of color
swatches and we can change that. Let's
| | 03:21 | go to Beige color. That looks pretty
good just like that. And we also have some
| | 03:28 | additional options when working with
any object including a text box and that
| | 03:32 | includes the Fill. If we wanted to
change the Fill, right now we can see right
| | 03:36 | through the text box, there is no Fill,
we can see the green background but if
| | 03:40 | we go to the Fill button, we see those same color
swatches, let's choose one of those Beige colors again.
| | 03:48 | Now of course, it's very difficult
to read our text. But we can make
| | 03:52 | adjustments to our text as well. The
easiest way to do that is to access the
| | 03:57 | Text Inspector. Click the Inspector
button on the toolbar and make sure Text
| | 04:01 | Inspector is selected with the Text
button. Right at the top we see Color &
| | 04:06 | Alignment, click the color button to
display the Colors Palette and let's
| | 04:11 | choose a nice dark color for our light
background. Let's choose Black and you
| | 04:16 | can see that's much easier to read.
Close the Colors Palette when we are done.
| | 04:21 | Other adjustments we can make are to
Alignment both Horizontal and Vertical.
| | 04:26 | This looks fine left aligned, it might
look good, if we used full justification
| | 04:30 | and let's try that. You can see extra
spaces are added to push our text from left to right.
| | 04:36 | Now it does come a little bit close to
the edge of our border. So we might want
| | 04:41 | to adjust the Inset Margin. We can use
the slider to slide across and you can
| | 04:45 | see the extra space being added between
our text and the margin of our text box
| | 04:49 | or we can use the arrows, the Up arrow will bring this up
a single point at a time, 5 points looks pretty good.
| | 04:57 | The only other thing that might
improve this text is if it were centered
| | 05:00 | vertically, we have got our
Alignment buttons on the right hand side for
| | 05:04 | Vertical Alignment. Currently our
text is aligned up at the top of the text
| | 05:08 | box, let's center it. Click the Center
button and that looks pretty good. To
| | 05:13 | deselect the text box just click anywhere outside
the text box and we can really see the end result.
| | 05:20 | So adding a text box and entering
text is a simple undertaking. Making that
| | 05:24 | text box stand out can also be simple, thanks to
the options on your Format bar and in the Text Inspector.
| | Collapse this transcript |
| Linking text boxes| 00:01 | As you enter text into a document that
uses Word Processing template such as
| | 00:05 | this Viewfinder_Text document. When you run out of space
on Page 1, text automatically flows onto Page 2 and so on.
| | 00:15 | When you are working with a Page
Layout document such as our Viewfinder
| | 00:19 | Newsletter document and you use text
boxes to display your text, when you run
| | 00:24 | out of space in one text box, you need
to know how to flow that extra text into
| | 00:29 | another text box. So we'll use this
Viewfinder Newsletter to explore linking text boxes.
| | 00:36 | Over here on the left we have a text
box with a title Take better summer
| | 00:39 | photos! Click once to select it. Now
we'll click inside the text box and click
| | 00:45 | just below the word photos. This is
where we want to start our text. Now
| | 00:49 | instead of typing text we'll copy the text that we
already have in our word processing document and use that.
| | 00:56 | So in the word processing document
we'll click once, Command+A on the keyboard
| | 01:01 | is the shortcut for selecting all of
the text in this document. Command+C is
| | 01:06 | the shortcut to copy it, and we'll move
back into our newsletter. Click again,
| | 01:11 | below the word photos and to paste our text,
Command+V is the shortcut on our keyboard.
| | 01:19 | Notice the text appears in the text
box just the way it did in our word
| | 01:23 | processing document and as we scroll
down, what we see is a little Plus sign at
| | 01:29 | the bottom of the text box and that is
the clue to tell us we just run out of
| | 01:34 | space and we are clipping text.
There is text here we can't see.
| | 01:38 | Unless we scroll down to Page 2, we
actually have some room here for another
| | 01:42 | text box. So we could create the text
box and then link the two boxes together
| | 01:47 | or we can do it on the fly. So let's go
back up to Page 1 and this little blue
| | 01:53 | arrow that appears in the bottom
right hand corner is what we'll use to not
| | 01:57 | only link to another text box but
create it at the same time. Click the blue
| | 02:01 | arrow; you will see some
instructions on creating a linked text box.
| | 02:06 | If we move over other text boxes, you
can see those are boxes we could link to
| | 02:10 | or we can just scroll down to Page 2
where we have some empty space, without
| | 02:15 | hovering over any text box just click to create
a brand new text box that is automatically linked.
| | 02:22 | So as we scroll back up, you will
notice that little blue arrow we clicked now
| | 02:26 | has a line attached to it and it joins up with
the new text box that just got created on the fly.
| | 02:33 | We need to move this down into position,
so I will just drag it down and we'll
| | 02:38 | use the handles to resize. Notice as we
scroll down here, there is a Plus sign
| | 02:42 | at the bottom of this brand new text box.
So we are still missing some text but
| | 02:47 | as we resize this, let's use the bottom
right handle and drag this up and over.
| | 02:53 | Plus sign disappears and now we are seeing all of
the content in two text boxes which are linked together.
| | 03:00 | Now the neat thing about this is if we
were to add some content to the first
| | 03:05 | text box, it's automatically going to
flow and push text down into the linked
| | 03:09 | text box. So let's click just before
the S in Spring, one click to select the
| | 03:13 | text box, another click in front of the word Spring,
and we'll just press Return to add some extra space.
| | 03:19 | So text just got pushed down and as
we move down to the next page, you will
| | 03:23 | notice that extra text now appears here
at the top and that extra space at the
| | 03:28 | bottom has been filled in. So this is
the big advantage to working with the
| | 03:32 | linked text boxes, as opposed
to separately created text boxes.
| | 03:36 | You don't have to worry about
rearranging text in multiple boxes when they just
| | 03:39 | flow back and forth as necessary. If at
anytime you would like to remove a link
| | 03:44 | between text boxes, perhaps to link to
another box first or just start over,
| | 03:50 | it's a simple matter of breaking the
link by dragging the line that appears between the two.
| | 03:56 | So, when we go to that little handle
on the right and the line appears, just
| | 04:01 | simply drag that off and you will see a
little puff of smoke indicating we have
| | 04:06 | broken the link. Notice the Plus sign
reappears at the bottom of the first text
| | 04:11 | box and we are ready to start over.
That's how you work with linked text boxes.
| | Collapse this transcript |
| Placing objects and wrapping text| 00:01 | When working with text boxes, images
or any other type of object in a Pages document,
| | 00:05 | you will want to control how
they move when content is either added
| | 00:09 | or removed. Shapes, images and text
boxes are all going to behave differently
| | 00:14 | depending on whether they are placed as
inline or floating objects. Let's work
| | 00:19 | with our Phoenix Mission
document here on Page 5.
| | 00:21 | Notice this is a word processing
document. We have text on the page but we have
| | 00:25 | also got a number of objects like
equations and images down below. So if we
| | 00:30 | click in front of the paragraph
beginning with "Third law" and press Return a
| | 00:35 | couple of times, let's see what happens.
| | 00:38 | Well, the equation below the
paragraph moved down with the text.
| | 00:41 | So did the image on the left; the image on the
right though stayed put. Notice the text is
| | 00:47 | moving around in behind it.
You can't even read that text.
| | 00:51 | So let's hit the Delete key above our
Return key a couple of times to take care
| | 00:54 | of those extra Returns and explore
what's going on. We'll start by selecting
| | 00:59 | the equation. Notice the handles
around the outside; we have some hollow blue
| | 01:04 | handles on the top and left, hollow
black handles on the bottom in the right.
| | 01:09 | The same handles appear around the
image on the left when we select it.
| | 01:14 | This tells us it's an inline object.
It's going to move with text when we add or
| | 01:19 | remove content. When we select the
image on the right, notice the handles are
| | 01:24 | hollow black handles all the way around
and that tells us we are working with a
| | 01:28 | floating object, an object that won't
be affected by the movement of the text
| | 01:32 | in our document.
| | 01:33 | Of course, we can change these
attributes. With our image selected, click the
| | 01:38 | Inspector button on the toolbar and
make sure the Wrap Inspector is selected.
| | 01:44 | Notice floating is selected meaning
it's not going to move with text but if we
| | 01:47 | want it to move with text like the
other objects, we can select Inline.
| | 01:52 | Now, if we go back to this paragraph,
click in front of Third Law and press
| | 01:56 | Return a couple of times, notice that
the images are moving together.
| | 02:01 | They're both inline objects now
and that looks much better.
| | 02:05 | Now we can also control how text wraps
around objects. So we have the images
| | 02:11 | and the equations here. The text is
currently not really wrapping around the
| | 02:15 | sides but appears above and below.
Let's go to Page 6 by clicking the
| | 02:19 | 6th thumbnail in our page thumbnails.
Here we have got an image. When we select
| | 02:24 | this image we see the handles are
light blue around the left and top edges of
| | 02:28 | the image indicating they are inline.
In the Wrap Inspector we see that, but
| | 02:33 | whether an object is inline or floating,
we can control how text is going to
| | 02:37 | wrap around it.
| | 02:38 | Notice down below, Object causes wrap
is a checkbox we can select. Let's do that
| | 02:45 | and all of a sudden now we have
got a number of options down below. One of
| | 02:49 | them appears selected. This one is
centered with the text wrapping only above
| | 02:54 | and below the object.
| | 02:56 | If we wanted text to wrap around the
sides of our object, we could choose the
| | 03:01 | first one. This will align our object
to the left and wrap text around the
| | 03:05 | right side, or we could have it
wrapping around both sides with center.
| | 03:10 | That makes it very difficult to read
and not appropriate for this example.
| | 03:13 | How about left? Not too bad.
| | 03:16 | I think the best option though is to
have text wrapping above and below the object.
| | 03:20 | We can choose either Left,
Center or Right alignment for our image.
| | 03:25 | I'd like Center so we'll go back to that.
Now if you really want an object to stay
| | 03:30 | put on a page and appear in the
background so that text flows on top of it,
| | 03:35 | we have another option here
and that is In Background.
| | 03:38 | When we choose In Background, notice
all of a sudden, the text moves up and
| | 03:42 | appears across the top of my image.
Another bad example using this image, which
| | 03:48 | is very dark with our dark text.
It doesn't work well. If we want to be able to
| | 03:53 | change this, we have to make sure that
it's selectable, click the checkbox next
| | 03:57 | to Background objects are selectable, so
that we can change this back to Inline.
| | 04:02 | That really looks best. We can deselect
our object now by clicking anywhere on
| | 04:06 | the page. So that's the difference
between fixed objects and inline objects.
| | 04:10 | Remember this concept applies
to text boxes, shapes and images.
| | Collapse this transcript |
| Working with images| 00:01 | Images can add visual interest to a
document and help to have a story.
| | 00:04 | While image placeholders in a template are very useful
for controlling image size and placement, they are not required.
| | 00:11 | So let's add an image to our Phoenix
Mission document and explore some options
| | 00:14 | for enhancing it. If you have added
your images to iPhoto, you can access them
| | 00:19 | directly from the Media Browser. Otherwise, you can
access them directly from the folders they reside in.
| | 00:25 | Let's say we added an image from our
Exercise folders to iPhoto, with the Media
| | 00:30 | Browser open choose Photos and Last
Import and you will see that image, in this
| | 00:35 | case our Phoenix Lander. To bring this
into the document we simply drag it from
| | 00:40 | the browser into the document and
release. Now it will appear at the top of the
| | 00:45 | page in the default size and
format that it was created.
| | 00:49 | Here you can see the handles around
the outside meaning our graphic is
| | 00:53 | selected, so we can start making
adjustment so that this will stand out and
| | 00:57 | look good on our page. We'll begin by
resizing. Let's go down to the bottom
| | 01:01 | right handle, and just drag up in inwards and you can
see we are sizing it while keeping the proportions.
| | 01:07 | Notice what happens to the text around
this image. It starts wrapping because
| | 01:12 | of the default settings. So if we drag
this down to move it and try and get it
| | 01:16 | between our title and subtitle, it's very difficult
because of some of the options that are set.
| | 01:22 | We can access those options directly
from the Format bar. For example, we may
| | 01:27 | want to make this inline so that it
always stays in the same spot between our
| | 01:31 | title and subtitle. Let's choose Inline. Right
away you can see it's adjusted automatically.
| | 01:37 | Now we can still move this to other
spots in our text, but we really want it
| | 01:41 | between our title and our subtitle.
With Inline selected notice the change in
| | 01:46 | the handles around the outside and we
can also adjust wrapping directly from
| | 01:51 | the Format bar. Click the Wrap button
to make sure that text is wrapping above
| | 01:55 | and below. We don't want any text on the sides.
| | 01:59 | So it looks pretty good where it is,
but we can add some more enhancements to
| | 02:03 | it directly from the Format bar. For
example, this image has its own border. If
| | 02:08 | we don't want to use that border, we
can mask it out and apply our own. The
| | 02:13 | Mask button appears on the Format bar.
When we click the Mask button notice
| | 02:18 | what happens. We have handles that
will allow us to choose the area of the
| | 02:22 | photo that we want to keep and we have
some options underneath using the slider
| | 02:28 | to increase or decrease the size of the image. We'll bring
it down a little bit. We can also move that image around.
| | 02:34 | Let's move it so that we are viewing
the top left corner without the border and
| | 02:39 | then if we want to adjust the mask area,
we can use the handles. Let's bring
| | 02:43 | that in a little bit, you can see we
are resizing the photo in behind. Move it
| | 02:48 | over a little bit and when we click the
Edit Mask button, we can now adjust the
| | 02:53 | size of our image without adjusting
the mask, and when we are done, simply
| | 02:59 | click anywhere away from
the image to deselect it.
| | 03:01 | So now we've got our image. Let's
apply our own border and maybe some other
| | 03:06 | enhancements. Again, from the Format
bar we have to select the image first and
| | 03:12 | let's go to our Border button. Here is
where we get to choose the line style
| | 03:16 | and we'll choose something quite
fancy like the photo with the corners take
| | 03:22 | down on the page. That's a nice little
effect. It might need a little further
| | 03:25 | adjusting, but we can take
care of that momentarily.
| | 03:28 | Right now you will notice some other
options allow us to add a reflection if we
| | 03:32 | wanted to. Let's choose the
Reflection checkbox. You can see the reflection
| | 03:36 | down below. That could be a little bit
distracting. So let's turn that off and try Shadow.
| | 03:42 | Click the Shadow checkbox to apply
the default shadow. Again this can be
| | 03:46 | adjusted. Any of these additional
adjustments can be made using the Inspector.
| | 03:51 | So with the Shadow turned on click
the Inspector button on the toolbar and
| | 03:55 | we'll access our Graphic Inspector.
| | 03:58 | Notice we can see the stroke, the
picture frame that's being used as our
| | 04:01 | border. We might want to scale that
down. Let's scale it down so it's not so
| | 04:05 | large, and that looks pretty good. We
can also use the Up and Down arrows or
| | 04:11 | enter a specific value by selecting
what's there. I'm going to try 40% and press Return.
| | 04:17 | So that looks pretty good. Now the
shadow itself can be adjusted as well. It's
| | 04:21 | turned on from here, because we
turned it on from the Format bar and we can
| | 04:24 | adjust the angle if we wanted to appear
as though the light is coming from the
| | 04:27 | opposite direction. We can adjust the
angle; we could enter a specific angle or
| | 04:32 | use the Up and Down arrows. We can
also choose the offset, how far away this
| | 04:37 | image will appear from the page? The higher we go,
the bigger the shadow in behind. Let's use 10 points.
| | 04:46 | We can also adjust the Blur to make
this look more realistic, more blur, using
| | 04:50 | the Up arrow and you can see that's
measured in points. We can also adjust the
| | 04:55 | Opacity of the shadow itself. That is
how much we can see through the shadow by
| | 05:00 | bumping this up. It becomes a little
bit darker. As we move down we can see
| | 05:06 | more through the shadow, it becomes
more transparent. So if you want to try
| | 05:11 | 50%, you can type that in or use
the arrows to get to that value.
| | 05:16 | Now we'll deselect our image, just
click anywhere on the page to see the end
| | 05:20 | result. That looks pretty good. So
let's close our Graphic Inspector as well as
| | 05:25 | the Media browser to
concentrate on our document.
| | 05:28 | So it's good to know you can easily
bring your graphic images directly into
| | 05:32 | your document and make some very
cool enhancements right from within from
| | 05:35 | Pages, masking, adding borders, reflections,
and shadows can really make an image stand out.
| | Collapse this transcript |
| Working with shapes| 00:00 | With Pages '09 you can create your own
graphic images using Shapes. Let's use
| | 00:05 | our July Newsletter as we
explore the various shape tools.
| | 00:08 | When you need to create items like
boxes with rounded corners, circles,
| | 00:11 | triangles, even lines with arrows you
can access the Shape tools. For example,
| | 00:17 | this photo and text on the left kind of
runs into the text on the right. We can
| | 00:22 | separate it from the rest of the document
by placing a rectangle in the background.
| | 00:27 | To do that I click the Shapes button
and we'll choose the Rectangle. This
| | 00:32 | creates a perfect square using the
default formatting that's used with this
| | 00:37 | particular template for this document.
We can change that. Let's drag it into
| | 00:41 | position first of all, start at the top
left corner. Now we'll resize it using
| | 00:46 | the bottom right handle, drag it down
and across to cover the photo and the text.
| | 00:52 | And now we can't see our photo and
text so we need to move it into the
| | 00:55 | background, click Arrange and choose
Send to Back. That looks much better.
| | 01:01 | If we want to change the Fill attributes,
we can go to the Fill button with our
| | 01:05 | objects still selected and let's
choose a nice dark green. That looks pretty
| | 01:10 | good. The text might look better if it
were changed to white. So we'll click
| | 01:14 | the text box, click again to get inside
and select all of the text. With all of
| | 01:19 | our text selected we can go back to the
Format bar, click the Color button and choose White.
| | 01:24 | With White selected I can deselect now
by clicking on the page anywhere to see
| | 01:28 | the end result. That looks pretty good.
Now what if we wanted to add a shape
| | 01:33 | that has text inside it? Well our
shapes can be used as text boxes. For
| | 01:37 | example, if we want to put a little
circle up here indicating this is our first
| | 01:41 | year anniversary, click the Shapes button, choose the ellipse
which creates a perfect circle, we can size that down.
| | 01:49 | When we drag the handle, notice we
lose that perfect circle. If I hold the
| | 01:53 | Shift key down to keep it a perfect
circle and as we drag it down, release the
| | 01:57 | mouse button first and then your Shift
key and you've got your perfect circle.
| | 02:02 | Let's change some of the attributes
here before we add text. We'll go to the
| | 02:06 | Fill button. We know clicking the
Fill button on the Format bar gives us a
| | 02:09 | number of color swatches; let's choose
a nice dark green that matches. And now
| | 02:15 | we'll click inside, double-click the
object and you are able now to start
| | 02:19 | typing text. But before we do, let's make some
adjustments. We know we want our text to be centered.
| | 02:25 | It should probably be white, so we can
see it in the dark background. I click
| | 02:29 | Color button and choose White. Let's
bump it up in size a little bit; try 10
| | 02:34 | points and we'll change the fonts as
well. Let's select the Font button and
| | 02:39 | choose a nice thick Arial Black. There we go.
| | 02:43 | Now I will press Return just to drop
down slightly. It's very hard to see that
| | 02:46 | cursor in there, but when we start
typing, let's type 1 Year! We may not have
| | 02:54 | enough room. So in that case we click
off the shape, click the shape again and
| | 03:01 | now we can drag that handle holding the Shift
key until we can see all of our text. Perfect.
| | 03:07 | To move it, move inside the shape,
we'll drag it up to the top left corner,
| | 03:11 | like so. We can make more adjustments
to it such as the Fill and the border as
| | 03:17 | well as rotation through the Inspector.
Click the Inspector button, notice
| | 03:22 | Color Fill is selected. There is the
color we selected, but we can change that.
| | 03:26 | Let's try an advanced gradient fill
which allows us to choose a gradient. In
| | 03:31 | other words more than one color will
be used and it will flow from that color
| | 03:34 | to another. We'll select this second
button to create the effect of a three dimensional sphere.
| | 03:41 | Now we've got two color buttons. The
left color button which is currently our
| | 03:45 | green, let's choose a lighter green
and we'll close the Color palette. On the
| | 03:51 | right side where we see gray, we'll
click that button and choose a darker
| | 03:54 | green. And you can see the effect
that's taking place in our shape.
| | 03:59 | If we want more dark and less light,
we can drag the slider to the left until
| | 04:03 | we get the desired effect.
And that looks pretty good.
| | 04:08 | Now to rotate this, let's go to a
different inspector, the Metrics Inspector.
| | 04:15 | With our Metrics you will see a Rotate
button down below that we can drag to
| | 04:19 | create the rotation we are looking for.
| | 04:22 | Let's try and get it up around 20
degrees. Of course, we can type in the exact
| | 04:26 | values or use our Up and Down buttons
if we so choose. We'll close the Metrics
| | 04:31 | Inspector, click anywhere on the page
to deselect the object to see the end result. Not too bad.
| | 04:38 | Another type of shape you can add is a
simple line. A line can have endpoints
| | 04:43 | as well. When we click the Shapes
button, we see those three options at the
| | 04:46 | top. Let's try the double arrow. Now
right away it's very difficult to see, but
| | 04:52 | a line has been added to
the middle of your page.
| | 04:55 | I can move that up and you will notice
it's a gray line, very thin with arrows
| | 05:00 | at each end. Of course, we can make
changes to that as well. Let's start with
| | 05:04 | the line style on the Format bar,
let's choose one of those hand drawn type
| | 05:09 | options. That looks pretty good. You
can see the arrows at each end now.
| | 05:13 | We will choose a different size.
Let's go down to 5 points. We'll leave at
| | 05:19 | gray, but let's adjust the endpoint
for the left side. Right now we have got
| | 05:23 | two arrows. Let's choose the one with
the circle on the left and we'll keep the
| | 05:27 | arrow on the right. Now we can use
the handles to drag it, make it longer,
| | 05:32 | rotate it, choose an angle. All of
that information shows up as we do it, I'm
| | 05:37 | going to drag to the right side and we'll bump
this one as well, stretch it outa little bit and release.
| | 05:44 | We can deselect that shape by
clicking anywhere on the page to deselect and
| | 05:49 | that looks much better than when we
started. So when you need to create your
| | 05:53 | own lines and objects, remember the
shapes that are available in Pages '09 with
| | 05:58 | the Graphics and Metrics Inspector,
the possibilities are endless.
| | Collapse this transcript |
| Using Instant Alpha| 00:00 | The Instant Alpha tool lets you make
parts of an image transparent in order to
| | 00:05 | remove the image background. This
feature is useful for removing an unwanted
| | 00:09 | background or other colors. Let's work with page 7
of this version of our Phoenix Mission document.
| | 00:15 | If we wanted to isolate the Phoenix
lander in this image at the top of the page
| | 00:19 | by removing the background, using Instant Alpha should work.
First we need to select the image, click once to select it.
| | 00:27 | Next, move to the top of the screen
and click Format, then choose Instant
| | 00:31 | Alpha. You will see some instructions
down below, and we're definitely going to
| | 00:36 | get the best results removing solid
colors with clear boundaries around them.
| | 00:40 | But we can remove areas that are less
distinct too. We just need to select
| | 00:45 | smaller areas and repeat the process.
That's going to be the case with our
| | 00:49 | image which contains a
background with multiple colors.
| | 00:53 | So let's start in the top-left corner.
We'll click-and-drag and you will see
| | 00:57 | areas of the image turn blue in the
background. These are the areas that are
| | 01:00 | about to be made transparent. If we go
too far we'll see blue areas inside the
| | 01:05 | Phoenix lander. So we need to go back a
little bit, until only the background is blue.
| | 01:11 | When you release, some of the
background will be removed. Now we can repeat
| | 01:16 | this process by dragging across other areas that
contain those background colors we want to remove.
| | 01:23 | Down at the bottom we can click-and-
drag to remove the bottom part of this
| | 01:27 | image, and eventually we'll see the
handles move around our Phoenix lander.
| | 01:33 | That means we've removed most of the
background. To see the end result, just
| | 01:38 | click anywhere on the page outside to
select a graphic; that looks pretty good.
| | 01:42 | Now by creating this transparent
background, we can also create a nice effect
| | 01:46 | with text wrapping. Let's go back to
the image and click to select it. Move to
| | 01:51 | the top of the screen to display the
Format bar, and next click the Wrap button.
| | 01:57 | We'll choose to have text wrap around
all four sides. When we select this, look
| | 02:02 | what happens to our paragraph text.
It's wrapping around the shape of the
| | 02:05 | lander, not the shape of the rectangle
that's because of the transparent areas.
| | 02:10 | So we can move this image into
position till it looks just right and when we
| | 02:15 | release I can deselect by clicking on the page
to view the end result clearly; that looks much better.
| | 02:22 | Of course at any time, if we want to
revert back to the original image, the
| | 02:27 | Instant Alpha we applied can be
removed. First we need to select the image,
| | 02:31 | move to the top of the screen, this
time when we click Format, you'll notice
| | 02:35 | another option to remove Instant Alpha.
But I think it looks good the way it is.
| | 02:39 | So we won't select anything from this menu, just click
on the page to close it up, click again to deselect our image.
| | 02:47 | So remember, anytime you have an
image that might look better minus the
| | 02:50 | background use Instant Alpha
to remove it quickly with ease.
| | Collapse this transcript |
| Adjusting images| 00:01 | In Pages '09 you can edit your
photographs without having to switch to an
| | 00:05 | external editor. Let's work with this
Collin Family newsletter in Full Screen mode.
| | 00:09 | It has a photo on the right side of page
1 that looks like it could be improved.
| | 00:14 | The first step it is to select it. Next
we'll move to the top of the screen to
| | 00:18 | display the menu and Format bars. We
can access the Adjust Image window from
| | 00:23 | the View menu, or directly from the Format bar.
Let's click the Adjust Image button to display the window.
| | 00:30 | Here we see a number of sliders for
the various levels, including a histogram
| | 00:35 | that appears at the bottom. Now, this
histogram represents the dark and light
| | 00:39 | tones of the red, green, and blue
channels that make up our picture.
| | 00:43 | Essentially, darker shades appear on
the left, lighter shades appear over on
| | 00:47 | the right-hand side. In the most cases a good picture
has data appearing across the entire histogram.
| | 00:53 | The mountain shaped spikes that we see
here are mostly on the left-hand side of
| | 00:59 | our histogram, indicating this is
probably underexposed. So we'll start with
| | 01:04 | the Exposure slider. We can move
this slider left or right to change the
| | 01:09 | exposure. The further we go to the
left, the more underexposed the photo
| | 01:13 | appears. Let's move to the right, and
notice the histogram adjusts accordingly.
| | 01:18 | We'll move all the way to about 40.
Notice now that my histogram is spread out
| | 01:23 | a little more evenly than it was, and
my photo looks a lot better already.
| | 01:28 | We can also adjust Brightness and Contrast.
We move to the top of the window, to
| | 01:33 | make this photo brighter we can slide
to the right or to make it darker slide
| | 01:39 | to the left. A level of about 12
looks about right for this photo.
| | 01:44 | The Contrast can be improved as well.
That's the difference between the dark
| | 01:49 | and the light tones. To create more
contrast slide to the right, to create less
| | 01:55 | you would slide to the left. We
are going to leave it at about 25.
| | 02:00 | We can also work with the color in our
image. The Saturation which appears dead
| | 02:05 | center currently will allow us to
adjust the intensity of the color. If we move
| | 02:10 | this slider all the way to the left,
well in a sense remove all of the color
| | 02:14 | creating a black and white photo.
Moving to the right of center allows us to
| | 02:19 | increase the color intensity making it
more vibrant. Let's move to about 60.
| | 02:24 | The Temperature and Tint can also be
adjusted, we can create a cooler looking
| | 02:29 | photo by sliding to the left with the
Temperature slider, this creates more
| | 02:33 | blue in our photograph. We can warm
this up by moving to the right, which
| | 02:39 | adjusts our photo to show more red.
We can also adjust the Tint for red and
| | 02:44 | green. Sliding to the right
increases green levels, sliding to the left
| | 02:49 | increases those red levels
again. Let's move to -13.
| | 02:54 | We can also sharpen up our photo.
Moving the Sharpness slider to the left adds
| | 02:58 | blurriness, moving to the right increases the sharpness.
You can see that real peaks and valleys now
| | 03:04 | in out histogram down below when we slide
the Sharpness slider to the right to about a value of 17.
| | 03:13 | Now, if this histogram is going to
throw you off and seems a little bit too
| | 03:17 | complicated, another option is to let
Pages take care of the adjustments for
| | 03:21 | you. Let's click Reset Image. If you
click Enhance in the bottom left-hand
| | 03:28 | corner Pages is automatically going to
make some adjustments to this photo to
| | 03:32 | improve the color. We see those
improvements right away in the histogram.
| | 03:36 | You may also want to make some minor
adjustments yourself using the various tools
| | 03:41 | up above. When you are done close the
Adjust Image window and deselect the
| | 03:46 | image by clicking anywhere on
the page to view the end result.
| | 03:50 | So that's the Adjustment Palette. You
must admit, it's quite convenient to be
| | 03:54 | able to fix your pictures and pages
without having to go to an external editor.
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| Creating master objects| 00:01 | A master object is an object that
appears on every page of your document, or in
| | 00:05 | every section of your
document if you are using sections.
| | 00:08 | Master objects are different from
headers and footers because master objects
| | 00:12 | can go anywhere on your page, not just
at the top or bottom. For example, if we
| | 00:16 | wanted to create a watermark that
appears on every page in this Phoenix Mission
| | 00:20 | document, a master object would work nicely.
| | 00:24 | We could use images, shapes or in our
case a text box that says First Draft.
| | 00:31 | Now, we can create our master object on
any page. It will appear on every page
| | 00:35 | when we are done. So let's go to
thumbnail 3 in the Page Thumbnails and click
| | 00:40 | that to move to page 3. Here we've
got a little more content to work with.
| | 00:45 | Now it's a matter of inserting the
text box. Click the Text Box button, and
| | 00:50 | we'll type in our own text first. It's
going to say First Draft, but we have a
| | 00:55 | number of changes to make to this text
box before it becomes a good watermark.
| | 01:00 | First we'll click the border of the
text box so we can see the handles, and
| | 01:05 | we'll go to the right-side and drag the
right handle out to the right. We'll go
| | 01:09 | to the left side and drag the left
handle out to the left; we want this to be
| | 01:13 | nice and big in the background. So
let's go inside the text box now, and select
| | 01:17 | our text. First we'll center it, we'll
change the font, click the Font button
| | 01:23 | on the Format bar, and let's scroll
down to Stencil; choose that. Let's make it
| | 01:29 | much bigger, again from the Format
bar click the Size button. Let's try 72 points, looks good.
| | 01:36 | Now we probably want this to be in the
background and maybe even see through.
| | 01:40 | So we need the inspector for that,
click the Inspector button, and we'll start
| | 01:45 | with our Wrap Inspector. This
should really go in the background.
| | 01:49 | Now we need to select the box itself,
not just the text to do that. So I'll
| | 01:53 | click the border again, choose In
background and we want to be able to edit
| | 01:59 | this down the road, so let's just make sure
that background objects are also selectable.
| | 02:04 | Now it's not very see through at this
point, let's make some more adjustments.
| | 02:09 | Let's go to the Object Inspector and
adjust the Opacity. We'll drag this slider
| | 02:15 | to the left to about let's
say 45%. That looks pretty good.
| | 02:20 | The other thing that might look nice
is if we rotate this, click the Metric
| | 02:24 | Inspector, and we'll drag the rotate
wheel to about 45 degrees. Now we'll just
| | 02:32 | move the box by dragging it down
towards the center of our page. Once we reach
| | 02:38 | the center let go, and we've created
one object on page 3 of our document.
| | 02:44 | To make this a master object it has
to be selected before we go up to the
| | 02:48 | Format menu and choose Advanced, and
then Move Object to Section Master. The
| | 02:56 | moment we select that, it now appears
in the background of every single page in
| | 03:02 | our document. Let's go back to page 3.
| | 03:07 | By default master objects are locked.
So we can't just click them to select
| | 03:12 | them for editing, if I want to change
this to second draft or if I wanted to
| | 03:16 | remove it, clicking is not going to select my
master object, not unless I make it selectable.
| | 03:23 | To do that click Format, move to
Advanced and choose Make Master Object
| | 03:29 | Selectable. Now you can go to any one
of the pages, click the master object and
| | 03:35 | it will appear selected. So we could
go in here, and change this to second
| | 03:39 | draft, or if you wanted to remove the
master object when you are done, and
| | 03:43 | we've got our final edition of this
document, hit the Delete key on the
| | 03:47 | keyboard, and it's
removed from every single page.
| | 03:52 | So that's all there is to creating
a master object here in Pages '09.
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| Adding audio and video| 00:00 | You can insert audio and video files
into a Pages document and then share it
| | 00:04 | electronically with anyone. Let's
start by inserting an audio file of Riley,
| | 00:09 | the dog barking. We'll place it in the caption below
the image of Riley in our Collin Family newsletter.
| | 00:16 | First, we need to select the textbox
where the caption appears. One click
| | 00:19 | displays the handles around the outside. Now
we'll click again inside the textbox after the word, Hi.
| | 00:25 | This is where we are going to insert our audio clip
which will be treated like any other object.
| | 00:30 | To do that, we can access iTunes
through the Media Browser if we have copied
| | 00:35 | our audio file to iTunes, otherwise
we can locate it in the folder where it
| | 00:39 | resides. In Full Screen Mode, we'll
move to the top of the screen to display
| | 00:43 | the menu bar, click Insert, then select Choose.
| | 00:48 | Now we can navigate to the proper
folder where we find the Riley.aif file.
| | 00:53 | We can insert different types of audio
files in Pages, Mp3s, WAV files, and like
| | 00:59 | we have here, an AIF file. With Riley selected, click
Insert which will insert the clip as a Speaker icon.
| | 01:08 | Now audio and video files are treated
as objects in Pages. Notice our audio
| | 01:12 | file is inserted as an inline object.
We know by the hollow blue handles that
| | 01:17 | appear at the top and the left hand side. That means we
can work with this just like we would with any other object.
| | 01:23 | We can size it down, so it fits better
inside our textbox. Because it's inline
| | 01:27 | text, we can click just before the
icon and after the colon, press Return to
| | 01:32 | move it down to the next line, and
like the caption says, to play the audio clip,
| | 01:36 | we simply double-click the Speaker icon.
So let's do that. It sounds good so far.
| | 01:44 | Now let's click outside the textbox
and let's add a video file now. In Full
| | 01:49 | Screen Mode, we'll simply move to the
top of the screen again, we'll go to Insert,
| | 01:53 | select Choose, and this time in our Exercise Files,
we'll select mobile.m4v. This is a video file.
| | 02:05 | Notice when we select it we see a
small preview on the right hand side and
| | 02:09 | because we don't have a special spot
for this, a placeholder in our document,
| | 02:14 | we'll simply click Insert, and it will
be placed on the page at its default size.
| | 02:19 | Of course there are handles around the
outside, this is an object. It's now a
| | 02:23 | floating object, so we can size it down.
When we get it to the right size, we
| | 02:27 | can move it into position, and once we have got it
in position, we can double-click the image to watch it.
| | 02:36 | So there is our video in action. To
stop, we just simply click outside the
| | 02:42 | selected box to deselect it. We'll
select it one more time because there are a
| | 02:48 | number of additional controls that
we can access through the QuickTime
| | 02:52 | Inspector. With our video file selected,
let's move to the top of our screen,
| | 02:57 | click View and Show Inspector. On the right hand side,
we'll choose the QuickTime Inspector.
| | 03:05 | Here we'll see a number of options
that apply to both audio and video files
| | 03:09 | such as the Repeat option, Volume, and
the Controls. Poster Frame applies to
| | 03:14 | video files only. We can move our
slider across to the right to move through
| | 03:20 | the video and choose a frame that will
appear on our page as the start frame.
| | 03:25 | There it is. That's a good one right there.
| | 03:27 | Now when we double-click, of course
we'll start at the beginning of the video
| | 03:31 | but this is a better image to display
in our newsletter. We can also choose
| | 03:36 | when it starts and where it stops using
the sliders if we want to trim off the
| | 03:41 | beginning and the end of this to make
it a little bit shorter, we can do that.
| | 03:46 | We can also choose what happens when
it's done, going through one pass. For
| | 03:51 | example, if I click Repeat where it
says None, I can add a loop back to the
| | 03:55 | beginning and continue to play until
the user stops it, or choose Loop Back and
| | 04:00 | Forth. In this case, when it gets to
the end, it's going to play backwards.
| | 04:04 | That might be a cool option for a video file.
| | 04:07 | Of course we have Volume control here
as well. There is no volume with this
| | 04:11 | video, so it doesn't apply, but it
will apply to our audio file. The Controls
| | 04:16 | allow us to play it right from our Inspector.
| | 04:19 | All right, let's go over to our audio
clip, we'll click once to select the
| | 04:26 | textbox, click again on our Speaker icon,
and now we can adjust things for our
| | 04:31 | audio file such as the volume. Let's
bring it down to about half way. We can
| | 04:35 | test it out with the Play button.
That's probably a better volume, and we have
| | 04:41 | the same Repeat options as well. Let's have
this loop until the person presses Pause or Stop.
| | 04:49 | The other thing we might want to do
with our video clip is to rotate it so it
| | 04:54 | fits better inside this frame that
was created on page 1. Of course, it's
| | 04:59 | treated like any other object. So with
our video clip selected, we can go to
| | 05:03 | the Metric Inspector and rotate this.
As we rotate it, we'll find the exact
| | 05:09 | angle that fits perfect. It looks like 359
degrees. When we deselect, it looks pretty good.
| | 05:17 | All right, one thing we might want to
do with our video insert is to lock it
| | 05:23 | in. When people double-click images,
sometimes they can move them around. So
| | 05:28 | let's select the video image again,
and to lock it, we simply move up to the
| | 05:34 | top of our screen to display our
menu bar, click Arrange, and click Lock.
| | 05:39 | Command+L is the keyboard shortcut for that.
| | 05:43 | Now with it locked into position,
double-clicking the image is not going to
| | 05:48 | accidentally move it around on the
page. And lastly, when we go to save our
| | 05:53 | file, we want to make sure to copy the
audio and the movie into our document
| | 05:59 | and make sure that that's checked when we save.
| | 06:00 | So if we go up to the very top of our
screen, click File and choose Save As,
| | 06:04 | you will notice we do have an option
under Advanced to add the audio and video
| | 06:10 | to our document. We can see that Copy
audio and movies into document is already
| | 06:16 | selected and grayed out. We can choose
a different location, let's save it to
| | 06:21 | the Desktop, and when we click Save,
we have now updated those changes and we
| | 06:26 | are ready now to share
this document with others.
| | 06:29 | If we were to send this to somebody
via email for example, they could open it
| | 06:33 | up in Pages on their computer and have
access to the audio and video as well.
| | 06:38 | And that's how you add audio
and video to a Pages document.
| | Collapse this transcript |
|
|
9. Working with TablesInserting tables| 00:00 | Tables can be very useful for
organizing certain types of complex information
| | 00:05 | like financial data or statistical
information. To insert a table into a Pages
| | 00:10 | document, we can use a
couple of different methods.
| | 00:13 | Let's use page 8 of our Phoenix
Mission document to insert a table that will
| | 00:17 | display weight statistics for the
various components of the spacecraft. One
| | 00:22 | easy option is to click where you want
the table to appear. Let's click right
| | 00:26 | below our title, then on the
toolbar, click the Table button.
| | 00:30 | A few things happen here by default.
One, the table made up of three equal
| | 00:36 | columns and four rows is inserted for
us. Two, its formatted using default
| | 00:41 | formatting for the template with a
header row across the top. Three, the Table
| | 00:46 | Inspector opens so we can make all the
changes we need to this default table.
| | 00:51 | Also, our cursor is flashing in the
first cell in row 1 of column 1, ready for
| | 00:56 | input. Look what happens when we
click outside the table and then click the
| | 01:01 | table again. Notice the handles
around the outside. Tables are treated just
| | 01:06 | like any other object and as you see by
the color of these handles, this table
| | 01:10 | is an inline object, it's going to
stay with our title and it's going to move
| | 01:15 | with our text if we add or
remove content to this content.
| | 01:19 | With the table selected, press your
Delete key on the keyboard to remove it.
| | 01:23 | Let's explore another way to insert
a table. This time, we'll click the
| | 01:27 | thumbnail in the Page thumbnails for page 8.
Next, we'll click the Table button on the toolbar again,
| | 01:33 | this time the same table is inserted on
our page but look at the handles around the outside.
| | 01:38 | This is a floating object. Just like
any other floating object, we can drag it
| | 01:43 | down our page, we can move it into
position, and regardless of the text we add
| | 01:48 | or remove to this page, our table
will always stay where we place it. Let's
| | 01:53 | press Delete one more time, because
there is still another option if you need
| | 01:58 | to have more control over the initial
table that appears when you insert it.
| | 02:02 | This time I'm going to hold down the
Option key on the keyboard. We'll click
| | 02:05 | below Spacecraft Weight. With the
Option key pressed, click the Table button.
| | 02:11 | Nothing appears to happen, but when
you release the Option key and move your
| | 02:15 | mouse pointer into the document,
notice that it turns into a cross-hair. Now
| | 02:20 | you can draw your table by
dragging across the page.
| | 02:23 | We will start on the left side of the
page, drag across and down, and as you
| | 02:30 | drag down, you are adding rows, as you
move up, you are removing rows, as you
| | 02:34 | move left, you are removing columns to
the right, you are adding columns. So if
| | 02:38 | you wanted three columns and five rows,
you can simply drag to that position,
| | 02:42 | release, and you've got your new table
with the column and rows that you want.
| | 02:47 | So adding a table to your document is
just the first step. Remember, table is
| | 02:52 | treated like objects and can be
inline with text or floating on the page.
| | Collapse this transcript |
| Working with cell data| 00:00 | The main purpose for inserting a
table into a Pages document is to display data.
| | 00:05 | Let's explore the different types of data
we can insert into a table and how we can format that data.
| | 00:11 | We use our Phoenix Mission document at
the bottom of page 8; a table appears
| | 00:15 | using the default formatting with
some of the content already added for us.
| | 00:19 | Let's add the rest. One type of data
we can insert into a table is text data.
| | 00:25 | To do that, first, we need to select
the table. Click once anywhere in the
| | 00:29 | table, then click the cell where you want to add
your text. Let's click the cell at the top of column 3.
| | 00:35 | Now it just a matter of entering your
text. Let's type POUNDS. Now we can move
| | 00:42 | to the next cell using the keyboard,
hit the Down Arrow and your Cursor keys to
| | 00:46 | move down to the next cell. The other
type of data we can insert into a table
| | 00:50 | is numerical data. Let's add some values.
We'll type 180, hit the Down Arrow on
| | 00:57 | the keyboard to move down to the next
cell where we'll enter 242, and let's add
| | 01:03 | the rest, 136, and as move down
to the last cell, we'll type 902.
| | 01:09 | Now let's click off the table to see
the end result. The contents of our table
| | 01:14 | are formatted automatically for us
based on the table formatting. This is the
| | 01:19 | default formatting that's applied
when we insert the table. But we can
| | 01:22 | overwrite any or all of that formatting if
we so choose. Let's start with the numbers.
| | 01:29 | Notice the numbers on the left have
decimal places, notice the numbers on the
| | 01:33 | right do not. To display decimal places
for all of our numbers, we can reformat
| | 01:39 | those cells. With the table selected,
click any cell outside those numbers and
| | 01:45 | now, we can drag across the cell as
we want to format. Starting with 82.1,
| | 01:50 | we'll click-and-drag across, across and down to
select all of our numbers. Now we can format this range.
| | 01:57 | The Table Inspector opens up
automatically when we insert a table into a
| | 02:01 | document and in the Table Inspector;
we've got two sections, Table formatting
| | 02:07 | and Content formatting. Click the Format button to
access Cell Formatting. Notice Automatic appears here.
| | 02:14 | Really, these should be formatted as
Numbers. So we'll click this button where
| | 02:19 | we see a number of different formats.
We've got Number, Currency for dollar
| | 02:23 | amounts, Percentages, Dates, and
Times, and so on. Let's choose Number.
| | 02:28 | With Number selected now, we can
choose the number of decimal places. We can
| | 02:32 | use the Up Arrow to bump this up, to 2,
or if we prefer, down to 1. Now all of
| | 02:39 | our numbers are formatted the same
way consistently with a single decimal
| | 02:43 | place. We can also choose the
Thousands Separator if we wanted commas, for
| | 02:48 | example. We can choose how negative numbers
are displayed. Let's choose red in brackets.
| | 02:56 | Down below, we've got options for
Conditional Formatting, choosing Functions.
| | 03:00 | Wrapping text in the cell is important
if we have too much content to fit the
| | 03:04 | width of a cell. In that case, it's going to
wrap around instead of getting cut off by the next cell.
| | 03:10 | Another thing we can do is use our
Format bar at the top of our screen to
| | 03:14 | format things like alignment for our
content. In this case, we're working with
| | 03:19 | numbers. It might look better if they
were centered in the column. Let's move
| | 03:23 | to the Format bar and click the Center
button to do just that. This looks much better.
| | 03:28 | Now we can also change things like
the font face, the size, and the color.
| | 03:34 | Let's select all of the cells below our
header row. Starting with CRUISE STAGE,
| | 03:39 | we'll drag across and down to select
all of the content. Next, we'll use our
| | 03:44 | Format bar to change the font, let's go
to something simpler, such as Arial Black.
| | 03:51 | You'll notice the color is still black;
we could change that, maybe something a
| | 03:55 | little bit lighter. Click the Color
button on the Format bar. And we'll choose
| | 04:00 | a dark gray. Let's do the same now
for our top row. We'll click then drag
| | 04:05 | across the three cells at the top.
Let's change that font to Arial as well. Now
| | 04:12 | we'll deselect our table by clicking
anywhere outside to see the end result. That looks pretty good.
| | 04:18 | So, the different types of data we can insert
into a table are text and numerical data.
| | 04:23 | Text and numbers can be formatted differently from
the Table Inspector or directly from the Format bar.
| | Collapse this transcript |
| Working with rows and columns| 00:00 | If you need to adjust the number of
rows or columns in a table, Pages '09
| | 00:05 | provides different methods for adding
or removing rows and columns. Let's use
| | 00:10 | the table at the bottom of page 8
in our Phoenix Mission document.
| | 00:13 | First, we'll select a table. With the
table selected, certain options appear on
| | 00:18 | the Format bar. You'll notice values
for the number of rows and columns in your
| | 00:24 | selected table. Of course, these
values can be changed by typing over them or
| | 00:28 | by using the arrows. Let's click the Up Arrow next to the
rows value to add an extra row to the bottom of our table.
| | 00:36 | To add an additional column, click
the Up Arrow next to the column value.
| | 00:41 | Notice columns get added to the right
side of the table. But if you want to
| | 00:45 | insert a column elsewhere in your table, this is not appropriate.
To remove that extra column, click the Down Arrow.
| | 00:52 | Another option is to use the Table
Inspector. With the Table Inspector opened
| | 00:56 | and the Table button selected, we'll
see the number of body rows and column
| | 01:01 | rows in our table as well as header
and footer rows or columns. Notice the
| | 01:07 | middle button is highlighted. This
indicates we have at least one header row.
| | 01:12 | The top row in this table will repeat
itself, should this table overflow onto the next page.
| | 01:18 | When we click the button that's
highlighted, we'll notice a checkmark next to 1,
| | 01:22 | indicating we have one header row.
If we want an additional header row, we
| | 01:27 | can select 2. Notice the extra row is added to the top of
the table in this case. To remove that, we can move it back to 1.
| | 01:38 | Another option is to insert columns
or rows in specific locations in your
| | 01:42 | table. For example, if we wanted a new
column after the first column and before
| | 01:47 | the second column, we could click
anywhere in the first column to select a
| | 01:51 | cell, then right-click or
Ctrl+Click to see a popup menu.
| | 01:56 | From here, we have a number of options.
We can add rows above or below. We can
| | 02:01 | add columns before or after the
selected cell. In this case, we want to add a
| | 02:05 | column after. Select that column after
and a new column is inserted after the
| | 02:11 | selected cell, and you'll notice
this column adds the same width as the
| | 02:15 | previous column. Of course,
these can be adjusted as well.
| | 02:20 | To do that, we can use our Table
Inspector to adjust column widths and row
| | 02:24 | heights, or we can go in between the
two columns when we see the double arrow,
| | 02:29 | click-and-drag to increase or decrease
the width of that column. Let's move all
| | 02:35 | the way over to the left to 3.27 inches.
| | 02:39 | Notice the next column now is extra
wide, so we can adjust that column as
| | 02:43 | well.Another option for consistency
is to select cells in multiple columns.
| | 02:50 | Let's click 82.1 and drag across to
180, selecting two cells one in each
| | 02:56 | column. Now we can enter an exact
column width by clicking the Column Width
| | 03:02 | field in the Table Inspector and
typing in the value. Let's type in 3.
| | 03:09 | When we press Return, you'll notice
both columns are now three inches wide.
| | 03:13 | This is a little two much. Now we
can use the Up and Down arrows to make
| | 03:16 | adjustments. Let's click the Down Arrow
to bring this down to a suitable width
| | 03:21 | that allows us to see all of our data
but also see the entire table on our
| | 03:26 | page. 2.1 inches seems to work well.
To see the end result and deselect
| | 03:32 | anything that's selected, we can
click outside the table. This looks much better.
| | 03:37 | So adding and removing rows or columns
can be done quite easily either from the
| | 03:42 | Format bar from the Table Inspector
or directly from inside the table.
| | Collapse this transcript |
| Formatting tables| 00:01 | To change the look of a table we have
a number of table formatting options to
| | 00:05 | explore here in Pages '09. Let's use
our table at the bottom of page 8 in our
| | 00:10 | Phoenix Mission document. We'll begin
by resizing and positioning our table.
| | 00:14 | Click once to select the table and
notice the handles that appear around the
| | 00:19 | outside. We can work with our table just like
any other object such as a text box or image.
| | 00:25 | First, we'll start by resizing our
table. Let's move to the bottom right hand
| | 00:29 | corner, when the double arrow appears
we can click then drag to adjust the size
| | 00:34 | of our table. Let's move inwards to
decrease the width and down ever so
| | 00:39 | slightly to increase the height. Each
of the columns and rows are adjusted
| | 00:44 | accordingly. When we
release we see the end result.
| | 00:48 | Now let's position our table, move
anywhere inside the selected table. Click
| | 00:52 | then drag to position it in the center
of our page, release when you have got
| | 00:57 | it in the right spot. Now let's talk
about formatting the individual cells in
| | 01:01 | the table itself. To format them we
first need to select them. So, let's click
| | 01:06 | anywhere inside the table and we'll
start by formatting the color in the
| | 01:11 | background for the cells at the very top
and down the left hand column of our table.
| | 01:16 | First, we'll select those cells. We'll
start in the top left corner, click then
| | 01:20 | drag across the entire top row. Now we
could format this row and then select
| | 01:25 | the cells for the left hand column and
format them separately or we can select
| | 01:31 | a noncontiguous range of cells by
holding down the Command key on your keyboard
| | 01:36 | then dragging from CRUISE STAGE all the way down
to the bottom of the column including the empty cell.
| | 01:43 | Now we have got two ranges selected
which can be formatted simultaneously. To
| | 01:48 | change the cell color in the background
we have a couple of options. One option
| | 01:52 | is to use the Format bar. Here we'll
find the Fill button at very far right.
| | 01:57 | Click this button to display color
swatches, let's choose a dark green. That
| | 02:03 | changes the look of our table
dramatically. We'll need to adjust the color of
| | 02:07 | our text momentarily but
for now that looks good.
| | 02:11 | Now let's format the remainder of the
cells. First, we need to select them.
| | 02:15 | We'll drag across those cells and this
time we'll use the Table Inspector to
| | 02:20 | adjust cell background. Here we have a
Cell Background section and currently
| | 02:24 | you can see that the fill in the
background is set to None. We'll select this,
| | 02:30 | choose Color and notice that the
default color is applied, but we can change
| | 02:34 | that by clicking the Color button.
This displays our Colors Palette. Let's choose white.
| | 02:41 | Now we'll view the end result by
clicking anywhere on the page outside the
| | 02:44 | table. This is better but we have
some further adjustments to make. For
| | 02:48 | example, we don't see the cell borders
around each of our cells because they
| | 02:53 | are white and we can't see them with a
white background, so let's change that.
| | 02:58 | Click once to select the table, click
once again to get inside and now we'll
| | 03:02 | select the range of cells with the
white background. With them selected, we'll
| | 03:07 | change the border color now to black.
To do that we'll go to the Table
| | 03:11 | Inspector in the Cell Border section.
Here we'll find the Color button.
| | 03:17 | Click it once to select and then we'll choose
the color from our Colors Palette. Let's choose black.
| | 03:23 | We will deselect to see the end result.
Not bad. But you may have noticed that
| | 03:29 | every border in every cell was affected
by our change. To be more specific, for
| | 03:34 | example, to change the color or
attributes of the border that go around the
| | 03:38 | outside of our table, we first need to
select the cells. Let's click once to
| | 03:43 | select the table, then click inside
the table and select all of the cells.
| | 03:49 | Now, we'll go back to the Cell Border
section and this time to only affect the
| | 03:54 | border around the outside of our
selection, we can click the very last button
| | 03:59 | which represents the outside borders.
Now we can click the Color button and choose black.
| | 04:06 | Now we also have black borders around
the colored cells in our table. We can
| | 04:11 | also bump this up. Let's change the
width from 1 point to 2 wo point, click the
| | 04:15 | Up Arrow to make it a little bit thicker.
If you wanted to change the style of
| | 04:19 | that border you could also do that
using the Border button. Notice we have got
| | 04:23 | Dash, Dotted and Thin. But we'll keep the thicker line
selected which allows us to adjust the point size.
| | 04:31 | Now let's see the end result by
clicking anywhere outside our table. That looks
| | 04:35 | much better. We still need to adjust
the text in these cells in the left hand
| | 04:39 | column. So, we'll click once to select
the table, click again to get inside and
| | 04:44 | select the cells containing the data in
the left hand side. All of our text is
| | 04:48 | currently a gray color which is very
difficult to see. So, we can change that color
| | 04:52 | by going to the Format bar and changing the font color
by clicking the Font Color button, let's choose white.
| | 04:59 | Now we'll deselect our table to see the
end result clearly and that looks much
| | 05:03 | better. So remember, you can make a
number of changes to the look of your table
| | 05:07 | from the Format bar as
well as the Table Inspector.
| | Collapse this transcript |
| Using table calculations| 00:01 | If you are going to display numerical
data in a table, you may also need to
| | 00:04 | perform calculations on that data.
Instead of doing it manually use Pages '09
| | 00:10 | to insert functions that will
automatically calculate your data and update it
| | 00:14 | when changes are made. Let's explore
this with the table at the bottom of page 8
| | 00:19 | in our Phoenix Mission document.
Here we do have some numerical data.
| | 00:23 | At the bottom of each of these columns
for KGs and Pounds, we should probably
| | 00:27 | add up the values. Instead of doing it
ourselves, we'll insert a function that
| | 00:32 | will total up these numbers and automatically
recalculate if we make changes to those numbers.
| | 00:37 | First, we'll click once to select the
table. Next, we'll click in the empty
| | 00:41 | cell in the bottom row under the KG
column. To insert a function, we have a
| | 00:45 | couple of different options. We can use
the Insert menu directly at the top of
| | 00:50 | our screen or if you prefer with the
Table Inspector open, click the Format button
| | 00:55 | where you will see a Function section. Currently, there
is nothing in there and that's why the button displays None.
| | 01:01 | But click this button to display a
number of options. A Sum is going to total
| | 01:06 | up our numbers exactly what we need.
We could also get Averages, Minimum and
| | 01:10 | Maximum numbers from that data, Counts or
even multiplication using the Product function.
| | 01:17 | If you prefer to create your own
formulas you can access the Formula Editor
| | 01:21 | from here. Let's select Sum which
inserts the total automatically for the
| | 01:27 | numbers above. We didn't need to select
any cells, Pages '09 is smart enough to
| | 01:31 | recognize numbers above
our cell and total them up.
| | 01:34 | Now, if we make a change to the CRUISE
STAGE weight for example, let's click
| | 01:38 | where it says 82.1 and change that to
90. When we hit the Tab key or the Down
| | 01:45 | Arrow key to move to another cell, notice
the total is automatically updated for us.
| | 01:50 | Let's move to the empty cell at the
bottom of the Pounds column and explore
| | 01:54 | another option. If you prefer to use
the Formula Editor click the Function
| | 01:59 | button and choose Formula Editor. Here
you will see an equal sign waiting for
| | 02:04 | you to enter your formula. You can
type this in manually, notice that each
| | 02:09 | column has a letter A, B, C,
D and each row has a number.
| | 02:13 | So, for example, where we see 180
pounds this is cell D2. We could type in
| | 02:19 | D2+D3 etcetera or we can simply select
the cells. Let's drag form 180 down and
| | 02:27 | notice that the formula that's written
for us is a Sum function using the range
| | 02:32 | D2 to D5. All we have to do to accept this is
click the check mark and there is our answer.
| | 02:39 | Notice also that Sum now appears on the Function
button and that's what being used in this cell.
| | 02:47 | Of course, if we were to manipulate this data,
we would automatically see it updated for us as well.
| | 02:51 | So, inserting functions and formulas
in a table is done easily within Pages '09.
| | 02:56 | The beauty is of course if those numbers change
your totals will automatically change as well.
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|
|
10. Working with ChartsInserting a chart| 00:00 | A chart can be an excellent way to
display statistical or numerical data in a
| | 00:05 | graphical format. This can make it
easier to analyze the data. In Pages '09
| | 00:11 | there are number of different chart
type you can insert into a document. Let's
| | 00:14 | use our Milea Real Estate
brochure to explore some of them now.
| | 00:18 | On page 1 we have space reserved for
a graph we might want to display to
| | 00:23 | compare sales data between local
realtors. To insert a chart we have a couple
| | 00:28 | of options, one is to use the Insert
menu. Click Insert then move down to Chart
| | 00:34 | and you will see a list of chart types
by name. At the top you will see various
| | 00:39 | chart types and at the bottom 3D
versions for some of those chart types. But
| | 00:44 | you don't get a good sense for what
any of these chart types might look like.
| | 00:48 | If that's what you are after, press
Escape to close up the menus and click the
| | 00:52 | Charts button on the toolbar. This
displays a graphical representation of each
| | 00:58 | of the chart types and their 3D
versions on the right hand side. Column,
| | 01:03 | stacked column, bar and stacked bar
graphs are ideal for comparing multiple
| | 01:08 | series of data. So is a line graph as
well as an area or stacked area graph.
| | 01:16 | A Pie chart is ideal for comparing
data in a single series. We also have the
| | 01:21 | ability to create scattered, mixed and
two axis charts. To display sales data
| | 01:28 | for local realtors and compare that data,
we might want to use a simple column graph.
| | 01:34 | Let's move to the very top left and
select the column graph in 2D. A number of
| | 01:40 | things happen. One, the Chart
Inspector open up automatically. Also, you will
| | 01:47 | see a sample chart is created for you using
sample data that appears in the Chart Data Editor.
| | 01:53 | Of course we can manipulate this data
changing the existing data adding our
| | 01:58 | own, even removing data. Also you will
notice handles around the outside of our
| | 02:03 | sample chart. This means we can treat it
like any other object in a Pages document.
| | 02:08 | For example we can move it into
position by moving our mouse pointer inside the
| | 02:13 | chart and dragging it into the correct
location. We can also use the handles to
| | 02:19 | resize. Some charts come with a legend.
In this case, we see the legend appears
| | 02:25 | up top. We can select it as
well and move it into position.
| | 02:31 | Now when we select the chart, we have
access to the various chart options in
| | 02:35 | the Chart Inspector as well as the
chart data down below. But if we realize we
| | 02:41 | selected the wrong chart type, we can
make that change directly from the Chart
| | 02:46 | Inspector. For example, maybe we want
to compare recent sales but we also want
| | 02:52 | to be able to compare the number
of days a house was on the market.
| | 02:55 | To compare two different sets of data
in a single graph, we'll need to change
| | 03:00 | the column which we can do by
clicking the Chart Type button and select two
| | 03:05 | axis down at the bottom. This adjusts
our chart and this displays different
| | 03:11 | sample data and this data can be
edited in our Chart Data Editor. So with our
| | 03:17 | chart created and inserted into the right spot,
we are ready to move on to manipulating that data.
| | Collapse this transcript |
| Entering chart data| 00:01 | When you insert a chart into a Pages
document, sample data is provided for you.
| | 00:05 | Of course, this data can be changed.
You can remove or add your own data as
| | 00:11 | needed. We'll work with our Milea
brochure with our Chart selected at the top
| | 00:15 | of Page 1 and the Chart Inspector
displayed. We also have access to the data
| | 00:20 | through the Chart Data Editor. This window
opens automatically when we insert a new chart.
| | 00:25 | If you are not seeing the Chart Data
Editor you can click the Edit Data button
| | 00:29 | in the Chart Inspector to open this
window. Now we have access to the existing
| | 00:34 | data which we can change. For example,
you will notice that we have got Region 1
| | 00:39 | and Avg. Days on Market showing up in our legend.
It appears on the left-hand side of our Chart Data Editor.
| | 00:46 | To make a change we double-click the
existing data, let's double-click Region 1
| | 00:51 | to select it and type over. This
should say Total Properties. When you press
| | 00:57 | Return you will see the change take
place above your chart. Also, down below
| | 01:01 | some of this data is already been
changed for us. The years that appeared by
| | 01:05 | default have been changed to
the names of local realtors.
| | 01:09 | The first one still needs to be changed.
It's 2007 at the top of column one.
| | 01:14 | Double-click to select it and we'll type in Milea. When
you press Return the change appears in your chart down below.
| | 01:22 | Now we need to adjust the data. This
total row here for Total Properties has
| | 01:27 | not been changed and we need to change
these values. For cells, we click once
| | 01:31 | to select the value and type over.
Let's type in 4.2. Press Tab to move to the
| | 01:38 | next cell. The change takes place in
the chart and we are ready to type over
| | 01:42 | the next value. Here we'll type in 4,
press Tab, type in 4 under Vaughan, press
| | 01:49 | Tab and we are ready for our last value.
| | 01:51 | Before we type it in though look
what's happening to our chart. We've got a
| | 01:55 | number of low values and then one
very high value. Notice the range on your
| | 02:00 | first Y axis on the left is large
enough to accommodate these values.
| | 02:06 | But watch happens when we type in 3
for the value under Rollins and press
| | 02:10 | Return. Our Y 1 axis is adjusted
automatically to display these lower values
| | 02:17 | properly in our chart. Something
you don't have to take care of.
| | 02:21 | We also see data on our chart that
does not appear on the Chart Data Editor.
| | 02:24 | For example, the title just above our
chart says Title. To change that we can
| | 02:30 | click once to select the object, then
double-click to select the word Title and
| | 02:35 | we'll type over it. Let's type in Local Realtors. Now
we can click anywhere in the chart to deselect that title.
| | 02:45 | So changing the data in your chart is a
matter of selecting it and typing over.
| | 02:50 | If you need to add additional rows or
columns, you have buttons for that in the
| | 02:54 | Chart Data Editor. When you are done
editing your data click the Close button,
| | 02:59 | deselect your chart by clicking anywhere else
on the page to get a good view of the end result.
| | Collapse this transcript |
| Formatting charts| 00:00 | When you insert a chart into a Pages
document, default formatting is applied.
| | 00:05 | Of course, you can overwrite this
formatting. Let's explore some of the options
| | 00:09 | for formatting a chart using
this version of our Milea brochure.
| | 00:13 | On page 1 we have our two axes chart.
The first step to reformatting a chart is
| | 00:18 | to select it, click once to do that.
Now we'll use your Chart Inspector which
| | 00:23 | gives us options for formatting the
Chart, the Axis that appeared down the left
| | 00:28 | and right sides of this chart as well as across the
bottom and the Series is represented by the line and columns.
| | 00:35 | Let's start with Series. We'll click
the Series button. Let's say we wanted to
| | 00:39 | display this line for Total Properties
as columns just as we see for our Avg.
| | 00:44 | Days on Market. To do that we first
select the line representing the Total
| | 00:48 | Properties series. Now in the Chart
Inspector with the Series button selected,
| | 00:53 | we can change the Series Type from Line by clicking the
button that currently displays Line and choosing Column.
| | 01:01 | Notice now we have got side by side
columns making it a little bit easier to
| | 01:05 | decipher this data. Now let's take a
look down the left-hand side on our Y1
| | 01:10 | axis. Here we see four steps from 0 all
the way up to 7. If you want to adjust
| | 01:17 | the values that appear here on the
number of steps, click the Axis button in
| | 01:22 | the Chart Inspector. Here you will see options for
adjusting the Y1 and Y2 axis as well as the X axis down below.
| | 01:31 | Let's focus on the Y1 axis. Currently,
you will see the minimum and maximum
| | 01:35 | values are automatically set, but we
can enter those ourselves. Let's click
| | 01:40 | inside the Max field and type in 8.
When you press Return, you will adjustments
| | 01:46 | to the scale as well as the columns in the
Series Total Properties that uses our Y1 axis.
| | 01:54 | Now let's move to the legend which
currently appears across the top. This may
| | 01:58 | look better down below. If there is
not quite enough room, we can make
| | 02:03 | adjustments to the chart itself. First,
we don't want the Series selected, so
| | 02:07 | we'll click anywhere on the page then
click once to select the entire chart.
| | 02:12 | Let's drag the middle handle at the
bottom of this chart upwards to create some
| | 02:17 | extra space, so we can move our
legend down below. Click once to select the
| | 02:21 | legend, click again and drag to
move that down below the chart.
| | 02:27 | We can also adjust the appearance of
our chart. The default color scheme is
| | 02:31 | applied when we insert this particular
chart into a template that's being used
| | 02:36 | to create our document. First, select
the chart again to see the entire chart
| | 02:40 | selected. Next, it doesn't matter
what's selected in our Chart Inspector; we
| | 02:45 | have a button for Chart Colors. Click this
button to display the Chart Colors window.
| | 02:50 | At the top you have a button that
allows you to choose from 2D Color to 2D
| | 02:55 | Image Fills as well as 3D Texture Fills,
which are ideal for 3D charts. Our two
| | 03:01 | axes chart doesn't come in a 3D
version. So let's try 2D Image Fills. This
| | 03:07 | allows us to select from the button
below which displays a number of 2D Image
| | 03:12 | options like Corrugated Paper,
Fun, and Silk. Let's try Silk.
| | 03:17 | Now down below you will see the color
scheme used for this particular type.
| | 03:22 | Click Apply All to see the end
result, and that's pretty good for this
| | 03:26 | particular template. When you are
done with Chart Colors, click the Close
| | 03:30 | button. Let's deselect our chart. Click
anywhere on the page to see the end result.
| | 03:36 | So always remember when you insert a
chart, default formatting is applied, but
| | 03:40 | you can override that formatting,
thanks to the Chart Inspector.
| | Collapse this transcript |
| Importing chart data| 00:01 | If you need to insert a chart into a
Pages document, but you have already got
| | 00:04 | the data in another document, maybe even in
another application, you can copy that data.
| | 00:10 | Let's use this version of our Milea
brochure which has a 3D pie chart on page
| | 00:15 | one. It was inserted using the default
formatting. It's also got sample data
| | 00:20 | that's being displayed currently, but we can change that
by accessing the data in another document and copying it here.
| | 00:27 | So let's switch to that document which
happens to be another Pages document.
| | 00:32 | This Form Letter has a table containing
the data we want to display in a chart
| | 00:37 | in our other document. So the
first step is to select that data.
| | 00:41 | Let's just double-click in the table
and then drag across the cells we want to copy.
| | 00:46 | This includes the header row which will
automatically be used as labels and the data down below.
| | 00:53 | Now we can click Edit and choose
Copy or if you prefer Command+C on the
| | 00:57 | keyboard. Switch over to the other
document and click the chart. With it
| | 01:03 | selected we want to be able to paste
that data into the Chart Data Editor. So
| | 01:08 | let's click Edit Data and in the
Chart Data Editor we'll click in the very
| | 01:13 | first cell containing the first label for 2007.
| | 01:17 | Now we can paste our data that we
copied a moment ago from the keyboard.
| | 01:21 | Command+V will replace the sample data
with the data we just copied. Notice the
| | 01:27 | values for the data. They are
automatically calculated into percentages here
| | 01:32 | because of the option selected in the Chart
Inspector to display the format as a Percentage.
| | 01:38 | We can close the Chart Data Editor,
deselect our chart by clicking anywhere on
| | 01:43 | the page to see the end result. So
without having to enter the data, we were
| | 01:48 | able to copy it from another document.
| | 01:51 | Remember you can copy that data from
anywhere, a table, an another application,
| | 01:56 | even other spreadsheets like
Microsoft Excel in numbers.
| | Collapse this transcript |
| Importing a chart from Numbers| 00:01 | If you use numbers to work with data,
even create charts, you can copy those
| | 00:05 | charts into a Pages document while
maintaining a link to the numbers data.
| | 00:11 | Let's work with this Milea Brochure
which has space reserved for a chart.
| | 00:15 | Instead of inserting a chart using
Pages though, we'll go and get the chart in
| | 00:19 | the Numbers spreadsheet. So when we
switch to numbers, using our Milea Listings
| | 00:24 | and Prospects spreadsheet, we have a couple
of charts at the top. Let's work with the Pie Chart.
| | 00:30 | If we want to display this in our
brochure in Pages, we first need to click to
| | 00:34 | select it, now we can copy it. You can
use your keyboard, Command+C, or click
| | 00:40 | Edit and choose Copy. With the chart
copied, it's a matter now of pasting it
| | 00:45 | into our brochure. Let's switch back to Pages.
| | 00:49 | Next, we'll paste using Command+V on
the keyboard or click Edit and choose
| | 00:54 | Paste. The chart appears in our
document. It's selected so we can now move it
| | 01:00 | into position. I'll drag over to the left side of
our page and release when it's in the right spot.
| | 01:08 | Notice a link is also created to our
Numbers spreadsheet. This can be moved
| | 01:13 | around as well. Here you will see the
source name and we can select the source
| | 01:18 | to move into numbers to edit the data.
At any time, we can unlink our chart to
| | 01:24 | our Numbers spreadsheet,
even refresh the information.
| | 01:27 | Let's say we wanted to make an
adjustment to the data that's displayed here.
| | 01:31 | Click the name of the spreadsheet
here in the link which takes us back to
| | 01:35 | numbers. Now we'll go into the data
down below, notice that this pie chart
| | 01:41 | displays the different types of properties sold.
Using the Type column, we can make a change.
| | 01:46 | Currently, Commercial listings
represent 6% of the property type sold. So if we
| | 01:52 | change this first one from Condo to
Commercial, we should see a change. Press
| | 01:58 | the Down arrow on the keyboard to leave the cell,
and sure enough the chart is updated with the new data.
| | 02:04 | Now it won't be updated automatically
in our Pages document until we save our
| | 02:08 | spreadsheet. So let's click File and
choose Save. Now we'll switch back to
| | 02:13 | Pages. Here we don't see the change
instantaneously but when we click the
| | 02:18 | Refresh button, our data is updated.
When we deselect our chart by clicking
| | 02:24 | anywhere on the page, the link disappears,
and we can see the end results clearly.
| | 02:29 | So remember, if you've already got a
chart existing in a Numbers spreadsheet,
| | 02:33 | you can bring that chart into your
Pages document maintaining the link allowing
| | 02:38 | you to edit the data in numbers while
viewing the results in your Pages document.
| | Collapse this transcript |
|
|
11. Sharing DocumentsPrinting| 00:01 | One of the most popular ways to share
your documents with others continues to
| | 00:05 | be printing them on paper. Let's
explore some of the print options available in
| | 00:09 | Pages '09 using this Milea Real Estate Brochure.
| | 00:12 | Let's say we want 50 copies of this
brochure. As we scroll through the
| | 00:17 | document, we see it's two pages in
the length. Both these pages should be
| | 00:21 | printed on a single sheet of paper
back to back and then folded into a
| | 00:25 | brochure. To access the print options,
we can used the keyboard shortcut
| | 00:29 | Command+P, or Click File and choose Print.
| | 00:32 | Here on the left hand side, we can
preview the pages in our document by
| | 00:37 | browsing through them using the
navigation buttons. This displays the document
| | 00:42 | the way it's going to print using the
current settings, but of course we can
| | 00:45 | change those settings.
| | 00:47 | As we move to the right hand side,
we'll see the default printer up here in the
| | 00:51 | Printer button. If you have multiple
printers connected to your computer,
| | 00:55 | here's where you go to select a
different printer. You may also want to add a
| | 01:00 | new printer or access Print & Fax
Preferences from here. Let's select our
| | 01:06 | default printer.
| | 01:07 | Once we've made changes to the
settings, we can save those settings as a
| | 01:10 | preset. This allows us to come back
later and access those settings again by
| | 01:16 | choosing the appropriate name. We'll
use Save As momentarily to save our
| | 01:21 | current settings.
| | 01:22 | We can also choose the number of copies
from here. 1 is the default, let's type
| | 01:27 | over that. We'll type 50 and with a
multiple page document and multiple
| | 01:32 | copies, we'll want to make sure that
the Collated checkbox is selected.
| | 01:36 | This means we won't have to collate manually.
| | 01:39 | Also, we can select which pages to print.
Down below, we know we want to print
| | 01:44 | two-sided, but it's not available on
our selected printer. If it is available
| | 01:50 | for your printer, that's the best option.
If it's not, you are going to have to
| | 01:54 | print just the odd pages or just the
even pages and then feed those papers
| | 02:00 | through your printer again,
printing the opposite.
| | 02:03 | So in our case, let's choose to print
page 1 only. From 1 to 1 is the default.
| | 02:10 | Down below, Pages Per Sheet is
defaulted to 1. If we wanted to shrink down our
| | 02:15 | document and print multiple pages per
sheet, we could do that from here
| | 02:20 | but we'll keep it at 1. No border is the
default; we'll keep it at None and now
| | 02:26 | let's change from Layout to Paper Handling.
| | 02:29 | When we choose Paper Handling, we get a
different set of options in the bottom
| | 02:33 | half of this window. Pages to Print
is defaulted to All Pages, but here is
| | 02:39 | where we can choose the Odd Only
pages for example. Down below, we can do
| | 02:43 | scaling and we can even choose the page order.
| | 02:47 | With multiple pages, depending on
your printer, you may want to print in
| | 02:51 | reverse order, for example, so the
document comes out in the correct order.
| | 02:55 | Automatic is the default selection.
Let's click now where it says Paper
| | 03:00 | Handling and choose Scheduler.
| | 03:03 | If you don't want to tie up your
printer or your computer resources while you
| | 03:07 | continue to work, you can schedule a
print job. You can choose a selected time
| | 03:12 | or simply put a print job on hold until
you are ready to begin. Let's leave it
| | 03:18 | at Now. Click the button that
now says Scheduler to choose Paper
| | 03:23 | Type/Quality. For a brochure, you
might want to use special paper.
| | 03:28 | Here under the Paper section, we see
the Paper Type defaulted to Plain.
| | 03:33 | Let's click that button and choose Brochure
paper. For your default paper, you may
| | 03:39 | see different options here. I'm going
to choose HP Brochure & Flyer Glossy.
| | 03:45 | The Quality can be adjusted as well,
and the Color. This will look best if it's
| | 03:51 | in color but Grayscale is another
option. Under Color Options, we can adjust
| | 03:56 | Saturation, Brightness, and
Color Tone for the printout.
| | 04:00 | With Digital Photo, we can add the
effect of a digital flash. This is going to
| | 04:06 | fill in dark areas if you are using
photographs in your document. We are, so
| | 04:11 | Auto is selected which is perfect.
| | 04:13 | We can also adjust how much ink is
going to be used in the printing of this
| | 04:17 | document. To create a better effect,
we can move our slider to a more heavy
| | 04:22 | setting. This will use more
ink and create a nicer effect.
| | 04:25 | Now we'll go back to the button that
displays Paper Type/Quality and choose
| | 04:32 | Summary. This will allow us to see a
summary of our various settings.
| | 04:38 | For example, the Copies and Page range,
Layout, Paper Handling, and so on. Let's go
| | 04:46 | back to the Summary button now and
choose Layout. This is where we started.
| | 04:52 | To save all of these settings for the
next time we want to print a brochure,
| | 04:56 | we'll go back to the Presets button
and choose Save As. Here we get to name this.
| | 05:01 | Let's called it Brochure1.
Click OK to save that preset.
| | 05:05 | Now we are ready to send our document
to the printer. The last step is to click
| | 05:09 | the Print button. So with all of the
print options available in Pages '09,
| | 05:14 | you should be able to print your
document exactly the way you want.
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| Exporting to other formats| 00:01 | If you need to share your documents
electronically with others and they are not
| | 00:04 | using Pages '09, you can save your
document to other formats to be more
| | 00:09 | compatible. Let's explore them now
using our Milea Real Estate Brochure in Full
| | 00:13 | Screen mode. We'll start
with the Save As dialog.
| | 00:17 | First move to the top of the screen
to display the Menu bar, click File and
| | 00:21 | choose Save As. Next we'll choose a
location that's a little more convenient.
| | 00:25 | Click Desktop, and down below to save
a copy of our original document using a
| | 00:31 | different format, click the
check box labeled Save copy as.
| | 00:36 | This allows us to choose from two
different formats. We can save a copy of this
| | 00:41 | document to a Word document or to an
iWork '08 document, meaning people with
| | 00:46 | Pages '08 who haven't upgraded to Pages '09
will be able to open up our document and work on it.
| | 00:53 | Let's select Word document. To
complete the process click Save. Your original
| | 01:00 | document will remain in the
background in Pages '09 in its original format,
| | 01:05 | meanwhile a copy has been exported to
the Desktop using the Word format and an
| | 01:11 | export warning has appeared. The page
layout document has just been exported as
| | 01:16 | a word processing document which is
ideal for working in Microsoft Word. We can
| | 01:22 | clear this message, click the Clear
All button and then close the Document Warnings window.
| | 01:27 | Let's press Escape to leave Full Screen
mode. On the Desktop, you will find the
| | 01:33 | Word version of the Milea Brochure. You
will know it by its extension doc. This
| | 01:39 | can be opened in the newest version of
Microsoft Word and previous versions as well.
| | 01:44 | Now if you prefer to share your
documents electronically for people to view and
| | 01:50 | not necessarily work on, you might
want to choose PDF, Portable Document
| | 01:55 | Format. We access those options from
the Print dialog. So with our document
| | 02:00 | still open, click File and choose Print.
| | 02:04 | In the bottom left hand corner of the
Print dialog is the PDF button, click
| | 02:08 | this button to view multiple options.
One, we can save as a PDF document; again
| | 02:15 | a copy will be saved of our original.
We could fax this PDF. So the document
| | 02:21 | gets saved and the fax options appear
simultaneously. We can also convert to
| | 02:26 | PDF and e-mail using the Mail PDF option.
We can save as a PDF-X version, Save
| | 02:33 | PDF to iPhoto directly, even
to your Web Receipts Folder.
| | 02:38 | To choose the location, let's choose
Save as PDF. Here, we'll see the name of
| | 02:43 | our document which can be changed.
We can choose a location, let's select
| | 02:48 | Desktop again and you will see some
additional fields to fill out. For example,
| | 02:52 | if you wanted to fill in the Subject,
let's type in Latest Brochure. Keywords
| | 03:00 | can also be used to help people locate
the document. Type in a couple, Milea,
| | 03:06 | we'll type in realtors. Let's
add one more keyword properties.
| | 03:15 | Now when we click the Save button, a
copy of our document is converted to PDF
| | 03:21 | and saved to the Desktop. Notice the
PDF extension. Now PDFs can be opened
| | 03:27 | using Adobe Reader on a PC or Preview
on the Mac. Let's double-click this icon
| | 03:33 | on the Desktop to open up the PDF
version of our document here in Preview.
| | 03:39 | Now we can move through the various
pages viewing the document but not
| | 03:43 | necessarily being able to work on the
document. When we are done, click Preview
| | 03:48 | and choose Quit.
| | 03:51 | So thanks to a number of options for
saving and printing, we can share our
| | 03:55 | documents with others whether
they are using Pages '09 or not.
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| Working with Microsoft Word files| 00:01 | With Pages 09, you can now open
Microsoft Word documents directly from within
| | 00:05 | Pages. To do so, you can click the
File menu and then Open, navigate to the
| | 00:11 | document and open it like you would
any other Pages document. Let's click
| | 00:15 | Cancel. Another option is to drag the
document to the Pages icon on the dock.
| | 00:21 | We use our PhoenixLander.doc file.
| | 00:25 | Drag that file down to the doc, hover
over the Pages icon and release. This
| | 00:31 | will both launch Pages and display the
document in its own window. A conversion
| | 00:37 | takes place. This document has been
converted to a Pages 09 document, and in
| | 00:43 | this case several warnings are displayed.
In the Word version of the document,
| | 00:47 | character borders were used and they
are not supported here in Pages 09. So they are removed.
| | 00:53 | Also in the chart that exist in this
document, Axis values and units were
| | 00:58 | recalculated, and the charts might
look a little bit different. Another thing
| | 01:03 | may happen, if you are using tables and
formulas. Formulas and table cells will
| | 01:07 | get replaced by their last calculated
values, because formulas work differently
| | 01:12 | in Word than they do here in Pages 09.
Once you have read the warnings, click
| | 01:17 | the Clear All button to remove those
Warnings and the close the Document Warnings window.
| | 01:22 | You now have a Pages 09 version of the
Word document in front of you to work
| | 01:27 | with. This means you can do things,
such as View the Page Thumbnails for
| | 01:31 | navigating the various pages. You can
work in Full Screen mode, and when it's
| | 01:37 | time to save the document, you can save it
to the default format, which is Pages 09.
| | 01:43 | Let's move to the top and click File,
and then Save, automatically the Save As
| | 01:49 | dialog appears, and you are about to
save this document to the format of your choice.
| | 01:54 | The default format is Pages 09,
but you could save it back to the
| | 01:59 | Microsoft Word version using the Save
Copy as checkbox. This will allow you to
| | 02:05 | save it to Word Document if you need to give it back
to the person who gave it to you. Let's click Cancel.
| | 02:12 | So it's good to know that people who
want to share their documents with you in
| | 02:16 | a Microsoft Word format, don't need
to convert them first to a format that
| | 02:20 | Pages can read. You can open Microsoft
Word document directly from within Pages.
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| Collaborating on documents| 00:01 | If you need to collaborate with others
on a project, Pages 09 provides a number
| | 00:05 | of tools for tracking the changes that
are made to a document even showing you
| | 00:09 | who made those changes and when. Let's explore Tracking
Tools using this version of our Milea Real Estate brochure.
| | 00:16 | Here is good example of a document
where multiple changes were made while
| | 00:19 | Tracking was turned on from the
Edit menu. When we open up the document
| | 00:23 | Tracking is still turned on. We can
tell by the Tracking bar that appears just
| | 00:28 | below the Format bar. You may
also notice mark-up in your document.
| | 00:32 | The best way to find the various
changes in the document is to use Tracking
| | 00:37 | Bubbles. In the very far left of the
Tracking bar we can show or hide the
| | 00:41 | Tracking Bubbles Pan. Let's click this
button to show our Tracking Bubbles.
| | 00:46 | We can also choose how to view Tracking
Bubbles. Click the Tracking Bubbles
| | 00:50 | drop-down where you will notice Show
All is the default. If you only want to
| | 00:54 | show Tracking Bubbles for items that
are selected or hide Tracking Bubbles, you
| | 00:59 | have that option that as well.
| | 01:00 | We can also choose to show or hide any
formatting changes in the document in
| | 01:05 | Formatting Bubbles. We'll keep that
turned on as well. Now we have the ability
| | 01:10 | to accept or reject the changes that
are made to a document. Let's click the
| | 01:14 | first Tracking Bubble which selects
it and the change that was made to our
| | 01:19 | graphic image. Notice it was Resized.
We also see who made that change and
| | 01:24 | when. To accept the change we can click
the checkmark directly in the Tracking
| | 01:29 | Bubble itself. This closes up the
Tracking Bubble and the change is saved.
| | 01:34 | The next one is a change to text. Here
you can see text was added. We'll click
| | 01:40 | this Tracking Bubble, which selects
the text that was added so we can see it.
| | 01:44 | Another option for accepting or
rejecting is to use the Tracking bar itself.
| | 01:48 | There you will find buttons for accepting and
rejecting. We'll accept this change as well.
| | 01:53 | When you work with Tracking turned on,
you have the ability to Track your own
| | 01:58 | changes as well. If we want to make a
change to this document, for example, add
| | 02:02 | the word REAL between MILEA and
ESTATE, we could click once to select the
| | 02:06 | Textbox, click again just before the
word ESTATE and type in REAL. Notice the
| | 02:12 | text appears formatted differently. This
is just the mark-up that we are viewing.
| | 02:17 | A Tracking Bubble is created showing
the exact date and time when this was
| | 02:22 | changed, and you can see who made the
change as well. Let's take this out with our Backspace key.
| | 02:28 | Notice the Tracking Bubble disappears.
If you need to make a change without
| | 02:32 | tracking it, you can pause Tracking.
On the Tracking bar, click the Paused
| | 02:37 | button and then make your change.
Notice there is no Tracking Bubble and that
| | 02:43 | change is not tracked. You can turn
Tracking on by clicking the same button.
| | 02:48 | Let's move down to the next change now.
We can use these arrows to move back
| | 02:52 | and forth through the changes in our
document. Click the down arrow to move to
| | 02:56 | the next change that was made, in this
case, to an image on Page 1. This was
| | 03:01 | both moved and resized. We'll accept
this change. Click the checkmark in the
| | 03:05 | Tracking Bubble or click the
Accept button on the Tracking bar.
| | 03:09 | As we scroll down to Page 2, it's
good to know you can work with Tracking
| | 03:15 | changes in Full Screen mode as well.
Let's click Full Screen, and move to the
| | 03:22 | right side to make sure we are
viewing page 2, where we do see the Tracking
| | 03:26 | Bubbles on the left-hand side. When we
move to the top of our screen, we also
| | 03:31 | have access to the Tracking bar.
Click the down arrow to move to the next
| | 03:35 | change that was made. In this case, we
can see a table cell was formatted, the
| | 03:40 | fill color was changed. Let's reject
this change by clicking the X. The next
| | 03:45 | change that was made was to the actual
text inside the table cell. We'll accept
| | 03:50 | that one, and down below we'll see another change
to a formatted cell. We'll reject that by clicking the X.
| | 03:57 | You may also view comments that were
made. In this case no change was made to
| | 04:01 | the document but a comment was added;
when you are done reading the comment
| | 04:04 | click the close button to remove that
Bubble. Let's move to the right side of
| | 04:08 | the screen to view the vertical scroll bar
and scroll back up to the top of our document.
| | 04:13 | When you are done viewing the changes
and you want to turn Tracking off, move
| | 04:17 | to the top of your screen, click
Edit and choose Turn Off Tracking. The
| | 04:23 | Tracking turned off. We are ready to
continue working with our document. At any
| | 04:27 | time if you need to track changes again,
move to the top. This time when you
| | 04:31 | click Edit you will see Track Changes. Now,
any changes that you make to the document will be tracked.
| | 04:38 | So that's very handy tool when it
comes to collaborating on a project with
| | 04:42 | others. Being able to accept and
reject changes that are made and view them,
| | 04:46 | thanks to those Tracking Bubbles,
can make your life a whole lot easier.
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| Sending documents by email| 00:01 | One of the most popular ways to share
an electronic version of your document
| | 00:04 | with others is to send it via email.
Pages 09 make it easy to send your
| | 00:09 | document directly from within Pages,
even converted along the way, if you so
| | 00:13 | choose. Let's use this version
of our Running Club Newsletter.
| | 00:17 | First click Share, then move down to
Send via Mail. Notice the three options
| | 00:22 | that appear on the right hand side.
We can keep this document as a Pages
| | 00:26 | document or convert it to Word,
even PDF on the fly. Let's choose PDF.
| | 00:33 | Instantly our document is converted to
PDF and attached to a new message in our
| | 00:38 | mail application. All we need to do
is type in the address of who we are
| | 00:42 | sending this to. Let's enter an email
address. You can add a subject, even add
| | 00:49 | additional content, if you so choose;
when you are ready, click the Send button
| | 00:53 | to send it off. And that's all there is to
sending your document via email in Pages 09.
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| Sharing documents with iWork.com| 00:00 | A new way to collaborate with others
in Pages 09 is to publish a document to
| | 00:05 | iWork.com and invite those people to
view and comment on the document. All they
| | 00:10 | need is the Mac or a PC with a modern web browser.
Let's publish our Running Club Newsletter to iWork.com.
| | 00:17 | To do this, you need to have an Apple
ID and a mail account and, of course, you
| | 00:21 | need to be connected to the internet.
We can access iWork.com from the Share
| | 00:25 | menu or click the iWork.
com button on the toolbar.
| | 00:30 | The first step is to enter email
addresses for the people you wish to invite.
| | 00:34 | Let's add one now. The subject is
written for people receiving your invitation
| | 00:40 | will know that they are invited to
view your document on iWork.com, a link
| | 00:45 | directly to the document will
also be placed in the email message.
| | 00:49 | If you need to add additional text,
click inside the message field and type.
| | 00:55 | Down below you also have a number of
options. If you do want people to comment
| | 00:59 | on your document, make sure the Leave
Comment checkbox is checked off. You may
| | 01:04 | also allow people to download the document. When they do,
they can choose from several different formats.
| | 01:11 | Click the Show Advance button to view
those formats. Below you will see the
| | 01:15 | default selections are Pages 09, PDF
and Word. Copies of this document will be
| | 01:22 | converted to those formats and will be
available for download from iWork.com.
| | 01:26 | You can choose any or all of these
options. When you are ready, click share.
| | 01:32 | Pages 09 converts the document to the
selected formats and begins to upload the
| | 01:37 | document to iWork.com. During this
process, you can continue to work on other
| | 01:42 | documents, but you can't make changes
to the document that has been uploaded.
| | 01:48 | Once uploading has completed, you have
a couple of options. You can view the
| | 01:52 | document now at iWork.com by clicking
the View Document Now button or click OK
| | 01:57 | to return to the document in Pages.
At any time, you can go to iWork.com to
| | 02:02 | view shared documents. Click the Share
menu then choose, Show Shared Documents.
| | 02:08 | At iWork.com, you may be prompted for
your name and password. Once logged in,
| | 02:14 | you will see a list of documents you
have shared with others. You will also see
| | 02:18 | when they were published and the
number of viewers. To view any of these
| | 02:22 | documents, click in the Document Name column.
| | 02:26 | Notice our document that we just
uploaded appears exactly the same as it did in
| | 02:31 | Pages. We also have a navigator pane
that allows us to click thumbnails to move
| | 02:36 | from page to page. If you wish to add
comments, first select content. Let's
| | 02:42 | click inside the textbox below our
image and drag across text. Now we can add a
| | 02:49 | comment by clicking the Add Comment
button. Click the Post button to post your
| | 02:55 | comment. To hide comments to view the
documents, click HIDE ALL COMMENTS; to
| | 03:00 | bring back the comments, click
the Show All Comments button.
| | 03:03 | On the right-hand side, you will see
information about the document, when it
| | 03:06 | was published, the viewers, as well
as option to add additional comments or
| | 03:11 | notes in the Document Notes section.
| | 03:14 | To download this document, click the
Download button. The formats available, as
| | 03:19 | determined by the upload procedure,
will appear down below. Select an option
| | 03:25 | and you will download that
document in that version.
| | 03:28 | So with an iWork.com account, sharing
your documents with others just became
| | 03:32 | simpler. You no longer need to have
multiple copies sent out via email. Simply
| | 03:37 | have everyone access a single copy at iWork.com
| | Collapse this transcript |
|
|
12. MergingMerging with contacts| 00:00 | When you need to send the same
document to several different people, you can
| | 00:04 | personalize each copy if you use
Address Book to store data for each
| | 00:09 | individual. For example, we can
send this invitation to our friends and
| | 00:13 | personalize it using data we already have
stored for each of our friends in the Address Book.
| | 00:19 | First, let's examine our Merge
option using the Link Inspector. Click the
| | 00:22 | Inspector button, select the Link
Inspector, then click Merge. Notice by
| | 00:28 | default, each document we create
is connected to our Address Book.
| | 00:32 | It's the Merge source, by default, if
you have created groups in your Address
| | 00:37 | Book, you can narrow the list by
selecting a group to merge with. To do that,
| | 00:41 | click Choose, here, you'll see Address
Book, and by default all contacts will
| | 00:46 | be used in the Merge, click the button that shows All
and select the specific group. Click OK to confirm this.
| | 00:54 | Now we're ready to insert Merge Fields.
We'll do that from the Insert menu, and
| | 00:59 | we'll see a list of Address Book
fields to be inserted. Let's scroll down to
| | 01:04 | the bottom of page 2. Here we have some data
already entered for us. We're just missing the fields.
| | 01:10 | Click once to select the textbox, then
click once again after the word, Dear,
| | 01:15 | and just before the comma. Here is
the perfect spot for our Merge Field.
| | 01:19 | We should see the person's first name
appear here. So, let's click Insert, move
| | 01:25 | down to Merge Field, across to Name,
and then across to First Name, click to
| | 01:31 | select that. The First Name field
appears in our document and it also appears
| | 01:36 | in our Link Inspector.
| | 01:37 | We can also add the information from
our own address card in the Address Book.
| | 01:42 | It's known as the Sender Field. Let's
click at the bottom of this textbox after
| | 01:47 | the RSVP. Now to Insert our own
telephone number, click Insert. This time move
| | 01:53 | to Sender Field across, and down to
Phone, and let's select Home Phone. What
| | 01:59 | you'll see is the Home Phone field in the
document as well as in the Link Inspector.
| | 02:04 | We are ready now to merge this data
with our document. First, we'll de-select
| | 02:09 | our textbox. Click anywhere on the page
outside the textbox, and now to perform
| | 02:14 | the merge, click Edit and select Mail Merge.
| | 02:19 | Notice the Address Book is selected and
the Group we selected also appears.
| | 02:24 | We could, if we needed to, make a change
at this point. We can also display the
| | 02:29 | fields being used. Click the little
triangle next to Merge Fields to expand
| | 02:34 | this option, click again to collapse.
Notice the destination is defaulting to a
| | 02:40 | new document. A brand new Pages document will be
created with several copies using our merge data.
| | 02:48 | Notice also, another option that's
selected by default. If any of the fields in
| | 02:53 | your address book do not contain data,
Pages will automatically substitute with
| | 02:57 | another field that does contain data.
For example, if you only have a work
| | 03:03 | phone number for one of your contacts, it may be
used instead of a home number, if they don't have one.
| | 03:09 | To avoid this from happening, de-
select the checkbox. Your other option is to
| | 03:14 | merge directly to your printer, where
it says New Document, click this button
| | 03:19 | and choose Send to Printer, if you
want to send this merge result directly to
| | 03:23 | the printer. We'll keep New Document selected.
| | 03:26 | When we click Merge, a brand New
Document is created, several copies of the
| | 03:31 | invitation are created. Let's move to
page 2, and scroll down to see the first
| | 03:36 | name of our first contact. When we
click page 4 in the Thumbnails pane and
| | 03:42 | scroll down, we see the first name of our second contact.
So we're now ready to print copies and send these out.
| | 03:49 | Using Mail Merge means you don't have to create each copy
of the document yourself and personalize them manually.
| | Collapse this transcript |
| Merging with Numbers data| 00:00 | With Pages '09, you can now merge a
Pages document with the data in a Numbers
| | 00:06 | Table. We'll use the data in this
Prospect Mailing List Table that's part of
| | 00:10 | our Milea Listings and
Prospects document, here are numbers.
| | 00:13 | Notice the header row labels. They'll
be used as the Merge Fields in our Pages
| | 00:18 | document. Let's switch over to Pages.
We'll be using our Milea Letter document,
| | 00:24 | a form letter to go out to customers.
As we scroll down, we notice most of the
| | 00:29 | contents have already been entered for
us, we just need to insert the fields.
| | 00:34 | First we'll access the Link Inspector.
Click the Inspector button on the
| | 00:38 | toolbar, make sure the Link
Inspector is selected, then choose Merge. The
| | 00:43 | default connection or Merge source is
the Address Book, but we can change that
| | 00:48 | to a Numbers Document. Click the
Choose button, select Numbers Document, and
| | 00:54 | now we can browse to the location where
Milea Listing Document is. We'll select
| | 00:59 | it and click Open.
| | 01:02 | With the document selected, we can now
be more specific with the table, click
| | 01:06 | the Table button and choose Prospect
Mailing List. When we click OK, we'll now
| | 01:12 | have access to each of the columns in
that table. Let's insert our first field
| | 01:18 | after the word Dear, click just before
the comma , now click Insert, move down
| | 01:24 | to Merge Field and here's where we want
both the First Name and the Last Name.
| | 01:29 | So we'll start with the First Name.
This inserts the field into the document as
| | 01:33 | well as the Link Inspector. Click just
after First Name, we'll leave a space,
| | 01:39 | and then insert the next field. Again it's Insert,
Merge Field, this time we'll choose Last Name.
| | 01:46 | We can also make use of some of those
other columns. A little further down in
| | 01:50 | the third paragraph, we can add the
Price. Click just after the $ sign, again,
| | 01:56 | it's Insert, Merge field, and
this time we'll select Price.
| | 02:01 | We're now ready to merge our document.
Let's click anywhere in the document to
| | 02:07 | deselect any selected text and click
Edit, then Mail Merge. Notice our Numbers
| | 02:15 | Document is already selected with the
appropriate table, and by default, it'd
| | 02:20 | be merging to a new document.
| | 02:23 | Click the Merge button to see the end
result. Here you'll notice, we've got 20
| | 02:29 | pages in our new document as
displayed down below in the Status bar. As we
| | 02:34 | scroll through this document, you'll see
each of the data being used in each page.
| | 02:41 | So remember, if you have data stored in a Numbers
Table, it can now be merged with a Pages document.
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ConclusionGoodbye| 00:00 | Well, congratulations. You've just
completed Pages '09 Essential Training.
| | 00:05 | You should now be feeling comfortable with
the various tools and functionality in
| | 00:09 | Pages '09 to turn those basic
documents into exceptional ones.
| | 00:13 | This is David Rivers, saying
so long, and thanks for watching.
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