IntroductionWelcome| 00:03 | I'm Craig Syverson and I call myself
a design and communications journalist
| | 00:07 | because I really get charged up about
how visuals and narratives work together.
| | 00:11 | So I'm really excited about presenting
this course, Keynote '09 Essential Training.
| | 00:17 | Keynote is a part of Apple's iWork
suite of productivity tools and this title
| | 00:21 | is for anyone who wants to build a
compelling presentation using, in my
| | 00:24 | opinion, the best design and most
innovative presentation tool on the market.
| | 00:28 | Whether you are familiar with Keynote
already or just starting out, I think you
| | 00:32 | will be surprised with the ease,
elegance, and effectiveness of the new version
| | 00:36 | of this communications tool.
| | 00:38 | In this series of tutorials, you will
get an understanding of all the basic
| | 00:42 | elements that make up a slide and how
to use them to your advantage. I'll show
| | 00:46 | you how to create a presentation
quickly using the built-in themes designed by
| | 00:50 | Apple, how to use the new slide
transitions, and how to use master slides to
| | 00:55 | effectively create a consistent look
and feel throughout your presentation.
| | 00:59 | And finally, I'll show you how to use
the tools in Keynote '09 to present your
| | 01:03 | slideshow, along with the many ways to
distribute your finished product. Now,
| | 01:08 | let's get your ideas out of your head and on to
the screen with Keynote '09 Essential Training.
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| Using the exercise files| 00:00 | If you are a premium member of the lynda.com
Online Training Library or if you are
| | 00:04 | watching this tutorial on a DVD-ROM,
you have access to the exercise files used
| | 00:08 | throughout this title. So to get at
those, you will see this master folder
| | 00:11 | called exercise_files. Watch for the
overlays that come up in the videos that
| | 00:15 | will tell you which exercise file we
are using for that particular lesson, and
| | 00:19 | they are all broken up into
chapters as you can see here.
| | 00:21 | You will see the individual folders
for the individual lessons and then there
| | 00:24 | are some presentations we have
where we are using kind of the master
| | 00:27 | presentations or the finished one. You
will find that and other related assets
| | 00:31 | like that in this folder here. And of
course, we'll be pulling in media from
| | 00:34 | other sources, lots of photographs and
such, and that's all here in this folder
| | 00:38 | called Superbike Media.
| | 00:40 | If you are a monthly subscriber or
annual subscriber to lynda.com, you don't
| | 00:44 | have access to the exercise files,
but you can follow along from scratch on
| | 00:48 | your own assets. So, let's get started.
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1. Getting Started with KeynoteExploring the user interface| 00:00 | Before we get started in going
through the details, I thought it would be a
| | 00:03 | good idea to give you a broad
overview of the major interface elements in
| | 00:07 | Keynote. This main window is called
the Canvas. This is where almost all of
| | 00:11 | action takes place. This is
where we build our slides, etcetera.
| | 00:14 | To the left is the Slide Navigator.
This column along here and it does like the
| | 00:18 | name applies. It's the way you can
navigate through your slide program. Notice
| | 00:23 | that this slide, slide number 4 has
this blue background behind it letting us
| | 00:26 | know that this is the slide
that's currently selected.
| | 00:29 | Notice also this frame around this
particular slide. What that means is that
| | 00:33 | this particular slide as a whole isn't
in selected state. If I click into the
| | 00:38 | canvas of this slide for instance,
that yellow box goes away, but the blue
| | 00:41 | background remains. So now, our
selected state is within the canvas. So let me
| | 00:46 | demonstrate that by doing a Command+A.
| | 00:48 | You can see all of these objects were
selected when I did that. I'm going to
| | 00:51 | click off, click back on to this slide,
notice the yellow frame again, hit
| | 00:56 | Command+A this time, and notice now
all of the slides are selected as whole
| | 01:00 | units. So this is an important
distinction that will be especially important
| | 01:04 | when you want to copy slides
from one presentation to another.
| | 01:07 | At the bottom is the Thumbnail View
indicator. Right now, we are on Large, and
| | 01:11 | we can make these thumbnails smaller by
choosing Small or Medium. We are going
| | 01:16 | to leave it on Large because it's
pretty helpful to see what's going on there.
| | 01:19 | This is the Screen Magnification View
for the canvas. If I click and hold and
| | 01:24 | pull up here, you can see I can set
my screen for different magnifications.
| | 01:28 | Here at 100%, it gets pretty large.
This is handy if you want to go in and do
| | 01:31 | some detailed work. But for now we are
going to be keep it on Fit-in-Window,
| | 01:35 | which is a nice function because no
matter how you scale your window, as I'll
| | 01:39 | do here, you'll see if the
presentation stays within it. That's pretty handy.
| | 01:43 | Next step is the main menu. We are
not going to go through all these menu
| | 01:46 | items, in fact we are not going to
be using them very much because of the
| | 01:49 | interface for Keynote is available
through these other tools, but when we do
| | 01:53 | need to go to the menu, of course, we will.
| | 01:55 | The next major part of the interface
is the toolbar. This has all the major
| | 01:59 | functions that you are going to want
to use, and when you hover over one of
| | 02:02 | these tools, you will get a tool-tip.
It tells you exactly what it does.
| | 02:06 | Underneath the toolbar is the Format
bar, and the Format bar is interesting
| | 02:10 | because it's contextual, meaning that
it changes depending on what's selected.
| | 02:13 | Let me show you I'm going to click
here on slide 1, to get that slide in the
| | 02:17 | canvas, and I'm going to click here on
this text object and look up here at the
| | 02:22 | Format bar, you can see that the
elements there have changed that are all
| | 02:25 | related to Formatting text.
| | 02:27 | Similarly, if I click here on this
table element, you can see the Format bar
| | 02:30 | change for Tables. Here I want to
click on the Charts, and here for Shape.
| | 02:34 | So you can see that that changes
depending on what is the active thing that's
| | 02:38 | selected at the time. Format bar is
very handy because of its proximity to the
| | 02:41 | canvas, and we'll be using it as often
as possible because it's so convenient.
| | 02:45 | The other major part of the Keynote
Interface and indeed of all of your iWork
| | 02:48 | Apps is the Inspector. I can click
this Inspector button. It brings up this
| | 02:51 | floating window. There are 10
different inspectors relating to different
| | 02:55 | functions of what you are doing, and I
would like to think of the inspector as
| | 02:58 | the place you go for all
of the real detail work.
| | 03:01 | This is where we are going to be doing
a lot of specific settings. So it's one
| | 03:04 | of the major parts of the Keynote
interface. Other floating windows include
| | 03:08 | Fonts. This is the standard Mac-OS
Fonts window, the Colors Palette, a similar
| | 03:12 | floating window. This can all be moved
around to place them where you want them.
| | 03:16 | The Media Inspector is very handy for
pulling in different types of media from
| | 03:21 | different parts of either your iLife
applications or parts of your finder.
| | 03:26 | I'll close this out now.
| | 03:28 | And the last major part of the
interface I want to show you is how it looks
| | 03:31 | when we actually play a slideshow. I
can click the Play button. This starts up
| | 03:35 | a slideshow, and you can see it goes
into Full-screen Mode. This mode is where
| | 03:39 | we are going to go to take a look at
exactly how our slide is behaving in its
| | 03:42 | final presentation form, and I
hit Escape to come out of that.
| | 03:46 | The Keynote interface is designed to
let you focus on the content of your
| | 03:50 | presentation, rather than
fumbling with a complex interface.
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| Customizing the user interface| 00:00 | So there are few elements of the
interface that we can customize and I want to
| | 00:03 | show you a few of those right now.
First one is the toolbar. If I go up here to
| | 00:07 | the View menu and pull down to
Customize Toolbar we'll see a sheet that comes up.
| | 00:11 | This gives us a whole panel of
different items that we can put up here into
| | 00:16 | the toolbar at our will. For instance
if I want to bring up Copy Style, grab
| | 00:21 | and hold, bring it up here until I
see that green button and let go.
| | 00:24 | And now that particular button will be
permanently in my toolbar until I take
| | 00:28 | it away later. You can also take
things away. This is little space item here.
| | 00:32 | I'm going to click and hold and pull it
out until it poofs away. And we had one
| | 00:36 | more Paste Style for instance and I
can add separators, this helps me and it
| | 00:42 | creates some visual distinction
between items, can be really helpful in
| | 00:46 | understanding the interface
and going through things quickly.
| | 00:48 | So should you want to return all these
to the default set that came with the
| | 00:51 | Keynote when it first started, you
can just come down here to this toolbar,
| | 00:54 | click and hold and drag the whole thing
up and let it go and it will replace it
| | 00:59 | with the default set. So as you work
with Keynote and get to know your work of
| | 01:03 | style and what functions you like to
use a lot remember that you can come in
| | 01:06 | here to the Toolbar Customization area
and change your toolbar the way you like it.
| | 01:10 | I am going to go down here and click
Done. One other thing we should look at
| | 01:14 | are Rulers that show up on canvas. I'm
going to up here to View > Show Rulers
| | 01:20 | and it drops in these rulers here on
the side. Now, right now the rulers are
| | 01:24 | showing a relative position within
the slide. I want to change that. Let me
| | 01:28 | show you. I go up here to Keynote, pull
down the Preferences and make sure the
| | 01:32 | Rulers tab is selected. In here under
Rulers Units I do want to keep it on
| | 01:36 | pixels, I do like having the origin at
center, but I'm going to turn off this
| | 01:41 | display as percentage.
| | 01:42 | And that's going to give me the
absolute reading in pixels of that particular
| | 01:46 | screen. Now while I'm on this
Preferences pane, let's also change the color of
| | 01:50 | our Alignment Guides. We have a light
background on the slides, so I'm going to
| | 01:53 | change it to a Tangerine color so it
shows up and for Object Spacing I'm going
| | 01:58 | to click on that Fill button and give
it darker blue. Close out my colors and
| | 02:04 | close out my Preferences.
| | 02:06 | So these are just a couple of things
you can do to customize the interface
| | 02:09 | to match your workflow.
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| Using the Media Browser| 00:00 | So I would like to talk about the
Media Browser. Media Browser is a great way
| | 00:04 | to bring in elements into your slide
show. I'm going to go up to here to Media
| | 00:08 | Browser button click it once. You can
see here you can bring in audio from
| | 00:12 | iTunes. You can bring in movies from
iMovie or photos that are in your iPhoto
| | 00:16 | Library as seen here. And this is a
real fast way that you can have access to
| | 00:21 | all of these different types of media to
drop them straight into your presentation.
| | 00:24 | Now for using these exercises you can
also drop in your folder into a Media
| | 00:28 | Browser and I want to show you how to
do that. So what I'm going to do is I'm
| | 00:31 | just going to pull down my window
here, double-click in my Exercise Files
| | 00:36 | window and I can see the Superbike
Media folder. This is something I want to
| | 00:40 | put into my Media Browser. So, I'm
going to move this down a little bit more so
| | 00:43 | I can see the Superbike Media folder
and now if I just click, hold and drag
| | 00:48 | this here until that green plus sign
appears and let go, it now has brought in
| | 00:51 | that folder into my Media Browser. So,
all of these items that are in your
| | 00:55 | Exercise File are now available here
in the Media Browser and we'll be using
| | 00:59 | this throughout the course so it's
really handy to have it right here.
| | 01:02 | We will move this up and close out
this window just to clean it up a bit.
| | 01:08 | One other thing I would like to do is
right-click in this window here, we can
| | 01:11 | display these as a list which is
really handy to understand some of the
| | 01:15 | parameters of the images that are in
there and in fact I'm going to right-click
| | 01:19 | again in this column and under here in
Show Columns I'm going to add Dimensions
| | 01:24 | and what this allows me to do is see
the actual dimensions in pixel sizes of
| | 01:28 | the particular images that I have and
I'm going to readjust these column widths
| | 01:32 | here so I can see the title
and the dimensions altogether.
| | 01:35 | So the Media Browser not only gives
you an image, but some useful information
| | 01:39 | to allow you to make the right
choice for your presentation.
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| Understanding the Document Warning | 00:00 | So I want to show you some examples of
some things you might encounter when you
| | 00:03 | are opening up a file in Keynote. Here
from the Exercise Files from the Finder
| | 00:07 | I'm going to double-click on Open.
key, which opens up this particular
| | 00:11 | presentation. And when it opens we get
this warning message, this is called the
| | 00:16 | Document Warnings window and it is
letting you know that there is something
| | 00:20 | amiss with the file, not so much
that it wouldn't open it, but there is
| | 00:23 | something in there that's not quite right.
| | 00:25 | So let's hit Review and have a look.
What it's telling us is there is a missing
| | 00:29 | font showing up on slide 1. It
turns out that this object here, it was
| | 00:34 | originally set for this rather unusual
font and you might encounter this a lot
| | 00:38 | if you are getting presentations from
someone who might be embedding a piece of
| | 00:41 | text that is a font that is based on
some corporate identity or some custom
| | 00:45 | font that you won't
necessarily have in your system folder.
| | 00:48 | So you can see there Keynote replaced
it with a standard font. I can go up in
| | 00:52 | here though, click on particular
warning message and then go down to Replace
| | 00:56 | Font and put in any font that
you want for that particular item.
| | 00:58 | Let me close this out and close out
this presentation and I want to show you
| | 01:03 | something with regards to opening up
files from PowerPoint. Now, I have a
| | 01:07 | PowerPoint presentation here in the
finder and if I double-click on it and I
| | 01:10 | don't have PowerPoint installed,
Keynote will launch this particular
| | 01:14 | presentation and open it for you. I
happen to have PowerPoint and I want to
| | 01:17 | show you what this looks like in
PowerPoint, so I'll double-click on it now and
| | 01:20 | it opens up PowerPoint and I'll
press Play to show you the presentation.
| | 01:24 | I will just go through it here quickly.
I'll press Advance. You see a sort of
| | 01:28 | peek in. That's what they call that
particular transition. Tap again, it moves
| | 01:32 | over, tap again I have that wipe, tap
again and I have a blink. I'll hit Escape
| | 01:39 | to come out of there and let me close
this out. And now let me show you this
| | 01:43 | same PowerPoint as opened up in Keynote.
I can right-click on it and move over
| | 01:48 | to Open with and pull
down to Keynote and let go.
| | 01:51 | So, now Keynote will launch and open
this same file. And here we see our
| | 01:55 | Document Warnings window again. This
time it told us that unsupported emphasis
| | 01:59 | builds are removed.
| | 02:01 | So what it is saying is that it can
open the PowerPoint presentation, but there
| | 02:04 | are certain things that PowerPoint has
that Keynote does not and you will see
| | 02:08 | what those things are when you first
launch it with this particular window.
| | 02:11 | So, it is very helpful to know if you
are wondering why is it not playing the
| | 02:14 | way you expected it to. This
particular window will help you understand why.
| | 02:19 | So, I'm not too worried about that. Let
me just play this and we'll see how it
| | 02:21 | translated from PowerPoint over to
Keynote. Press the play button and I'll
| | 02:27 | advance the slide. It moved in
similarly, little bit different, came from the
| | 02:31 | bottom this time. Advance the slide.
That worked fine and instead of the Wheel
| | 02:36 | Wipe, it used the Iris
transition and I'll hit Escape.
| | 02:40 | Another point is you can always go
back up to the View menu and pull down to
| | 02:44 | Show Document Warnings in case you
want to see again what the particular
| | 02:47 | instances were with that particular file.
So, the Documents Warning window will
| | 02:52 | tell you what problems you might be
having with the presentation and give you
| | 02:55 | clues as to how to fix them.
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| Understanding Keynote themes | 00:00 | So you can think of themes as the
backbone of all Keynote presentations and
| | 00:04 | that's why when you launch Keynote it
is the first thing that comes up. Let me
| | 00:07 | go over here to File > New and what we
are shown here is the Theme Chooser.
| | 00:12 | This is the first thing that happens when
you start up a new file. And this is a
| | 00:15 | listing of all the different themes
that are available to you. Think of them as
| | 00:19 | a set of pre-designed slides that are
all coordinated with a similar design
| | 00:23 | element and they act as templates for
you to build the rest of your presentation.
| | 00:28 | Here in the Theme Chooser, you can see
as I roll over some of these thumbnails,
| | 00:31 | I can get a preview of what's inside. I
can change the size of these thumbnails
| | 00:36 | with the slider down here. Let me
launch a new theme here called Typeset.
| | 00:40 | I'll double click here and it brings up
this slide. I'm going to do down here and
| | 00:45 | make this fit in window because it is a
little large right now. And I'll shrink
| | 00:49 | down this window just a bit so we
have some breathing room. So, it says
| | 00:52 | Double-click to edit, so I'll do that.
Typed in with that formatting.
| | 00:58 | I'll double-click here and I'm going to go
over here to the New button and create a
| | 01:12 | new slide, double-click up here and
then double-click again down here and type.
| | 01:24 | So we have just created a miniature
slide show. So, let's play it. I'm going to
| | 01:27 | click on this first slide and hit the
Play button and we can see the first
| | 01:31 | slide come up. I'm going to hit the
Advance arrow key to move for next line and
| | 01:36 | there you have it. I'll hit Escape.
Now you might have noticed that the first
| | 01:40 | slide and the second slide looked
rather different. I'll click up here on this
| | 01:43 | first slide and that's because they
have different masters associated with
| | 01:47 | those slides. So themes are really a
collection of master slides and let me
| | 01:52 | show you what I mean by that.
| | 01:53 | I am going to pull down this shelf and
that reveals this set of master slides.
| | 01:58 | These are all the masters that are
associated with this particular theme called
| | 02:01 | Typeset and as I scroll, you will see
a checkbox next to this master slide
| | 02:06 | called Title and Subtitle. The checkbox
corresponds with the slides that I have
| | 02:10 | selected at the time. So, that's
letting me know that this particular slide,
| | 02:13 | Slide 1 has the Title and Subtitle
master associated with it. If I click on
| | 02:18 | Slide 2, you see the checkbox moved
down telling me that slide has the Title &
| | 02:23 | Bullets masters associated with it.
| | 02:24 | And we are going to talk about masters
in detail, but let me go back to Themes
| | 02:28 | again. I'm going to move this shelf
up here. I'm going to up to this Themes
| | 02:31 | button and let me pull down to
something called Editorial and watch what
| | 02:36 | happens. You can see that it changed
the design of the slide to match that
| | 02:39 | particular theme which is different
than this one. You don't always want to mix
| | 02:43 | themes together. So let me show you
something else. We go back up to the Themes
| | 02:46 | button and instead of choosing the
individual theme I'll choose Theme Chooser.
| | 02:50 | And when I do that I get this
variation of the Theme Chooser and here you can
| | 02:55 | see I can apply the theme to all slides
rather than just one. So, let me change
| | 02:59 | this one to Retro for instance and do
Choose. Now, when this theme is applied
| | 03:05 | you can see that it is applied to both
Slide 1 and Slide 2. So, think of themes
| | 03:09 | as a set of templates from which
you can start your presentation.
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2. The Structure of a SlideUnderstanding master slides| 00:00 | So since every slide in Keynote has a
master slide associated with it, let's
| | 00:05 | look into the masters a little bit
more and get to know how they are made.
| | 00:09 | Let me create a new presentation here.
| | 00:10 | I'm going to go make my slide size
1680 x 1050 and I'm going to double-click
| | 00:15 | here on the Showroom theme and do a
little interface cleanup here, make my
| | 00:21 | thumbnails large, pull this over a bit,
make this presentation fit in window and
| | 00:27 | I'm going to bring down the size of the
entire thing just a little bit to give
| | 00:31 | us some breathing room.
| | 00:33 | Okay, so we are presented here
with the initial master slide.
| | 00:36 | I'm going to double-click to edit
and type in New Presentation and I'll
| | 00:42 | double-click in this part and
say Now using the Showroom Theme.
| | 00:48 | So, I want to go in and take a look at this
particular slide and how it is structured.
| | 00:53 | To do that I'm going to go up to the
Inspector and I'm going to make sure
| | 00:57 | that I'm clicked on the Slide Inspector and
that my Appearance tab is selected as well.
| | 01:02 | And you will see here two boxes
that are checked, Title and Body.
| | 01:05 | This is letting us know what parts
of the master are visible right now.
| | 01:09 | So for instance if I unclick Title,
you will see New Presentation go away.
| | 01:14 | If I unclick Body, the lower part goes
away that's because this is the body text
| | 01:18 | and this is the title text.
| | 01:19 | Now, if I hit Delete for instance on
this guy notice that the checkbox on
| | 01:24 | the title went away.
| | 01:25 | I can bring it back by just
clicking on it, which shows it again.
| | 01:28 | So you can see that if you delete a part
of the master it is not really a delete
| | 01:32 | like it is gone forever.
| | 01:33 | It is just more or less visible or not and
these checkboxes help you determine that.
| | 01:37 | So you can see when you delete a
master slide element like a title text or a
| | 01:42 | body text, it doesn't really
delete it like a normal deletion does;
| | 01:46 | it just makes it visible or not.
| | 01:47 | So, you can see here these
checkboxes for title and body up here.
| | 01:51 | These are letting you know that
these particular elements of the master
| | 01:55 | --this is called the Title Text and this is
called the Body Text-- that they are visible.
| | 01:59 | If I un-check it, it makes it invisible.
| | 02:03 | I can control the visibility of
these items just by these checkboxes.
| | 02:07 | In fact if I click on this one and
press the Delete key, it doesn't really
| | 02:10 | delete it in the normal sense.
| | 02:12 | It actually just shuts it off and I
can always bring it back by hitting that
| | 02:16 | particular button again.
| | 02:17 | So, I'm going to go down to this lower text
box and hit Return, type in some more text.
| | 02:25 | So where are the Superbikes?
| | 02:28 | Now you will notice that this second line
of text is centered underneath this one.
| | 02:34 | Why is that?
| | 02:34 | Well, that's how the master slide was laid out.
| | 02:37 | So let me show you how that looks.
| | 02:39 | I'm going to go up my slide, click
on it and then pull down this shelf to
| | 02:43 | reveal the master slide and you can see
this checkbox next to the master slide
| | 02:47 | called Title and Subtitle.
| | 02:48 | If I click on this, you will notice
now in my canvas I'm actually going to be
| | 02:53 | editing the master slide and you can see
here in the Slide Inspector, in fact it
| | 02:57 | changes to master slide and you can
see it looks a little bit different here.
| | 03:00 | But still these elements are there and
you will see here that the body text was
| | 03:04 | centered and so when I typed out the
text on my slide, it is centered as well.
| | 03:08 | It is following the format of the
master and that's what masters are all about.
| | 03:11 | Let me demonstrate this some more.
| | 03:14 | I'm going to Option+Click and duplicate
the slide and now I'm on Slide 2 and I'm
| | 03:19 | just going to change this text here.
| | 03:20 | Next slide and double-click here,
using some theme and change this text,
| | 03:27 | Still no Superbikes.
| | 03:33 | So, Slide 1 and Slide 2 both have the
Title and Subtitle master associated with them.
| | 03:39 | Now, here is where the power of masters happens.
| | 03:40 | I'm going to go back up here and
again I'm going to be editing the master
| | 03:44 | slide and I'm going to click on this title
text box and I'm just going to make it bold.
| | 03:48 | You will notice here when I do that,
that the text in both of these slides
| | 03:51 | also change to bold.
| | 03:52 | So, this is where you can have a great
deal of leverage of how you can control
| | 03:56 | how your presentation looks
by editing the master slide.
| | 04:00 | I'm going to undo that just
to demonstrate something else.
| | 04:03 | Go back to Slide 2.
| | 04:05 | Now I could go to this text object
in Slide 2 and make it bold and notice
| | 04:10 | because I'm editing the slide and
not the master, it only affected that
| | 04:13 | slide and that's okay.
| | 04:15 | So the master is acting as a template.
| | 04:17 | It is a guide for you to start your
layout, but it doesn't necessarily mean
| | 04:20 | that's where you have to end up.
| | 04:22 | But if you do want to get your slide
back to the original formatting of the
| | 04:25 | master you can always go over to the
slide itself, Ctrl+Click on it and pull
| | 04:30 | down here to Reapply Master to Selection.
| | 04:34 | And what that did is it for this
selected piece of text it reapplied what the
| | 04:37 | basic master was for that.
| | 04:38 | So, using these different parts of the
master gives you a lot of control over
| | 04:42 | the consistency and the
layout of your presentation.
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| Making changes to slides and masters| 00:00 | So let's talk a little bit more about
the control you have over your slides
| | 00:03 | versus the control you have over your
masters. So here on Slide 2 I'm going to select it.
| | 00:09 | I'm actually going to change the
master that this slide is associated with.
| | 00:12 | I can do that many ways and one way
is to go up here to the Masters button,
| | 00:15 | click and I'm going to pull down to
Titles & Bullets. Now you will see here
| | 00:20 | that I didn't change anything except
for the master but notice how it laid out
| | 00:23 | the text differently. That's to be
expected. If I want to add another slide to
| | 00:27 | my presentation, since Slide 2 is
selected and I hit New, what it will do is it
| | 00:31 | will create a blank slide based on
the master of the one previous to it, in
| | 00:35 | this case Title & Bullets.
| | 00:37 | So let me double-click in here and let
me type in Third Slide and on the text
| | 00:44 | here I'll just fill in with something
like Still waiting. Okay, so now let's
| | 00:50 | look at the master slide that's behind
this one. Title & Bullets, I'm going to
| | 00:55 | click on that and now you notice that
we are going to be editing this master
| | 00:58 | slide itself. I'm going to get rid of
these alignment guides, I can just grab
| | 01:02 | them here and push them up at the top
and notice how they kind of poof away, it
| | 01:05 | gets them out of the way.
| | 01:05 | Let me open up my Inspector and here
I'm going to be under the Master Slide
| | 01:10 | Inspector and the Appearance tab. Now
I'm going to change the background of
| | 01:14 | this master. I'm going to go in here
and I have these different choices that I
| | 01:18 | can make. I can give it a Gradient
if I want to. That can be a little
| | 01:22 | frightening sometimes. Let me give it
just a basic color fill and something not
| | 01:27 | quite as loud as that. I'll click on
that color well, tap on the crayons here,
| | 01:31 | and let's give it Magnesium.
| | 01:34 | Now notice over here in the thumbnails
what happened. Slides 2 and 3 changed
| | 01:38 | their background because Slides 2 and
3 are based on Title & Bullets. Slide 1
| | 01:43 | is based on Titles & Subtitle. I
didn't change that master so naturally the
| | 01:47 | background didn't change for Slide 2 and
3. That makes perfect sense, doesn't it?
| | 01:50 | But let me show you one area where
some folks get confused. Let me go back to
| | 01:56 | Slide 3, now keep in mind I'm editing
Slide 3 and not the master, and let's say
| | 02:02 | on this slide we decided we wanted a
different Color Fill for its background.
| | 02:06 | So I'm still on the Slide Inspector,
notice it's not master slide, it's the
| | 02:09 | third slide, the Appearance tab, click
on the color well, you will notice that
| | 02:14 | it's darkened. This means it's selected
and waiting for some input. And I'll go
| | 02:18 | here to the Colors window, tap on
crayons, I'm going to tap on Sky and I'm
| | 02:22 | going to maybe tone it down a little bit, make
it a little more credible, close out this window.
| | 02:27 | So you can see here now that the third
slide has it's own background color and
| | 02:31 | in fact as you know from before we
can re-arrange our slide any way we want
| | 02:36 | because in the Slide mode we have
full control over how the layout happens
| | 02:41 | regardless of the master. Think of a
master as a starting point, as a template
| | 02:45 | from which you can build your
presentation. You can see here in the Slide
| | 02:48 | Inspector, our master is showing up
still with the old background color.
| | 02:52 | So now let me go back up and edit
this master slide once again. And I'll go
| | 02:56 | back into the background and let me
just give it the image fill that we had
| | 03:00 | originally. Now you will notice over
here in the thumbnails the Slide 3.
| | 03:05 | In fact let me click on Slide 3. Its
background didn't change. You might be
| | 03:09 | thinking hey, what happened? I
changed the background, why didn't the
| | 03:12 | background of Slide 3 change?
| | 03:14 | Well that's because you remember we
changed the background ourselves. So the
| | 03:18 | main point is that when you make
changes to your slide that overrides any type
| | 03:22 | of formatting that's happening on the
master. So even though I changed the
| | 03:26 | master underneath this, it didn't
effect the slide because we have made these
| | 03:29 | other changes already with moving the text
and putting in the color background ourselves.
| | 03:34 | So it's a good thing to remember in
case you are wondering, why the slide
| | 03:37 | didn't change when you changed the
master. And of course, if you want to bring
| | 03:40 | the slide back and align them with
rest of the master, you can Ctrl+Click on it,
| | 03:44 | pull down to Reapply Master
to Slide and you are all good.
| | 03:47 | So remember as you make changes to
the layout of your slide, changing its
| | 03:51 | master might not affect its appearance later on.
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| Creating a media placeholder on a master slide| 00:00 | Let's have a look at the role that
Media Placeholders play in master slides.
| | 00:05 | Click on Slide 4, pull down here in
the Master shelf so I can edit the actual
| | 00:10 | master slide, click on that, click on
the Inspector, click on the now Master
| | 00:16 | Slide Inspector and you can see we
have our Title part, Body part as we are
| | 00:21 | used to. If I click on this
motorcycle image however, notice how this
| | 00:24 | particular button lights up
called, Define as Media Placeholder.
| | 00:27 | Well what is a Media Placeholder? Let
me show you. I'm going to go back down to
| | 00:32 | my actual slide now, not the master
slide but the slide itself and I'm going to
| | 00:37 | go up to the Media Browser here and
I'm going to pull a photo and drag it on
| | 00:42 | top of this Media Placeholder and look
what happens. That blue box lights up
| | 00:46 | letting you know this is a good place
to drop it. You see the Green plus sign.
| | 00:50 | Drop it in and you see that the photo
conforms to the size of the original
| | 00:54 | photo in the master itself. The Media
Placeholder is a template, it's like a
| | 00:59 | place where you can drop things and will
fill in exactly the size of your original image.
| | 01:03 | Now I can have more than one Media
Placeholder on a master. Let me show you
| | 01:07 | that. Click the master slide, now I'm
going to be editing the master slide.
| | 01:12 | Let me take this existing placeholder,
I'm going to move it over a little bit and
| | 01:17 | I'm going to Ctrl+Click on
it and pull down to Duplicate.
| | 01:21 | Now what this did is it created an
exact copy of that previous object and I'll
| | 01:26 | move it over just to give it a
different space. You can see here with this
| | 01:30 | object defined, it's also defines as a
Media Placeholder because it was indeed
| | 01:34 | an exact duplicate.
| | 01:36 | So that I have changed the master layout,
let me go back to my slide and we can
| | 01:40 | see here that there's a bit of a
problem, the original photograph is still in
| | 01:43 | the center. Well we changed the master
but I'll have to reapply that master to
| | 01:47 | this slide to make it conform to the new layout.
| | 01:50 | I'm going to Ctrl+Click on the slide
and pull down to Reapply Master to Slide
| | 01:55 | and as you can see that first image
moved over and now the second image there,
| | 01:59 | click the Media Placeholder and grab
another photograph, drag it and drop it
| | 02:04 | right on top of that, and you can see, I'll
close out these windows, that it worked perfectly.
| | 02:09 | So we can create more than one Media
Placeholder on a master slide. You can
| | 02:13 | create as many as you like and it's a
really good way for you to be able to
| | 02:16 | control the layout of your photographs.
| | Collapse this transcript |
| Creating an object placeholder on a master slide| 00:00 | The other type of placeholder we
should talk about are called Object
| | 00:03 | Placeholders. Let me show you how
they work. Click on Slide 5 and I want to
| | 00:07 | edit the master associated with this
slide. Pull down here. Click on this one.
| | 00:11 | It's called Title & Object.
Pull up the Master Slide Inspector.
| | 00:16 | You can see I have the Title & Body
objects clicked and now I'm going to add
| | 00:20 | the Object Placeholder by just clicking
that box. Let me close out my Inspector
| | 00:24 | here. I can scale this box down a bit,
I'm going to grab this edge here while
| | 00:28 | holding down the Option key I'm going
to be dragging it in just to keep it
| | 00:31 | centered and it looks about right.
| | 00:34 | Next let me go back to the slide itself.
I'll scroll down here. In fact I'll
| | 00:38 | push up this shelf to get it out of
the way. Click on Slide 5 and because I
| | 00:42 | changed the master, I'm going to
reapply the master to the slide because I have
| | 00:46 | some of the changes here. And there we
see our Object Placeholder waiting for
| | 00:50 | something. It says to drag an object
there, so let's do that. I'll go to the
| | 00:54 | Media Browser, grab one of these
photos and pull over and drop it in and you
| | 00:58 | can see it behaves very much
like the Media Placeholder does.
| | 01:02 | Now one difference between an Object
Placeholder and a Media Placeholder in
| | 01:06 | terms of photographs is that if I
drag another photograph on top of it, it
| | 01:10 | won't replace it like a Media
Placeholder does, it's just sort of drops it on top.
| | 01:13 | So I'll delete that photograph
and in fact, if I delete the photo off of
| | 01:17 | this Object Placeholder, you will see
that the Object Placeholder remains there
| | 01:21 | and you can see it's a really good way
to always have a spot where you want to
| | 01:25 | land a particular photograph. But really an
Object Placeholder is best used for Charts and Tables.
| | 01:32 | Now we'll talk more about Charts and
Tables later. Let me close out this Media
| | 01:35 | Browser. Click the Charts button here
on the toolbar. I'm going to pull down
| | 01:39 | this 3D Bar Chart. Now a bunch of
these windows come up, I'll just close them
| | 01:43 | out here. But I just want to show you
how this particular chart landed in the
| | 01:48 | spot when the Object Placeholder was defined.
| | 01:51 | And that's the best use of an Object
Placeholder. If you want to drop in a
| | 01:54 | table or a chart, you can predefine the
exact spot and the exact dimensions of
| | 01:59 | that chart ahead of time and it really
helps you in planning your layouts for
| | 02:02 | all of your slides.
| | 02:04 | So when you want to make sure that your
chart or table lands on the same spot,
| | 02:08 | you can use an Object Placeholder for that.
| | Collapse this transcript |
|
|
3. Basic LayoutLayout and alignment of objects| 00:00 | So I think one of the most powerful
functions of Keynote is its ease of
| | 00:04 | alignment and an ease of making
things lineup really well. So I want to
| | 00:07 | demonstrate some of those points to you now.
| | 00:09 | We are working now on a master slide,
this one here called 3x2, and let's
| | 00:14 | change this master slide, so that
instead of 3 columns and 2 rows, we have 2
| | 00:19 | rows and 3 columns. So I want to basically
take all of these and twist them sideways.
| | 00:23 | Well, first thing I want to do is I
want to go to this master and duplicate it,
| | 00:27 | so I have a safety copy. So I'm
going to Ctrl+Click on it and click on
| | 00:32 | Duplicate and on the new master slide here,
I'm just going to give it a name called 2x3.
| | 00:38 | First thing I'll do right now is
delete these text objects, so I have a clean
| | 00:41 | canvas, and I'm going to rearrange
these photographs in a same order, but in a
| | 00:46 | horizontal framework. So I'll move this
one up here, and notice when I do that,
| | 00:50 | look at these alignment guides that show up.
| | 00:52 | These are the relative guides from one
object to the next and because I have
| | 00:56 | Edges and Centered selected, it snaps
into place whenever they line up with
| | 01:00 | each other. Drag this object down here
and this one up here. If I just drag it
| | 01:06 | and let it slide into place, it
will snap right into the right spot.
| | 01:10 | Notice here when I did that, the blue
indicators are indicating that they are
| | 01:14 | all consistently 96 pixels across. This
is a new feature in Keynote '09 called
| | 01:18 | Relative Spacing. It can help you really
quickly create a consistent spacing between objects.
| | 01:24 | Let me grab this one, bring it down
to here and this one I'll just roughly
| | 01:29 | bring it over here. So we already
know that our top three photographs are
| | 01:32 | aligned because we have seen these
alignment guides. Now, I can quickly take
| | 01:36 | it, so I can see that it is aligned at
a horizontal sense with that one.
| | 01:39 | I'll do the same here, and same there.
| | 01:44 | So already I have a consistent grid,
in just a few steps using the built in
| | 01:48 | alignment features of Keynote. Now, one
other way I could have done that, just
| | 01:52 | to show you briefly, let me take
these out of alignment in terms of their
| | 01:56 | vertical dimension. I'm going to select
these three objects and then Ctrl+Click
| | 02:00 | on this object, and choose Align Objects,
Top and notice what happens when I do that.
| | 02:06 | Those three objects aligned to whatever
was topmost of the three selections.
| | 02:10 | In other words this particular photograph
was the topmost, and when I set Align To
| | 02:14 | Top, it used this as a
reference and the other two matched it.
| | 02:17 | Now, because I move this one sideways,
let me move it back into place there.
| | 02:21 | Again, I can just snap it into place
and I'm good. Now, I want to get all these
| | 02:25 | photographs consistently spaced in the
center of the slide in a horizontal sense.
| | 02:31 | So what I can do is I can create my
own guides. I want to go over here to the
| | 02:35 | Ruler, click and hold, and I'm going
to pull over to say -700, that's close
| | 02:41 | enough, and let me move
this one over to about +700.
| | 02:45 | Remember that these are all relative to
the center of the slide because that's
| | 02:48 | how we set up our rulers. So I'll drop
it there. Now, I can take this object
| | 02:53 | and drag it over and then snap against
that one, and I'll take this object and
| | 02:57 | move it over here so its left side
snaps against that. I'll do the same with
| | 03:03 | this one, snap, snap.
| | 03:06 | In this slide, I'll drag over and Boom
! Notice how both of these, when I drag
| | 03:10 | them over and they give me a vertical
line that goes all the way from top to
| | 03:15 | bottom. That means that this particular
object is aligned to the center of the
| | 03:19 | entire slide. So when you see
something that reverses the entire width or
| | 03:23 | height of a slide, you know that you
are in a dead center part of that slide.
| | 03:28 | Great. So now what happens, I have
even spacing on the vertical dimension on
| | 03:32 | both sides. Now, let's get them aligned
up horizontally. So what we'll do next
| | 03:36 | is group these images together. To do
that, I'm going to Marque Select all
| | 03:40 | through these, and go up to
the toolbar and click on Group.
| | 03:44 | What that does is that creates a
grouped object, so you can see now that these
| | 03:48 | are going to stay together. That is a
very handy thing to do when you want to
| | 03:52 | move certain objects around that
already have a relative spacing that you like,
| | 03:57 | which you want to move them as a
group. I'll do the same with these three
| | 04:00 | photos, Marquee Select, and click on Group.
| | 04:03 | Next, I'm going to pull down some
vertical alignment guides. This first one,
| | 04:07 | I'll pull down to about -425 and
this next one I'll pull down to +380.
| | 04:14 | Now with these grouped objects, notice
I can just grab this, pull it down, and
| | 04:18 | it will snap into place on the
vertical dimension and the same with this one,
| | 04:23 | bring it down, snap it into place. So
you can see we very quickly converted
| | 04:27 | this grid from a vertical
orientation to a horizontal orientation and
| | 04:31 | everything is lined up just right.
| | 04:33 | So next we want to bring in the text.
I'm going to go back to that master slide
| | 04:37 | and I'm going to Marque Select all
these bits of text, and I'm going to
| | 04:42 | Ctrl+Click and choose Copy. I'll
go back over to my new master slide,
| | 04:48 | Ctrl+Click, Paste, and you can see the
objects dropped in, in the same relative
| | 04:53 | position that they were before.
| | 04:55 | This happens all across Keynote on
master slides and regular slides. When you
| | 04:59 | copy an object for one slide to the
next, it always maintains its exact
| | 05:02 | position from where it was, and this
can be very handy when you are aligning
| | 05:06 | things across a number of slides.
| | 05:07 | So next, I'll align my text
underneath each of these photographs, and to do
| | 05:14 | that, I'm going to bring down another
alignment guide for the center of the
| | 05:17 | text. I'm going to bring this
one to about 42 or there about.
| | 05:20 | Now, I'm going to grab the handling
text object, drag it down. You will see
| | 05:26 | that it snaps into place on the
vertical dimension, and I'm dragging around.
| | 05:31 | I'm not seeing the horizontal relative
measurement, why is that? Well remember
| | 05:35 | we had these as a grouped object and
as a grouped object, the center of this
| | 05:39 | object is now defined here that is on
this individual photograph. It doesn't
| | 05:43 | even pay attention it is original
photograph, because it's a grouped object
| | 05:47 | So let me Shift+Select both of these
grouped objects, go up here to the toolbar
| | 05:51 | and click Ungroup, and now that
will bring them all back in their own
| | 05:55 | individual identity if you will. Now,
when I grab this handling text object and
| | 05:59 | move it a bit, then we find it, there
it is. You see it snaps into place in the
| | 06:03 | horizontal dimension.
| | 06:04 | Now, for this next part, let me get
rid of these alignment guides because I
| | 06:07 | want to show you something really
interesting that Keynote can do. I'm going to
| | 06:10 | grab this guide and pull it off until
it disappears off of the ruler. Just grab
| | 06:16 | and pull off to the extreme, and
it will get rid of these guides.
| | 06:18 | Now, let me take my Electronics and
Innovation text object and bring it down
| | 06:27 | underneath this image, and notice the
blue indicator of 18 pixels. That is
| | 06:34 | giving me the relative spacing between
the text below and the photograph above,
| | 06:39 | and because I set my handling on
earlier to a particular measurement, I know
| | 06:43 | now that my Electronics and
Innovation is at the same relative position to
| | 06:48 | that photograph above it.
| | 06:50 | This is very, very simple, very fast
way to do that. So now with handling text
| | 06:55 | object and place, I can drag this one
down, so it aligns with that piece of
| | 06:59 | text, and you can see in the horizontal
dimension that it's aligned. So that one is ready.
| | 07:04 | I will take Corse Apparel, drag it
over here to the center of that, so that
| | 07:08 | aligns, and then pull down a bit until
I get my alignment with the other text
| | 07:12 | object. So you can see I can very
quickly using the snapping guides, get things
| | 07:17 | to lineup very quickly and very fast.
Here I have a perfectly aligned new
| | 07:22 | master slide. So using the Alignment
Guides in Keynote will help you create a
| | 07:26 | well-balanced layout for your presentation.
| | Collapse this transcript |
| Understanding stacking order| 00:00 | Stacking order is a relationship of one
object to the next, and in Keynote,
| | 00:03 | we also have to consider the implications
of stacking order with backgrounds and
| | 00:07 | master slides. So let's first look at some
object relationships here and how that works.
| | 00:12 | I am going to click here on this
object called 2, and I'm going to do
| | 00:17 | Ctrl+Click and choose Duplicate, and
then I'm going to take this over, and I'm
| | 00:23 | going to align it up with the
other side of that previous slide.
| | 00:26 | Now one of the interesting thing about
the duplicate function, if I Ctrl+Click
| | 00:30 | and then duplicate again, it will
follow the same distance that I done from the
| | 00:33 | previous action. So here, I created a
few extra boxes and I'm going to renumber
| | 00:37 | them. This one is going to be 3.
This one will be 4, 5, and 6 here.
| | 00:43 | I am going to select this object,
Ctrl+Click, and go to bring to front.
| | 00:49 | What that does is it brings this object to
the front of the other objects. So in
| | 00:54 | other words, I only have 6 objects on
this slide and when I told this one to go
| | 00:58 | to the front that means it's on the
very top, and you can see these other 5
| | 01:03 | below it are all layered on top of each other.
| | 01:05 | So this one being on the top, let me
Ctrl+Click and do send backward. You can
| | 01:10 | see now that this one went behind
number 5, which makes sense. I do this Send
| | 01:15 | Backward again, and now this one number
6 is between the Layer 3 and the Layer 4.
| | 01:19 | So it is very important to keep
track of your stacking order so you can
| | 01:23 | understand how to select objects. For
instance if I take this one, and now I
| | 01:27 | say Send to Back, it puts it behind
all those other objects and really you
| | 01:32 | can't see it and if I click on any of
these because they are on front, you
| | 01:36 | can't select object 6, it's gone. Well,
it's not gone. It is just down there
| | 01:41 | behind the back layer.
| | 01:42 | So one way to get at that in Keynote
is to first select an object like I did
| | 01:46 | here with the one label number 1. Now
I'm going to hit the Tab key. Now you see
| | 01:50 | I have object number 2 selected, Tab 3,
Tab 4, Tab 5. Tab one more time, you
| | 01:56 | can see these handles of this object,
but you can't see it, well that is object
| | 02:00 | 6. That is the one that is at the very back.
| | 02:02 | But because I Tab through the objects,
I can now go and Ctrl+Click on that one,
| | 02:06 | and say Bring to Front and I can bring
that particular object to the front.
| | 02:10 | So you can see that if you have an object
that is hidden or behind other objects
| | 02:15 | using this Tab key technique is a great
way to get access to that object again
| | 02:19 | and bring it to the front,
so you can manipulate it more.
| | 02:22 | So let's take a look at the
relationship between objects and masters. I'm going
| | 02:25 | to call up my Inspector, and here I'm
on the Slide Inspector for the slide.
| | 02:31 | I'm going to change the master slide for
this one we are working on to 2x3 master
| | 02:36 | slide. I bring that in as such.
I'll close up my Inspector.
| | 02:42 | If I grab this object, let's say,
bring it down here and say Send to Back, we
| | 02:47 | still see it. Why did it not go behind
these other objects? Well, in Keynote,
| | 02:52 | the master slide is in a sense it's
like a piece of glass between the slide and
| | 02:57 | the master slide. So you can see what
is underneath it, but there is not a
| | 03:00 | stacking order relationship with the
objects on the master slide. Like I can
| | 03:05 | click here on the master slide and you
will notice that these photographs are
| | 03:09 | not being selected.
| | 03:12 | Let me get rid of these objects here now.
So how can I have an object relate to
| | 03:17 | something in a master? Let me show you.
I'm going to go to Slide 2 and there is
| | 03:21 | this rectangular shape here, I'm going
to copy this from Slide 2, go back to
| | 03:26 | Slide 1, and paste it in.
| | 03:28 | So we still have the same issue. This
particular object is in fact now the only
| | 03:32 | object on this slide that is not in the
master slide. In fact, if I Ctrl+Click
| | 03:36 | on it, you will see all these are
grayed out that I don't have a choice to go
| | 03:39 | forward or backward because it is the only item
on the stacking layer on this particular slide.
| | 03:44 | But I can tell Keynote to have the
master slide have a stacking relationship
| | 03:49 | with the slide in front. To do that,
I'm going to go down and edit the master
| | 03:53 | slide, pull down the Inspector, and
I'm going to go to Slide Inspector, and
| | 03:59 | there is this check box here called Allow
objects on slide to layer with the master.
| | 04:05 | Now, when I go back to the slide, and
let me close the Inspector. Notice if I
| | 04:10 | click on this and do Ctrl+Click, I have
these choices now, Send Backward, Send
| | 04:15 | to Back or Send it to Back, and you can
see now that this object that was alone
| | 04:21 | on the front slide now can
stack with items in the master.
| | 04:24 | So if want to create a frame like look
around any of these photographs, all I
| | 04:29 | need to do is take that particular
object and drag it behind those slide
| | 04:33 | images. What this allows me to do
is create a master slide with these
| | 04:37 | photographs that stays consistent
throughout my presentation and for each
| | 04:42 | individual instance of where I want to
create a frame around a slide like this
| | 04:46 | I can just have an object in
the front relate to the master.
| | 04:48 | It is a much easier way of keeping a
group of photographs consistent throughout
| | 04:52 | a whole presentation as to have them
locked into a master and if you need to do
| | 04:55 | any of the stacking relationship, you can.
| | 04:58 | Now, the last thing to think about
is that every slide has a background
| | 05:02 | associated with it, and the background
is not an object. It is an image or it's
| | 05:06 | a color, but it's always in the
background. So keep that in mind is that the
| | 05:11 | background doest not get involved in
stacking order, but it's always there and
| | 05:15 | is always persistent.
| | 05:16 | So by staying aware of your stacking
order and using it to your advantage, you
| | 05:20 | can have a great degree of
flexibility and how your slides are laid out.
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|
|
4. The Elements of a Slide: Text and ShapesWorking with free text objects| 00:00 | So text is usually the most prominent
thing you see in a presentation. So it's
| | 00:04 | really important to know how to
manipulate it well and we are going to start
| | 00:07 | with some text that is already been
typed for us, appropriately enough, in this
| | 00:11 | file here called Sample Text.txt.
I'm just going to copy this, click into
| | 00:17 | Keynote, and I'm going to go through
the toolbar and click on the text box
| | 00:21 | which brings down the text object.
| | 00:23 | I am going to double-click there and
then Ctrl+Click and Paste. I'm going to
| | 00:29 | click off and then click on again,
so I have access to the object. You can see
| | 00:32 | the object handles here on this side.
It pasted that text in just fine. Now,
| | 00:37 | what I can do right now is go through
to the Format bar, go up and change the
| | 00:40 | size of the font. I'm going to pull
down here to 36, and I'm going to justify
| | 00:46 | the paragraph by clicking here.
| | 00:48 | So I want to show you some parts of the
Inspector that relate to text. Let's go
| | 00:51 | up to the Inspector and we'll click
on the Text icon here and we'll stay on
| | 00:56 | this Text tab. Now, the Text Inspector
is used quite a bit. It gives you a lot
| | 01:00 | of control over certain aspects of your text,
many of which are up here in the Format bar.
| | 01:06 | So we'll be using the Format bar a lot.
But there is one function I want to
| | 01:10 | show you here. It's called Before
Paragraph and After Paragraph. I'm going to
| | 01:15 | add 30 points after this paragraph.
I can double-click on that numeral 0 and
| | 01:20 | type in 30, and then hit Enter, and
you can see here that it added that space
| | 01:26 | 30 points between these 2 paragraphs
because this particular piece of text that
| | 01:29 | I brought in consisted of 2
paragraphs. Let me close out the Inspector.
| | 01:35 | The other distinction we should make
with text is the difference between the
| | 01:38 | object and the text itself. So look up
here in the Format bar. We see that it's
| | 01:43 | listing this object as Gill Sans Light
36. This whole object is now selected
| | 01:47 | and everything inside of it is that format.
| | 01:50 | I am going to go inside of the text
object, double-click on Keynote and let's
| | 01:54 | say I'll just make that Bold. If I
click off and then click back on this object
| | 01:58 | to select it, you will notice up here
that the Font menu does not tell us
| | 02:02 | the typeface of that particular
text object, because there is two.
| | 02:05 | If I click and hold, you will see
these 2 dashes between Light and Bold.
| | 02:09 | That is telling us that there is two types
of typefaces in that text object. So it is
| | 02:13 | not going to tell us which one in
the Format bar because it does not know
| | 02:16 | exactly which one we are referring to.
So when you see something blank either
| | 02:20 | in the Format bar or anywhere else
where you are expecting a choice,
| | 02:23 | it's a good indication to you that object
that you have selected has a formatting
| | 02:27 | characteristic of more than one item.
| | 02:29 | Let me go back here, double-click on
the word Keynote. You can see now it
| | 02:34 | defines just that selection as Bold
because that is the only type of typeface
| | 02:37 | in that selection, and I'll make that
one Light and now click back again.
| | 02:42 | You will see the whole object
is defined as appropriate.
| | 02:45 | Now, text in the presentation usually
does not consist of a lot of words.
| | 02:49 | In fact, you don't want people reading
a lot of text in your presentation.
| | 02:52 | So let me trim this down
to 3 succinct bullet points.
| | 02:56 | The first thing I'm going to do is
remove that paragraph and now with this text
| | 03:00 | box still selected, I'm going to go up
into the Inspector, going to click on
| | 03:05 | the Bullets tab, and with this pull-
down menu, I'm going to select Text Bullets
| | 03:09 | and you can see here that we added a
bullet to this particular paragraph.
| | 03:14 | This is just one paragraph and bullets
are associated with the paragraph.
| | 03:18 | Now, down here in the Bullets Inspector,
you'll see I have some other controls
| | 03:22 | of the indentation. I'm going to
double-click on the 0 and type in 30 point
| | 03:26 | indentation and you can see how the
bullets stay the same. The text laid over
| | 03:30 | gives me a nice indent.
| | 03:32 | Let me close this out, and I'm going to
add a couple of more bullet points from
| | 03:36 | this text. So let's see. Keynote makes
your points stand out. Sounds good.
| | 03:41 | I'm going to click and hold and drag up
right before the word Every and now I'm
| | 03:45 | going to hit Return and you can see it
replaced that text with a return,
| | 03:50 | gave me a new bullet point.
| | 03:51 | Every theme features beautifully
styled text, looks good. I'll do the same
| | 03:56 | idea, Select, hit Return. Using the
Text Inspector, you can change the look.
| | 04:02 | That sounds all right, and hit Delete. So
you can see this is the way to use text in
| | 04:07 | Keynote is to take something perhaps
that's been given to you that is a lot of
| | 04:11 | typing, a lot of words, and make 3
succinct points out of it very, very quickly.
| | 04:15 | Free text objects like the one we used
give you a great degree of flexibility
| | 04:19 | of adding and manipulating text in your slide.
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| Comparing types of text objects| 00:00 | So there are three main types of text
objects that we use in Keynote. So let's
| | 00:04 | look at the differences between them.
This text object here is a free text
| | 00:08 | object with bullets. I'm going to take
this one and copy it, and let me bring
| | 00:12 | up my Inspector and go to the Slide
Inspector and I want to click on a body
| | 00:18 | text object. This is the second type
of object that is involved with text.
| | 00:23 | I will click this one on, and let me
show you this object. I'm going to click
| | 00:26 | off of it, and click on again so we can
see the object handles. Notice how big
| | 00:30 | this object is. Let's find, it is just
allowing you to be able to fill as much
| | 00:35 | text as you want within the confines
of the slide. I'm going to take this and
| | 00:40 | I'm going to drag it down and observe
the text. See how it is staying in the
| | 00:43 | center of the object as I'm pulling it down.
| | 00:45 | Let me go back to Inspector and show
you what that is about. If I go up to the
| | 00:49 | Text tab of the Slide Inspector, these
three buttons here indicate the relative
| | 00:54 | position of text within a text object.
So right now, you can see it's aligned
| | 00:59 | to the middle of the object. If I
click on this, it will go to the top.
| | 01:02 | If I click on this, it will
align itself to the bottom.
| | 01:05 | So this is a very handy feature to
know about when you are manipulating your
| | 01:08 | text in a subtle way, and it does not
show up on the Format bar, so you do have
| | 01:11 | to go to the Text Inspector.
| | 01:13 | Now recall that I copied this text
earlier onto the Clipboard, so I'm going to
| | 01:18 | double-click here, and do Ctrl+Click,
Paste, and you can see I brought that
| | 01:23 | text nicely into this body text object.
I'm going to click off and click on
| | 01:27 | again, so I can get to the object handles.
| | 01:29 | Now, I'm going to squeeze this one in
a little bit, and you will notice this
| | 01:32 | has a little bit different behavior
than our free text object. You will see
| | 01:36 | here when I brought it in very close,
we get this Blue Square with a Plus in it.
| | 01:40 | That is called the Clipping
Indicator. It is letting us know that the
| | 01:43 | object that I have shrunk down is too
small for the text to be visible.
| | 01:47 | So there is more text that you can
see, and you should know about it.
| | 01:50 | So I can easily grab this object again,
pull it out so I can see it again.
| | 01:55 | Let me shrink it down though again, and
show you another feature of Keynote with
| | 02:00 | body text objects. I have shrunk it
down before and notice up here this little
| | 02:04 | button called Auto-Shrink is not
activated. If I click on that, what Keynote
| | 02:08 | will do, it will automatically shrink
the text to fit that body text object.
| | 02:13 | You can see here also in the Text
Inspector this indicator letting us know
| | 02:17 | exactly what percentage it did shrink it down.
| | 02:19 | This feature is good if you are
moving text from theme to theme. Let me
| | 02:22 | demonstrate that. I'm going to make
this fit in just right, and now we're going
| | 02:26 | to keep Auto-Shrink on, and I'll bring
it down more. Let me change the theme of
| | 02:32 | this slide. I'm going to go up here to
the toolbar, click on Themes, click on
| | 02:36 | Brushed Canvas, and we'll see now when we
change the theme, this text looks pretty good.
| | 02:42 | You might notice it looks a little bit
smaller because the Auto-Shrink function
| | 02:46 | actually made this smaller because in
this theme, the text object is defined
| | 02:51 | differently than it was in the
Showroom Theme where we started. In fact, if I
| | 02:53 | uncheck this, you will see
again that Clipping Indicator.
| | 02:56 | So the Auto-Shrink is really handy. The
most important thing for you is to have
| | 03:00 | the text visible and it's secondarily
important if it's exactly the right size.
| | 03:04 | I'm going to go back up to the
Themes toolbar and go back to Showroom.
| | 03:08 | So this function is important if you
want the text to remain visible, no matter
| | 03:12 | the formatting of the master slide. I'm
going to take this now, move it up here
| | 03:17 | a little bit. So the third object that
involves text is shapes. Let me go up
| | 03:21 | here to the Shapes toolbar, and pull
down that's Rounded Rectangle shape, bring
| | 03:26 | it down here, expand it out a bit.
| | 03:30 | Now, I'll double-click on the shape
and you will see a Flashing Cursor in
| | 03:32 | there, and that is indicating that it
is waiting for text like you would expect
| | 03:36 | and since I have the text on my
Clipboard, I'm going to Ctrl+Click and select
| | 03:41 | Paste. You can see our text came in
and now we have a different kind of
| | 03:44 | Clipping Indicator, which acts in a
same way as the body text Clipping
| | 03:48 | Indicator. So I'll click on this
object and expand it out, and then you will
| | 03:52 | see the rest of the text in there.
| | 03:54 | Now, one thing to note, this shape
object does not have the Auto-Shrink
| | 03:59 | function associated with it, nor does a
free text object. The Auto-Shrink only
| | 04:04 | applies to body text objects. So it's
important to understand how you want
| | 04:08 | your text to work in your slide, and
that will determine which of the three
| | 04:12 | text objects you will want to use.
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| Formatting text in Keynote| 00:00 | So there are a few specific text
formatting functions that are especially
| | 00:04 | relevant for Keynote that I'd like to
show you. First off, let's talk a little
| | 00:07 | bit about Opacity. I'm going to select this
Free Text Box here, shrink it down a little bit.
| | 00:13 | Now, just because it is a Free Text Box,
does not mean it can't have color in
| | 00:16 | the background. Let me go up here to
this Fill button and drop in just a slight
| | 00:22 | lavender. So the thing to remember with
the Free Text Box and its background is
| | 00:26 | it's only going to be
limited to a rectangular shape.
| | 00:29 | Shape objects can be whatever shape you
want them to be so you have a lot more
| | 00:32 | flexibility as to the shape of the
background. Let me call up my Inspector
| | 00:36 | here, and go to my Slide Inspector I'm
just going to shut off this Body Text
| | 00:42 | Object for now, just to make
things a little bit easier to see.
| | 00:45 | If I drag this object on top of this
one, let's say I would like to have some
| | 00:49 | opacity between these objects, so I
have a nice bleed of color. I'm going to
| | 00:53 | shut off my Inspector for now.
| | 00:55 | I can go up here to the Format bar and
with this object selected, Opacity let
| | 01:00 | me say go to 60%. Now, I get a nice
blend of the colors there, but you also
| | 01:06 | notice that the whole text in
dimmed out, and kind of unimpressive.
| | 01:10 | So there is a way to work around that.
I see this happen a lot in presentations
| | 01:14 | and there is a very simple way to work
around it in Keynote. Let me bring my
| | 01:18 | Opacity back up on this object to 100%.
| | 01:19 | I am going to click on the Fill button
here and pull down to Show Colors, and
| | 01:25 | what this will do is this will bring up
the Color Palette window. Now, with the
| | 01:29 | Color Wheel tab selected, you will see that I
have the color of this object here in this box.
| | 01:35 | So that means that this is the active
color that's being worked on, and down
| | 01:38 | here, I can drag the Opacity slider
down and notice that the fill of the object
| | 01:43 | is dimming in opacity, but the
text is remaining fully opaque.
| | 01:47 | That is the effect that we wanted.
It's a handy way to get that type of
| | 01:51 | opacity, that type of color blending
you might want without affecting the
| | 01:54 | quality of the text. Let me close up
this window, and another thing that we can
| | 02:01 | work with in formatting text is
what's called the Inset Margin.
| | 02:05 | The Inset Margin is the area around
the text as it relates to the object.
| | 02:09 | I'm going to select both this Free Text
Object and the Shape Object and open up my
| | 02:14 | Inspector, go to the Text Inspector and down here,
this slider here, we'll set the Inset Margin.
| | 02:20 | Right now, it is set for just 5 points.
Let me drag it over and watch, you will
| | 02:24 | see the differences and how these
different objects relate to an increased
| | 02:28 | Inset Margin. The Free Text Object
just increases the size of the object to
| | 02:33 | accommodate the greater Inset Margin,
whereas the shape always retain the same
| | 02:37 | size and give you the Clipping Indicator.
| | 02:39 | So this is a nice feature to work with
when you really want to control the area
| | 02:44 | around your text to kind of create a
float if you will, and depending on what
| | 02:48 | object you are using, it will depend on
the behavior of how that Inset Margin works.
| | 02:52 | The other point for text that's
important is the Letter Spacing. Let's go to
| | 02:56 | Slide 2, and I'll show you here. I'm
going to pull this down a little bit to
| | 02:59 | get it out of the way. When you are
working with thin typefaces like we have on
| | 03:04 | this one, sometimes the letter
spacing is not quite right, and it's not as
| | 03:09 | legible as it could be.
| | 03:10 | I am noticing here the spacing between
the Of and the The looks a little tight.
| | 03:14 | What I can do is I can select this
text object and down here in the Text
| | 03:18 | Inspector, I can use this Character
slider, and this adjusts and increases the
| | 03:22 | space between the letters.
| | 03:25 | Now, this isn't exact look I'm looking
for, because it's affecting the entire
| | 03:29 | object. You see it's adding space
between every single letter. I can make it a
| | 03:34 | little bit more subtle.
| | 03:35 | For instance, I can come into this
text object, click right before the T with
| | 03:38 | my cursor there and now drag the
Character slider. I can just increase the
| | 03:42 | space between the word Of The.
| | 03:44 | So you can just drag a little bit. I
can do the same here before the S in
| | 03:49 | Superbike. I go a little bit, maybe a
little bit before the O in the Of. So you
| | 03:56 | can see that even if the changes are
subtle, because we should be using text
| | 03:59 | sparingly, it's always a good idea to
be sure to make your text as easy to read as possible.
| | Collapse this transcript |
| Working with shape objects| 00:00 | Shapes and lines are drawn objects
made within Keynote from the various shape
| | 00:04 | creation tools that you have and they act as
very versatile design elements in your slide layout.
| | 00:09 | The Shape button in the toolbar is the
place to go to get your shapes started.
| | 00:12 | I pull this down here. You can see a
number of shapes here. These are all
| | 00:16 | referred to as predrawn shapes,
because they give you a starting shape.
| | 00:20 | This tool here at the bottom is a free shape
creator and we'll talk about that a little bit later.
| | 00:24 | For now let me just pull in a basic
circle. By default Keynote will drop a
| | 00:29 | shape object that you pull from the
toolbar dead center on the slide as you can
| | 00:32 | see here. I'm going to go up to
the Inspector and open up the Metrics
| | 00:37 | Inspector and with the shapes you
see here we have basic data on the shape
| | 00:42 | itself, its position. You realize
you can change the position, either by
| | 00:45 | clicking on this little tabs or actually
keying in the actual location that you want.
| | 00:49 | Now notice because it's a shape and it
was generated by Keynote, there is no
| | 00:53 | File Info. Usually, we see File Info
for other graphics or photographs that we
| | 00:58 | bring in, but of course, this is not
an external file being referenced by
| | 01:01 | Keynote; this is actually a shape
that's been generated within Keynote.
| | 01:04 | That's one way you can always tell to see
"am I looking at a shape? or am I looking at an
| | 01:07 | imported object?" In the Metrics
Inspector, You can take a look there.
| | 01:11 | So I'm going to expand this out just a
little bit. I'm going to hold the Option
| | 01:15 | key and the Shift key while grabbing
that corner so I have a perfect circle.
| | 01:19 | One of the characteristics of shapes,
little basic ones, is that it's an object
| | 01:23 | that has a Stroke and a Fill and also
as you can see if you are in a Format bar,
| | 01:27 | it can have text associated
with it or can have text inside of it.
| | 01:31 | Interestingly also, I can set my Fill
on this shape to nothing. You can notice
| | 01:37 | I have no Stroke either. In effect,
I can create a shape that has nothing
| | 01:41 | visible in it. That could be
helpful sometimes when you are starting to
| | 01:44 | experiment with layouts and with the
way things look and don't look. You can
| | 01:48 | create shapes as masks for instance.
| | 01:49 | When we are in the slide canvas mode
like this, you will see a line, but
| | 01:54 | it will not be represented when the final
slideshow plays. But Keynote will keep
| | 01:58 | a line there, so you know something is there.
| | 02:00 | So if we go into the Graphics Inspector,
and I'll click on my shape object,
| | 02:06 | you can see normally what we give a shape
is a color fill, it pulls up the color
| | 02:10 | well and you can change the color.
You can obviously give it a gradient fill.
| | 02:14 | But another thing you can do is you can
also fill shapes with images. So let me
| | 02:18 | go down here and choose Image Fill.
It brings up the standard Open dialog box
| | 02:22 | and I can navigate to the media I want
and let me just pull in a slide here.
| | 02:28 | Now you'll see that within this
circle shape, Keynote dropped in an actual
| | 02:32 | photograph. As I scale this, it will
scale the shape, and why am I seeing those
| | 02:36 | interesting edges? Well, this is a
circle shape and the image is rectangular.
| | 02:42 | We've got it set to Scale to Fit. So
you can see here with an Image Fill I also
| | 02:46 | have other choices. I can scale to
fill it, so now it actually fills the size
| | 02:50 | of the circle and there are number of
other choices you can select to make this
| | 02:54 | image look the way you want it.
| | 02:56 | It's pretty versatile thing to be able
to define a shape and then have an image
| | 03:02 | inside of it. It's a little bit
different than masking a shape like you might
| | 03:05 | otherwise do. Notice if I go to the
Metrics Inspector we don't have a reference
| | 03:09 | to the actual photograph, but
sometime it's very handy to just have a shape
| | 03:14 | with an image in it.
| | 03:16 | Now as I mentioned before, shapes can
also contain text. If I double-click on this
| | 03:20 | and type in the word Fast for
instance, and I'll select it and I'm going
| | 03:27 | to make it Gill Sans Regular. You can
see that the text is now associated with
| | 03:36 | that shape. This is not a text object.
Keep that in mind. It behaves a little
| | 03:39 | bit differently. It's a shape object
that happens to have text in it.
| | 03:43 | There is a slight difference there.
| | 03:45 | Now let me also show you the
distinction between a shape and a line. I'm going
| | 03:48 | to go give this a color fill just to
make it a little bit easier, and of course
| | 03:53 | the text is white. So I'll make the
color fill a little bit darker, so we can
| | 03:59 | actually see it. We close that out.
| | 04:01 | And let me show you the difference
between a shape and a line. I bring down a line
| | 04:05 | and drop it in and we have a
line that's centered on the slide.
| | 04:09 | I'm going to Shift
constraint this and pull it over.
| | 04:12 | Now you notice up here in the Format
bar a line consists just of a stroke.
| | 04:18 | There is no Fill and there is no text
associated with it. Now of course, I can
| | 04:22 | change the width of that stroke and I
have a lot of flexibility of a kind of
| | 04:26 | stroke that it is, but just remember that a
line is pretty much that, it's just a line.
| | 04:30 | One of the things you can do with lines
is add these endpoints and this is new
| | 04:34 | in '09 for putting these endpoints up
here in the Format bar. For instance,
| | 04:39 | I can put an arrowhead on this for
instance and create an arrow-like shape, which
| | 04:44 | coincidentally is exactly the same
thing as this coming down out of the Shapes
| | 04:48 | toolbar. It's just defined a little
bit differently, but it's the same thing.
| | 04:52 | It's a line as you can see
here with an endpoint of an arrow.
| | 04:56 | Now another type of shape that I
mentioned earlier is a free-form shape.
| | 04:59 | So this is a Pen tool and it's a Bezier
shape creator. So if I click once,
| | 05:05 | I'll create a point. If I click again,
it creates a straight line between those
| | 05:09 | points. If I Click+Hold and move a
little bit, I can create a curve Bezier point.
| | 05:13 | This is the same type of function
you've seen in other applications that
| | 05:17 | use drawing, nothing different here.
| | 05:20 | When I'm done with creating a line,
I'll hit Escape and now that is set to this
| | 05:24 | particular object that's a line.
You can see up here it has no fill
| | 05:28 | characteristics and no text, so it's
considered a line. I can show you that
| | 05:32 | I can make a shape out of this tool as
well. I'll close that little window out.
| | 05:36 | I'll click here, I'll click again,
then make these few curves, one more and
| | 05:43 | then I come around to the original
point, you see this little circle icon appear.
| | 05:46 | If I click at that point, now
I have created a shape and you can see up
| | 05:50 | here in the Format bar, it's
reflecting that it indeed has shape
| | 05:53 | characteristics. I can give it a fill and so on.
| | 05:56 | Let me show you a couple of other
examples of shapes that we have in our
| | 05:59 | presentation. I'll click on Slide 2.
This red shape here is a rectangular.
| | 06:04 | It has this rough edged stroke of the same
color as the fill and we use this as our
| | 06:10 | highlight around these photographs in
this particular slide. We normally see it
| | 06:13 | when I send it to back here as creating a
highlight behind that particular photograph.
| | 06:19 | Also, in the Color Scheme slide all
of these individual elements that are
| | 06:23 | representing color swatches are all
shapes, they are all circles and even this
| | 06:27 | background that here is a
large shape with a special fill.
| | 06:30 | So you should explore all the different
shapes that you can make and experiment
| | 06:34 | with them, because they are really
your workhorses in creating great slide layouts.
| | Collapse this transcript |
| Working with advanced shapes and colors| 00:00 | Keynote also provides some advanced
tools for extra control over your shapes
| | 00:04 | and colors. Let me show you some of
those. I go up here to Shapes and pull down
| | 00:08 | a rounded rectangle. I drop it in. I'll
scale it up a bit, so we can see it better.
| | 00:13 | Now notice this blue editing point
here on this particular shape.
| | 00:18 | If I click-and-hold, you see the cursor
change. I can drag it around and change the
| | 00:22 | radius of this shape. This is a new
feature in '09 and comes in real handy when
| | 00:26 | you want to get just the right look, just
the right edge for that particular shape.
| | 00:30 | There are also some other shapes that
have this particular adjustment as well.
| | 00:36 | For instance, this arrow shape, scale
that up a bit. But if I grab that blue
| | 00:41 | editing point, you can see I can change
the relationship between the arrowhead
| | 00:45 | and the base of the arrow, even change
the width here, very versatile, nice to
| | 00:48 | have. Double-click on this shape and
type in some text and I'll select it and
| | 00:56 | I'll make a little bit bigger,
change the Font to Regular.
| | 01:01 | Another new feature in Keynote, I'll
show you here. If I going to rotate this
| | 01:07 | shape and hold down the Option key on
this and then grab Shift constraint, you
| | 01:12 | can see now that I have rotated the
shape, but the text also rotated with it
| | 01:16 | and I want the text to be horizontal.
When that happens, you can go up here to
| | 01:20 | Format, go down to Shape, and choose
Reset Text and Object Handles and Keynote
| | 01:26 | will then reorient the text relative to
the shape and make your text horizontal.
| | 01:31 | Let's go to Slide 2, and I'm going to
point out the shapes that are in this
| | 01:36 | slide. We've talked a little bit about
them earlier. I've got these circles.
| | 01:40 | I've got this big rectangle here in
the background. Let's look at some of the
| | 01:44 | color features of Keynote. I'm going
to call up my Inspector. I make sure my
| | 01:49 | Graphic Inspector is on. If I click in
this particular shape for instance, you
| | 01:53 | see the Color Fill indicating that it's
a solid color, that it's a dark black.
| | 01:58 | If I click on this gray one, you
will see the gray color, etcetera.
| | 02:01 | I move my Graphic Inspector over here.
If I wanted to borrow that color, if I
| | 02:07 | want this circle shape, the one
that's currently empty to be the same gray,
| | 02:11 | since I have this one selected, this
color is in this Color Fill, well, and I
| | 02:15 | can click and drag that over until I
see this blue line on that particular
| | 02:20 | shape and I let go and that will fill that out.
| | 02:23 | If I want to borrow colors to the
existing things, I can always call them up
| | 02:27 | and pull them away from these colors
well. No matter what they are, you can
| | 02:30 | always drag and move them around. Now
let me click on this shape and you can
| | 02:34 | see this shape is done with a
Gradient, and Gradient as you know I have a
| | 02:38 | beginning color and an ending color
and then you adjust the angle on such.
| | 02:42 | If I wanted to make this shape the
same color, now I have to choose two
| | 02:47 | different colors and it's not as
straightforward as just dragging one color
| | 02:50 | over, because the gradient is consisting of two
colors. Let me show you how you can work this.
| | 02:55 | I can call up my Colors palette and in
the Colors palette you'll notice down
| | 02:59 | here at the bottom there are these
empty cells. This allows you to save certain
| | 03:03 | colors temporarily. In fact I have
two other colors here saved before.
| | 03:07 | If I want to get rid of a color, I can
click on an empty cell and drag over and it
| | 03:11 | will take that one away. So
I can have a clean palette.
| | 03:14 | Now I could go here in this Gradient
Fill and click on this color and drag it
| | 03:17 | into this well and let go and the same
with the secondary one, click and drag
| | 03:21 | it in there. So now I have this record
of this color, if you will. So in this
| | 03:25 | shape if I wanted to add a gradient to
this one, I'll click on that object, go
| | 03:29 | up to Fill here and choose Gradient Fill,
and then I'll drag this color that I
| | 03:33 | saved here, put it on the top well,
drag the second one, put it on the bottom
| | 03:38 | well and I'm all good to go.
| | 03:40 | So remembering this little palette here
is very handy. You can keep your colors
| | 03:44 | consistent all the time. Let me show
you another feature of the Color Palette.
| | 03:48 | If I wanted to pull down a sample color
from the existing slide, I can do that
| | 03:53 | with this tool called the Color Picker.
If I grab this magnifying glass icon
| | 03:58 | and drag it over to a point on the
slide and click in, you'll see here in the
| | 04:03 | color well that it grabbed that
sample of the pixels that I was over. I can
| | 04:07 | then take that, and for instance, drag it
onto this shape and I have that custom color.
| | 04:12 | One of the ways you can tell you have a
color that's been picked from the Color
| | 04:14 | Picker is when you look at the Color
Fill well you see this triangle on the
| | 04:18 | edge. This let's you to know that
that is something that has been sampled
| | 04:21 | before. For instance, if I went to the
crayon box and changed the color of this
| | 04:27 | shape to something like maroon and
dropped it in, you'll see here this
| | 04:30 | reflected that color, but it also did
not have that little triangle on the
| | 04:34 | edge. I'm going to hit Command+Z so
we can get it back to where it was.
| | 04:38 | One new feature I would like to show
you is the Advance Gradient tool. Let me
| | 04:42 | click on this large shape here and
you'll see here under the Fill, it goes
| | 04:46 | under Advance Gradient. This is
obviously more than two colors. You can add any
| | 04:51 | number of colors along this gradient
line and you can change the border or
| | 04:56 | bleed between the two.
| | 04:57 | Let me just demonstrate it by dragging
this around. You can see it makes the
| | 05:01 | subtle changes in that background
color there. This particular shape is a
| | 05:05 | rather more Advanced Gradient Fill,
so you can see it have a lot of control
| | 05:08 | over how you can get that
Color to Fill in just right.
| | 05:11 | This particular cell is looking to
be gold and it's rather complicated
| | 05:16 | gradient, but I have a photograph to
drop in there that will be just right.
| | 05:20 | So we know we can fill shapes with
colors and we can fill shapes as images.
| | 05:24 | So when I call up the Image Fill and I
scroll down here and I choose color gold,
| | 05:29 | double-click it dropped it right in
there, put the image within that shape and
| | 05:33 | that gave me a perfectly sized
gradient and from a photographic source.
| | 05:37 | So using color properly is critically
important in keeping your presentation
| | 05:40 | clear and consistent, and Keynote's
color tools really help you do that.
| | Collapse this transcript |
| Using connection lines| 00:00 | When you want to connect some ideas
together visually or build a flow chart,
| | 00:04 | Connection Lines are a fast way to make
that happen. Let me demonstrate those to you.
| | 00:09 | I am going to pull down a shape here,
a circle. I'll make it into an oval, a
| | 00:14 | little bit bigger. Then I'm going
to type in a word Fast, and make that
| | 00:24 | Regular, 64. I'm going to give this
shape a stroke, a little bit thicker
| | 00:34 | stroke, and I'm going to make it red.
I'm going to make some points here.
| | 00:38 | And in the Fill I'm going to Transparent,
and actually check on my text there, and
| | 00:45 | make this guy red as well.
| | 00:46 | Then I'm going to hold down the
Option key while selecting this shape and
| | 00:53 | dragging it so I can make a perfect
copy of it. I'm going to change this text,
| | 00:57 | double-click there and type in Red. Now,
if I want to create a Connection Line
| | 01:03 | between these two shapes, what I do is
I select both of them, go up here into
| | 01:08 | Insert and pull down to Connection Line
and that will drop in a Connection Line
| | 01:13 | to the two of them. And that connection
line is flexible, so it will maintain a
| | 01:17 | relationship between this one shape
and the next one. You can see it will
| | 01:20 | maintain a relationship on the center and
it keeps that relative connection going.
| | 01:25 | But as you know Keynote is very visual,
so I can select this line and actually
| | 01:28 | make it a different stroke. I'm going
to give it this kind of rough stroke.
| | 01:32 | Let me make it 10 points and I'm also
going to make it red, and also I'm going to
| | 01:39 | change my Type face, I want this to
look more like we are creating a sketch.
| | 01:42 | So I'm going to choose Handwriting
for that guy and this one as well.
| | 01:46 | So now you can see a change in line,
something a little more interesting, it
| | 01:52 | still maintains that connection. And
if I select in this line, I can add
| | 01:56 | endpoints toward to it well. I can add
an arrow pointing say for instance that way.
| | 02:01 | I can add one in the other direction.
It adds that to a connection line as
| | 02:06 | well. I'll get rid of this one. Choose None.
| | 02:10 | And let's say I want to add a
Connection Line between this shape and this
| | 02:14 | shape, I click on this, and I click on
this, I can go up here and do the same
| | 02:19 | thing, Insert > Connection Line. But I
would really like this new Connection Line
| | 02:23 | to look like this all the one, and
there is a fast way to do that. Let me show
| | 02:26 | you this little tip. I'm going to
delete out that line from now, select this
| | 02:29 | existing one that I have, and then
go up here to Format and pull down to
| | 02:34 | Advanced and say Define Connection
Line let's say for Current Master.
| | 02:40 | So what this means is that I'm telling
this master slide that this is now my
| | 02:43 | definition of a default connection line.
So whenever I choose a new connection
| | 02:48 | line, it's now going to adopt this
format, this stroke, this color and so on.
| | 02:53 | And this is something you can do
with all shapes and lines. You can set a
| | 02:57 | preference of how you want that
particular master to default to it.
| | 03:01 | Now it's only going to be in that one
document, it's not going to spread across
| | 03:04 | all of the masters and all of the themes.
It's constrained to that one document
| | 03:07 | which is something that you want, but
it's very handy when you are creating a
| | 03:10 | lot of similar objects. So now for
instance, when I click on that and I
| | 03:14 | Shift+Click on this and I go up to Insert >
Connection Line, it dropped in that default shape.
| | 03:21 | Now the arrowheads are reversed, no big
deal. Go up here to choose None. It put
| | 03:25 | one there. Now one of the nice thing
about the Connection Lines in Keynote is
| | 03:31 | you'll notice this little blue editing
dot here in the middle. If I click and
| | 03:34 | hold that it access a Bezier curve, and
you can see I can really have a lot of
| | 03:39 | flexibility in how I move this around.
And notice it always maintaining a
| | 03:42 | relationship with the Shape, and also
notice how cool it's following the edge
| | 03:47 | of the Alpha Channel of this particular
object. This is Mac OS really doing its
| | 03:51 | magic to keep that graphic connected.
| | 03:54 | I can click on this connector line, do
the same thing. Here just make a little
| | 03:59 | bit more interesting. Remember
because they are connected I can move them
| | 04:02 | around and that relationship stays
together. So it's really handy to be able to
| | 04:07 | get your layout just right, because you don't
have to worry about reconnecting those lines.
| | 04:11 | Another thing here you see this blue
dots. This will actually set where the
| | 04:15 | line begins, visually. So I could, if
I wanted to pull it out a little bit,
| | 04:20 | I'll click on this one, give it
just a little space, and again that
| | 04:28 | relationship is still there.
| | 04:30 | So remember that in Keynote the
connection lines are more than just straight
| | 04:34 | lines connecting rectangular boxes.
They give you a lot of flexibility, so you
| | 04:38 | can connect your ideas effectively.
| | Collapse this transcript |
| Adding hyperlinks| 00:00 | You can add various types of
hyperlinks to your presentation that can make it
| | 00:04 | a little more interesting and allow
you to make connections with other slides
| | 00:07 | or other websites outside of the
presentation itself. Let me show you first how
| | 00:12 | a normal slideshow works.
| | 00:13 | I am going to go up here and click
Play. This first slide comes on. I'm now
| | 00:18 | moving my mouse and you see there is
really nothing happening on this screen.
| | 00:23 | That's sort of a default mode, go and
hit the Advance key now, and it moves to
| | 00:26 | the second slide, go and hit Escape.
Let's just keep that in mind, because I'm
| | 00:30 | going to show you what happens when we add
hyperlinks to a slide, how that behavior changes.
| | 00:35 | Let's say we want to create some
arrows that people can click on, if I wanted
| | 00:39 | to go through this presentation on
their own. I'm going to go up to the first
| | 00:43 | slide, to the Shapes toolbar, pull
down a triangle, then I'm going to drag it
| | 00:48 | over here, and I'll shrink it down a
bit, and then I'm going to hold down the
| | 00:53 | Command key while hovering over the
corner, hold down the Shift key to
| | 00:56 | constraint it, and make a little
triangle like that. I'm going to Option+Click
| | 01:02 | and Drag to duplicate it and then I'm
going to Command, rotate this one the
| | 01:07 | other way, Shift key to constraint it.
So I've created these little arrows.
| | 01:11 | Now let me go up to the Inspector.
And I'm going to click on the Hyperlink
| | 01:16 | Inspector, and you can see here that
I have this object selected and I can
| | 01:20 | click on this checkbox to enable it
to be a hyperlink. I have a number of
| | 01:25 | choices of what I can do with this
hyperlink. I'm going to have it linked to a
| | 01:29 | slide that is the slide of this
presentation, and because it's pointing
| | 01:32 | backwards, I'm going to say go to
the Previous slide for this particular
| | 01:36 | object. I'll click on this one,
enable it. I have to go to the Next slide.
| | 01:43 | So now when I press Play, first thing
I'll notice is you'll see my mouse move now.
| | 01:48 | That's because I have hyperlinks
on the slide and because I have
| | 01:52 | hyperlinks, the mouse should be
visible because we want to have some sort of
| | 01:55 | references to where we are going to
click. If I click over this one for the
| | 01:59 | next slide, you see that little hand
pointer comes up, I click on it, and it
| | 02:03 | indeed move to the next
slide. Escape out of there.
| | 02:06 | Now let's say I would like to add
those triangles to the rest of the
| | 02:09 | presentation. As it turns out, all
these three slides here in this miniature
| | 02:14 | version of the presentation, all have
the same master. So I'm going to copy and
| | 02:18 | paste these objects from this slide.
I'll do Ctrl+Click+Copy and now I'll click
| | 02:26 | on here on Slide 2 and go to its
master slide, which is Title & Subtitle -
| | 02:33 | Photo - Dark, and now that I'm adding
that master slide I'm going to click in
| | 02:37 | and Ctrl+Click and Paste, and you can see
it dropped in those hyperlink objects there.
| | 02:44 | Also notice the hyperlink objects have
these blue arrows associated with them,
| | 02:48 | so you know that that particular
object is indeed a hyperlink. So now if I go
| | 02:52 | back and look at my slideshow here in
the thumbnails, you'll see these symbols
| | 02:57 | appeared on every one of those other
objects, because they all shared the same
| | 03:00 | master. So indeed if I go to the first
slide and hit Play, you see the arrow.
| | 03:06 | I can click on that to go forward, I can
click on this one to go forward, and I
| | 03:10 | can click on that one to go backward.
| | 03:11 | So you have lot of flexibility as to
how you can program your hyperlinks.
| | 03:15 | You will hit Escape. Now let's go to the
last slide of the presentation and in
| | 03:22 | here, let's say, at the last slide we
would like to have a link where people
| | 03:25 | could go to the Ducati
superbike website directly.
| | 03:28 | So what I can do is I can go down here
to the dock and activate Safari and I'm
| | 03:33 | going to go to the website that I want
to link too. So I'll type it in here,
| | 03:37 | ducati.com and I want to go directly to
the superbike website. Basically, what
| | 03:49 | I'm looking for is the URL for that
website. So here is the superbike website.
| | 03:53 | I'm going to click-and-hold-and-drag
this icon from Safari and drop it right
| | 03:58 | here into Keynote itself.
Now I can close out Safari.
| | 04:02 | And you can see here that brought in a
hyperlink for that website directly and
| | 04:07 | gave it the title that the actual
website assigned to that hyperlink.
| | 04:11 | With this object selected, let me go
up here to the Hyperlink Inspector and I
| | 04:15 | want to point out a couple of things.
Text behaves a little bit differently
| | 04:18 | than other objects when it comes to
hyperlinks. If I double-click on this piece
| | 04:22 | of text, you'll see this blue
rectangle surrounding it. That means at that
| | 04:26 | particular piece of text is a
hyperlink, and in fact you can see it checked
| | 04:30 | here. Let me click off again. If I
click on the text object, notice that it's
| | 04:34 | not a hyperlink. So it's a small
distinction, but it is important to understand
| | 04:38 | that text can be a hyperlink
even if the text object does not.
| | 04:42 | Now what I can do with this text
selected, I see that blue rectangle. I can
| | 04:47 | change the display. In other words it
gave me the proper URL, I also have the
| | 04:51 | ability to change what it actually
looks like or what the text is saying on the
| | 04:55 | screen. So I can change this to just to
say something like, visit website.
| | 05:01 | Now I hit Enter, and you can see that it
change that display to visit website, but
| | 05:06 | the actual link is going to remain the
same. And like any other text object, I
| | 05:10 | can reformat this text. I bring it
down to 36 point and change the color to
| | 05:15 | White and I'll drag it over right here.
| | 05:20 | Now if I play this particular slide,
let's say, we are coming to the closing
| | 05:24 | slide, the user can come down here,
click on this link, it will launch Safari
| | 05:28 | and take him straight to that website.
Now another interesting thing that's
| | 05:31 | happened right now is that because
Keynote was in a presentation mode, go down
| | 05:35 | at the dock here, you'll see this green
arrow on Keynote. It's letting you know
| | 05:39 | that Keynote is still running, but
because we used a hyperlink that took us to
| | 05:43 | a website, it let us go to the website.
But if I click back on this Keynote
| | 05:48 | icon, it will bring us right back to
the presentation where we last left off.
| | 05:52 | So hyperlinks allow you to add extra
degrees of functionality and outside
| | 05:56 | connections to your presentation.
| | Collapse this transcript |
|
|
5. The Elements of a Slide: Tables and ChartsAdding and formatting tables| 00:00 | So sometimes in a presentation it's a
good idea to show a large group of data
| | 00:04 | and usually the best way to show that
is through a Table. So let's look at how
| | 00:07 | we put a table into a Keynote slide.
| | 00:09 | I'll go up here to toolbar, I'll click
on the Table button and you can see it
| | 00:13 | dropped in a rather large table. I'm
going to close out the Inspector here.
| | 00:17 | This was a table format that's set by
this master slide. There is another way.
| | 00:20 | Let me delete this and show you.
Holding down the Option key and then I'll
| | 00:25 | click on the Table icon, I'll let go
off this Option key now, but I move down.
| | 00:28 | You see now I have this cross hairs.
If I click-and-hold, I can actually set
| | 00:33 | the size of the table ahead of time.
So if I want to just land the table in a
| | 00:36 | specific spot, that's a
quick little trick to do that.
| | 00:39 | To put data in a table is pretty
straightforward, you actually single-click
| | 00:42 | into a cell and you can start typing
data. Let me delete this table because
| | 00:46 | most of the time we'll be getting the
information from another source. The best
| | 00:50 | way to get a table into Keynote is
actually have that table in Numbers first.
| | 00:54 | Let me go down to Numbers here, I'll
show you. I've got this table here in
| | 00:58 | number already made, just going to
select it and I'm going to Copy it, go back
| | 01:04 | to my Keynote, Ctrl+Click,
Paste and there's that table.
| | 01:10 | Now the formatting is different, but
that's okay. With this table selected,
| | 01:14 | I'll go up to my slide, Ctrl+Click
and do Reapply Master to Selection and
| | 01:19 | that'll apply the style of this
master to that table. Now I can resize it,
| | 01:23 | going to grab the Option key and drag
this down, so it's even, and move it into
| | 01:28 | place. Now I've got my table data into
Keynote very quickly. Let me squeeze it
| | 01:34 | down here a little bit.
| | 01:36 | Now to make this clear, I'm going to
add a Header row, so, up here with this
| | 01:41 | table selected I'm going to click on
this icon here. You can see that dropped
| | 01:45 | in a Header row. So, I'm going to
label these particular columns. The first
| | 01:49 | thing I'm going to do is actually
format this little bit differently.
| | 01:52 | I'll select this upper cell, Ctrl+Click
and say Select Row, so I have this entire
| | 01:57 | top row selected, you can
see it by the yellow outline.
| | 02:00 | And up here I'll change this to
Regular 24 point. I'll have it aligned to the
| | 02:07 | left. I'm going to change the Fill to
something like this rusty color. So, now
| | 02:12 | that I've reformatted that, I'm going
to click in this cell and give this a
| | 02:16 | label, Part #, this one I'll type Description,
and I'll go Quantity. Here I'll say Install Time.
| | 02:32 | Now I can add another Header row as well.
Let's say I want to give this entire
| | 02:36 | table a name. With this icon here
in the Format bar, I can click this
| | 02:41 | disclosure triangle and you can see I
can add more than one just Header row to
| | 02:44 | this table. I'll pull down to 2 and it
drops in another one for me. Since it
| | 02:48 | followed the formatting of the previous
one, I'm going to go in here and click,
| | 02:53 | Brake Part Assembly List.
| | 02:58 | Now you can see what happened here is
this text wrapped around and made that
| | 03:03 | upper row little bit thicker. I don't
want that, I want this text to flow over
| | 03:07 | that. What I can do with that cell
still selected is go over here to the Table
| | 03:12 | Inspector and I can click on the Format
tab and I'll uncheck Wrap Text in Cell.
| | 03:18 | When I do that you can see that the
text moved over beyond that cell and gives
| | 03:22 | me a nice single line of that
particular text, which is appropriate for a
| | 03:26 | title. In fact, with that still selected, I'm
going to give this a Bold, but it stands out a bit.
| | 03:32 | Now another thing I'd like to do in the
formatting of this is actually not have
| | 03:35 | these lines here, these vertical lines.
So, what I'll do is select this cell
| | 03:41 | again, Ctrl+Click to select the
entire row. I'm going to go up here to the
| | 03:46 | Format bar and pull down here for this
Border Selection tool. What I'll do is
| | 03:52 | select the Middle Verticals and watch
what happens there. Those three little
| | 03:56 | vertical bits of all of those cells is
now selected and I'll go up here in the
| | 04:00 | Format bar to Line Control and click
None. I'll click off and you can see that
| | 04:05 | it removed those lines nice and clean and
makes this title stand out a little bit better.
| | 04:11 | So, simplifying the appearance of your tables
will make them more relevant to your presentation.
| | Collapse this transcript |
| Building conditional formatting and calculations| 00:00 | We can add a few more features to our
table so we can help the audience focus
| | 00:04 | on what's relevant.
| | 00:05 | Let me select the table and I want to
add a footer to the bottom. So with the
| | 00:08 | table selected I can go up here to the
Footer icon and click on it once and
| | 00:13 | you can see it added a footer. I want
that footer to be the same style as these
| | 00:17 | headers that I made.
| | 00:18 | So as before I'm going to click in this
cell and I'm going to up to Format and
| | 00:22 | I'll select Copy Style, which copies
the style attributes of that cell.
| | 00:27 | Now I want to select the entire row because
I want to attribute those conditions to
| | 00:31 | that entire row and do Format > Paste
Style and you see it goes right in there.
| | 00:35 | Now I'd like to add up the total of
the quantity of items on this table.
| | 00:38 | I'll go down here. I'll give it a label,
Total. Now to get a total of this quantity,
| | 00:44 | usually you might think you have to
select the cell, select a range, select a
| | 00:47 | function. It's actually quite simple.
I'll select this particular cell, go up
| | 00:52 | to my Inspector and go up to my Table
Inspector where I am now and under Format,
| | 00:56 | I'll choose Function > Sum and there
you have it. That was pretty much all the
| | 01:01 | work that was required.
| | 01:02 | It automatically understood that
particular column above it was, in fact,
| | 01:06 | the column that I wanted to add up. So,
just for the one click of a button I have
| | 01:09 | that total and of course it's dynamic.
So if I went in here and changed the
| | 01:13 | number, it would update of course. I
can also change the formatting of how the
| | 01:18 | numbers appear in the table itself. For
instance in this column, you'll notice
| | 01:22 | I have a time value.
The s is standing for seconds.
| | 01:26 | Let's say I want to make that a little
bit clear to get a better idea of how
| | 01:30 | many minutes or how many seconds is in
that quantity. I'll select the cell here
| | 01:35 | and I'll actually say, select the
entire column, because I want to reformat
| | 01:38 | that entire column. Under here in the
Table Inspector, under Format, you see a
| | 01:42 | pulldown menu called Cell Format. I'm
going to pull it down to Duration, which
| | 01:47 | is one of the formats we can choose.
| | 01:49 | You can see here there is a little
slider bar for the amount of time, but
| | 01:52 | I also need to choose the actual format.
I'm going to put it in this particular
| | 01:55 | format, selecting that. Now you can
see as my slider, I'm between hours,
| | 02:00 | minutes and second. I can tighten that
up and roll over here. So now when you
| | 02:05 | look at the column in my table, it's now
neatly divided between minutes and seconds.
| | 02:09 | So that can make a particular piece of
data change and make it more relevant.
| | 02:13 | Now we know that changing a brake
disc is 42 minutes and 10 seconds where
| | 02:17 | just changing a washer is only 45 seconds.
| | 02:20 | Similarly, I can add up this entire
total as well, choosing that cell, Function
| | 02:26 | and Sum, and now I've brought up the
entire minutes and seconds. With that
| | 02:30 | individual cell selected like I have now,
I could take this Duration and drag it over
| | 02:35 | because now it's more relevant
to understand how many hours and minutes
| | 02:38 | the total amount of time to change the
entire brake is rather than minutes and
| | 02:42 | seconds. In fact, I can pull this out
and have the seconds so then it's really
| | 02:46 | clear that there is a clear distinction
between the individual times versus the total times.
| | 02:51 | Another method you can use to highlight
data is called conditional formatting.
| | 02:55 | Let me show you how that works. I'll
select the entire table and here under the
| | 02:59 | Table Inspector I'll go to Conditional
Format and click on this Show Rules button.
| | 03:04 | What I'll do is I'll choose a rule.
So I'm going to choose a rule that
| | 03:09 | says when the text contains the word
"washer", which I'll type in, I want it to
| | 03:14 | change the cell. And what
would the cell change to?
| | 03:17 | Clicking on this Edit button, I can
change two things. I can change how the
| | 03:21 | text will look. Right now it's
defaulting to Italics, but I won't do that.
| | 03:25 | But I can say I'll have the fill of the
cell change to, let's say, this orange
| | 03:30 | color. I can click Done.
| | 03:33 | When I do that and click out of that,
you see that Keynote automatically
| | 03:37 | highlighted those particular cells
where the word "washer" appears. That can be
| | 03:41 | very handy when you want to highlight
a certain part of your table or certain
| | 03:45 | emphasis that you want to make. For
instance, if I added the word "washer" to
| | 03:49 | this and hit Enter, you see how it also
changed the color of that cell because
| | 03:54 | it matched that condition.
| | 03:55 | Now let's say I want my entire table
to stand out just a little bit,
| | 03:59 | it's looking a little flat. Let me select
the entire table. I'll go up in here to my
| | 04:03 | Graphics Inspector and if I click on
the Shadow box, you can see that it's
| | 04:09 | creating a shadow over the entire chart.
Because it's a transparent background,
| | 04:13 | it's shadowing all the text.
It looks a little bizarre, if you ask me.
| | 04:17 | So one of the things you can do is I
can actually give the entire table a
| | 04:21 | background fill. So in this same
Inspector window, I'll go up here to Fill.
| | 04:27 | I'll give it a Color Fill and I'll
click on the Color box, go to the crayons,
| | 04:32 | and just choose a slightly off-white
color. Now you can see this shadow is just
| | 04:37 | being applied to the entire table,
rather than those individual elements and
| | 04:40 | it looks a lot better.
| | 04:42 | So, adding simple calculations and
special formatting can make your tables
| | 04:46 | communicate more effectively.
| | Collapse this transcript |
| Chart types| 00:00 | Using charts effectively is a great
way to make otherwise complex data
| | 00:03 | relationships easier to understand.
Let me show you how to bring in a basic
| | 00:07 | chart into Keynote.
| | 00:09 | I am going up to the toolbar here.
We'll click on the Chart button and if I
| | 00:13 | click-and-hold I see a selection of
different types of charts that I can start
| | 00:16 | with. On this side are 2D charts and
on the right side here there are 3D
| | 00:21 | charts. I'll start with the basic
classic Bar Chart. And once I drop it and you
| | 00:26 | see a couple of things happen. One is,
of course, the chart appears down below
| | 00:29 | and then up here the Chart Data Editor
appears and this is a sample set of data.
| | 00:34 | Every chart starts out with a sample
set of data. If there's no data in the
| | 00:39 | Chart Editor, there's no chart appearing.
It's all based on what's happening in
| | 00:42 | the Data Editor. And so for each
chart type Keynote provides you with some
| | 00:46 | sample data just to get started. So
this is again, like a lot of other elements
| | 00:50 | in Keynote, think of these as
templates from which to start.
| | 00:53 | Right now, this particular chart is
plotting itself based on the Columns.
| | 00:58 | So these two buttons will determine how
the data is being viewed. For instance, in
| | 01:02 | a Column View, you see here the chart
is relating to these Columns, 2007, 2008
| | 01:06 | and then the two values inside of that.
| | 01:09 | If I go up here and change the
Orientation, now I could be plotting the Rows to
| | 01:17 | the Columns. So in other words, I
have Region 1 and four data points that's
| | 01:21 | associated with Region 1. So this is a
handy tool to use if you want to change
| | 01:26 | the view of your particular data,
sometimes you might even want to do it from
| | 01:28 | Slide to Slide, just to give your
audience a different view that might make
| | 01:33 | more sense to that.
| | 01:34 | Changing the data of a chart is very
easy. Click in the Chart Editor, it's like
| | 01:38 | a spreadsheet and you can enter in a
value, hit Enter and you can see it,
| | 01:42 | immediately reflected in the chart.
In fact, I can change the label here of
| | 01:46 | this particular chart for our final
chart that we are building, I'll call this
| | 01:51 | one, Weight, as we are doing a Power To
Weight ratio chart and I'll make this one Power.
| | 01:56 | We'll come back to the Data Editor a
little bit later. Right now I also want to
| | 02:00 | show you some of the other charts
that are available and kind of getting a
| | 02:02 | general overview of when you want to use a
particular chart for a particular type of data set.
| | 02:06 | There are many ways to change your
chart, one is here in the Format bar, you
| | 02:10 | can go over here, click and hold,
then you can see the different types of
| | 02:13 | charts, separated by the 2D charts on
the top and the 3D ones in the bottom.
| | 02:18 | I can change this one to Stacked Column
for instance, but what I'd like to do is
| | 02:21 | go to the Inspector and go under the
Chart Inspector where we are now and I
| | 02:26 | have this little pull-down menu, it
gives me a more visual representation of
| | 02:30 | the different types of charts that are in there.
| | 02:31 | So, you can see we could do a Bar
Graph that's horizontal, sometimes that's
| | 02:36 | effective and specially if there are
large differences in the data set, you
| | 02:39 | usually have more horizontal space in
this presentation than vertical space.
| | 02:44 | There are plot lines where if you're
comparing two trends of data. That can be
| | 02:48 | very helpful and all these also have a
similar 3D representation. So sometimes
| | 02:54 | it can be more dramatic and more
interesting to show your data in a 3D way.
| | 02:57 | There is even of course your
traditional pie charts. Pie charts are best to use
| | 03:03 | when you're describing a percentage
or a proportion of a whole, how the
| | 03:07 | different parts, all make up a
particular whole. There's a Scatter Chart, it
| | 03:11 | has to be used in a right way
because it's rather abstract, but for some
| | 03:16 | things, if there is like a lot of tiny
little bits of data, it can be a very
| | 03:20 | effective way to make a point.
| | 03:22 | What we're going to be using for our
sample chart is this one down here at the
| | 03:26 | bottom. This is called a Two Axes
chart and it's one of a more complicated
| | 03:30 | ones, but if used right, it can
be really, really interesting.
| | 03:33 | So, choosing the right chart for the
data you're presenting is critical and
| | 03:37 | Keynote gives you a lot of choices
and flexibility to do that and we'll be
| | 03:41 | going deeper into charts
in the upcoming lessons.
| | Collapse this transcript |
| Working with chart data| 00:00 | So you can make changes to your chart
to emphasize the point you are trying to
| | 00:03 | make. Let's do that with this
particular chart we have here and notice on this
| | 00:07 | slide, we have introduced that table of
data that we pulled in from Numbers.
| | 00:12 | I can take an existing table of data and
transfer that to my Chart Data Editor.
| | 00:16 | So, I'll select this table, I'll Ctrl+
Click and copy it. Which is now going to
| | 00:22 | copy actually all this table data.
| | 00:24 | Now, I'll click in my chart and up here
on the Format bar I see this Edit data
| | 00:28 | button, tap on that and up comes my
Data Editor. Now to paste this in, I'm
| | 00:33 | going to select this 2007 column and
from there I'll go up to Edit and Paste.
| | 00:39 | And you can it replaced the existing
cells and dropped in the new data, I'll
| | 00:43 | expand this out, so we can
see it a little bit better.
| | 00:47 | So, now I have this new data in this
Chart Data Editor and you can see the
| | 00:50 | chart down below has reflected that
and I can tab through the cells and I can
| | 00:54 | see here that the data that came in had
a little error, so I can go in here and
| | 00:58 | easily fix that by typing a new value in,
it should be 188, I hit Enter and you
| | 01:02 | can see that being reflected in the
chart down below. So, let me close this out
| | 01:06 | and now when my data is good and I don't
need my table anymore, so I can delete that.
| | 01:10 | So, right now I'm going to change the
size of this chart, if it seems like it's
| | 01:14 | a little large on the slide, I don't
want it to be too overwhelming. So, I'm
| | 01:18 | going to hold down the Option key and
grab one of these corners and as I drag
| | 01:22 | it centers it in. I want to make sure
that my relationship of my chart size
| | 01:28 | fits the rest of the slide and it fits
the rest the theme of this particular
| | 01:31 | presentation, and the way it came
out as default was a little bit large.
| | 01:36 | Also, with the legend here, my own
particular styles, I like it to be on the
| | 01:39 | bottom, below the chart because what I
want the emphasis for the user to be is
| | 01:44 | on the chart itself and not on reading
this text. So, I'm also going to shrink
| | 01:48 | this down a little bit, shrink it
down in terms of the two element's
| | 01:51 | relationship to each other and
because the legends are separate independent
| | 01:56 | entity, I can take that and drag it
down, holding down the Shift key to
| | 02:00 | constrain it so it doesn't go side ways
and let it go just to put it down there
| | 02:03 | below that and I'll click on this chart and
bring it up a little bit for more prominence.
| | 02:08 | So, you can see now that we are going
to be focusing more on the data and more
| | 02:12 | on this data relationship than we are
on the words. So now, let's go into the
| | 02:15 | Inspector and look at some more of the
details of this chart. I have got Chart
| | 02:20 | Inspector here. I'll select the Chart.
That's important to do. And I'm going to
| | 02:22 | go over here to this Series Tab and
on a Two-Axis chart, I can tell which
| | 02:28 | series of data and a series in this
case is indicated by the data of the gray
| | 02:33 | line and the data of the red columns and I
can tell them how I want to plot that data.
| | 02:39 | Well, I actually want to plot the power
or red columns on the left of the chart
| | 02:43 | and the gray or the weight on the
right of the chart. So how I'm going to do
| | 02:47 | that? Is in this chart, I'm actually
going to click right now on one particular
| | 02:51 | column. You can see here these round
circles over that particular series of
| | 02:55 | data, this is letting me know that
right now I have isolated just this
| | 02:58 | particular series and I want to plot this on
the Axis Y1 which will be the one on the left.
| | 03:04 | Now, our chart is going to change as
we make these particular adjustments,
| | 03:09 | don't worry about it. Things might
look a little strange in transition but it
| | 03:12 | will all come together. And it's
important to know that you have that
| | 03:15 | flexibility when you are planning out
your chart and you want to make your data
| | 03:18 | look just right. I'm going to
click now on this other series.
| | 03:21 | Notice that I clicked on that gray
bar, now I have selected the series
| | 03:24 | represented by the line, let me say I
want to plot that on Axis Y2. So what are
| | 03:30 | these axes? Well, if I go over here in
the Chart Inspector and click on Axis.
| | 03:34 | You can see here now I have
options on how I'm going to label these.
| | 03:38 | So, this is somewhat of a free form
editor, you can change the range of the
| | 03:42 | data that your chart represents. So
this is very powerful in making the exact
| | 03:47 | kind of point you want to make about
your data. It's not manipulating it in the
| | 03:50 | wrong, it's still the same data, but
it's a way you can place the emphasis so
| | 03:54 | that your point comes across real clearly.
| | 03:57 | So, here on this Max column, I'm going
to click in, I'll be typing 200 and I'm
| | 04:02 | going to have it go through four
different steps and my Minimum value is going
| | 04:06 | to be zero. And down here in Suffix,
I'm going to click in. I'll hit space and
| | 04:11 | then hp because on this particular
series, we are talking about power. So, the
| | 04:17 | power is represented by the red, which
we associated with the Y1 axis. It is horsepower.
| | 04:23 | So, now we have that
side of this chart labeled correctly.
| | 04:26 | Next, for my Y2 values, this is going
to be about the weight. And with the
| | 04:31 | weight, I'm going to put in the Maximum
of 180. But because the weights are so
| | 04:35 | similar, then the differences are
somewhat subtle, I'm going to set my Minimum
| | 04:39 | value to 160 instead of zero and you
can see now that the Weight bar moved up
| | 04:44 | in the chart and it looks a little more legible.
| | 04:47 | And to label that, I'm going to go
space kg for kilograms and hit Enter. Let me
| | 04:53 | remove this Inspector so you can
see here that now I labeled that axis
| | 04:58 | properly, this axis properly and now
I'm seeing a more interesting relationship
| | 05:02 | between the power and the weight of
each particular motorcycle. It helps me
| | 05:06 | make and informed decision about the
differences between all of them. So,
| | 05:10 | working with your data parameters and
the formatting of your chart, can make a
| | 05:13 | significant improvement in how
well your chart communicates.
| | Collapse this transcript |
| Formatting charts| 00:01 | There are additional ways we can
change some of the details of how our charts
| | 00:04 | look. Let me go in here, select the
entire chart and going up here to the Font
| | 00:09 | menu, we can see that it's showing us Gill
Sans Light but with nothing in the Size column.
| | 00:15 | If I click-and-hold, we can see a dash
next to three different sizes. That's
| | 00:18 | letting us know that somewhere in the
selection there are three different sizes
| | 00:21 | and fonts being defined. I'm going to
walk them all into 32, so I would pull
| | 00:25 | down on 32 and release there. And I
want to change the actual font to Regular
| | 00:30 | rather than Light, just to give a
little bit more punch. I think the way that
| | 00:33 | that font looks better with
the weight of those columns.
| | 00:36 | Now, you noticed my legend didn't
change in this formatting. Like I said
| | 00:40 | before, it's a separate element in
some ways. So, I need to go down there to
| | 00:43 | select that and I'll go up here and
change that to Gill Sans Regular, so it
| | 00:49 | matches. And I'll click off of there.
| | 00:51 | Next, I would like to add some titles,
just to drive the point home about what
| | 00:55 | these axes are representing. So, I'll
click on the chart and I'll go up here to
| | 01:00 | the Y Axis pull-down. And you can see
this selection called Show Title.
| | 01:05 | If I release that, you will see I get a piece of
text here that's asking me to put in a title.
| | 01:10 | So, I'll double-click there and select
this text and I'll type in Power and hit
| | 01:17 | Enter. It automatically formats that
text to be vertical as you can see there
| | 01:22 | and I'll click off of that.
| | 01:23 | Now, I want to do the same for this Y
Axis and this a two-axis chart, so it's a
| | 01:27 | little bit different in most other
charts, in that usually most charts only
| | 01:31 | have one Y Axis that you need to label,
but I want to label the second one as
| | 01:35 | well and to do that, I'll go in
here and click on this particular axis
| | 01:40 | separately and you can see now I have a
separate selection indicator for this axis.
| | 01:44 | I go up here in the Format bar in
the upper left and I see another Y Axis
| | 01:48 | pull-down and I'll pull down to Show
Title there and you see I get a similar
| | 01:52 | thing for this axis. So, I'll click
in there, double-click and I'll type in
| | 01:59 | Weight and click off.
| | 02:03 | So, I'm putting in these labels
because I really want to emphasize the valued
| | 02:07 | relationship. Power and weight ratios
are really important to people under
| | 02:10 | racing. And so I want to make sure that
we are being as clear as possible when
| | 02:14 | we are showing this relationship and
sometimes, a little bit extra data will
| | 02:18 | help people understand this chart better.
| | 02:19 | Now, let's look at some of our Color
options. I'm going to click on the chart
| | 02:24 | and you will see a button up here in
the format bar called Chart Colors. Let me
| | 02:28 | click on that, I'll show you what
happens. We get this Color option window.
| | 02:34 | It's a floating window. It gives you
a lot of different options on Chart
| | 02:37 | Colors. Some of them are 2D, some of
them are Texture Fills, for instance I can
| | 02:42 | click and hold down here. I can choose
different types of Granite looks, I can
| | 02:47 | choose even some Wood grain ideas
and I could take an individual one and
| | 02:52 | actually drop it right on to a column
for instance and let go. And you can see
| | 02:57 | that it actually applied that
color to that particular column.
| | 03:01 | So, Chart Colors are a great resource
for finding not only individual colors
| | 03:06 | but series of colors. If I had a
different type of data series it would change
| | 03:10 | the color of the wood for each bit of
data in that series. However, for this
| | 03:14 | chart, we want to have a special
gradient. It's a gradient that let's say our
| | 03:17 | client really wanted this chart to have.
| | 03:20 | So one Slide 2, if I click over here, I
have a sample of that gradient and it's
| | 03:24 | a very subtle red gradient and the
quick way to copy this from this object to
| | 03:29 | my chart is to select this shape object,
I'll go up here in Format and choose
| | 03:34 | Copy Style. Go back to my slide with
the chart, click on the chart column, go
| | 03:42 | back up to Format and do Paste Style.
And you can see I have the exact same
| | 03:46 | gradient now applied to my columns.
| | 03:48 | Next, I want to look at this line
that's showing my Weights. I'm going to click
| | 03:52 | on that line and you can see here now
that the line is selected and up here in
| | 03:57 | the Format bar, let's change the Stroke
of that line to 10 pixels, just give it
| | 04:01 | a little bit more thickness, so we can
read it better and then I want to change
| | 04:05 | the size of these symbols. So, I'm
going to click off of that line and then
| | 04:09 | click again, just on the symbols and
you can see now that those have been
| | 04:13 | selected and up here, I can choose the
size of how big I want those symbols to be.
| | 04:17 | Currently, it's set to Auto, I'm going
to click in there and type in 23 and hit
| | 04:22 | Enter. And you can see the symbols
have got a little bit bigger. I would like
| | 04:25 | that relationship better with that
thickness of the line. I like those symbols
| | 04:29 | a little bit bigger. Here you have a
choice of what shape you want those
| | 04:32 | symbols to be. So that makes more sense
for you to have squares, you can choose
| | 04:36 | squares or any of these particular
shapes. I'm going to stick to the circle
| | 04:40 | because I like that.
| | 04:40 | So, now I want to give these symbols
a particular Fill. Let me go in and
| | 04:45 | specifically choose just the symbol
items, so just those symbols are selected.
| | 04:50 | I'm going to go up to Fill, tap in
and choose White. Now, the other thing I
| | 04:54 | would like to do is maybe have this
line a little bit more flowing. I'll select
| | 04:58 | this entire line again and up here
under Series Options, if I pull down you can
| | 05:03 | see I have a choice here of how I
want that line to look. I'll change it to
| | 05:07 | Connect with Curved Lines and you see
a nice subtle curve there, I think that
| | 05:10 | looks a lot better. It sort of
communicates more about transportation and about
| | 05:14 | speed. I like that.
| | 05:16 | Next thing I can do with this line is I
could add a subtle shadow. I can click
| | 05:20 | in Shadow and it added a shadow just
to that line, but I'm actually finding
| | 05:24 | that shadow a bit large. So, let me
go to the Inspector, go to my Graphics
| | 05:30 | Inspector and I'm going to lower the
Offset of that shadow and it reduced the
| | 05:35 | blur just a little bit and make it just
a little bit different. I'm making some
| | 05:39 | subtle changes here, but I think
it's important because I just want to
| | 05:42 | highlight that bar just slightly not
too much, so it's overly distracting, but
| | 05:47 | just the right amount and I think
those values look the best on this slide.
| | 05:50 | And I wanted to add the shadow because
it helped pop out that particular value
| | 05:54 | away from the other one. When two
contrasting pieces of data flat against each
| | 05:58 | other, you don't necessarily get
that separation of the distance and that
| | 06:01 | subtle shadow can really help you
understand that. So sometimes even small
| | 06:05 | changes in your charts appearance can
really help in getting your point across.
| | Collapse this transcript |
| Working with 3D charts| 00:00 | Pie charts are an effective way to
show relative percentages of a whole.
| | 00:04 | In this case, this chart represents the
distribution of sales across various
| | 00:07 | regions of the world. Let's look at some
of the options we have with pie charts.
| | 00:11 | I am going to select the chart, go
up to my Inspector, make sure my Chart
| | 00:16 | Inspector is open and look at this
Labels checkbox. I can turn-off the Labels,
| | 00:21 | all those percentages, usually I want
them on a pie chart and I can change the
| | 00:25 | role of position of them, of course to the
center. It's a nice handy slider to have.
| | 00:30 | Another thing I can do is I can
explode out these wedges if I want to as a
| | 00:35 | whole, grab this slider and pull, if
you want a certain part of your chart to
| | 00:40 | be at a certain location of the
circle. Let me demonstrate that with this
| | 00:44 | rotation angle, and I can turn this
and you can change how you want that
| | 00:48 | information displayed, sometimes you
might want something large at the top,
| | 00:51 | sometimes just really depends on your
presentation but notice the labels stay
| | 00:56 | relatively horizontal which is a nice feature.
| | 00:59 | I can also in a pie chart, and this is
commonly used and pretty handy, isolate
| | 01:03 | out a separate wedge. I'll go in here
and click, let's say I want to emphasize
| | 01:07 | that we are talking about the US and
Canadian sales. You can see here from the
| | 01:11 | wedge that this is the right color for
that. If I click-and-hold, you can see
| | 01:14 | that particular wedge got selected and
I just can drag it out a bit. This gives
| | 01:18 | it a bit more emphasis. That
can be very helpful sometimes.
| | 01:20 | Now let me take this 2D chart and
convert it to a 3D chart. So I clicked off of
| | 01:26 | it and I'll select the whole chart. Go
in here in my Chart Inspector and pull
| | 01:31 | down the charts Type Selector and
choose a 3D version of the pie chart. And you
| | 01:36 | can see it dropped in a 3D version and
I got this floating window that gives me
| | 01:41 | a rotation capability. Let
me show you how that works.
| | 01:45 | If I click and hold on this vertical
axis, see how it's limiting my movement
| | 01:51 | just to the vertical. If I click on the
edge of this horizontal, you can see it
| | 01:56 | limits my movement to horizontal. If I
click in the center, now I have full 3D
| | 02:00 | rotation capabilities.
| | 02:02 | So you can angle your chart to make it
look just exactly the way you want it.
| | 02:05 | Some of the other things you can
control are the lighting style, the depth of
| | 02:11 | the chart, you can pull here with the
slider to make it thicker or thinner and
| | 02:17 | the Bevel Edges, I currently have on,
I like them on, I'll shut them off, you
| | 02:20 | can see that with them on, you would
get a slightly more defined look to the
| | 02:24 | edges of the chart, really helps
you understand the data a bit better.
| | 02:27 | Let me rotate this down and again,
just a little bit, just to get it looking
| | 02:31 | just right. Now, I might in this case
want to change how my legend looks.
| | 02:37 | Now if you recall the legend is a part of
the chart that gets generated when the
| | 02:41 | chart gets generated and let's I want
this to have the letter spacing between
| | 02:46 | each of these units be bigger. I want
some breathing room for these separate
| | 02:50 | pieces of data so I can read them easier.
| | 02:52 | If I go up to the Text Inspector and
click on the Text bar, I actually don't
| | 02:56 | have that control with the legend that
come for the chart. I don't have as much
| | 03:00 | text control. So there is nothing
stopping me from creating my own legend for
| | 03:04 | my own text object. In fact, on Slide
2, I have taken a liberty of already
| | 03:09 | starting that. So I clicked on Slide 2 now.
| | 03:12 | Now I have typed in these five
different bullet points but now this is a body
| | 03:17 | text object instead of the legend and
so with this object selected, I can now
| | 03:22 | have more manipulation about this
depth like Before Paragraph. I can dial in
| | 03:27 | exactly how much space I want between
each one and I have more control over the
| | 03:31 | bullets. Let me click on the Bullets
tab and I can change the size of these
| | 03:36 | bullets to make them a little more
meaningful. Let me double-click on that 100
| | 03:39 | and type in 250 and hit Enter. You can
see it change the relative size of that
| | 03:44 | bullet point and that makes it
standout, it makes it a lot more legible.
| | 03:49 | This Align feature, let's me set
exactly how I want that bullet point to line
| | 03:54 | with the text itself and you can see
here, the last two, I haven't change the
| | 03:58 | color because I wanted to show you how you
can change the color of a bullet really easily.
| | 04:02 | Let me double-click and make sure I
have that Main European Markets line
| | 04:06 | selected. In fact, I can just click in
anywhere on that line. So with my cursor
| | 04:10 | in this bullet point for Main European
Markets, let me change the color of that
| | 04:14 | bullet point, up here in the Text
Inspector. I can click in the well associated
| | 04:18 | with the color of the bullet.
| | 04:19 | And with the Color Wheel selected in
the Colors palette, I'll click on this
| | 04:23 | Color Selector Magnifying Glass,
bring it over here and click in that
| | 04:27 | particular part of the graph. Basically,
I was taking a reading of what pixel
| | 04:32 | was underneath that magnifying glass at
that time and that changed the color of
| | 04:35 | that bullet. So I can match up the color of the
bullet to the part of the chart that I want to.
| | 04:41 | So for instance, I'll click in here,
Rest of the World, and notice the Color
| | 04:45 | Well is already selected, so I'm good
to go with that. Click on the Magnifying
| | 04:50 | Glass and I'll go over to this part
of the chart, click in and now I have a
| | 04:54 | nice color relationship and I have
full control over the size of the bullets
| | 04:58 | and the placement of this text.
| | 05:00 | So not only do you have Keynotes built-
in Chart features available to you, but
| | 05:04 | you can take advantage of Keynote's
flexible Design tool to get your slide
| | 05:08 | looking just the way you want it.
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| Linking charts with Numbers '09| 00:00 | A new feature in Keynote '09 lets you
add charts from Numbers and maintain a
| | 00:04 | data connection between them. Let me
open up Numbers and show you this. Open up
| | 00:09 | a Numbers document here. You can see I
have a chart here already built. I want
| | 00:12 | to go over here to this column and Ctrl+
Click here, so I know I'm selecting the
| | 00:16 | entire chart and select to Copy.
| | 00:19 | I am going over to Keynote, I'm
going to click into my slide and then
| | 00:24 | Ctrl+Click, Paste and it brings in
that chart. Now right away, we'll probably
| | 00:29 | see three things that are a bit off.
One is the font is different. Secondly the
| | 00:34 | background is not clear and thirdly, it
looks like there is a problem with the
| | 00:38 | data down here. Easy to fix.
| | 00:40 | First, let's go to the font. I have the
entire chart selected. I'm going to go
| | 00:45 | and choose Gill Sans because that's
what we have been using on this chart.
| | 00:48 | I'm going to go over here to the Fill and
choose transparent background and that
| | 00:53 | fixed that problem very quickly.
| | 00:54 | Now you will also notice this new link
symbol here. That's telling us that we
| | 00:59 | have a data relationship between this
chart and this file in Numbers and in
| | 01:04 | fact, since it looks like the data
is off, let's go back to our Numbers
| | 01:07 | document. I'll call up Numbers here.
And if I go into here and let me go into
| | 01:13 | this table that's representing this
chart in Numbers. Double-click in this cell
| | 01:17 | and make it 188, which is the proper
number. I'll hit Enter and you will see
| | 01:22 | the chart update in Numbers.
| | 01:24 | The important thing to do next is to
save this file. I can even close it out.
| | 01:31 | Now I want to go back to Keynote and
select this chart, you see this Update Tab
| | 01:35 | reappear. I'll expand it out again so we can see
that it's actually linking to that file source.
| | 01:40 | When I click on this Update button,
it will then update that data from the
| | 01:44 | Numbers chart and bring it into Keynote.
That's very helpful. That way you can
| | 01:48 | be building your charts and tables
in Numbers and always maintain a data
| | 01:51 | relationship between the two. Clicking
on this Update source will allow you to
| | 01:55 | check and see if there is any new
updates to the data and that will instantly
| | 01:58 | update the chart in Keynote.
| | 01:59 | The important thing to remember is
that it's just a data update. It's not a
| | 02:03 | formatting update. So for instance, if
I go back into Numbers and open up that
| | 02:09 | document again, if I may change the
formatting here, let's say for instance I
| | 02:16 | change the font to something like Bell
Gothic, something different let's say
| | 02:22 | and I save this; going back into
Keynote, clicking on the chart and hitting
| | 02:28 | Update, doesn't change
the formatting of the chart.
| | 02:32 | So once your formatting is set in
Keynote, it's set. The only thing this will
| | 02:36 | be updating is the data and it's not a
two-way thing either. So if I were to
| | 02:40 | edit the data in this particular chart
for instance, let's say in this cell in
| | 02:44 | Power, I change this to 100, it
updated my chart here in Keynote. But if I go
| | 02:49 | back to Numbers, there is not a two-way
relationship between that data. This is
| | 02:53 | still staying at 134.
| | 02:54 | So it's a one-way data connection
between Numbers and Keynote. Going back in
| | 02:59 | here, if I were to refresh the data in
this chart and remember I changed this
| | 03:03 | in Keynote, but if I refresh the data here
from Numbers, that data will take precedence.
| | 03:09 | So it's a very handy feature to use
Numbers to build your charts and it gives
| | 03:13 | you greater control over the integrity
of your data and of your charts in Keynote.
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|
|
6. The Elements of a Slide: Graphics and MultimediaWorking with graphic files| 00:00 | Using Graphics such as logos and
photos is an important part of creating
| | 00:04 | compelling presentations and
here is how they work in Keynote.
| | 00:06 | I would go up to my Media Inspector,
open that up and I want to drop in a logo
| | 00:12 | I have in here, down here at the bottom.
Take this dragged on and let it go,
| | 00:18 | I see that green arrow, let go, so I
know it's going to be brought into this
| | 00:21 | slide and I'll close out this top window.
| | 00:24 | Let me open up the Metrics Inspector.
Metrics Inspector is very handy for
| | 00:29 | graphic objects because it will give
you the File Information name of the
| | 00:33 | object that you just brought in.
Also down here, you can see I have
| | 00:38 | measurements of the actual Size and
the exact Position of this graphic object
| | 00:42 | on the screen. This position is
denoting the upper left hand corner of the
| | 00:47 | handle and I can take the corner
handle and drag it down to scale it.
| | 00:53 | You'll also notice here in the
Metrics Inspector, I have got Constrain
| | 00:56 | Proportions turned-on. If I could turn
that off, for instance, if I move this
| | 01:01 | around you can see that it will
distort it and for something like this as a
| | 01:05 | corporate logo, you really don't want
to do that, but for other objects if you
| | 01:08 | want to distort them, you can.
| | 01:10 | If I want to go back to what my
original size was, of course, I'll just click
| | 01:13 | here on Original Size. It's a
nondestructive type of editing, so you can always
| | 01:16 | go back to your original graphic object.
I'm going to scale this down a bit,
| | 01:21 | let's see I'll put it up there and
I'll just line it up there. We'd go to my
| | 01:27 | second slide and here you see we have
a group of photographs that have been
| | 01:32 | brought in. If I click on one of them
looking here in the Metrics Inspector, I
| | 01:36 | see that this particular photograph is
334 pixels wide, as is this one, so I'm
| | 01:42 | getting a clue that they are all about 333, 334.
| | 01:43 | I need to bring in another one, so I'm
going to call up my Media browser again,
| | 01:51 | go up to here and pull in this
photograph, like so. And importing graphics will
| | 01:58 | always bring in the graphic edit's
native size and like I mentioned earlier
| | 02:02 | it's a nondestructive use of these
graphics, so we can always change the size
| | 02:07 | and make adjustments to the photograph
without having to worry that we can't
| | 02:10 | get back to our original size or the
original condition of that photograph.
| | 02:14 | I can type in exact measurements in the
Metrics Inspector, which is very handy
| | 02:17 | when you know the exact size that you
want. So double-clicking on 1084, which
| | 02:21 | is the native size of this photo. I'll
type in 334 and because my proportions
| | 02:26 | are constrained, it brings it down just
to right size. I can line that up with
| | 02:32 | that text object there.
| | 02:33 | Now one of the other characteristics
that you can do with graphic objects is
| | 02:37 | going up here to the Graphic
Inspector, you can add a stroke. These other
| | 02:42 | photographs have a stroke and as you
can see here the Picture Frame stroke.
| | 02:46 | So I'll click on this one and pull down
the Picture Frame and I can change the
| | 02:51 | width of that stroke around the
photograph. The other ones are set at 44, so
| | 02:54 | I'll keep it about there as well.
| | 02:57 | One of the other things you can do
while you have your elements inside of
| | 03:00 | Keynote, I can add reflections. So I
just selected all of these photographs and
| | 03:04 | hit Reflection. With the Graphics
Inspector open, I can dial in that
| | 03:08 | Reflection, however I want. The
Reflection is also reflected up here in the
| | 03:13 | Format bar and it just turns it on or
off and since I want it off, I'll just
| | 03:16 | click it off there.
| | 03:17 | There is a lot of ways you can get
graphics into Keynote. I'm going to go to
| | 03:21 | this slide and you can see here that we
are missing an image. I can easily pull
| | 03:25 | other photographs from applications
like pages. Let me go down here to pages.
| | 03:30 | I have a document already open. It's
from a photographer who is offering one of
| | 03:33 | the photographs for using his presentation.
| | 03:36 | So in pages, if I click on this
photograph and I'm going to Ctrl+Click and
| | 03:42 | select a Copy, and I'll close this
out and you don't have to save it.
| | 03:47 | Click into Keynote, Ctrl+Click, Paste and it
brings in that particular photograph.
| | 03:53 | Now notice it looks a little bit
small. In the translation from Pages to
| | 03:57 | Keynote, it brought down the size of
this photograph, but the native photograph
| | 04:01 | is large enough so that even when we
bring it up to the size that it's going to
| | 04:04 | fit on the slide, it's not going to distort.
| | 04:06 | So even when you are copying from
pages or from another application, it will
| | 04:10 | retain the original information of that
graphic object for you. There is a new
| | 04:14 | feature in Keynote '09 though that
will lock in a particular size of a
| | 04:18 | photograph to help you reduce the
file size of your entire presentation.
| | 04:22 | So for instance, if you're bringing
in really large photographs and scaling
| | 04:25 | them down like this, it's taking up a
lot of file space. So if I go up here
| | 04:30 | under the Format menu, pull down to
Image and pull over to Reduce Image File
| | 04:35 | Size, I'm actually not going to click
on this, but if I would, it would then
| | 04:39 | change the size of that photograph
inside of the Keynote file to be just large
| | 04:44 | enough to cover this
particular size of the image.
| | 04:48 | That way, if I do have a lot of
images in my slide presentation and I just
| | 04:52 | reduce the file size down to fit that
particular slide. I'm not using up extra
| | 04:56 | storage space that I don't need. Now
keep in mind, of course, that gets rid of
| | 04:59 | that ability to go back to the original.
It permanently changes to that smaller
| | 05:03 | size. But it could be very effective
in reducing an overall file size of the
| | 05:06 | presentation if you have a lot of photographs.
| | 05:08 | I am going to click on Slide 4 here
which is just blank, I want to show you a
| | 05:12 | very cool thing that also the Keynote
does in bringing in PDFs. I'm going to go
| | 05:17 | down to Preview and I have already
have open the Keynote' 09 user guide.
| | 05:21 | And with this Thumbnail View, I'm
going to scroll down here to this page,
| | 05:25 | click-and-hold and I'm going to drag it over
onto my slide and we see the Green Plus sign.
| | 05:30 | When I let go and I'll close our
preview now. You could see, it actually
| | 05:35 | brought in that PDF into Keynote and
I brought it in as a vector file which
| | 05:41 | means I could scale it pretty much as
much as I like and it will always stay sharp.
| | 05:47 | You'll also notice in this particular
PDF, it brought it in with transparency
| | 05:50 | in the background. It doesn't quite
look like a page. Let's say we want it to
| | 05:54 | look a little bit more like a
page I'll give it a white background.
| | 05:57 | Well, graphic objects themselves
don't have fills by definition that make
| | 06:02 | sense. It's a graphic object coming
from another source. So what I'm going to
| | 06:06 | do is I'm going to drop in a shape
behind it that's colored white. I want to go
| | 06:10 | up here to Guides and I'm going to
shut off the Show Guides at Object Center,
| | 06:15 | because I'm about to show you how to
line up an object with the corner of
| | 06:19 | another object and if I have the
center lines on there, it will make things a
| | 06:22 | little bit too distracting.
| | 06:23 | I am going to go here to Shapes,
pull down to a Rectangle and you see it
| | 06:28 | dropped in a rectangle here, right in
the middle. Now as I drag this up, notice
| | 06:33 | the alignment guides are going to
appear because that is the definition of the
| | 06:36 | edge of that graphic object.
| | 06:38 | So I'll let go and I'm going to change
the Fill of this shape to white, to look
| | 06:42 | like a page and by Ctrl+Clicking I'll
send it to back. So I'm going to layer it
| | 06:47 | behind this PDF. Now I take this corner,
drag it underneath and I'm looking for
| | 06:53 | alignment guides for the bottom and
the side and they pretty much will lock
| | 06:57 | right in the place once
I find them and I let go.
| | 07:00 | So this is a really great way to be
able to bring in images from existing PDFs,
| | 07:06 | very, very quickly and very easily. In
fact, if I go back to that PDF, we had
| | 07:10 | open before. I can use the Select tool
in Preview and select out just a part of
| | 07:16 | a PDF, let's just say this piece of text
here and I'll go up to Edit and choose Copy.
| | 07:23 | And I'll close that out, click into
Keynote and I come back here and do a
| | 07:27 | Ctrl+Click and paste and you could see
it brought in just that element and it's
| | 07:33 | scalable as well because it's still a
vector image and it makes it very easy
| | 07:38 | just to be able to pull in parts of a PDF,
if you don't want to pull in an entire page.
| | 07:42 | So with the flexibility that Keynote
offers in bringing in graphic objects, you
| | 07:45 | should never hesitate to use them
if they will enhance your story.
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| Working with multimedia files| 00:00 | So in addition to photographs and
graphics, you can also incorporate QuickTime
| | 00:04 | movies and sounds into your
presentation. And because Keynote is all based on
| | 00:08 | QuickTime, it's really easy to do this.
In addition to the Media Browser, go to
| | 00:12 | the Insert menu, pulling down to
Choose and here you are given the standard
| | 00:18 | navigation within Mac OS. This is the
folder where I have been keeping all of
| | 00:22 | my media items. Double click here on
this movie and you see this is a full size
| | 00:26 | movie. Click the Inspector button.
We'll have a look at the Metrics inspector.
| | 00:33 | Here we get the file name of this
movie, its size. It's like every other
| | 00:37 | object. We can move it around. We can
resize it here in the Metrics inspector.
| | 00:42 | Go to the Graphics inspector and give
it a picture frame. Change that size that
| | 00:46 | I want but actually I like that. Click
the QuickTime Inspector button. So here
| | 00:52 | we see a lot of controls over what we
might want to do with this movie. We can
| | 00:56 | preview the movie here in the Editing
mode. Clicking on the Play button. We can
| | 01:01 | rewind it. Change the volume of your
playback. And if you have a long movie but
| | 01:06 | you just want to show a clip of it and
you don't feel like editing the movie,
| | 01:10 | you can use these handles to actually
drag in a start and stop point. So here
| | 01:14 | it's showing me scrubbing through the
beginning of the video and I could say
| | 01:17 | well, I want to start right after that
big flare. So I can just drag my start
| | 01:22 | point right here and then the movie
will start right there. Poster Frame is
| | 01:26 | very important. This will give you the
frozen frame of how this movie is going
| | 01:30 | to look when the slide first comes up.
So instead of just a big black screen
| | 01:34 | you can choose one of the frames in
the movie as your Poster Frame and we had
| | 01:38 | one at the beginning you might have
seen. I can just easily change it to
| | 01:42 | something like this and just by
letting go. Clicking on Start movie on click
| | 01:47 | means that when we go to Presentation
mode, it's not going to wait for us to
| | 01:51 | click on our Advance key before the
movie plays. This is basically a shortcut
| | 01:56 | to creating a build for starting up
that particular movie. And if you have
| | 02:00 | small movie or something that requires
looping or that you want looping, you
| | 02:04 | can set that up here as well. So in
addition to movies, we can also add sounds.
| | 02:10 | Let me go to Slide 2 and let's say we
wanted to include an audio file with this
| | 02:14 | particular slide like we wanted to
actually hear the sound of the motorcycle.
| | 02:18 | From the Insert menu, pull down to
Choose, choose the audio file you want to
| | 02:23 | insert, double click on that. This will
insert the audio file into your slide.
| | 02:28 | Sound objects are interesting. They
come in as an object. They look like an
| | 02:32 | object. They can even scale a bit but
you never of course see this in a final
| | 02:36 | presentation. Why should you, right?
It's basically a sound file but this is
| | 02:41 | here to let you know that the sound
file actually exists on the slide and I can
| | 02:45 | go up here to the QuickTime inspector
and we have similar controls as well.
| | 02:48 | I could start it at different point.
Of course, there is no poster frame.
| | 02:52 | It's not visual and I can also ask it to
start on click. So let me play this and
| | 02:58 | I'll show you how it works. I'll
hit the Advance key. And that sound file
| | 03:03 | will play when I hit the key.
| | 03:05 | (Vrrrooom. Motor starting
and racing off into the distance.)
| | 03:15 | So it could be good to
add a special oomph to a
| | 03:18 | presentation if you want to have some
sounds to it. Hit Escape key to go back.
| | 03:23 | The last bit I'm going to show you is a
little obscure, but it's really, really
| | 03:27 | interesting, it's really cool and
I wanted to point it out to you. It's another
| | 03:29 | type of multimedia file. It's called
Quartz Composer files and these are files
| | 03:34 | that are very, very lightweight,
meaning that they don't take up a lot of CPU power,
| | 03:38 | they don't take up a lot of
memory, but they can create some very
| | 03:40 | delicate moving graphics and they are
really good for backgrounds. So from the
| | 03:44 | Insert menu, go down to Choose.
I am going to pull in this file called slide
| | 03:48 | background.qtz, which is a Quartz
Composer file, and you see the small window
| | 03:53 | come up. Again, my QuickTime inspector
gives me some of the stats on this. So
| | 03:58 | I'm just going to drag it up to the
corner and because they are very scalable,
| | 04:03 | I'm just going to drag this down to
fill the entire screen. Ctrl+Click to send
| | 04:09 | it back. And if I double click on this,
we'll get a bit of a preview. Quartz
| | 04:15 | Composer files are very nice in that
they can be easily made and they can
| | 04:19 | create very subtle and graceful
backgrounds for a slide. It's something perhaps
| | 04:23 | more interesting then a static slide.
Especially if it's the last slide of a
| | 04:27 | show or the beginning of a show. If you
look at the background, you can see how
| | 04:31 | it is subtly moving around the slide.
So by taking advantage of the QuickTime
| | 04:36 | capabilities of Keynote, you can
bring in all kinds of different multimedia
| | 04:40 | files to add interest to your presentation.
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| Applying masks| 00:00 | Masks allow you to crop and resize
your images within the Keynote application
| | 00:04 | itself, giving you a fast and easy way
to get your images to fit just right.
| | 00:08 | Let's look at a mask right now. This
particular slide here I'm going to click
| | 00:12 | on, you see this control come up for
Edit mask. That's letting us know that
| | 00:16 | this particular photograph
has a mask associated with it.
| | 00:20 | We double click on the image and you
can see grayed out here. This is the
| | 00:24 | actual size of this particular image
and this area, the one that we were seeing
| | 00:28 | was the masked part of that. In fact,
all three images on this side have been
| | 00:32 | masked off. But let's recreate this
leftmost image in the next slide. We'll go
| | 00:37 | down to Slide 2, which is the same
slide but without that image. Go up to the
| | 00:41 | Media Browser and we'll pull over 848
front and let go and you can see indeed
| | 00:48 | it is rather large.
| | 00:49 | It will be close to my Media browser
out here. And let me open up my Inspector
| | 00:53 | and click on the Metrics inspector.
So you can see it's a fairly large
| | 00:56 | photograph that's here, it is 1617 wide
and with this photograph selected, I'm
| | 01:01 | going to go up here in the toolbar and
click on the Masks button and that gives
| | 01:05 | me a default mask size. So notice these
boundary handles here. These represent
| | 01:10 | the boundaries of the mask itself.
| | 01:13 | The gray parts, you can see the edge.
This represents the original photograph
| | 01:17 | and I can change the mask boundary
the way I want to and if I click off of
| | 01:21 | that, you can see now it's created it's
own independent image. Now if I want to
| | 01:27 | go back to my original and change that,
I can, up here in the Metrics inspector
| | 01:31 | I can click on original size and it
comes right back. So let me mask it again.
| | 01:35 | Now it's helpful to see that this Mask
Editing mode has about three states, if
| | 01:41 | you will. This first state here with
the hand showing and the mask control
| | 01:46 | window up means I can grab and I can
move the image around within the mask
| | 01:50 | itself with the mask staying static.
If I let go, I can also, with that same
| | 01:56 | Hand tool, grab the handle
of the photograph itself.
| | 02:00 | Here you can see I can scale it that
way. I can also scale it in this mode by
| | 02:07 | clicking on this slider within the mask
control and scaling the image that way.
| | 02:11 | So now, you might be asking where are
the controls for the mask edge. Well, if
| | 02:18 | I click on that edge once, it will
bring that part back up and I can reedit the
| | 02:23 | mask edges again. In fact what I'm
going to do now is line it up with the
| | 02:28 | existing photographs at the
top there, grab the bottom there.
| | 02:34 | And I can also move the entire mask
and keep the photograph still. If I grab
| | 02:38 | that edge right here, click and hold.
Now I'm just dragging sideways.
| | 02:42 | Now notice that I'm only moving the mask.
The photograph is not moving with me.
| | 02:48 | So it's good to be conscious of what part
of this editing state you are in.
| | 02:51 | For instance, now if I rollover and that
hand appears, if I click and hold, now I
| | 02:55 | can just move the photograph
but the mask will stay in place.
| | 02:58 | I align it up pretty much to where
original one was. Out there and then click off.
| | 03:07 | And then the third state is this
final state, which is, if I grab the
| | 03:13 | handle of this object now, it's going
to let me scale the fully masked object.
| | 03:17 | So the entire object now is treated
almost like a new photograph and the entire
| | 03:22 | masked photograph will scale if I grab
that particular corner and I can give
| | 03:28 | this object a frame like the other ones.
Go to Picture frame, drop it down to
| | 03:33 | little 40s and I can scale this
just like I can in the other object.
| | 03:42 | Now let's go to slide 3. Let me close
up my Inspector window here. Let's say
| | 03:47 | you are given the task of making all
of these photographs have round corners.
| | 03:52 | The design I came to is that I need
these with round corners. What can you do?
| | 03:56 | Well you can also build masks using
existing shapes. And we're going to do that
| | 04:01 | on this particular slide. I'm going to
go up here to Shapes and I'm going to
| | 04:05 | pull down a curved rectangle and I'm going to
drag it over this photo to get in the center.
| | 04:13 | Then I'm going to grab a corner and
holding the Option key so it stays
| | 04:17 | centered. I'm going to grab it up and
you can see there it locks in to the size
| | 04:22 | of the existing photograph. Now we
wanted a radius change, so I'll pull on this
| | 04:27 | Radius tool and increase the radius of
that curve to give it a little bit more
| | 04:31 | curviness and because I want that
same shape to mask across the other
| | 04:35 | photographs, I'm going to hold down
the Option key, click and hold and that
| | 04:39 | allows me to duplicate this slide and
while still holding the Option key, I'm
| | 04:43 | going to click and hold again.
| | 04:45 | You can see I can move that shape over
to that one as well for not the mask yet
| | 04:48 | but that's what we are going to do next.
If I marquee select both of them, so
| | 04:52 | now I have both the mask and the
photograph selected. I'll go up here to the
| | 04:56 | Format menu and pull down the mask with
selected shape. And when I choose that,
| | 05:02 | you can see what happens. It created
a mask based on that shape. If I click
| | 05:06 | off, you will see very clearly it
created a curved shape of the mask around
| | 05:10 | that photograph, perfect.
| | 05:12 | I'll do the same thing. Now let me
select both of these and go up to Format.
| | 05:16 | Oops, it won't work, why wouldn't it
work? We can only do one at a time.
| | 05:21 | Keynote doesn't know which shape is
going to mask which object in this
| | 05:24 | particular case. So you can do that one
at a time. So I'll Marquee select both
| | 05:28 | of those and now you see that
command comes up, Mask with Selected Shape.
| | 05:32 | Format > Mask with selected shape. That
looks great. Now suddenly you realize,
| | 05:38 | oops! I forgot to do this bottom 3. How
do I get that shape back? Now what you
| | 05:43 | can do is click on one of those and up
here in the Format menu, choose Unmask.
| | 05:49 | What that does is that will bring it
back to the original photograph and the
| | 05:52 | shape for which you made that mask. So
let me click off of that, click on that
| | 05:56 | shape again, hold down the Option key
and drag so now I'm duplicating it again
| | 06:01 | and I won't make that same mistake.
I'll copy it there, click and hold Option
| | 06:07 | key, drag it over here and
again Option+ Drag over there.
| | 06:13 | Now I'll marquee select this object
again and I can do it fast with masking
| | 06:17 | Shift+Command+M, select that, Shift+
Command+M, Shift+Command+M. Now notice that
| | 06:26 | it's showing me the original size of
the photograph. That's okay. It's all
| | 06:29 | being masked up but it is helpful. It
gives you little reminder that, hey,
| | 06:33 | there is a pretty big photograph
behind there in case you care and then
| | 06:37 | Command+Shift here, same thing, click off
and there I have my masks for my shapes.
| | 06:42 | So the upshot is that the flexibility
of the mask function that's built into
| | 06:46 | Keynote allows you to focus your
energies on building your presentation story
| | 06:50 | rather than spending your time in an
external editor, cropping and masking your images.
| | Collapse this transcript |
| Applying image adjustments| 00:00 | With the built-in image adjustments in
Keynote, you can make some pretty good
| | 00:03 | adjustments to the quality of your
imported graphics and photographs that might
| | 00:07 | preclude you from having to go into Photoshop.
| | 00:09 | Here is the set of photos that we want
to make some adjustments to, these have
| | 00:13 | been shot really well. They have been
shot professionally. So there is nothing
| | 00:16 | wrong with them per say. Let's say we
wanted to explore a different look for
| | 00:20 | this particular presentation and we wanted to
add a different sort of move to the photographs.
| | 00:25 | So what I'm first going to do is
duplicate this entire slide just for safety,
| | 00:30 | Ctrl+Click on that and slide over here
and choose Duplicate. This gives us a
| | 00:34 | backup in case we want to ever go back
to where we were, what we can always do
| | 00:38 | with the image adjustments but
sometimes it's also nice to do an AB Comparison.
| | 00:43 | So in this second file, let me click on
this main image here, since that's the
| | 00:47 | focal point and up here in the Format
bar, you can see this button, as I click
| | 00:51 | on that button it brings up the
Adjust Image tool. Drag it out of the way a
| | 00:57 | little bit. Down here at the bottom
there is button called Enhance and if I
| | 01:00 | click on that you are not going to
see a big difference in the photograph.
| | 01:04 | Again this is a professionally shot
photograph. So it's not going to enhance it
| | 01:08 | all that much but with shot that you
made yourself it might be a little bit off.
| | 01:12 | Hitting Reset Image will bring the
image back to its original state but let's
| | 01:16 | say we want to add a bit more punch
or a bit more drama to this photograph.
| | 01:21 | I'll go up here to Brightness. The
Brightness function basically adds white to
| | 01:26 | a photograph or takes it away.
Actually I have find that Brightness isn't
| | 01:30 | always the best choice. What's a far
more interesting choice usually is the
| | 01:34 | Exposure, which carries the entire
range of colors up and down rather than just
| | 01:40 | adding white to it. So I'm
going to take up my Exposure a bit.
| | 01:44 | Again we are looking to make it a
little bit more dramatic and I'm going to
| | 01:48 | saturate it here a bit and Temperature
is really good if I want to cool things
| | 01:54 | off or warm things up. It's already
kind of a cool photograph and this is Italy
| | 01:58 | by the way. So let's just give it
a little bit more warmth like that.
| | 02:01 | Notice as I'm making these
adjustments with this histogram down here, for
| | 02:06 | instance when I grab Exposure,
you can see it gives you a graphic
| | 02:09 | representation of actually how the
colors across the full range of dark to
| | 02:13 | bright are being manipulated. It
could be very helpful especially when you
| | 02:16 | really know how to read histogram, how
to make the adjustments that you might
| | 02:19 | like but usually the best way is
just look at the photograph, move these
| | 02:23 | sliders around until it looks
about what you are looking for.
| | 02:25 | A lot of it is experimentation; there
is nothing wrong with that. Let me shut
| | 02:30 | off this panel and let me just click
between Slide 1 and Slide 2. So you can
| | 02:34 | see there is the original and there is
the adjustments we have made and that's
| | 02:38 | kind of the look we are going for. So
I can do the same thing with the other
| | 02:41 | photographs, click on them, click on
the Adjust Image tool and it seems like
| | 02:47 | you know adding a bit of exposure and
warming it up a bit, seems do the trick.
| | 02:54 | So the Image Adjustment tool is not
going to replace Photoshop for us.
| | 02:58 | Very serious color correction or doing a lot
of deep color editing. And we close out
| | 03:03 | Adjust image. Let me show you one more
thing. When I click on the New Slide, go
| | 03:08 | up here to the Inspector, go to the
Appearance and turn off that title bar and
| | 03:16 | going to go to my Media browser, I want
to show you, of course that works with
| | 03:20 | photographs we just did that, it also
works for graphic images. There is no
| | 03:23 | reason why would not, because
these are after all do the same as the
| | 03:26 | photograph. I can go here and make some
adjustments and there is now of course,
| | 03:30 | when I'm working with the logo like
in the case you really don't want to do
| | 03:33 | that because usually those colors have
been very much set by designers. But my
| | 03:37 | point on this is I want to show you
that if I bring in a PDF, even though this
| | 03:41 | looks identical this is the PDF of that
same image and PDFs will not allow for
| | 03:47 | image adjustments, it's a different
type of file format where the colors and
| | 03:51 | the settings are pretty much baked in.
| | 03:53 | So if you drag in the graphic and pull
down Adjust Image and you see that's all
| | 03:57 | grayed out like this. It's probably a
PDF. That's your source and you will have
| | 04:01 | to go elsewhere to make some
adjustments to that. So the built-in Image
| | 04:06 | Adjuster in Keynote can really save
you a lot of time from having to go into
| | 04:10 | Photoshop if you just wanted to do some quick
markups or make some very basic corrections.
| | Collapse this transcript |
| Using the Instant Alpha tool| 00:00 | It's an important thing to have your
graphics and photos be focused on the
| | 00:03 | subject what you are discussing and
having the ability to remove unwanted
| | 00:07 | backgrounds is a really
powerful feature of the iWork suite.
| | 00:09 | Let me talk to you about the Instant
Alpha feature that's built in the Keynote.
| | 00:13 | Let me go up here into my Media
browser and I'm going to pull over this logo
| | 00:18 | called Ducati logo and let go and you
can see this logo has a white background
| | 00:24 | around it and of course we don't want
that for presentation. We would like to
| | 00:27 | be able to get rid of that white if we
could. I'll go here to the Alpha tool,
| | 00:32 | click on that and I'm going to hover
over my selected object and I'm going to
| | 00:36 | click once and let's see what happens.
You will see that background that was
| | 00:39 | white turned blue. That's letting me
know that this is the area that I'm
| | 00:43 | selecting now to remove.
| | 00:45 | In other words, the point that I
clicked on is my sample point, which was white,
| | 00:49 | and it's looking for every bit
for white that's contiguous with that
| | 00:52 | original point and it's going to say,
"I'll get rid of this for you."
| | 00:56 | Now notice the edges right around the logo,
you can see a little bit of white still showing.
| | 01:01 | I'm going to drag this tool out
a little bit. You can see this radius
| | 01:05 | increasing and as I do so more and more,
I'm telling this sampler to be a little
| | 01:10 | bit more generous or go out a little
bit farther and pull out some more white
| | 01:14 | and you can see that its making that
edge even smoother. When I let go, when I
| | 01:19 | click off, you can see we have a really
credible alpha channel built into this
| | 01:24 | particular graphic. An alpha
channel is this area that's transparent.
| | 01:28 | In other words, now when I hold it over
this you can see that we can see right
| | 01:31 | through it. That's a pretty powerful
feature, something that's normally very
| | 01:35 | complex that we were able to do very
quickly. Let me go on to Slide 2 and show
| | 01:40 | you how this works with the photograph.
I'll go up to my Media Browser,
| | 01:44 | click the photo here, drag this in and
let go and I'll close the Media Browser and
| | 01:52 | we'll have a look here.
| | 01:53 | Now this is a much more complex image
with much more complicated background
| | 01:59 | instead of that nice clean graphic.
Let's see how well the Alpha tool can work here.
| | 02:03 | I'll go up and click on that and
I'm going to start appear in this brown
| | 02:07 | area and I'm going to click and hold.
You can notice already that because there
| | 02:11 | are so many different colors now in
the background, this whole selection
| | 02:14 | process looks a bit different. What I'm
looking at is I want to make sure that
| | 02:18 | this blue area that's growing as I'm
changing this radius doesn't encroach
| | 02:23 | upon the helmet or the motorcycle or
the parts of the image that I care about
| | 02:27 | and the nice thing about this tool is
that you don't have to do everything at once.
| | 02:30 | So I'm not going to let go right now
and I can take it in stages. I can be
| | 02:35 | patient. It's important to know that
you can take your time with this tool.
| | 02:39 | It's doing a lot of complicated things. If
you are patient with it and you just kind
| | 02:43 | of keep your eye on what parts are
being selected, you can take it step by step
| | 02:47 | and really get a very
credible mask taken out of it.
| | 02:52 | Now, let me exaggerate this just for a
second on this stage. I'll grab it too much.
| | 02:56 | That's way too much, but you can
see here that brown has encroached upon
| | 03:00 | the image itself and if I let go and
click off you can see we have kind of
| | 03:05 | destroyed the image a bit. So you can
go too far, but you can always go back.
| | 03:08 | I'm going to press Command+Z, take it
back to where we were, I'll press on the
| | 03:14 | Alpha tool again and I'll just keep
pulling out little bits, taking my time.
| | 03:21 | Normally something like this in
Photoshop in a very complicated photo like this
| | 03:25 | will take a long time and if you
really want to get a perfect mask, you might
| | 03:30 | want to do that. But what's nice about
this is it's something you can do really
| | 03:34 | quickly to see if this image is
actually going to work in your presentation.
| | 03:37 | Let's do it few more.
| | 03:39 | Now remember here in this original
photograph our tire was truncated little bit
| | 03:44 | on the bottom so that flat part came
from the original and not from the any of
| | 03:47 | the Instant Alpha that we are doing
here. Pull that back a little bit and let go.
| | 03:53 | So you can see from that very
complicated photograph-- and there are few bits
| | 03:59 | here I can clean up but you get the
point. We got a very credible mask and
| | 04:03 | because of this bottom part it was a
little too close to the original color and
| | 04:06 | it was flat anyway, I'm just going
to take this image, I can just hide it
| | 04:10 | underneath the edge there
and that's works just fine.
| | 04:14 | I can go up here now to the Format bar,
click on the Shadow and you can see
| | 04:19 | that Keynote builds the shadow around
the new image that's been created from
| | 04:22 | that alpha channel creation. So it's a
very impressive feature. One more thing
| | 04:27 | I would like to show you on Slide 3.
| | 04:30 | Let's say we were given this logo
graphic with this background. Of course,
| | 04:34 | we don't want the background. I'll click
on the object, go up to the Alpha tool,
| | 04:37 | again click and hold and you can see
it pulled the dock quickly because it's
| | 04:42 | all the same color. A new feature for
Keynote '09 is I'm going to hold down the
| | 04:46 | Option key right now. I'm lifting
the Option key up off and on here.
| | 04:52 | It will take parts of that Alpha Channel that
are non-contiguous, so you don't have to
| | 04:56 | do those multiple iterations of
pulling out things from the middle. You can
| | 05:00 | just hold down the Option key and the
Alpha Channel tool will look for all the colors,
| | 05:05 | no matter if they are connected or not.
| | 05:08 | Let go. I have to got to say text is
pretty hard to pull a mask and this did a
| | 05:15 | very credible job, very quickly,
of at least letting us know if this
| | 05:19 | particular kind of graphic will work
for us. So these built-in image editing
| | 05:24 | tools in Keynote can really save you a
lot of time and help you focus more on
| | 05:28 | your presentation rather than on
fixing your images. So Instant Alpha is not
| | 05:33 | only a fast way to do
mockups, it actually works.
| | Collapse this transcript |
|
|
7. Slide TransitionsUsing 2D and 3D transitions| 00:00 | Slide transitions are the way we move
from one slide to another and Keynote
| | 00:04 | offers a wide variety of 2D and 3D
transitions that we can use. Let me show you
| | 00:09 | the basics of a slide transition. Let
me click on this first slide here and
| | 00:14 | open up the Inspector, click over
to the Slide Inspector and there is a
| | 00:20 | Transition tab under the Slide
Inspector. This lets us know what transitions
| | 00:25 | are going to be applied between this
slide that we have selected and the next one.
| | 00:28 | Transitions always go from the first
slide to the second slide. They go, if you
| | 00:33 | will in the downward direction. This
Effect menu here, I'll click and hold.
| | 00:38 | You see we have a number of different
effects. I'm going to go with the very basic
| | 00:42 | Dissolve and I'm going to set my
duration of that Dissolve here, we'll keep
| | 00:47 | that at the default of one second
and let me just Play this. Very basic
| | 00:53 | transition. Here is my slide, I hit the
Forward Arrow key to advance and we do
| | 00:58 | a 1 second Dissolve.
| | 00:59 | I think if you have ask any good
presenter, if they were stuck on the desert
| | 01:04 | island and they would only given one
transition, what would it be? Well, it
| | 01:08 | should be the Dissolve. In fact, let
me go over here in my Slide Navigator,
| | 01:13 | click on the Slide 1. I'm going to
press Command+A. I'm selecting all the
| | 01:17 | slides that are currently in this
presentation. If I go over here to the Slide
| | 01:21 | Inspector and choose Dissolve, I have
just added a 1 second Dissolve to every
| | 01:26 | slide on there. So if you are in the
hurry and you just want to put something
| | 01:30 | on there that's not just the straight
flash on to the next slide, you really
| | 01:34 | can't go too wrong with putting a
Dissolve and everything to start with.
| | 01:36 | Another thing I want to point out here
in the Slide Navigator. Notice after I
| | 01:41 | did that these blue triangles in that
corner. This lets us know that there has
| | 01:46 | been a slide transition applied to this
particular slide. So it's a good way to
| | 01:50 | have a real quick check to see if in fact
there is a transition associated with that slide.
| | 01:55 | Let me just click on Slide 2 here
and while I'm still here in the Slide
| | 02:00 | Transition Inspector, let me choose
another effect, the 2D effect. A Fade
| | 02:07 | Through Color is very similar to a
Dissolve but somewhere in the middle you can
| | 02:12 | choose a color that they can land on.
For instance I'll call off this Crayon
| | 02:16 | selection here and I'll give it a
little Cantaloupe color and you can see there
| | 02:20 | are sort of has a early morning feel
to it. I can slow down that particular
| | 02:25 | transition, it just adds a bit of color to
what would normally be a straight dissolve.
| | 02:29 | I will click down on here on Slide 3
and go down on the Effect menu and I'm
| | 02:36 | going to choose Push. You will get a
preview of your slide transition here in
| | 02:41 | this Preview window. Well Push is kind
of like an old-fashioned filmstrip.
| | 02:45 | It pushes the entire contents from
the first slide to the second slide.
| | 02:50 | If I click on this, again you will see
here that it put Push and Fade Through
| | 02:54 | Color and Dissolve up here at the top
in the Recent Effects bar. That's very
| | 02:58 | handy. If you use a transition
consistently throughout your presentation, you
| | 03:02 | don't have to go looking for it every
time you pull down. If I do select this
| | 03:05 | and let go, we'll see another preview
of it up here in this Preview window,
| | 03:09 | which means we don't necessarily have
to play the slide in order to see the
| | 03:12 | transition. But this Push theme works
well too. We have this linear look to the
| | 03:17 | slides pushing on to the other
linear look. So it's not a bad choice.
| | 03:22 | The other thing to keep in mind in
this duration setting is that in a slide
| | 03:26 | transition this time it split 50-50
between the slides. So if I were to --
| | 03:31 | let's say take this up to 3 seconds
it's pretty much saying that one and half
| | 03:36 | of those seconds is pushing up the
first half and other one and half is pulling
| | 03:39 | in the second. So you can always know
that it's an even split between the two.
| | 03:43 | Now the 3D transitions are bit more
noticeable. So you kind of have to be
| | 03:48 | careful. You don't want to overdo them
too much because they can tend to call
| | 03:52 | attention to themselves. Let me show
you one of the classic ones that Apple
| | 03:56 | uses a lot is the Cube and here that
was obviously a very slow duration, we can
| | 04:03 | change that and on some of the
transitions you will also see you have a
| | 04:06 | Direction choice. So I could choose
for it to come from top to bottom for
| | 04:10 | instance and if I really wanted to snap into
place I can give it a very quick duration time.
| | 04:16 | Playing with these is very handy, to
really get their right kind of feel that
| | 04:19 | you want. The 3D transition is usually
good if you are changing chapters or you
| | 04:24 | are sort of changing gears in your
presentation and you finished up something
| | 04:28 | or going on to the next because it
has that black section in the middle.
| | 04:32 | It kind of gives you a feeling of, there
is -- a significant change happening.
| | 04:36 | I also found that the Twist 3D Effect,
it's rather elegant and in fact you can
| | 04:42 | even adjust to Twistiness. I can turn it down
a little bit and it makes a very elegant look.
| | 04:49 | The Doorway presentation is rather
dramatic and it's really not too bad for an
| | 04:54 | opening. Let me give you an example.
Let me go to my first slide here.
| | 04:59 | Let's say you are about to give a live
presentation and you don't want this first
| | 05:02 | slide to be up there on the screen but
you know you have to have a projector
| | 05:05 | ready, you have to have everything
ready to go and your audience is starting to
| | 05:08 | file in. What you could do ahead of time
is build in a blank slide at the beginning.
| | 05:12 | Let me add a new slide here. Now you
notice it dropped it down below. I'll just
| | 05:17 | simply drag it up to make this my first
slide. I'll go to the Appearance tab of
| | 05:22 | the slide and in the background; I'll
choose a Color Fill and I'll click on the
| | 05:28 | Color wheel and I'll make it black. So
it's as if the projector is not even on.
| | 05:33 | Then what I'll do on this first slide
under transition, I'll choose the Doorway
| | 05:38 | effect and so now I'll play the
presentation and everyone is filing in and
| | 05:46 | there is nothing happening on the screen.
In fact you could even put your name
| | 05:49 | on here if you wanted to, so people
know they are in the right room and then if
| | 05:52 | you wanted a dramatic starts your
presentation, you hit the advance key and the
| | 05:56 | Doorway transition starts it off.
| | 05:59 | These 2D and 3D Slide Transitions are
the most straightforward in that they
| | 06:03 | transition between one completed slide
and the next. So think of them as your
| | 06:07 | default set of transitions to call upon.
| | Collapse this transcript |
| Creating transitions with text effects| 00:00 | New to Keynote '09 are the text effect
to slide transitions that animate only
| | 00:06 | the text objects between slides. This
is a really interesting new idea. I want
| | 00:11 | to show you the various text
effects that are available to you.
| | 00:13 | We're going to start off by clicking
on Slide 3 and notice we have this text
| | 00:18 | object here and these photographs below.
Slide 4 we have a text object here and
| | 00:25 | the photographs above that. Going back
to Slide 3, I'll open up the Inspector,
| | 00:31 | click on the Slide and the Transition
and I'm going to go to the Anagram effect.
| | 00:39 | Now the first thing that came up here
you'll see this warning sheet from Apple.
| | 00:42 | It's letting us know that you're using
a text effect, you have to make sure
| | 00:45 | you have text on the receiving slide as
well, otherwise it won't work. That's the
| | 00:49 | gist of this particular message. It's
handy to have in case you're wondering
| | 00:52 | why things aren't working out
the way you expected them to.
| | 00:58 | Click Play so we can see how this
transition looks. So there is our slide.
| | 01:02 | I'll press the Advance key and you can see
that text bits went down from the first
| | 01:07 | slide to the second slide and the
photographs just dissolved from one to the next.
| | 01:12 | So anything that's not a text
object goes to a dissolve, but anything
| | 01:17 | that's text, will do this letter exchange.
| | 01:19 | I am going to press the Back arrow key
so we can start back at the slide.
| | 01:22 | I'll show you again. Look at the letters
they are going to fall from this first one.
| | 01:26 | I'm going to press it now. The second
one. So they took some of the common
| | 01:30 | letters that were common to both of
those and did this really interesting and
| | 01:33 | elegant transition. Press Escape.
| | 01:37 | It's kind of a neat effect. Let me go
back to Slide 3 and show you that you can
| | 01:41 | also do an arcing kind of a fall so
that, as you can see here in the preview
| | 01:47 | window, it's sort of lifts up and then
falls down again. Now while I'm still
| | 01:52 | here on Slide 3, let's look at
another text effect. This one is called Sparkle.
| | 01:56 | Press Play to preview.
| | 02:02 | So here's Slide 3.
I'll press the advance key
| | 02:05 | and you see a sparkle come in. Press Escape.
| | 02:08 | That didn't look so hot. Going back
to Slide 3, what Sparkle does is it will
| | 02:14 | give you that Sparkle effect on the
text going out as well as the text going in.
| | 02:18 | And because the text on these two
particular slides was in such a different place,
| | 02:22 | it didn't look quite right. Now
that I know that, I'm going to back to
| | 02:28 | Anagram for that one,
because that worked up pretty well.
| | 02:31 | Click on Slide 4 and then reveal Slide 5.
You can see here this relationship
| | 02:37 | the text is in the same spot. So with
Slide 4 selected, let's give that the
| | 02:42 | Sparkle effect and I'll press Play.
You can see here as I press advance,
| | 02:49 | that because of the text is in the same
spot that effect worked pretty well.
| | 02:53 | One went away while the other one
came up and it flowed nicely.
| | 02:57 | So these are good things to look for
when you start using some of these more
| | 03:00 | complicated effects is you don't
want them to call too much attention to
| | 03:03 | themselves. The design of your slide
will help you determine which is the best
| | 03:07 | effect to use.
| | Collapse this transcript |
| Creating transitions with object effects| 00:00 | Another new set of slide transitions
that have been introduced in Keynote '09
| | 00:04 | are Object FX. These affect all the
objects that are on the currently existing
| | 00:09 | slide and all the objects that are
existing on the slide that it's going to.
| | 00:13 | Let me show you how this works. Click
on Slide 1, pull up the Inspector, click
| | 00:18 | on the Slide Inspector with the
Transition tab. In Slide 1, I'm going to select
| | 00:23 | this object here. Now notice these two
logos are actually grouped object.
| | 00:27 | You can tell that by this blue barrier
around them and the fact the handles go over
| | 00:31 | both sides of both objects. That
means in the transition it's going to be
| | 00:35 | treated as one unit.
| | 00:37 | I've set an Object Zoom transition on
the slide for one second. Let me play the
| | 00:42 | presentation and you can see it. So
there the slide comes in, I'll hit forward
| | 00:46 | arrow, and notice how the object
first zoomed towards you and then all the
| | 00:51 | objects in the second slide zoomed from
behind and came forward. It's a pretty
| | 00:55 | interesting transition and all done
with just one click pretty much, just
| | 00:59 | choosing Object Zoom and away it went.
| | 01:00 | I am going back. So I want to point out
one thing about these transitions.
| | 01:06 | It's only affecting the objects on the slide.
It's not doing this zooming with the
| | 01:10 | backgrounds, because the
backgrounds are not objects.
| | 01:14 | Now on my examples here of this
presentation that we have created all the
| | 01:17 | backgrounds are the same, so we're not
seeing that happen. So I'm just going to
| | 01:20 | point it out to you. I'll click on
Slide 2 and under the slide Inspector go to
| | 01:25 | the Appearance tab and for the
background just temporarily here I'm going to
| | 01:31 | give it an obvious background color.
| | 01:32 | When I go back to Slide 1, and play
the presentation, pay attention to the
| | 01:37 | background. You'll see when I hit
the advance key that it's a very subtle
| | 01:42 | dissolve from the background. The
object zoom state the same, but the
| | 01:46 | background dissolves. So it's good to
know that when you create these slide
| | 01:50 | transitions that the backgrounds will
dissolve from one to the other as the default state.
| | 01:56 | Go back to this Appearance tab and put
back my Image Fill for the background,
| | 02:00 | so we stay consistent. I'll close out
my Colors palette and let me click back
| | 02:05 | on the Transitions tab. Another cool
Object Effects transition is Perspective.
| | 02:11 | Perspective is a pretty good one use
when you have a number of large objects on
| | 02:14 | your slide. Perhaps like a grid
of photos like we have in Slide 2.
| | 02:17 | Let me play here from Slide 2 and show
you what happens here. Hit the advance key.
| | 02:22 | It tilts the images sideways,
creates perspective view, things slide out,
| | 02:28 | things slide in. All that is happening
just with one command: clicking here and
| | 02:33 | choose Perspective.
| | 02:34 | So you can see there is a lot of
activity that's happening with that slide.
| | 02:38 | So it's not one you're going to want to
use a lot. It's good for making a point or
| | 02:41 | perhaps changing chapters.
| | 02:43 | Click on Slide 3, I'll show you some if
these other ones. Notice here on Slide
| | 02:47 | 3 to Slide 4 we have a similar
layout. The text is mirrored from the
| | 02:52 | photographs. The text is on top on
Slide 3, it's on the bottom on Slide 4.
| | 02:55 | What I'm going to choose for this, under
Object Effects is Revolve. I'm going to
| | 03:01 | tell the Revolve to go simultaneous,
because I have some of the sub-choices here.
| | 03:06 | Now when we play this, you can see
that there are four objects on this slide.
| | 03:11 | There is the text object at the top and
the three photographs and there is four
| | 03:14 | on the other one as well. So when I
hit the advance key, you're to see this
| | 03:17 | very gentle transition. Gentle in that
you hardly notice that the photographs
| | 03:21 | that were on the bottom are now on
the top and vice versa. So I have done a
| | 03:25 | really nice job in making this
transition as busy as it is, make it look really
| | 03:29 | smooth so it's not terribly distracting.
| | 03:31 | I'll show you one more that's similar
between Slide 4 and 5 here. These of
| | 03:37 | course are laid out in the same way.
So let me choose an effect called Object
| | 03:41 | Push. Here I can push it along sideways,
left or right. Let me play this one
| | 03:46 | full screen for you, like so. Hit the
advance key. So those first four objects
| | 03:52 | moved out and then the new
four objects moved in. Hit Escape.
| | 03:56 | So I've demonstrated these Object
Effects to show you their range, but I hope
| | 04:00 | you realize that I'm not advocating
use of them for every slide transition,
| | 04:04 | unless of course your
presentation calls for that.
| | 04:06 | Keynote makes it easy to create a lot
of interesting slide transitions, so you
| | 04:10 | might be tempted, but Object Effects
will have a greater impact when you use
| | 04:13 | them wisely and judiciously.
| | Collapse this transcript |
| Introducing Magic Move| 00:00 | One of the most talked about new
features in Keynote '09 is the slide
| | 00:03 | transition called Magic Move where
you can set Keynote to animate motion
| | 00:07 | between slides with hardly any effort.
Let me demonstrate how this works.
| | 00:12 | I am going to go over here to this
first slide. Notice here this is the slide
| | 00:16 | we use when we're branching off and
to talk about different parts of the
| | 00:19 | motorcycle and we're coming up on the
part where we're talking about brakes.
| | 00:23 | So this is the opening slide for
this part of the presentation.
| | 00:27 | I am just going to walk you through
it here a little bit. In the next slide
| | 00:29 | we'll talk a little about the technical
part of the brakes and after that we'll
| | 00:33 | talk about how there are different
brakes and then finally we'll go back to our
| | 00:37 | slide where we'll move on to the next subject.
| | 00:40 | So one really good way to maintain
continuity for your audience is to give them
| | 00:45 | a sense where they're at in the
presentation. There is nothing like a
| | 00:49 | photograph to help them keep
themselves around it and help you keep their
| | 00:53 | attention where you want it to be.
| | 00:55 | So what I want to do is I want to have
this brake image follow these different
| | 01:00 | slides until we come back and move on
to the next subject and Magic Move helps
| | 01:04 | me do that. That's real simple to do.
| | 01:06 | First of all I'm going to click in here
onto this slide and I'm going to select
| | 01:11 | out this photograph. Now this
particular slide is set up that these photographs
| | 01:15 | are auto master. So I'm going to
double-click on that image and we get this
| | 01:19 | dialog that asks us if we want to edit
the master, and we do. So I'll click on
| | 01:23 | there. And that brings up the master
slide for that particular slide and I'm
| | 01:28 | going to select the photograph and do
Ctrl+Click+Copy. I'll move this shelf
| | 01:35 | back up and now I'll go back to
editing Slide number 2 and simply do a
| | 01:40 | Ctrl+Click+Paste and there is my image.
| | 01:43 | I am going to take that over now and I
want the image to end up over here.
| | 01:49 | I want it to be a little bit smaller.
I'm going to hold down the Command key
| | 01:53 | while hovering over this corner and
give it a little bit of rotation as I click
| | 01:57 | and hold, like so. I'm going to go into
my Inspector and I'm going to give it a
| | 02:05 | Picture Frame stroke. That's about right.
| | 02:09 | Now let me go back to Slide 1, back to
my Inspector, my Slide Inspector, under
| | 02:16 | Transitions. I want to make sure I
have Magic Move selected. What Magic Move
| | 02:20 | will do is it will take any object
that's common to both slides and animate the
| | 02:25 | difference between those objects
automatically. Let me just demonstrate that.
| | 02:28 | I have Slide 1 selected. I'll press
Play. That slide builds in. I'm going go
| | 02:34 | hit the advance key. Notice that just
by telling on Slide 2 that I wanted my
| | 02:39 | picture up there in that corner
rotated with a little bit of a border, Magic
| | 02:43 | Move took care of all the rest.
Everything else, every other difference between
| | 02:47 | Slide 1 and Slide 2 came in as it
dissolved. But it's a nice, really effective,
| | 02:52 | fast way to create an
animation. It's remarkably easy.
| | 02:55 | So now on Slide 3 we're still talking
about brakes. So I want to keep this
| | 02:59 | element going. So I'll copy this again,
go on to Slide 3, Ctrl+Click+Paste and
| | 03:09 | when this slide comes in I want this
image to be over here. It may be now a
| | 03:14 | little bit bigger. I'll rotate it
around, slightly more and drop it like so.
| | 03:20 | I'll make sure on Slide 2 that I have Magic
Move selected as my transition, which I do.
| | 03:27 | On Slide 3 we want to go back then to
Slide 4 so that we can tell our audience
| | 03:32 | we're coming from brakes and we're
about to go in to Electronics and
| | 03:36 | Innovation. Now as it turns out,
because Slide 1 and Slide 4 are using a common
| | 03:41 | master, Keynote is maintaining a
relationship. It understands that this
| | 03:45 | photograph is the same across all
of these four now. So the Magic Move
| | 03:49 | connection will still be there. So let's start
from the top and I'll show you how it all works.
| | 03:55 | So Slide 1 builds in, hit the advance
key and animated to Slide 2, hit the
| | 04:01 | advance key again and animated to Slide
3 and hit advance again, it brings you
| | 04:07 | back to 4 and then the built for
Electronics and Innovation built-in automatically.
| | 04:12 | So you can see with just a few steps
Magic Move makes animating objects so
| | 04:17 | easy, you might find that you'll be
using it a lot when you're thinking about
| | 04:20 | telling your story and keep in mind
there is no rule that says you have to
| | 04:24 | convey an idea just on one slide. So
think about how you can take advantage of
| | 04:28 | Magic Move slide
transitions between multiple slides.
| | Collapse this transcript |
|
|
8. Working with AnimationUsing basic build parameters| 00:00 | Builds are qualities assigned to
objects that enables them to be animated
| | 00:04 | within a slide. Builds give you
control over the sequence of events that
| | 00:08 | comprise your presentation and like
you set the pace of how your ideas are
| | 00:12 | delivered, so very important. So
let's look at Builds and see their
| | 00:15 | relationship to the flow of our presentation.
| | 00:18 | The first thing I want to do is just
play this short three-slide presentation
| | 00:22 | for you. Let me select this first slide
go up to Play. Let's just walk through,
| | 00:28 | on this first slide that red shape
came in, going to now advance the slide,
| | 00:32 | it's going to do a Magic Move slide
transition, we'll hit the key now. You can
| | 00:37 | see that transition, the motorcycle
image moved over, everything else dissolved
| | 00:41 | up and it's now going to do a Magic
Move transition to the group slide next.
| | 00:46 | So I hit the Advance key and there it
goes and then that shape came in behind to
| | 00:51 | the next object. Let me hit Escape.
| | 00:54 | Let's go to the second slide and what
I want to do is I want to have control
| | 01:00 | over when this particular text element
comes in. This is like the subtitle.
| | 01:05 | To do that I'm going to assign it a Build.
Let me go to the Inspector, click on
| | 01:10 | the Build Inspector and I want you to
notice these three tabs here. Some of you
| | 01:16 | might have used PowerPoint before so
let me tell you how Keynote names things
| | 01:20 | and how PowerPoint names things.
| | 01:21 | A Build In in Keynote is what
PowerPoint calls an Entrance Effect. A Build Out
| | 01:26 | is what PowerPoint calls an Exit Effect
and an Action is what PowerPoint calls
| | 01:30 | an Emphasis effect. So you see I have
this object selected, so it's looking now
| | 01:35 | for an effect for me to give the Build In.
| | 01:38 | So I'll click and hold and this is my
list of effects that I can give it.
| | 01:41 | I'm going to choose Dissolve and let me
point out here this Delivery pulldown menu.
| | 01:46 | I can either deliver this piece
of text All at Once or By Paragraph.
| | 01:50 | Well given that it is one paragraph, it
really doesn't matter which way I do it, so
| | 01:53 | we'll just leave that as it is. And
it has the duration set for 1 second.
| | 01:57 | Let's go back now to the first
slide and play this and let's see the
| | 02:01 | difference. The first slide happens,
hit the Advance key, in comes the text but
| | 02:07 | you'll notice that that title is not
there. That's because it's waiting for the
| | 02:11 | Build that we just assigned it. When I
hit the Advance key, now that title came
| | 02:15 | up in a 1 second dissolve. Now since
that's all the build we've put on that
| | 02:19 | slide, the next time I hit the Advance
key, it's going to look for the Slide
| | 02:22 | Transition, which was as
we remember the Magic Move.
| | 02:25 | Let me back out of there. Let's go back
to that second slide. So now I want to
| | 02:30 | have control over how these bullets
come in. Let me move my Slide Inspector
| | 02:34 | over so we can have a better look at
those. Look at this button down here under
| | 02:38 | the Build Inspector, More Options.
We'll click on that. This gives us a lot
| | 02:42 | more detail about what's
happening with our builds.
| | 02:44 | If I click on this, you will see it
selects that text object that we initially
| | 02:49 | set up the build for. So there is
one way you can select your object is
| | 02:53 | actually look for them here in the
Build Order table. You will notice here
| | 02:56 | object one has a dot next to it and
we've assigned that build to start on a
| | 03:01 | click. So that's why when next slide,
after that transition, I had to click it
| | 03:05 | in order for that text object to appear.
| | 03:07 | I can also set it and I think I
would like to, I would like to have that
| | 03:10 | subtitle come up automatically after
the Dissolve. I click and hold here and
| | 03:14 | I'll choose Automatically after
transition. What transition? Well the flight
| | 03:18 | transition, the Magic Move transition.
| | 03:20 | So the very first thing after this
slide transition happens Keynote goes to the
| | 03:24 | Build Order and says what do we do?
This one says build this in at a one second
| | 03:29 | dissolve automatically after the
transition happens. So let me go back to the
| | 03:33 | first slide and just demonstrate that.
| | 03:35 | I hit Play. That image comes in, I'll
advance the slide and then that top piece
| | 03:42 | of text came in automatically, I
didn't hit the Advance key. You see it's
| | 03:45 | slightly different, it just dissolved
in with a little bit of a delay which was
| | 03:48 | nice because it caught our eye to the
subtitle of the slide and since we like
| | 03:53 | to see moving things, we tend to
look at the things that are moving.
| | 03:56 | I think I like that effect. I'm going
to hit Escape. And now I want to be able
| | 04:00 | to have control over how these
bullets are delivered because these are all
| | 04:03 | individual points and I don't want to
have my audience reading a slide when I
| | 04:07 | first go to it. I want to control the
flow of the information, I want them to
| | 04:10 | pay attention to what I'm talking
about and not have them read the slide.
| | 04:14 | So I'm going to click on this text
object and now a pop quiz. Notice all of
| | 04:18 | these handles around these text
elements. Notice that there are eight of them
| | 04:22 | and on this one there are two. So you
might recall this is a Free Text Element
| | 04:27 | and this is a Body Text Element, and the
importance of this will come into play in a second.
| | 04:31 | So with this object selected I'm going
to go over to my Build Inspector, I'm
| | 04:36 | going to select Dissolve and now
notice the Delivery, it says All at Once and
| | 04:42 | if I click and hold, I have an
option of By Bullet and Bullet Group and
| | 04:46 | Highlighted Bullet. Let me choose By
Bullet and notice over here now we have
| | 04:50 | two different entries for this
particular build. I can set when the first
| | 04:54 | bullet comes in and the subsequent
bullets after that. You will see the dot,
| | 04:58 | which lets you know that
these will be waiting for a click.
| | 05:03 | It's very easy to look at the flow of
your slide when this Options drawer is
| | 05:06 | open. I can see immediately that this
first image is going to come in and when
| | 05:10 | I see a dot, I know that's where I'm
going to be asked to do something.
| | 05:13 | I'm going to ask to click and when I'm I
going to click the first bullet and then
| | 05:17 | the subsequent bullets after
that will look for a click.
| | 05:19 | When that's all done, because there's
no more builds, it will go to the slide
| | 05:22 | transition, which is the Magic Move.
So let's have a look at that. Go back to
| | 05:27 | first slide, now in Builds In, Advance,
in comes that subtitle, remember we set
| | 05:34 | that to come automatically and now it's
waiting for me to do the click for the bullets.
| | 05:38 | So I'll click the Advance key once and
the first bullet comes in. Now remember
| | 05:42 | we set them to go separately so it's
waiting for me to click again, which I'll
| | 05:46 | do now and I'll click for each of these
and I have full control over the pacing
| | 05:50 | so I can talk about this with my
leisure. Click again the last one, and now
| | 05:55 | this is my last build. So I know that
next time I click it's going to go to the
| | 05:59 | slide transition and it went to
the next slide, back out there.
| | 06:02 | Let me go to the Slide 3. You
might have noticed this shape came on
| | 06:08 | automatically as well, this red shape.
Let me select that shape and we'll look
| | 06:12 | here in the Build Inspector, and you
will see that I gave it an effect called
| | 06:15 | Convergence. Now why did I give it
Convergence? Why did I make that choice? I
| | 06:20 | wanted to call your attention to it.
| | 06:22 | Let me demonstrate, let me give it a
very subtle effect like Dissolve. And now
| | 06:27 | when I play this slide, I want you to
look down here in this lower corner of
| | 06:32 | the slide. Let me go ahead and play
this. I called your attention to that
| | 06:38 | corner because when your audience is
watching a presentation, they don't always
| | 06:41 | know what's going to happen next.
And you might not have caught that nice
| | 06:45 | subtle dissolve that came up behind
that brake photograph. Let me hit Escape.
| | 06:49 | It's certainly important but you
want to create a transition, you want to
| | 06:52 | create an effect that does the right
thing at the right time. I wanted to call
| | 06:56 | attention to that particular slide but
not too much. So for instance, let me
| | 07:00 | choose Bouncy and play that for you
just here. Of course that really catches
| | 07:07 | your eye but it's not designed for
professional presentation, so you really
| | 07:11 | wouldn't want to use that. Let me hit
Escape. So effect that I chose for that
| | 07:15 | particular instance was Convergence. It
gave enough of movement. It gave enough
| | 07:19 | indication so your audience's eye will
follow at that point. But it wasn't too
| | 07:23 | dramatic that it overtook
the slide and distracted you.
| | 07:25 | So the timing and pacing of your
presentation is so important, planning your
| | 07:30 | builds carefully is a really
good investment of your time.
| | Collapse this transcript |
| Expanding on basic builds| 00:00 | You have many degrees of control of
your build in Keynote and I would like to
| | 00:04 | touch on a few more of them. Let me
select this bulleted list again. Bring up
| | 00:09 | the Inspector. I'll drag it over again.
Click on More Options. Now this slide
| | 00:15 | has been built with a dissolve for
each of the bullet points. You see here I
| | 00:19 | have the Build In as a Dissolve
By Bullet and I have it set up so
| | 00:22 | each bullet comes in on a separate click.
| | 00:24 | One more option here that's new to
Keynote 09 under Delivery is to have the
| | 00:28 | dissolve occur by Highlighted Bullet.
Now what do we mean by that?
| | 00:32 | I'll demonstrate. That's the easiest way
to show you. I'll go click back on Slide 1,
| | 00:37 | and Advance here, slide transition into
Slide 2, there's my subtitle comes in,
| | 00:42 | it's waiting for a click. I click again
for the first bullet. I click again for
| | 00:47 | the second bullet. Now watch what
happened to the first bullet. See how it
| | 00:50 | dimmed down a little bit?
It's a really nice feature.
| | 00:52 | This way you can point your audience to
your new point but you still have that
| | 00:56 | reference for that older point. So it
focuses your attention where you want it,
| | 00:59 | but in case if they or you want to
reference an earlier point, it's still visible.
| | 01:03 | Pretty handy feature, something
that had to be done manually in the past.
| | 01:06 | It's nice that's built into
Keynote right now. Let me escape out of that.
| | 01:12 | I want to bring up one point. This
particular object on the slide, you might
| | 01:16 | notice is a body text object, so it's a
part of the master slide. Let me click
| | 01:21 | on my Slide Inspector, click off that
point to show you that it is indeed a
| | 01:25 | body text object. Let me go to Slide 3.
I took the liberty of putting in the
| | 01:30 | same text but when I click on this
you will notice that this is a free text object.
| | 01:34 | So I only have those two handles
there. Now if I were to go into the
| | 01:37 | Build Inspector and look to see
if I can bring these in By Bullet,
| | 01:41 | you'll notice I don't have that choice. I only
have a choice By Paragraph or All at Once.
| | 01:46 | Let me go back to Slide 2 and show
you. So this feature of dissolving by
| | 01:51 | Highlighted Bullet is only going to work on
body text objects and not free text objects.
| | 01:56 | Good to keep in mind. Okay we
have looked at Build Ins, how objects
| | 02:00 | come into the slide. Let's look now at
Build Outs, how we can move them out of
| | 02:04 | the slide, but before the slide takes a
full transition to go to the next slide.
| | 02:08 | I want to create a situation where I
have this engine image going out that way,
| | 02:12 | while at the same time this text is going
to go out that way and right after that
| | 02:17 | another photograph will come in here in
the middle from below. So how do we do that?
| | 02:20 | Well let me select this engine image
object. You see it's handles; they are
| | 02:25 | indicating I have selected it. I'll
click on the Build Out tab and I'll select
| | 02:30 | Move Out and remember I want to go the
other direction. So I'm going over here
| | 02:34 | to the Direction pulldown and choosing
Right to Left. Let me click on More Options.
| | 02:40 | I can see what's happening here.
| | 02:41 | So there you would put in 32 is the
name of that file and it's being Built Out
| | 02:46 | on a click. We see the dot, great.
I'm going to select now this free text
| | 02:51 | object and this body text object
together and with the Build Out tab selected
| | 02:56 | I'll choose Move Out for them and this time
Left to Right is what I want, so that's perfect.
| | 03:02 | Now you remember I wanted them to go
out at the same time. So as you might
| | 03:06 | recall any time we create a new build,
it will default to one click. But since
| | 03:11 | both are still selected, let me go
down here and choose Automatically with
| | 03:15 | Prior Build. So you see when I do that
and let go I get these little indicators
| | 03:19 | here next to these two objects
that are underneath the third object.
| | 03:23 | So this means that whatever is
happening here these two are also going to
| | 03:27 | happen at exactly the same time.
That's what the Automatically With does.
| | 03:31 | So that gives me that flexibility of
being able to have things all happen at the
| | 03:34 | same time. I could also add a delay
to that if I wanted to. I don't in this case
| | 03:38 | but it's a good option to know about it
in case you want to have a slight pause
| | 03:41 | before something happens.
You can dial it in right there.
| | 03:44 | So I have got the two objects moving out.
Now I want to have my new photograph
| | 03:48 | come in. I'll go up to the Media
Browser and I'll drag this photograph into
| | 03:54 | place, let me close the Media Browser
and I'll center this a bit. And I'll even
| | 04:02 | give it a bit of a reflection just for
laughs. And now I want to tell this
| | 04:05 | object to build in. So I click in the
Build In tab because it's selected.
| | 04:10 | Let me have it pop-in rather then move-in
so let's have it Pop so you can see a
| | 04:14 | preview of a pop right there.
| | 04:16 | So I also want that to happen at the
same time these happen. I think it'll work out,
| | 04:20 | that this will come in while the
other two are going away. We'll see if it
| | 04:23 | interferes. So let me click and hold
down here and say I wanted to build with
| | 04:28 | Build 3. Now why is 3? Look up here.
You remember that 4 and 5 are also
| | 04:33 | building with 3. So 6 is either going
to be after 5 is done or 6 is going to be
| | 04:37 | joining the party with Build 3 and so
that's what we'll choose. We'll choose
| | 04:41 | with Build 3. We see bit of a preview
there. Looks like it might work.
| | 04:45 | I can tell you right now that it's a little
too high, so let me drag that down a little bit.
| | 04:51 | And now let me go back to the previous
slide so we can play through it. I hit Play.
| | 04:55 | That object's built in, now it's a
slide transition, there's my subtitle,
| | 05:00 | I tap through the three highlighted
bullet points, do the nice Dissolve and
| | 05:05 | here at my last bullet points the next
thing is going to be those three things
| | 05:08 | happening at once. I'll hit Advance and
there they happen. So you can see that
| | 05:13 | there are a lot of choices including
builds in your new slide from the simple
| | 05:16 | one-liners to the intricate
and complex. It's all up to you.
| | Collapse this transcript |
| Creating table and chart builds| 00:00 | Keynote also gives you good controls
over how your Tables and Charts can build
| | 00:03 | into a slide. Let me show you how I can
build this Table in. I select the Table
| | 00:09 | go to the Inspector, go to the Build
Inspector, and here in Build In let me
| | 00:14 | just choose a Wipe and have that from
Top to Bottom. You can see here in the
| | 00:21 | preview I can have it come in from
Top to Bottom, kind of want to have this
| | 00:26 | data filled to it kind of multiple lines
coming in at once. So how I would do that?
| | 00:32 | Well if I go down here to Delivery
and click you can see I have a lot of
| | 00:35 | choices about how the data flows into
the table. Quite a bit. But since what
| | 00:39 | I'm looking for is By Row to have sort
of a flow on down, let me click on that.
| | 00:42 | We look at the preview we can see
that's it working but that's really slow,
| | 00:47 | drive you crazy. Because there are so
many rows, it's building in each one at
| | 00:52 | one second. So you can see the
delivery and the duration of that delivery.
| | 00:55 | That's a little slow.
| | 00:56 | So let me double-click on this and
actually I can get a 0.05 seconds per row.
| | 01:03 | So now if we look at the preview, it's
a little bit better. So now let me go to
| | 01:07 | the More Options, and we can see that
we have it set up, so the first row will
| | 01:12 | come in on a click, and then all the
other rows are also going to come in on a
| | 01:16 | click. And I do not want to click each
one of those rows I want them to happen
| | 01:20 | pretty much all at the same time.
| | 01:22 | Notice that when I have a table
selected, and there are two sections of that
| | 01:25 | table, in terms how the builds are done,
one is in a light blue and one is in a
| | 01:29 | dark blue. But you can know that
even though you are only going to taking
| | 01:32 | action on these dark parts, it relates
to something else. It's in the lighter
| | 01:36 | color of that highlight.
| | 01:38 | So I'm going to do Automatically after
prior build. So each one will come in
| | 01:41 | right after the other one, and let's
see how that looks. Click Play, slide
| | 01:47 | comes in, it's waiting for me to click,
I'll click and in drops the table.
| | 01:51 | Looks pretty good. Let's have a look
at a Chart. Let me go to Slide 2. Let me
| | 01:56 | close this down a little bit, I can
drag this over. This is a flat two axis
| | 02:01 | chart, and I'll click on this Chart
Object, go to Build In, and let's say on
| | 02:08 | this I'll have a Wipe but
I'll have it from Left to Right.
| | 02:12 | Let me click on More Options, and let
me click on the Delivery and see what my
| | 02:17 | choices are with this chart. Here I
can see Background First or By Series.
| | 02:21 | Let's me choose Background First, and
you can see in the preview that it just
| | 02:25 | builds the frame of the background of
the chart first and then it builds in the
| | 02:29 | next part of the data itself. I like
that. And again with this one I want that
| | 02:34 | chart part to come in right after the
background happens. So if I click on that
| | 02:38 | chart and tell it's individually
selected I can now tell that part of the build
| | 02:43 | to work automatically
after the background builds in.
| | 02:46 | Now here is an interesting thing about
charts in Keynote. The Legend is kind of
| | 02:52 | a separate object. I mean in many ways
it's not a separate object but it's one
| | 02:56 | of those hybrids where it has some
characteristics of being independent and
| | 03:00 | some characteristics of
being a part of the chart.
| | 03:02 | Right now it's not building in of the
chart. It's an independent part of the
| | 03:06 | chart when it comes to builds. So I
want to add this to build in as well.
| | 03:11 | It would be very subtle because I really
do not need to call attention to this.
| | 03:16 | I'm just going to have it build in
very subtly. I'm going to have it build in
| | 03:19 | with the first time that it comes in,
just so that it appears in a little bit
| | 03:24 | graceful way. It's very subtle but
I think it will look pretty good.
| | 03:27 | Let's go to Play and try it out. So
I hit the Advance key, in comes the
| | 03:32 | background, in comes the data, we
didn't even noticed too much that legend come
| | 03:37 | in, but it wasn't also just sitting
there waiting for something to happen at
| | 03:41 | the very beginning. I'll hit Escape.
Now one of the cool little features of
| | 03:46 | Keynote in 09 is that they have
added a lot of effects for 3D charts.
| | 03:50 | Let me go to my Chart Inspector,
select this chart, I'm going to change this
| | 03:54 | chart. Right now it's a flat two axis.
Let's go with the 3D stacked bar graph.
| | 04:00 | This might not be the best chart for
the representation of this particular
| | 04:03 | data, but here I want to demonstrate
some of the 3D features. Let me go back to
| | 04:07 | my Build Inspector, and since I have this
chart selected let's me see what my choices are.
| | 04:13 | Now up here above 2D Effects we see
some new 3D Effects, and these will only
| | 04:18 | come up when you are looking at 3D
charts. So let me just sample Crane for this
| | 04:22 | instance. You can see here in the
preview it kind does a cool swoopy Crane.
| | 04:26 | I can do Rotate. Let's try that. That's
cool that rotates it. I can change the
| | 04:31 | angle of that rotation, if I want to
be steeper or longer or more dramatic.
| | 04:38 | Try Rotate & Grow. That's kind of
cool. And then another new thing is the
| | 04:43 | Delivery I can have it as a Cascade,
and the Cascade means that each individual
| | 04:47 | item will come up separately but right
after another. And let me extend that
| | 04:52 | Duration so it's a little bit
more dramatic. That's kind of cool.
| | 04:55 | So you can see just with two clicks we
got this pretty sophisticated build.
| | 05:00 | Let me hit Play here. Hit Advance. And it
comes twists, builds, pretty nice. We can
| | 05:08 | do a similar thing on this pie chart
here. Click on this guy, in fact we have
| | 05:11 | already put it on for it putting it on.
Rotate & Grow, you can see I can do a
| | 05:16 | Radio version with the Pie chart,
where the different wedges come in from the
| | 05:19 | different directions. I could do a
Crane of the entire chart. I can have Crane
| | 05:26 | where it's coming in All at Once. I like a
Rotate & Grow on this one too with a Cascade.
| | 05:34 | Actually I like it better without the
Cascade. I think that looks better. And I
| | 05:41 | can change that angle too. Let's me
hit Play to show you how it looks. I also
| | 05:48 | want to point out that in this
particular slide this text object, it was not a
| | 05:52 | legend. This is an actual body text
object from the master, and the reason we
| | 05:56 | built that separately from the
legend is that we wanted to have this
| | 05:59 | flexibility when we are building in this chart.
| | 06:02 | I will show you more options. You
will see that in fact we have a separate
| | 06:06 | build for the bullets. So the chart
comes in that we have set up with a Rotate
| | 06:10 | & Grow, and then on step two which is
the bullets automatically after table
| | 06:15 | builds in the bullets come in, and
they come in as a Wipe from Top to Bottom.
| | 06:20 | So let's have a look at that again just
so you can see that subtle difference.
| | 06:23 | In comes the chart and then there
comes our legend. It's the legend that we
| | 06:27 | created ourselves so we have more
flexibility with the effect of how it builds in.
| | 06:30 | These new build features with 3D
charts give your presentation an extra
| | 06:34 | level of polish with hardly any
effort on your part. So be sure to take the
| | 06:38 | advantage of them if they fit
into how your story is flowing.
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| Using smart builds| 00:00 | Smart Builds are pre-designed build
sequences that are especially good at
| | 00:03 | presenting sequential information on a
slide. Let me show you this presentation
| | 00:08 | as we have it now, just these two slides.
I'll press Play, does a build-in, and
| | 00:13 | then it did an automatic object zoom
into the next slide. That looks pretty good.
| | 00:17 | Let me escape out of here. Let's
just say for different presentation we
| | 00:21 | want to use the same images but we want
to step through each photo rather than
| | 00:24 | show them all at once at the beginning.
| | 00:26 | Well one way to do that is using a
Smart Build. First thing I want to do is
| | 00:29 | duplicate this slide. Ctrl+Click and
Duplicate. And If I do something radical
| | 00:35 | like this, I always like to make a
duplicate, just as a back up. I know I can
| | 00:38 | always go back in case I really did not
like the direction I went. I'm going to
| | 00:42 | get rid of this text and I'm going to
marquee select and hit Delete. And I'll
| | 00:47 | select these first three photos and go
up here to Insert menu, pull down the
| | 00:52 | Smart Build and I'm going to choose
Revolve. Watch what happens when I did
| | 00:58 | that, a Bunch of stuff.
| | 00:58 | First off the Build Inspector popped up,
secondly the three photographs were
| | 01:04 | pretty much put to one, this one here
represented by the first photograph in
| | 01:08 | that sequence, and you can see it
has a blue box around it and a purple
| | 01:11 | diamond. Well this is the Smart Build
object, and this control down here lets
| | 01:16 | us know how many images or objects are
in that Smart Build, and we see three.
| | 01:20 | I can grab anyone of these and drag it
over and re-sequence it if I want to.
| | 01:23 | And you will notice in this control
there is place where you can drop an image
| | 01:27 | to add one. This is good if you are
using the Media Browser or dragging and
| | 01:31 | dropping something from the
Finder. You can just pop it in there.
| | 01:34 | If your photos are already on your
slide though you can marquee select them for
| | 01:38 | instance. In this case I'm going to do
a Cut because I know I do not want them
| | 01:41 | on here any more, and I'll tap on
that purple diamond again. I'll click in
| | 01:46 | there and I'll do Command+Click and
Paste. And that dropped in those two there.
| | 01:50 | So now you see we have a total of five.
And again I can drag and move it if I
| | 01:54 | want to re- sequence it.
| | 01:55 | Great! So now I have all of those
five photographs represented in this one
| | 01:59 | Smart Build object, and I can take that
object and I can scale it up a bit.
| | 02:04 | Be careful in scaling if your photographs
aren't full resolution. You always got
| | 02:08 | to be aware of that. I think some of
these might be a little low but we'll see.
| | 02:12 | And I'll center this on here like so.
And now over here in my Slide Navigator,
| | 02:17 | let me move Slide 3 up into the second
spot because we think its going to work,
| | 02:22 | and let me play it and have a look.
| | 02:24 | So I hit Play. First slide builds in
automatically went to an object pushed now
| | 02:31 | to a Smart Build slide. And as I hit
the Advance key notice this Revolve effect
| | 02:36 | happening for each slide. So that's
pretty cool. I'll hit Escape. That's all it
| | 02:42 | took. If I click on this smart object
and I'll go to the Spill Inspector and
| | 02:47 | click at More Options, just so we can
have a look inside, what a Smart Build
| | 02:50 | will do is create an action in the
build sequence. So it's not a Build In or
| | 02:55 | Build Out, it's under the Action
category, and you can see here I can change
| | 02:59 | that effect if I want to, for any of
the other Smart Build effects. Dissolve is
| | 03:03 | a rather subtle one.
| | 03:05 | But it's nice that you can just have
one object in one place where you can set
| | 03:09 | up a sequential build that will always
stay consistent. So if the situation
| | 03:13 | or story is right for a Smart
Build, it could save you lot of time in
| | 03:17 | creating what would otherwise
be really complex build sequence.
| | Collapse this transcript |
| Building basic actions| 00:00 | Actions allow you animate an object
within a slide to help you add emphasis.
| | 00:04 | Let me look at this particular build
for this set of bullet points here.
| | 00:08 | I'll select them. I'll go to Inspector
and drag my Build Inspector over here a
| | 00:12 | little bit. Click on More Options.
You can see I have these four bullet point
| | 00:17 | set up, so they are coming as a
Dissolve By Highlighted Bullet, and we have set
| | 00:20 | the timing individual for each one. So we
can see each individual build separately.
| | 00:25 | My goal on this is to bring down a
triangle that's going to point each of these
| | 00:29 | bullet points and then move down in
front of next bullet point by the time the
| | 00:33 | next one comes up. Just to add an extra
pointer so your audience follows along
| | 00:37 | with where you are going. So to do
that I'm going to build the shape of that
| | 00:40 | pointer. I'll just use a triangle,
and let me scale it down a bit, and I'll
| | 00:48 | Command+Shift+Rotate, scale it down
even a bit more. Let me give it a red
| | 00:55 | color. It's bit bright so turn it
down a little bit, 70% looks good.
| | 01:02 | And now position this in the place
where I want it to initially appear, and I
| | 01:08 | want to give this one Build In. So I
want it to initially come in at the same
| | 01:12 | time that this bullet point comes in.
So I'll assign to this triangle a Flip
| | 01:17 | Build from Top to Bottom. Nothing too
garish. And now in the sequence of the
| | 01:24 | Build Order I wanted to happen at
the same time that bullet 4 Valve per
| | 01:29 | Cylinder builds in.
| | 01:31 | So with it positioned right underneath
that in terms of the order, I'll go down
| | 01:34 | to Start Build and say Automatically
with build 2. So it will flip in at the
| | 01:38 | same time that that bullet happens.
So next I want to move this triangle to
| | 01:42 | this position then this one and then this
one at the same time as the other three.
| | 01:46 | So really I want to add three movements,
and the fastest way to do that is I'll
| | 01:50 | have this object selected, I'll go
under here under the Action tab and you can
| | 01:55 | see here this button for adding an
action. I'm going to click it three times.
| | 01:59 | You can see what happens. They gave me
three standard moves, which happen to go
| | 02:02 | horizontally. You can see here in the
Build Order it added the three moves
| | 02:06 | themselves. So I'm going to come over
here, I'm going to start with this last one.
| | 02:10 | I'll click on it and you can see I
get a crosshair on my pointer over this
| | 02:15 | red diamond with the black dot in the middle.
| | 02:17 | I click and hold and now I'm moving
that object. In other words I'm changing
| | 02:21 | its position of its final move. I'm
just doing it a little bit out of order.
| | 02:25 | You see I'll click and hold, pull this
down so it lines up. It's just a little
| | 02:29 | bit faster way to do each individual one.
Here I'll click on this one so I can
| | 02:33 | activate that red diamond. Bring it
down, and line it up visually there.
| | 02:39 | Great! So now I have this object
building in and then three move actions, which
| | 02:44 | are represented here. So I'm going to
move this one so it will happen right
| | 02:48 | after number 4. This one will happen
after number 6. As we call this indicator
| | 02:54 | lets me know that this shape is going
to be building in at the same time or
| | 02:57 | with that one, because of that little L bracket.
| | 03:00 | So I want to same thing to happen with
these other three shapes. I want them to
| | 03:03 | build in with those bullets. So to do
that quickly I can Command+Click on all
| | 03:07 | three of those shapes, and here on the
Start Build I'll say build Automatically
| | 03:13 | with the prior Build.
| | 03:15 | So let's play this and see how it looks.
I want to make sure I have my slide
| | 03:20 | selected. I'll press Play. So that was
the First build of that subtitle.
| | 03:25 | I'll hit the Advance key that flip was my
initial build of that triangle. Hit the
| | 03:30 | Advance again. You see it moves as
the other bullet points dissolves in.
| | 03:34 | So you should use Actions if you want
to manipulate an object within a slide
| | 03:39 | quickly and easily and you can
do it as many times as you like.
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| Creating actions on a path| 00:00 | A new feature in Keynote '09 lets you
create a path and have a shape follow that path.
| | 00:05 | Let me show you how that works.
It's kind of fun. I'm going to bring
| | 00:07 | up the Inspector and have it over here,
because it will help me to get it out of the way.
| | 00:14 | Let's say I wanted to have this red ball
kind of have a path around this SUPERBIKE logo.
| | 00:19 | Now, with Action paths, in the
past I could create a straight line, then
| | 00:23 | I could curve that line with Bezier
curves and build there my own line that
| | 00:26 | would a path. But now you can use
shapes to get that path started. So let me
| | 00:31 | show you, I'm going to bring
down a circle drops in the middle.
| | 00:34 | I am going to put a 60% opacity on
this because I want to be able to kind of
| | 00:39 | see the logo underneath this, as I
expand this out. So, I'm pulling a corner of
| | 00:44 | handle here holding down the Option key,
so that it stays centered. I'm going
| | 00:48 | to do the same, still holding down
the Option key and then grab this middle
| | 00:51 | handle and pull up. I get
this oval rounded SUPERBIKE logo.
| | 00:55 | So, one of the new features also in
Keynote '09 is the ability to able to edit
| | 01:00 | some of these pre-drawn shapes. So I'm
to go up here to Format Shape and click
| | 01:04 | on Make Editable and you can see it
added these Bezier handles to this oval
| | 01:09 | that I just created. So now I can
actually go in if I wanted to and edit this oval,
| | 01:14 | grab a Bezier corner and edit this oval.
| | 01:17 | I don't want to do that right now, so
I'm going to hit Command+Z. But what I
| | 01:20 | can do, holding down the Option key and
dragging up right to the edge, you see
| | 01:24 | my cursor changed to a Pen tool with
little Plus sign. That means I can add
| | 01:27 | another Bezier point. So, I'm going to
add another point right there and kind
| | 01:32 | of drag this up to here or so.
| | 01:35 | So with this new shape, I'm going to
select both this circle object and the new shape
| | 01:41 | that I just created and go up
here to Format and over to Shape, I go up
| | 01:46 | down to and choose Make Motion Path
from Shape and you can see when I do that,
| | 01:52 | we created a new motion path. So, that
the full shape that I had created now
| | 01:55 | turned into a path and my other object
that was selected with that is now going
| | 02:00 | to follow the outline of that particular shape.
| | 02:02 | If I go over here to the Build
Inspector, you can see it also created a move
| | 02:08 | action automatically. And I'm actually
going to increase it to 2 seconds.
| | 02:11 | You can see here in the preview that that
ball is going to follow that shape.
| | 02:16 | If I click on the red diamond again,
you will see the path that we have set up.
| | 02:20 | If I click off it goes away.
| | 02:21 | One of the new features they have
added for motion paths is I can hold on the
| | 02:24 | Option key and then click on that path,
click off and that will stay. So if I
| | 02:28 | wanted to do a little layout elsewhere
on the slide, I still know where this
| | 02:32 | option is going to be flowing. It's very
helpful. So I can set my layout correctly.
| | 02:35 | Now what I want to do is
I'm going to click on this path.
| | 02:37 | See that the cursor
changed to the Hand symbol?
| | 02:40 | click on that once and now
I have these Bezier editing points.
| | 02:44 | What I'm going to do is I'm going to
separate out the beginning of this path
| | 02:47 | that the ball takes from the end and
I'm going to hover over this symbol there
| | 02:51 | until I see my cursor change into a
pointer with some crosshairs and I click
| | 02:56 | and hold and I'm going to pull up and
you can see I'm pulling up the original object
| | 03:00 | and you see the ghost object underneath.
| | 03:03 | So I'll like go there and now I'm
going to take my end point, click and hold
| | 03:09 | and I'm going to drag it so it's going
to land on top of the i, let's say.
| | 03:12 | Then you will also see this Bezier handle
from this end point, I'm going to grab and
| | 03:17 | bend that a little bit just to give it
a little bit of a swoop at the end.
| | 03:21 | And on this one I think I might take it
at the beginning and just maybe flatten it out
| | 03:26 | just a little bit, so
it looks a little smoother.
| | 03:30 | So what started off as an oval, I was
able to modify pretty quickly, let me
| | 03:34 | click off of that and I'll press Play.
We'll see how that looks when it goes to
| | 03:37 | the Slide mode, so it's waiting for a
click. I click on. This will swoop over
| | 03:42 | and down. So custom paths for actions
can be very useful when you are trying to
| | 03:46 | create specialized movements within your slide.
| | Collapse this transcript |
|
|
9. Presentation BasicsUsing the Document Inspector| 00:00 | Some of the more important settings for
your overall document are found in the
| | 00:03 | Document Inspector. So we should look
it over and see what's in there. First of all,
| | 00:07 | notice there is three tabs in the
Document Inspector: Document, Audio and Spotlight.
| | 00:12 | We will start with the Document.
Automatically Play on Open is a handy setting.
| | 00:17 | What this means is when you first open
up that particular presentation, instead
| | 00:21 | of coming to the Edit mode like we
are seeing now on our screen, it will go
| | 00:24 | straight into the
presentation as if you pressed Play.
| | 00:27 | The Loop Slideshow is pretty obvious.
That means that basically your slideshow
| | 00:31 | will never end unless you hit Escape
to exit. So when you go to your last slide,
| | 00:35 | if you advance, it will just
start at the first one again. This is good
| | 00:37 | if you are setting up your
presentation as something self-running let's say on
| | 00:40 | on a kiosk or in a public place.
| | 00:42 | Next I'm going to skip down here to
this Presentation mode. See here on this
| | 00:45 | pulldown menu, Normal, Hyperlinks Only,
Recorded and Self-playing. So right now
| | 00:50 | and pretty much throughout this
lesson, we have been in this Normal mode,
| | 00:52 | which means that you press play and
you play through this slideshow and
| | 00:56 | you click through as normal.
| | 00:57 | The Hyperlinks Only setting is really
only going to work if you have hyperlinks
| | 01:01 | set up on your slideshow, so that you
can advance slideshow. In other words
| | 01:05 | the normal commands to progress your
slideshow won't work with this setting.
| | 01:08 | It's only going to be looking for
hyperlinks that are on your slide.
| | 01:11 | It's you have to have setup your
navigation through hyperlinks which we covered
| | 01:14 | in our Using Hyperlinks video. And
this brings me to this command here,
| | 01:18 | Restart show if idle. This is good if you
have a hyperlinked slideshow or something on
| | 01:23 | public display and if no one has
touched it or done any movement on the
| | 01:26 | presentation for the amount of time
that you have set, it will start from the
| | 01:29 | beginning again. Perhaps it will go
back into Self-playing mode and you can
| | 01:33 | set this to any amount of time you want.
If you want to create it for just
| | 01:36 | fraction of the minute. That's fine too.
| | 01:38 | Require Password to Exit Show is good
if you are also showing this presentation
| | 01:42 | in a public space. That way if someone
has access to a keyboard and they hit
| | 01:46 | the Escape key to exit the slideshow,
that will give them a dialog box to enter
| | 01:49 | the name and password of the user of
that particular computer, which of course
| | 01:53 | would be secret. So this way someone
won't come up and close off your slideshow
| | 01:56 | if you don't want them to.
| | 01:57 | Let me show you this Self-playing mode.
This of course is what you would use if
| | 02:01 | you want this to be a self-playing,
automatic presentation. Perhaps it's going
| | 02:05 | on in the background or at a tradeshow.
These Delay and Build settings mean
| | 02:10 | that this is the amount of time that
it's going to delay between transitions
| | 02:14 | that have normally been assigned to on click,
because of course since it's self-playing,
| | 02:19 | nobody's there clicking it.
| | 02:20 | So any time you have built in an on click,
it will do the transition and then
| | 02:24 | it will delay 5 seconds or hold if you
will until the next event happens. So,
| | 02:28 | the same with the Builds. If you have
builds in your slide in the setting,
| | 02:31 | it will do a build and if your next
build is on click, it's going to hold and
| | 02:35 | then do that next one. So you can
set the pacing of your self-playing
| | 02:38 | presentation. You have a lot of control
over how much time for each one of these.
| | 02:41 | It might take a little time to dial in.
These defaults are pretty good and this is
| | 02:45 | especially handy when you want to
export this as a QuickTime movie that's
| | 02:48 | self-playing, which we'll also cover
in our Exporting to QuickTime Movie.
| | 02:53 | Here under Presentation you see a setting
for Recorded, which is grayed out right now.
| | 02:57 | We cover that in our section on
recording slideshows. So I'll leave it for now.
| | 03:00 | Slide size is very important, when you
setup your presentation initially,
| | 03:04 | you had a choice of the size of your
presentation and these are with the defaults.
| | 03:07 | But this setting, which wasn't available
on the Theme Chooser, allows you to dial
| | 03:10 | in exactly the size of your slideshow.
This is especially handy if you are
| | 03:14 | using Keynote to output some video
and let's say you want the output of the
| | 03:17 | QuickTime movie of your Keynote to match
the size of the video that you are editing.
| | 03:21 | So you can setup any size of
presentation you want. Keep in mind though that if
| | 03:25 | you have already created a
presentation and you start changing this,
| | 03:28 | Keynote has to try to scale the new version
with your old version and if your aspect
| | 03:32 | ratio is different, you could have some
problems. So be very careful with this.
| | 03:36 | This is very powerful. It's best as set
it up at the beginning as best you can,
| | 03:40 | but know that you can always change it
mid-way or even at the end and maybe
| | 03:43 | make some minor adjustments, if you want to check
to your slides to make sure they look all right.
| | 03:47 | Require Password to Open is something
you can setup if you just want to have
| | 03:51 | some security to your presentation.
You don't want anyone to be able to open up
| | 03:54 | a particular presentation. Let's say
your emailing it to a colleague and you
| | 03:58 | just want that person to be able to
open it and no one else. You can setup a
| | 04:01 | simple password as this dialog box is
showing you and it has nothing to do with
| | 04:05 | the user of the computer or that
particular password. This is a separate
| | 04:08 | password that goes along with this actual file.
So this is just an added bit of security.
| | 04:12 | Next, let's go to the Audio tab.
Here's the interface for you to add a sound
| | 04:17 | track to your presentation. A sound
track in Keynote means that you can bring
| | 04:20 | in a music file that's just going to
play in the background throughout the
| | 04:23 | slideshow. That's independent of when
you change slides. Let me click here and
| | 04:27 | go to my iTunes Library. It calls up
the Media Browser. I have a piece of sample
| | 04:31 | music here I got from
GarageBand. I'll just drop it in.
| | 04:33 | You can preview what it's going to
sound like by hitting that button there and
| | 04:38 | I can also show you that -
let me go into Play mode here.
| | 04:41 | (Music plays.)
| | 04:50 | So you can see that just started up automatically
and you can set it here to play once,
| | 04:54 | of course to loop, which might not be a bad idea
because you don't really now how long your
| | 04:58 | presentation is in most cases,
especially if it's live. Turning it off,
| | 05:02 | which might seem odd, but it's handy if
you want to through in a file. At the
| | 05:05 | beginning you set it up, but while you
are rehearsing or while you are still
| | 05:08 | editing, it can be a little annoying
if the music track keeps happening.
| | 05:11 | Slideshow Recording of course we'll
cover later. The last tab is the Spotlight tab.
| | 05:15 | Here's where you can put in some
specific metadata about your file
| | 05:18 | that will help Spotlight find it later.
A lot of people like to use this.
| | 05:22 | It's pretty handy. You can put in some
very specific things. You can even put
| | 05:25 | version numbers of your presentation
here, so that you can search for them later.
| | 05:28 | So remember the Document
Inspector has some fairly important settings
| | 05:31 | that could have a big effect on how
your presentation plays. So, be real
| | 05:35 | familiar with them, especially at the
time when you are about to give a live presentation.
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| Organizing slides in the slide navigator| 00:00 | Keynote gives you many ways to
organize your slide presentation. So, let's go
| | 00:04 | through them, so you can see which one
might work best for you. We have been
| | 00:07 | working in this lesson plan using the
Slide Navigator, which is pretty much the
| | 00:11 | most common way to look through slides.
Let me show you some of the features
| | 00:14 | that are in the Slide
Navigator that we haven't been using.
| | 00:17 | One of them is the ability to create
subcategories of a slide. So for instance,
| | 00:22 | I can click here on slide 2 and press
the Tab key. Notice that it indented, it
| | 00:27 | became a child if you will of slide 1.
This can help you create sections to
| | 00:31 | your slideshow, thematic sections. So,
for instance in this presentation we
| | 00:35 | started off at the title slide, we
have these opening statements and then by
| | 00:40 | slide 7 we are starting to get
into the mid of a presentation.
| | 00:43 | So I can consider slides 1 through 6,
the introduction. So, I have already
| | 00:48 | moved slide 2, let me click on slide 3
and Shift+Click over to slide 6. I can
| | 00:54 | hit a Tab key. I can also click and
drag. I've got to be a little careful
| | 00:57 | because the interface can slip around a
bit. You can see that triangle under 2,
| | 01:01 | now let go and now they
are under that same level.
| | 01:05 | So, if I want to look at these
slideshows through categories I could now
| | 01:10 | disclose that triangle for slide 1
and understand, "Okay this is my opening
| | 01:14 | section, I know that's covered, now I'm
going to focus on this." This will help
| | 01:18 | you keep your mind focused on what
you are working on. Now, it might appear
| | 01:22 | that when I play this slideshow, I'm
going to go from slide 1 to slide 7.
| | 01:25 | Let me hit Play and you can see, it
went from slide 1 to slide 2, so it did do
| | 01:32 | the right thing, let me hit Escape.
When I hit Escape, you can see now the
| | 01:36 | Slide Navigator undisclosed that set.
So putting it into a category like this
| | 01:41 | doesn't mean that you are not showing
the slide, it's just more of a visual
| | 01:44 | organizational thing.
| | 01:46 | However, if you did one skip them, you
can do that. Let me show you that, we
| | 01:50 | are going to select 2 and Shift+Select
6 and I'm going to Ctrl+Click and say
| | 01:57 | Skip Slide and there you can see those
5 slides now have become the thin lines
| | 02:02 | that have these yellow border around
them. That means these slides are skipped.
| | 02:05 | So, let me show you that. Click on
slide 1, press Play, slide 1 builds in, and
| | 02:11 | it goes straight into slide 7. In fact
the transition after slide 1 went to the
| | 02:15 | transition of slide 7, just as if it
were the next slide there because it
| | 02:18 | behaves in the same way.
I'll hit Escape to come out.
| | 02:20 | So, skipping slides is a very safe way
to experiment with not having a slide as
| | 02:25 | a part of a presentation to see if it
works without it. So, also always there,
| | 02:28 | in fact if I click on it here, you can
see it gives you a preview and to bring
| | 02:31 | them back, which I'll do now, I'll
Shift+Select this group, Ctrl+Click, Don't
| | 02:36 | Skip Slide, it comes right back.
| | 02:38 | It's a good safe way to put a slide
aside, while you're still deciding if you
| | 02:42 | want it or not, many times if I'm about
to change the design of one slide I'll
| | 02:46 | duplicate that slide and then skip it,
so that way I have a duplicate, it's
| | 02:50 | sort of safely hidden there and I can
work on the duplicate slide and make as
| | 02:54 | many mistakes as I want without
worrying about losing my layout.
| | Collapse this transcript |
| Organizing a presentation in Outline mode| 00:00 | Another method of organizing the slides
is the Outline mode. I go over up here
| | 00:06 | to the View toolbar, pull down the
Outline and let it go. You can see what
| | 00:11 | happened here is that the thumbnails of
the slides went away and we are given
| | 00:14 | a text based overview of
what our slides have on them.
| | 00:18 | Now where is this text coming from?
It's a very good question. If I click here
| | 00:23 | on slide 2 for instance, I can still
navigate to the slides, just as if I have
| | 00:27 | the thumbnails, and the important thing
to know about the Outline mode is that
| | 00:31 | the source of this text that is
showing up here is coming from both the title
| | 00:34 | text objects and the body text objects.
So for instance, if I go here to slide 6
| | 00:39 | Proven By Troy Bayliss. This is a
title text object. Let me go to the
| | 00:45 | Inspector and show you that. I'm going
to go to Slide Inspector. Appearance,
| | 00:51 | off click Title, you can see of course
that is the title text, and this is the
| | 00:56 | body text showing up there.
| | 00:58 | Let me show you if I go to slide 8.
Here we see in the Outline mode, Handling
| | 01:02 | and these bullet points. Now as we
know in slide 8, this was the title text object.
| | 01:07 | This is a body text object. Notice
"Performance-first" doesn't show up in this list.
| | 01:11 | That's because this is a free
text object. So lot of this harping we
| | 01:15 | have doing about title text and body
text has an implication in Outline mode.
| | 01:19 | If you think in words more than pictures,
then you would want to use body text
| | 01:23 | and title text, so that you can have a
very organized in working Outline View,
| | 01:27 | when you get to that mode. It's also
a really good way, if you want a very
| | 01:30 | quickly go through and prove some of
your key points. You don't have to go
| | 01:33 | through the slideshow. You can look
here and check spelling or check accuracy,
| | 01:37 | as long as they are at least a
Body text or Title test element.
| | 01:41 | We can change the view of this. Let me
show you quickly here in Preferences.
| | 01:44 | We can change the font size if we want to
make it bigger or smaller. I'll close that out.
| | 01:49 | You can do editing between slides.
Copying text from one to the other.
| | 01:53 | To me that's a little confusing,
but you can do it. If that's the way you think,
| | 01:56 | it could be a good way to work
for you. Let me show you just a little
| | 01:59 | something here. On this slide, you will
notice in the Outline mode, it says
| | 02:04 | (6 up) Handling. (6 up) is my term to say
this is the 6 up slide, because it's a
| | 02:09 | common theme. You can see it here
in slide 9. I gave it a bit of a subtitle.
| | 02:13 | Well, where is that coming from?
| | 02:14 | Well, in this particular slide, the
only object on the slide you might recall
| | 02:19 | is the shape. The rest of the slide
is the master in the background, and
| | 02:23 | you can see here under the Slide
Inspector the Title is not visible, but if you recall,
| | 02:27 | the Title is always there. So you
can see here I shut off the Title,
| | 02:32 | but I made a Title called (6 up)
Handling. So that when I was in Outline mode,
| | 02:36 | I could at least have an
understanding of what that slide is about.
| | 02:39 | Completely invisible on the final show,
but it helps me here on the Outline mode,
| | 02:43 | so that I had every slide
labeled the way I want to. So if you are
| | 02:47 | someone who thinks in words, or if
you like to have a quick preview of the
| | 02:50 | title and body text elements in your
slide, Outline mode is the way to go.
| | Collapse this transcript |
| Playing a slideshow| 00:00 | When it comes down to the time you
are going to make a presentation to your
| | 00:03 | audience, you have a lot of controls
about how your slide show is going to play.
| | 00:06 | Let me run through this slideshow
and I'm going to hit Play to show
| | 00:10 | you some of these features. The
first slide has an automatic build and
| | 00:15 | advancing the slide I'm hitting the
forward keys in my particular way. There's
| | 00:19 | a lot of choices. You can hit this
spacebar, which I just did. Have a look at
| | 00:22 | all the different ways, a mouse click
of course, and in this case because there
| | 00:26 | are no hyperlinks or movies on these
slides, my mouse is invisible, but you can
| | 00:30 | click it forward that way.
| | 00:31 | We have a chapter on using remotes,
either the Apple remote or the iPhone app
| | 00:35 | for changing the slides. I want to
check those out. While you are in Slide mode
| | 00:39 | let's say you have an interruption or
you want to call the tension away from
| | 00:43 | the screen, I'm going to hit the B key
right now, and the screen goes to black.
| | 00:47 | That could be pretty handy if you want
to not have the audience focused on the
| | 00:50 | screen, but you want to make another
point or perhaps something happens, some
| | 00:53 | interruption you just want to break
the energy a little bit. You can hit the
| | 00:56 | spacebar to come back. Also the W key gives
you a white screen. So you'd choose to do that.
| | 01:01 | I think one of the cool features is
let's say you know someone on your
| | 01:05 | presentation, you might want to
breakout of the presentation and show website.
| | 01:08 | If I ran so far ahead of time and set
up a website, and I know it's running in
| | 01:12 | the background, I can hit the H key,
and when I do that, it takes you back to
| | 01:16 | your desktop and whatever app you had
running last will show up there. So now
| | 01:20 | I'm back in safari and I could talk
about this or that. But one thing I want to
| | 01:24 | point out, for those who have use
spaces feature in Keynote, make sure that
| | 01:28 | this app is in the same space as your
Keynote presentation. Right now we are
| | 01:31 | not running spaces, but that's one
little tip you want to make sure that
| | 01:35 | whatever you have in the background you
want to show is going to be in the same space.
| | 01:38 | So now if I want to go back to my
presentation, go down to the doc, we'll see
| | 01:42 | here in Keynote it has this green
arrow, letting us know that Keynote is in
| | 01:45 | presentation mode, and when I click on
that, we'll go right back to where we
| | 01:49 | were. Now another nice thing is a lot
of times after a presentation is over,
| | 01:55 | let's say you have a question and
answer session and someone say something,
| | 01:58 | reminds of a particular slide you want
to go back to, hitting the + key brings
| | 02:02 | up the slide browser, and there you
could jump to any slide right away.
| | 02:06 | Very quickly you can get a quick preview of
your slide and say yes that's right, we
| | 02:09 | are talking about this, and double
click on that, and it goes straight there.
| | 02:12 | Another handy thing, if you happen to
know that you want to go to slide 13, you
| | 02:16 | can type in 1, 3, and hit Return, and
then you can quickly go to that slide.
| | 02:21 | And if you are ever stuck or want to
get familiar with more of the commands you
| | 02:24 | can hit the question key, and it will
bring up the shortcut window, so you can
| | 02:27 | see what to do next. Now keep in mind,
all these things I have been showing you
| | 02:30 | now, show up on your presentation
screen. So your audience is going to be
| | 02:34 | seeing this as well. We are going to
talk little bit later about presenters'
| | 02:37 | displays, and a lot of these functions
are available there. So your slide show
| | 02:40 | to the audience will always stay clean.
But some of these functions are going
| | 02:43 | to be very handy when you
are making a presentation.
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| Adding notes| 00:00 | Presenter Notes give you a place to
create comments for yourself while you are
| | 00:04 | making a presentation, to help prompt
you along with your slides. Let me show
| | 00:08 | you how you get at those. I'm going
to go into the toolbar here at the View
| | 00:11 | button and pull down to Show Presenter
Notes. You can see here this lower
| | 00:16 | part of the screen opened up, and this
is a free text area where you can type
| | 00:21 | in pretty much anything your like.
You can see here I have just created some
| | 00:24 | brief notes. These are really handy
to have available to you while you are
| | 00:28 | giving your presentation to give
perhaps more detail about the slide, give you
| | 00:32 | some prompts for what the main
points is that you are talking about.
| | 00:35 | It's pretty much whatever you want.
Use it in whatever way it works for you.
| | 00:39 | Keep in mind the Presenter Notes
are just that. They are notes for the
| | 00:41 | presenter, not for your audience, so
these won't show up on the screen when
| | 00:45 | your presentation is happening. They
are going to show up in your Presenter View,
| | 00:48 | which we talk about in our
video on the Presenter View. These notes
| | 00:51 | will also show up on the iPhone Remote
app as well. So you can have can have
| | 00:55 | access to your notes while you are
perhaps walking around the stage. You can
| | 00:58 | look down your iPhone and see these
notes that you have included with each slide.
| | 01:01 | So notes are pretty straightforward. You
can copy and paste from other sources into here.
| | 01:05 | I do want to make one distinction
between notes and comments. I'm going to go
| | 01:08 | up here to View and pull down to
Show Comments. A comment is generally
| | 01:13 | thought of as something that is collaborative.
So the comment will follow along a file.
| | 01:17 | 'should you post it to iWork.com?'
for instance. Whereas notes don't
| | 01:20 | necessarily show up that way. So you
think of comments as ways to collaborate
| | 01:24 | with others. You can also have them
as reminders to yourself perhaps for a
| | 01:28 | particular part of the slide. They
have a bit of different function. So keep
| | 01:32 | that in mind. Presenter Notes are best
used when you just want to have notes
| | 01:35 | for yourself while you are giving a
live presentation. So if you could use
| | 01:39 | helpful prompts during your
presentation, use Presenter Notes.
| | Collapse this transcript |
| Using the Presenter Display| 00:00 | So when giving a live presentation, if
you have more than one monitor available
| | 00:04 | to you, you have the capacity to have
your own presenter display something you
| | 00:07 | look at, and your audience looks at,
the factual formal presentation.
| | 00:11 | There's a couple of things you have to do
to set up for this. Let me go up to the
| | 00:15 | Preferences file here. I'll show you
that under Keynote > Preferences.
| | 00:18 | First thing I want to click on is this
Slide Show button. Sometimes one of the
| | 00:22 | trickiest things and one of the most
hair-raising setups you have to do before
| | 00:26 | a presentation is getting the
displays to work. It's not always
| | 00:29 | straightforward, so be sure to be really nice
to the AV techs who are there to help you.
| | 00:33 | Notice here at the bottom of the
Slideshow Preferences, there is this choice
| | 00:36 | of present on primary display or
present on secondary display. What present
| | 00:41 | means is the actual presentation. So
this is not your Presenter Notes. This is
| | 00:46 | the formal presentation. And if you
are bringing a laptop, let's say, to a
| | 00:50 | presentation, most likely you are
going to present on a secondary display
| | 00:55 | because that will be the projector that
they are going to hook up to your Mac.
| | 00:57 | And by the way, one tip, you Mac guys.
Always remember your DVI VGA Adapter.
| | 01:03 | Bring it with you, buy a gross of them,
because you'd tend to leave them behind
| | 01:07 | in a presentation. They don't always
have that adapter so make sure you are
| | 01:10 | carrying at least one with you at all times.
| | 01:12 | Now the presenter display is the one
that you see as a presenter and your
| | 01:16 | audience does not see. Let me click on
the Presenter Display Preferences and
| | 01:20 | have a look here. The first line
here is 'Use alternate display to view
| | 01:26 | presenter information,' and what that
does mean? What I meant here on alternate
| | 01:31 | display, for by viewer presentation, is
that it's alternate to whatever I have
| | 01:36 | chosen here to present on. So that of
course the alternate to the secondary
| | 01:39 | would be primary, and that's my
laptop, and that's what I wanted.
| | 01:41 | Let's go back to the Presenter Display.
So for the rest of the preferences,
| | 01:47 | we can show the items that we want to
have it on our presenter display.
| | 01:51 | For instance, I'm not a big fan of having
clocks running on my display. I can click
| | 01:53 | them off here. Let's just go and let
me show what it looks like. So I can hit
| | 01:57 | this button and now we are given a
preview of what our presenter display will
| | 02:02 | look like, and also this floating
window where we can add or remove options
| | 02:07 | that we want or we don't want. For
instance, if I want to bring the clock back,
| | 02:10 | I can click in, get rid of it again.
One thing I like to have is the Ready to
| | 02:15 | Advance Indicator, which I'll show you
in a minute, and you can resize these
| | 02:19 | windows if you like.
| | 02:20 | Remember we talked about notes.
I can click in notes. This is where the
| | 02:23 | Presenter Notes will appear. I can
resize this window. If I'm a big note taker,
| | 02:29 | I'll want to have a larger amount of
space for notes for instance. I'm not a big
| | 02:33 | note taker, so I'll make that little smaller,
but I'll keep it up there so we can see it.
| | 02:36 | So in this window, customize away
to your heart's content. This is a
| | 02:39 | very personal thing. Remember if this
is what you are looking at when you are
| | 02:43 | going live, so you're usually under
pressure. So take your time, get it right,
| | 02:47 | and once you are done, I'll click
Done here. Let's have a look at what the
| | 02:51 | experience is actually like. I'll
close up Preferences. And there is function
| | 02:55 | where you can rehearse the slideshow
using just a Presenter Mode.
| | 02:59 | So if you are on the plane flying out your
presentation, of course you don't have a
| | 03:02 | secondary display, but you can sort of
fake it and under Play here, pull down
| | 03:06 | to Rehearse Slideshow.
| | 03:08 | And what this will do is this will go
through our presentation as if we're in
| | 03:12 | the presentation mode. So here,
because my presentation is on slide three,
| | 03:16 | it started here on slide three, and we
have got our notes for slide three down here.
| | 03:20 | The green indicator at the top,
that's the Ready to Advance Indicator.
| | 03:25 | It's a very handy thing to keep an eye on.
Just lets you know that your slide has
| | 03:29 | finished all the builds, or all the
animations, and is waiting for the next
| | 03:33 | click instruction. Let me go through
this presentation. I'm going to hit the
| | 03:37 | forward key here. You can see that
green bar at the top. Pay attention to that.
| | 03:41 | Let me hit this again. Notice it's
red and then it goes to green.
| | 03:46 | That's letting you know that the slide is
doing a build or a slide transition, and
| | 03:51 | it is not ready yet for you to advance.
You'll notice that in the presenter display
| | 03:55 | we are not seeing the builds; we are not
seeing all those animations we worked so hard on.
| | 03:59 | It's not about that. This is really to
help you to get a very clear sense of
| | 04:03 | where your current slide is and then
what the state of the next slide on deck is.
| | 04:07 | Let me go to slides up ahead here.
I'm going to forward through a
| | 04:10 | little bit. I want to show you the
Build Indicator. So coming up, you see our
| | 04:14 | next slide. I put in separate builds
for each of these bullet points on the
| | 04:18 | Handling page. Let me hit the Advance
key and now you see these blue dots
| | 04:23 | underneath the Handling page. So this
is letting me know, I have got four more
| | 04:27 | builds coming on this particular slide.
So it is a little clue, the green light
| | 04:31 | says the first build is done. I hit
the advance key, it's red just for a
| | 04:35 | second, because that build was very quick,
just a half second dissolve, and so on.
| | 04:40 | You can see now the Build Indicator is
going down as I advance. So these are
| | 04:43 | very helpful things that keep you
oriented during your slide show.
| | 04:46 | Practice with it, customize it the way
you want it. It can really be your friend.
| | 04:51 | Also on the Presenter display, you can hit
the plus button on your keyboard and you
| | 04:55 | have your slide browser here, where you can
straight go to a particular slide if you wanted to.
| | 04:59 | Keep in mind we are still in the
presenter display, so the audience will not see this.
| | 05:02 | Hit Go to go straight to that slide.
I started back at the beginning.
| | 05:08 | If you ever have a question
about some of the keyboard shortcuts that
| | 05:11 | you have, you can hit the question mark
and you get this Keyboard Shortcut tip
| | 05:15 | sheet that comes up for you. So get
used to the presenter display, because
| | 05:18 | it can really be your friend when
you are making a presentation.
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| Recording narration for a slideshow| 00:00 | Recording a slideshow can serve a
number of purposes. One of them is so you
| | 00:03 | can do rehearsal and listen back to
yourself and another way is to present or
| | 00:08 | to send a version of your presentation
perhaps to a client where you can talk
| | 00:11 | over what you've done, explain it to them in
real time rather than in a printed document.
| | 00:15 | Let me demonstrate how it works here
real quickly. I'm going to open up my
| | 00:19 | Inspector, the Document Inspector.
Under the Audio tab, you can see this
| | 00:24 | section called Slideshow Recording.
When I hit Record, it's going to start up
| | 00:28 | the slideshow and it will record my
voice and then it will save that out.
| | 00:32 | So, let me show you this. I'm going
to hit Record and that's recording me live.
| | 00:37 | And look at the indicator up in
the upper left. That's letting me know
| | 00:40 | we're on our recording. I'm going to
hit the Advance key, just go through these
| | 00:45 | three slides here and now I'll hit
Escape. Now, you can see when we're back
| | 00:50 | here in the Inspector, we've an
indication that we've recorded something and
| | 00:54 | it's actually now a part of
the Keynote Play function.
| | 00:57 | What I mean by that is if I go to
Document here, Presentation mode changed now
| | 01:01 | to Recorded mode. So, anytime I press
Play, it's going to be playing back
| | 01:05 | the recorded version of the presentation
rather than the normal one. Let's now make
| | 01:10 | a movie of that small recording
that I made, we can see how that looks.
| | 01:14 | To do that, I'll go up to Share > Export,
click on the QuickTime option and you
| | 01:20 | can see here under Playback Uses,
I have these choices, one of which is
| | 01:24 | Recorded Timing. So, this means that
it's going to output a QuickTime movie
| | 01:28 | based on the recording that I just made or
based on the recording that's in the memory.
| | 01:32 | I'll unclick the Full Screen and for
our purposes, I'm just going to create a
| | 01:37 | somewhat low resolution one. Click Next.
We give it a name. Click Export and
| | 01:48 | then we're just doing a quick
rendering of that file and now let's go find
| | 01:56 | that file, open that up. Now, we'll
play this back in QuickTime.
| | 02:12 | (Recording: So, now it's recording me live
and look at the indicator up in the upper left.)
| | 02:16 | (Recording: That's letting me
know we're on our recording.)
| | 02:18 | (Recording: I'm going to hit the Advance key, just
go through these three slides here and now, I'll hit Escape.)
| | 02:25 | That was my narration for
what we recorded earlier.
| | 02:28 | The final movie didn't have that indicator
in the upper left of course. So, this is
| | 02:32 | a very handy way to talk over your
slides with a client perhaps, to give
| | 02:37 | yourself some practice on how you
sound and how you look with your show.
| | 02:41 | When you're done with that recording,
I'd recommend going over to the Audio tab
| | 02:44 | and hitting Clear to get the recording
out of the presentation. Go ahead and
| | 02:47 | click Clear and the reason to do that
is now when we're going to go back to the
| | 02:51 | Document tab, you'll see our
presentation has returned to Normal mode.
| | 02:54 | So, now you can go ahead, keep
editing and it will behave as you've come
| | 02:58 | expect. You can always go back, make
another recording and try it again.
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| Using remote controls| 00:00 | You can gain full remote control of
your presentation over Wi-Fi using your
| | 00:04 | iPhone or iPod touch and the
new Keynote Remote application.
| | 00:08 | To setup your iPhone remote, we need to
first establish a Wi-Fi link with your
| | 00:12 | Keynote application and your iPhone.
To do this, go to the Keynote menu,
| | 00:18 | pull-down the Preferences, and
then click on the Remote button.
| | 00:21 | We will click the Enable box here and
in the background, Keynote is pulling the
| | 00:27 | Wi-Fi network for iPhones with
the Keynote Remote application.
| | 00:30 | Next, we'll need to set our iPhone to
be on the same Wi-Fi network as your
| | 00:34 | computer running Keynote. All this
works in many situations without a problem.
| | 00:39 | There are times when you want to give a
presentation and you don't have access
| | 00:42 | to the Wi-Fi network where you are
presenting, like a conference hall for
| | 00:45 | instance, or another common
occurrence that folks have been having is that
| | 00:49 | their computer and their phone may
be on the same Wi-Fi network, but the
| | 00:52 | network has restrictions that
don't allow communication between them.
| | 00:56 | In light of this, I would like to
show you how to setup an ad-hoc network
| | 00:59 | connection between your computer and
your iPhone. What this means is that we'll
| | 01:04 | have your computer send out its own Wi-
Fi signal that your phone can connect to
| | 01:08 | and you won't have to worry about
connecting up to the external Wi-Fi network.
| | 01:11 | This will mean that you will not have a
Wi-Fi connection to the Internet while
| | 01:15 | you have the system activated, but
it will virtually guarantee that your
| | 01:18 | connection with your phone will work.
| | 01:21 | On your computer running Keynote, go up
to the menu bar, click on your AirPort
| | 01:25 | icon, and we'll select Create Network,
and this dialog box appears. We'll give
| | 01:31 | our ad-hoc network a name, say,
KeyRemote and we'll keep the Channel on the
| | 01:35 | Automatic, that's fine, and add a
password if we want. We won't this time.
| | 01:40 | Next, connect your iPhone to the ad-hoc
network, which is exactly the same way
| | 01:44 | you connect to any Wi-Fi network on
the phone. Then launch your remote
| | 01:52 | application on your iPhone, and click
on the Link to Keynote button. On the
| | 01:57 | Setting Screen, click New Keynote Link, and
then make note of a Pass Code that now appears.
| | 02:04 | Now, back to the Remote Preferences in
Keynote. We see the phone appear with a
| | 02:08 | Link button next to it. So we'll click
that and then when this dialog comes up,
| | 02:13 | we'll enter the pass code that came
from the phone. So we are now linked.
| | 02:17 | Then we'll just close up the Preferences
window here and go back to our phone.
| | 02:21 | Now, here from the Settings window,
let's click Done. That will take us back to
| | 02:25 | the Main Keynote Remote screen. Then
down below, when we want to start a slide
| | 02:29 | show, we just click Play Slide Show.
| | 02:33 | So now on the phone, with start of
the presentation, we see on the left a
| | 02:36 | thumbnail of the current presentation
screen. On the right, a thumbnail of the
| | 02:41 | next build or transition that's going
to happen. To advance the presentation,
| | 02:45 | just swipe to the left.
| | 02:46 | Now, notice this is just like the
images we see in Presenter View. The image on
| | 02:52 | the right will show the changes that
will happen after you swipe, and instead
| | 02:56 | of the red progress bar at the top of
the screen like we have in Presenter
| | 02:59 | View, on the iPhone, we have in the
upper right, the Spinning Progress
| | 03:03 | Indicator that lets us know that a
build or transition is in progress. So once
| | 03:09 | the Progress Indicator stop spinning,
it means that you can now safely advance
| | 03:13 | when you are ready. We'll
flip through a few more here.
| | 03:17 | This is the Landscape Mode in Keynote
Remote but it also has a Portrait Mode as
| | 03:21 | well. Now, to change the Portrait
Mode, it is not the same as tilting the
| | 03:25 | phone, because think about it, you
don't want to be keeping track of how your
| | 03:28 | phone is oriented when you are up on
stage, and trying to give a presentation.
| | 03:33 | So to change to Portrait Mode, you
click on the Options button and then click
| | 03:38 | the Settings button, and then in
the Settings Screen, we'll go down to
| | 03:40 | Orientation, and click on the
Portrait Mode, and then click Done.
| | 03:44 | Now, you see your current screen at the
top, and the current Presenter Notes in
| | 03:49 | yellow below that. So you should use
this mode of course when you want to have
| | 03:52 | access to your Presenter Notes.
| | 03:54 | Now, one thing you can do is you can
grab and hold that top image and take a
| | 03:58 | sneak peak at the next stage of the
presentation by pulling the current image
| | 04:02 | over and as long as you don't let go,
when you return the current slide to the
| | 04:06 | middle, it won't advance.
| | 04:07 | Keynote Remote enables you to
concentrate your energy then on giving a great
| | 04:11 | presentation while giving you
wireless freedom and control.
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|
|
10. Sharing and ExportingSaving Keynote files| 00:00 | So when your presentation is finally
complete, you have many ways to save your file.
| | 00:04 | Let's first look under Preferences
and see what we might want to setup
| | 00:09 | with regards to saving files.
| | 00:11 | So here in Preferences under the
General tab, you will see the Section on
| | 00:15 | saving. Here is a few options here you
can look at. First up is Backup Previous
| | 00:19 | Version. This is a pretty handy feature.
What this will do is every time you
| | 00:23 | save a document it will basically
save the earlier version as well.
| | 00:29 | So it's saving two files on your hard
drive. One of which is the one you just
| | 00:32 | saved, and then it save the one you
saved before that. This can be handy if you
| | 00:37 | have made some changes and then you
saved it and you thought to yourself,
| | 00:40 | you know what? I want to go back and look
at what I did before. I kind of like that.
| | 00:43 | You can just quit of the
existing presentation you are in and open up
| | 00:48 | this file in the Finder.
| | 00:50 | In fact, let me show you where that is
in the Finder in this example. We have
| | 00:53 | an Exercise File folder here on the
Desktop and in this directory, this is what
| | 00:59 | the actual presentation we are
looking at now is and you can see here that
| | 01:04 | Keynote created a separate file
called Backup of Ducati Superbike.key.
| | 01:08 | So this is a nice handy thing to know
about in case you ever want to renege on
| | 01:12 | a decision you might have made about
saving a file. I'm going to bring the
| | 01:16 | Preferences back up. Another option
you might want to consider is this one
| | 01:21 | saying, Include Preview in Document by default.
| | 01:23 | What this means is that it will save a
preview of the document that is readable
| | 01:27 | by Quick Look in the Finder. So it is
helpful if you want to quickly navigate
| | 01:31 | through some of your presentations without
having to open them all up to look at them.
| | 01:35 | Save new documents as packages, I
would recommend right now leaving this
| | 01:38 | unchecked unless you really know what
you are doing. The short answer is that
| | 01:42 | previous versions of Keynote saved
these files in a different format than what
| | 01:46 | they are doing now.
| | 01:48 | The new file format that they are
using is actually a little bit more
| | 01:51 | compatible with other programs and
with other online services. So always keep
| | 01:56 | this checked off unless you really want
to save your documents as packages and
| | 01:59 | you know what that means.
| | 02:01 | There's other option here, Copy audio
movies into document. This means that
| | 02:05 | when you save a Keynote file with
this box checked, if you have a number of
| | 02:10 | audio or movies in the document, it
will include it in the entire file.
| | 02:14 | If you have a lot of movies or a
really long movie or big pieces of media and
| | 02:18 | you have that box unchecked, when you
save your Keynote document, it will not
| | 02:22 | include those pieces of media in that
file. This is handy if you want to be
| | 02:27 | able to send your Keynote file to
somebody else who might not need those movies
| | 02:31 | or might have them on their side.
| | 02:33 | In general, if you have a small movie
and small amounts of audio, I would keep
| | 02:37 | it in there because it reduces
confusion if you are sharing your file with
| | 02:40 | someone else. You don't have to worry
that they also have the associated audio
| | 02:45 | and movie files with your Keynote document.
| | 02:49 | This last option Copy theme images
into document. This has to do if you have
| | 02:52 | created your own theme or you have
saved a theme out and you want to save the
| | 02:56 | new images that you have created into
the document. So if I have created a
| | 03:01 | custom theme and I want to send my
presentation to somebody else, they will
| | 03:05 | have all the other built-in themes that
Apple have but they wouldn't have my custom one.
| | 03:08 | So if I want them to be able to have
that presentation look exactly like mine,
| | 03:12 | I would check that box off. But if
you are not creating custom themes, you
| | 03:16 | don't need to worry about it. That has to
do with the preferences for saving documents.
| | 03:21 | There is another interesting feature
that Keynote added in '09, under here
| | 03:25 | under the File menu, this Reduce file
size function. What this will do is it
| | 03:30 | will go through and look at all of the
media files, all of the photographs, all
| | 03:34 | the graphics, even the movies, and it
will reduce them down to the size that is
| | 03:40 | just appropriate for the presentation itself.
| | 03:42 | You will recall that we brought in
some rather large photographs into this
| | 03:45 | presentation and then either masked
them down or shrunk them down really small,
| | 03:49 | but we didn't really need all of
that data. If keeping the file size to a
| | 03:53 | minimum is important to you, you might
want to consider using this function.
| | 03:57 | Now, you don't want to use it if you
want to use these photographs that are in
| | 04:01 | the presentation later at their full
resolution because this will permanently
| | 04:06 | reduce the resolution down to be
perfect for the presentation.
| | 04:10 | Your presentation won't look any different,
the overall file size will be smaller,
| | 04:14 | but you won't be able to use those
photographs later in a larger scale.
| | 04:17 | Something to really think about and be
conscious of if you choose to use it.
| | 04:21 | So let's go to Save As, we have
already saved this document. So Save As will
| | 04:24 | act as if we are saving it for the
first time. We get our standard dialog box,
| | 04:29 | and here you can see some other
options that we have already talked about in
| | 04:33 | the Preferences including the
Include Preview in Document.
| | 04:36 | Another new option in Keynote '09 is
the ability at this point to save a copy
| | 04:41 | as a PowerPoint. So you can see up
here it is already included in the
| | 04:44 | PowerPoint extension if I wanted
to save this out of the PowerPoint.
| | 04:48 | Also, we have the option to save it
as an iWork '08 file. Since the new
| | 04:52 | transitions and some parts of iWork '09
are slightly different, you do have the
| | 04:57 | ability to send out your presentation
to be readable on iWork '08, keeping in
| | 05:01 | mind that some of the new transitions,
some of the new functions, either are
| | 05:06 | going to be translated in a
different way or they won't show up at all.
| | 05:10 | Same is true with PowerPoint and
we'll be talking about exploring the
| | 05:13 | PowerPoint in another lesson. Then here
under the Advanced options, again these
| | 05:17 | are the similar functions
we saw in the Preferences.
| | 05:20 | This time you can apply it to each
individual document. The Preferences apply
| | 05:25 | globally. Here with each individual
time you save something, you can make these
| | 05:29 | choices. Now, I'll cancel out that.
So keep in mind all of these different
| | 05:35 | choices and options you have
when you save your Keynote files.
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| Saving a Keynote presentation as a PowerPoint file| 00:00 | Keynote not only gives you the ability
to open Microsoft PowerPoint files but
| | 00:04 | to save your presentations in Keynote
that can be opened in PowerPoint.
| | 00:07 | Of course Keynote and PowerPoint are two
different programs. But let's have a look
| | 00:12 | and see how this miniature
version of our presentation looks.
| | 00:15 | I'll run through it real quickly here.
Press Play. We have that build-in, that
| | 00:20 | object zoom, that perspective, object
push, anagram with the text and another
| | 00:29 | text anagram with a dissolve build on that
last text object. I'll escape out of there.
| | 00:36 | Now to create a version of this file
that can be opened in PowerPoint, let's go
| | 00:40 | up to Share and pull down to Export
and if we choose this option here called
| | 00:45 | PowerPoint. Now you see there is really
no choices we have to make. Just simply
| | 00:50 | click Next to create a location. I'll
put in this folder here, click on Export
| | 00:56 | and it does the conversion. Then you see in
this case we've got a Document Warnings window.
| | 01:01 | Now remember when we opened up some
files in Keynote that didn't have exact
| | 01:06 | compatibility, we got this warning when
we opened a file, Keynote will provide
| | 01:10 | this when it exports in PowerPoint plus
you know that certain elements of your
| | 01:13 | Keynote presentation didn't
translate over into PowerPoint.
| | 01:16 | So this window gives you a summary of
some of those transitions and features of
| | 01:20 | Keynote hat didn't translate over into
PowerPoint directly. Now Keynote will do
| | 01:25 | a translation of those features when
it creates the PowerPoint file. Let's go
| | 01:29 | have a look at that
PowerPoint file now and see how it did.
| | 01:33 | So here's our Keynote presentation
translated into PowerPoint. I'll go down
| | 01:36 | here and click on the Slide Show View
and you can see it opened up our slide
| | 01:41 | show and I'll then advance through it
here, you see some differences but in
| | 01:45 | reality it didn't do too terribly bad.
Some of these transitions are pretty
| | 01:50 | good representations of what we did in
PowerPoint. So you can see that although
| | 01:53 | it's not exact. It does offer a
credible version of what you've done.
| | 01:57 | So remember if you want your
presentation to maintain all the unique
| | 02:00 | transitions and builds that Keynote
provides watch the move on sharing with
| | 02:03 | QuickTime but if you want to provide a
version of your presentation that runs
| | 02:07 | directly in PowerPoint, use this option.
| | Collapse this transcript |
| Exporting presentations as PDFs| 00:00 | If you need to share your presentation
in a static form with almost anyone in
| | 00:05 | the world, the best way to
do that is to export a PDF.
| | 00:08 | To do that we'll go up to the Share
menu and pull down to Export. When the
| | 00:14 | Export panel comes up we'll click on PDF.
Here you could to see we're presented
| | 00:19 | with a number of options about how we
want our PDF to look. Now remember of
| | 00:24 | course a PDF is a static document. It
will not export any movies or motion with
| | 00:30 | this PDF. It will just be flat
images per page, per slide kind of idea.
| | 00:36 | You can add the notes with the slides
if you want by clicking on this option or
| | 00:42 | just have the slides alone. This one
I want to be careful about. Print each
| | 00:46 | stage of builds. If you have a lot of
builds or a lot of slides with a number
| | 00:50 | of builds keep in mind it's going to
create a separate page for each one of those.
| | 00:55 | So for instance if there is 20 builds
just on one slide, that one slide is
| | 00:58 | going to take up 20 pages. Now
electronically or digitally that's not a big
| | 01:02 | deal if you're not going to be printing
it but you might want to just be aware
| | 01:06 | of that. Actually I find it to be
very handy because sometimes I want to
| | 01:10 | extract out just one part of the slide
or explain what I'm doing with the slide
| | 01:14 | to someone else. That can be very handy.
| | 01:16 | So other option includes Skip slides,
also be careful about. Sometime you'll
| | 01:20 | have to skip to slide in your
presentation for a real good reason and you might
| | 01:24 | have forgotten that you skipped it and
if it's included in the printout you
| | 01:27 | might not be too happy about that.
Adding borders around slide, these are all
| | 01:30 | pretty self-explanatory.
| | 01:32 | Image quality of a PDF, you can dial
it in a bit. I usually choose the better
| | 01:37 | quality. If you really are concerned
about the look of the graphics to the
| | 01:40 | person you're sharing with then
obviously go for the best. It's a small
| | 01:44 | implication in a larger file size
for the better quality of course.
| | 01:49 | New in Keynote '09 are Security
Options that you can add to the PDF. Normally
| | 01:54 | this triangle would be undisclosed. So
you would click on this down to get to it.
| | 01:58 | For instance I can password
protect the opening of the document. We just
| | 02:03 | put in for our purposes, a very simple
password like ducati. But I could also
| | 02:09 | put restrictions on if this document
is printed or if people want to copy
| | 02:13 | content out of it. So you have this
nice control over who sees it or how much
| | 02:18 | control the person you let see it
can have over the document itself.
| | 02:22 | We'll click Next and we're presented
with where we'd like to save it. I'm going
| | 02:27 | to save it on my Presentation folder
and I'll hit Export and the export takes
| | 02:32 | place. So of course if you have a
large presentation this will take longer
| | 02:35 | because it's generating a PDF for each page. Now
that that's done, let me just hide this window.
| | 02:45 | Let's have a look at that PDF, in
this folder here. There it is Ducati
| | 02:50 | Superbike.pdf. Click on that. My Mac
preview is going to open that up. You can
| | 02:56 | see here right away, let me expand out
this window that I'm given the option to
| | 03:00 | enter my password and I'm not seeing
much of anything else. So let's type in
| | 03:05 | our password and hit Enter. Then you can see now
it freed up that PDF so that we can look at it.
| | 03:14 | Now you might be wondering why is this
first one blank. Now remember we checked
| | 03:18 | Include each stage of builds and the
very first slide included the build-in of
| | 03:23 | those two elements. So the very first
stage of that slide of course is just the
| | 03:27 | background. You'll see
that throughout the document.
| | 03:30 | Sometimes actually you might be
surprised that how many builds you didn't know
| | 03:33 | you had on a slide. But again like I
said it's just digital information. So you
| | 03:38 | can always edit it out, you can always
save it again without the builds.
| | 03:41 | You have a lot of flexibility in how you save a PDF.
| | 03:46 | So exporting the PDF is an almost fool
proof way to translate and share static
| | 03:51 | form your presentation into
universally recognizable file.
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| Sharing a Keynote presentation as a QuickTime movie| 00:01 | Building a great presentation is one
thing but getting it in the hands of those
| | 00:04 | who need to see it is another. I'll hit
the Advance key. Hit it again. Going to
| | 00:13 | hit the Escape key and just letting you
know that what you have been watching is
| | 00:19 | actually a QuickTime export of the
presentation. We make this point because if
| | 00:25 | you want people to see the Keynote as
it looks while you're building it but
| | 00:28 | they might not have Keynote on their
end, the QuickTime export gives a really
| | 00:32 | excellent output of your presentation so
that others can see it the way you see it.
| | 00:37 | So this QuickTime movie of course was
made as an export from Keynote and I just
| | 00:40 | want to show you that right now we're
at half-screen mode. I'm clicking the
| | 00:43 | Advance key on my keyboard to advance
the slides and you can see the QuickTime
| | 00:48 | movie is automatically stopping
wherever our slide would stop, clicking Advance
| | 00:53 | again and it does the builds just like
your Keynote presentation. Keep in mind
| | 00:59 | this movie version of the slide show
will play just as well on Windows if they
| | 01:02 | have QuickTime installed as it well on a
Macintosh. Let show you how we did this.
| | 01:07 | Open up the presentation now we're
back in Keynote. Then when you're finished
| | 01:11 | with your presentation, go up to the
Share menu and pull down to Export.
| | 01:16 | For this particular presentation we'll
click on the QuickTime tab. Now notice here
| | 01:20 | this first pulldown menu is about
Playback Uses and right now it's under
| | 01:24 | Manual Advance. This is what we used
to create the movie we just showed you.
| | 01:28 | When you choose this option QuickTime
will put in special code that makes each
| | 01:31 | slide like a separate video segment
and will automatically stop at the end of
| | 01:35 | each slide and then waits for your
instruction to advance it to the next slide
| | 01:40 | which in this case is the next
segment of video where it will automatically
| | 01:43 | stop at the end of the next slide. So
for any other person playing it, it has
| | 01:47 | the same behavior as advancing the
slides as if they were using Keynote.
| | 01:51 | Now usually I run Keynote when I'm
making my live presentations but I always
| | 01:54 | make this export as well. This way
I always have a full backup of the
| | 01:58 | presentation just in case when I show
up at the event it needs to be run on a
| | 02:01 | different machine other than mine
for instance. The good news is that the
| | 02:04 | quality of this output you're really
not going to notice much of a difference
| | 02:07 | between playing in real time in
Keynote and using this QuickTime Export.
| | 02:11 | Now another option in exporting a
QuickTime movie is that you can also have the
| | 02:15 | advances made with hyperlinks only.
So this way if you wanted to build any
| | 02:18 | visual links to allow people to
navigate through the slide show, these will
| | 02:21 | transfer on to the QuickTime movie as
well and they'll map just like they do in
| | 02:25 | the Keynote presentation.
| | 02:26 | The other option we see here is Fixed
Timing. What this means is the movie will
| | 02:30 | just start playing without any input
from the user. What the Slide Duration
| | 02:34 | Setting is, is the length of time that
a slide is going to stay up before that
| | 02:38 | slide gets to its transition to the
next slide. So if I built a slide that had
| | 02:42 | no transitions coming in and no builds
within it, it will come up, stay up for
| | 02:46 | 5 seconds and then go on to the next slide.
| | 02:48 | Now what the Build Duration means is
that for each build that's set for an
| | 02:52 | on-click activation it will do that
build, wait 2 seconds and then do the next
| | 02:58 | build if any. So you can custom set
this timing depending on how you want your
| | 03:02 | slide show top flow in the automatic
mode. Of course if this is being played on
| | 03:06 | a Kiosk or some other public place,
you might want to have it set on loop.
| | 03:10 | Loop, Back and Forth, have to be
careful because once it gets to the end of a
| | 03:13 | slide presentation it's going to play
it backwards. You might by default just
| | 03:16 | want to keep it on loops so that when
it gets to the last slide it will just
| | 03:19 | start over at the beginning.
| | 03:20 | Enter full screen mode when opened is
not a bad idea if people are going to be
| | 03:24 | playing your presentation when
you're not there. That way when they
| | 03:27 | double-click on the movie file, it will
match the resolution of the screen that
| | 03:30 | they're on. Then they'll just await their
initial click to start playing the movie.
| | 03:34 | Now if you know what you're doing you
can use a Custom setting and go into the
| | 03:37 | detail parts of QuickTime to set it
just the way you want to. We won't go into
| | 03:41 | that now. But it's good to know that
it's there. Go back up to Share. Include
| | 03:47 | transparencies and advanced idea. We
won't go into it now but just to know that
| | 03:51 | you can include transparency with your
videos. It will create another channel.
| | 03:55 | For instance if you're
background is set to None.
| | 03:57 | Of course there are other presets for
quality, Custom, Small and you can see
| | 04:02 | the interface. It tells you how big
the movie file will be. These are just
| | 04:06 | recommended presets made by Apple.
There is nothing wrong with them. They are
| | 04:09 | actually pretty good to use, especially
if you don't want to go into all these
| | 04:12 | other custom settings. But by default
again use the full quality resolution if
| | 04:16 | you've got the time, if you've
got the space and the bandwidth.
| | 04:19 | Now there are other ways to export
QuickTime files from Keynote and they're
| | 04:23 | located in different parts of the
interface. Let me show you the iPod one.
| | 04:27 | It's very similar. The difference in this
one is that it has one fixed setting for
| | 04:31 | the output of the video that will
work on an iPod. So this is great if you
| | 04:35 | don't want to go through all the
special QuickTime settings in order to get it
| | 04:37 | to play on iPod. If we click here on
Playback Uses, you'll see that we can't
| | 04:42 | set to Manual Advance like we can on
the QuickTime output itself. Manual
| | 04:47 | Advance will only work at the
QuickTime files played on the computer.
| | 04:51 | So this is limited to just a straight
playback using the fixed timing like we
| | 04:55 | just discussed in the other output
module. Also if we had video recording of
| | 04:59 | our presentation and we have set the
timing with that recording, this option
| | 05:03 | would have lid up and we could have
output our movie for the iPod with this
| | 05:06 | setting. I'll hit Cancel.
| | 05:09 | I'll show you some other places in the
interface where movies can be exported.
| | 05:13 | If I go up here to Share, pull down to
Send To. Let's look at the options for
| | 05:18 | exporting to iDVD. This setting will
create a QuickTime file that specifically
| | 05:22 | will be used by iDVD to create a DVD
version of your slide show. So this will
| | 05:27 | be good if you want your
presentation to be played through a standard DVD
| | 05:30 | player keeping in mind that the
resolution of your slide show will most likely
| | 05:34 | be considerably lower as it's going to be
limited to the resolution of standard definition DVDs.
| | 05:40 | Since DVDs are designed to be
compatible with regular televisions, you need to
| | 05:44 | be aware of the aspect ratio settings
you choose ahead of time. So for instance
| | 05:47 | I your presentation is in a wide
screen aspect ration as our example is you
| | 05:52 | want to make sure to set the
video aspect ratio to 16:9 setting.
| | 05:56 | Choosing Manual Advance acts very
similarly to have a QuickTime export module
| | 06:00 | we showed you at the beginning of the
video except in this case each slide will
| | 06:04 | be interpreted as a DVD chapter and the
Advance of each slide will be activated
| | 06:08 | by the controls on your DVD player
including the remote control. You also have
| | 06:13 | the Fixed Timing option, which means
that the DVD will just create one video
| | 06:16 | track that plays straight
through without chapters.
| | 06:19 | Go back you up to Share. Another way to
send out a movie is send it to iTunes.
| | 06:25 | Clicking on this option is exactly the
same as clicking on the iPod button as
| | 06:28 | before. It's just in a different part of the
interface. You have the same exact choices there.
| | 06:34 | Go back up to Share, sending to iWeb,
gives choice of creating a video file
| | 06:41 | that's compatible with the video
podcast format that Apple recommends, and it
| | 06:45 | will send it straight into an iWeb
blog page or a podcasting template.
| | 06:48 | Of course we have the Fixed Timing
choices and the Recorded Timing choices as
| | 06:52 | before. By the way here in the iWeb
setting you can also export out the Keynote
| | 06:57 | presentation as an attachment that will
go with the page or as a PDF attachment.
| | 07:02 | Go up here again, I'll show you
GarageBand. Same idea, this will send out a
| | 07:05 | movie that will then be imported
straight into GarageBand. Of course here the
| | 07:09 | choice of the Fixed Timing or Recorded
Timing and no Manual Advance, this would
| | 07:13 | be good if you want to create a custom
soundtrack that would go along with your presentation.
| | 07:18 | The last type of QuickTime Apple will
show you is sending to YouTube. With this
| | 07:22 | option by sending into your YouTube
account and putting in your password, you
| | 07:25 | can add a title, a description, a
category to your video and then choose a
| | 07:30 | resolution of your YouTube video
keeping in mind again that it's going to be
| | 07:34 | much lower than your original slide
show. After you've set that click on Next
| | 07:39 | and the conversion and uploading of
your YouTube compatible movie file takes
| | 07:42 | place automatically.
| | 07:44 | So that's a quick run through of your
QuickTime export options. I think the
| | 07:47 | close integration that Keynote shares
with QuickTime gives you a very simple
| | 07:50 | yet really powerful way to share your
slide show with almost everyone and gives
| | 07:54 | you a fully presentable
backup version for yourself.
| | Collapse this transcript |
| Exporting presentations as still images| 00:01 | Another way to export is to create
individual images of each slide. Let me show
| | 00:04 | you how that works going up to the
Share menu, I'll pull down Export, I click
| | 00:10 | on Images and here you see these
options I have, I can choose a range of
| | 00:14 | slides. I do this a lot if I just
want to send the image of one slide like
| | 00:18 | slide 3. The box here for, Create an
image for each stage of builds, again be
| | 00:23 | careful if you have a lot of builds
that will create a whole new file for each
| | 00:26 | stage of a build. So if there are five
builds on the slide, there will be six
| | 00:29 | slides for that particular one.
| | 00:31 | You can dial in the format, JPEG. You
can change the quality you want. PNG is
| | 00:35 | pretty good, the one I use a lot. TIFF,
if you want to make sure you have the
| | 00:38 | highest quality. PNG is a good one if
you just want to send a basic file.
| | 00:42 | It's going to be of really good quality.
| | 00:43 | Clicking Next here will set you up
with the final location where you can have
| | 00:47 | all those images go. Another thing that
generates images is exporting to HTML.
| | 00:52 | Here we see a very similar set up in
terms of choosing the format. Now because
| | 00:56 | it's sending an HTML document, it's
creating web compatible HTML documents.
| | 01:00 | So it doesn't include TIFF because
TIFFs are not a part of the web standard.
| | 01:03 | Also, you can include navigation
controls, so someone could look through these
| | 01:08 | still images using a web browser. And
it will add a navigation tool so you just
| | 01:12 | have to send in the HTML file and the
folder of images and they can navigate
| | 01:15 | them using a regular browser. I'll cancel that.
| | 01:19 | So another way to share images that's
very handy is to go up here to Share and
| | 01:24 | go Send To, iPhoto. And here we have
the same idea as before. Dial in the same
| | 01:30 | kind of quality, then when you click
Next you will be asked to give an Album
| | 01:33 | Name for these images that you are
sending. So if I were to send this off now,
| | 01:37 | it will create an album in iPhoto
called Ducati Superbike with all these
| | 01:41 | different images in it.
| | 01:42 | So you can see here it's importing
straight into iPhoto and very quickly now I
| | 01:57 | have a copy of all of these individual
images that I can use like I can in any
| | 02:01 | other context in iPhoto. And it's a
great way to keep things organized. It's a
| | 02:06 | great way to keep an archive perhaps
of your slides in case you want them
| | 02:09 | later. And all that happens straight
with a Keynote just with one click.
| | Collapse this transcript |
| Adding comments on a presentation| 00:00 | Keynote provides the option to apply
comments to your slides in the form of
| | 00:04 | sticky notes. If you want to add a
comment, go here to the toolbar, click on
| | 00:09 | Comment and it drops down a sticky
note like object. You can grab it when the
| | 00:14 | arrow tool shows up, move it in place, click
inside and now type in something, a message here.
| | 00:22 | Now the style sticky notes is the
default style, this yellow color and the
| | 00:31 | Marker Felt type base. Comments are
interesting things in Keynote, they kind of
| | 00:35 | act like objects but don't worry they
are not. These are not going to show up
| | 00:39 | in your final presentation. But you do
have the capacity to actually change the
| | 00:43 | color, change the font. In the
Metrics Inspector you can set the size and
| | 00:48 | location of them. So they kind of look
like they are going to be objects but
| | 00:51 | they don't have any
other object characteristics.
| | 00:53 | You could go ahead and change the font
size and color if you wanted to, if you
| | 00:57 | wanted them to stick out or if you
wanted them to be distinct from one another.
| | 01:01 | But keep in mind every time you create a new
comment, it will revert back to the default.
| | 01:06 | We Play the presentation just so you
can see that indeed -- they are not there,
| | 01:10 | so you see I have this first slide,
second slide and so on without the comment.
| | 01:15 | Hit Escape there, you can see them of
course in the thumbnail so that's very
| | 01:18 | helpful. You can hide all of them at
once if you want by going up to View and
| | 01:22 | choose Hide Comments. They are getting
in your way. Bring them back by doing
| | 01:27 | Show Comments. And you can get rid of
individual ones if you want by going up
| | 01:32 | to the comment itself and
clicking on the Close button there.
| | 01:35 | So you can use Comments to create
messages that will act as reminders to
| | 01:38 | yourself or to help in
collaborating with others.
| | Collapse this transcript |
| Collaborating with iWork.com| 00:00 | iWork.com is an online service from
Apple that let's you share any of your
| | 00:04 | iWork documents to any number of
people just by uploading your document once.
| | 00:08 | And you could invite anyone to see your
documents whether on a Mac or a Windows
| | 00:12 | based machine and all you need is a web
browser to see them. I think it is best
| | 00:16 | if I just start off with just a demo.
It is going to be the easiest thing.
| | 00:19 | So, I have this presentation, it is
complete. You will notice here I have some
| | 00:23 | comments on this presentation. I'm
going to click on the iWork.com icon and
| | 00:28 | what comes up is a sheet where I can
invite people to view the document.
| | 00:32 | In order to be setup with iWork.com you
have to have an Apple ID. You don't have
| | 00:38 | to have a .Mac account. An Apple ID
is free. You have it already if you are
| | 00:42 | already signed up with iTunes. And
you also have to have the Apple Mail app
| | 00:46 | running and working because it deals a
lot with integration with email account.
| | 00:50 | The other thing too is it as of the
time of this recording its still in public
| | 00:54 | beta, so some of these things might have
changed by the time you see this video.
| | 00:57 | That being said, let's assume I want to
share this presentation with Kirk.
| | 01:05 | And the subject line already says, You've
been invited, so I just say please check
| | 01:10 | this for me. Now, down here, I have
some options as to what people can do with
| | 01:17 | the file once it is up on iWork.com. I
can let them Leave comments, I can let
| | 01:21 | them Download the document or not. And
what's cool is that when I do upload the
| | 01:25 | file, I have options down here of what
form the file will take when it goes up
| | 01:31 | to the web. I can choose Keynote '08 or
'09, as a PDF or as a PowerPoint file.
| | 01:36 | Now, I know that Kirk is not running
PowerPoint so I don't need to check that
| | 01:39 | and then I simply click Share. The cool
think about this is that I'm only going
| | 01:43 | to upload this once but iWork.com will
send up to four different versions of
| | 01:47 | that same document, so that the people
on the other end depending on what they
| | 01:50 | have got can pull down the format of
their choice. It is very powerful that way.
| | 01:54 | And of course, I can invite as many
people as I like. I'm just inviting one
| | 01:57 | this time but I could invite 5-10
people. They could all be on different
| | 02:01 | systems, doesn't matter. I'll click
Share and in the background it is going to
| | 02:06 | generate all the different documents
that I setup and then it will just simply
| | 02:09 | go straight and start uploading
the file to the iWork.com website.
| | 02:18 | And once it is done uploading, I get a
message that says an announcement mail
| | 02:21 | was sent to my recipient and that I
can now go and check out the document and
| | 02:25 | see how it looks up online. So I'll do
that right now. See here, it launches
| | 02:31 | the iWork.com site, let me close out Keynote
in the background so our windows are clean here.
| | 02:36 | And let's have a look at this window.
So the first thing I want to do actually
| | 02:39 | at this point is I'm just going to
click up here on the Show Navigator button
| | 02:42 | just to show you what it has actually
done. And look at that. There are the
| | 02:45 | individual slides of my presentation.
| | 02:47 | Now, keep in mind, in terms of Keynote,
what is being shown here is more or
| | 02:52 | less a visual preview. It is not going
to have the actual slideshow so you are
| | 02:57 | not going to play the slideshow with
the transitions. It is not going to be a
| | 03:00 | video. Let's come up here on this
website. It is pretty much what you would see
| | 03:04 | with the PDF. It is kind of a hybrid
between the PDF and the Navigator View.
| | 03:09 | But you can see very quickly that
you can flip through and look at the
| | 03:12 | individual slides. And you can see
that the comments that I posted in Keynote
| | 03:16 | are also showing up here in iWork,
which is very cool. And if I wanted to, I
| | 03:20 | could simply click Hide All
Comments and they go away.
| | 03:22 | These orange triangular corner tabs
here let you know that there is a comment
| | 03:26 | on that slide. So even if I hide them,
if I see that orange triangle I'll know,
| | 03:31 | hey, there is a comment there and
I'll click on Show All Comments. And if I
| | 03:34 | don't need anymore, I can simply
close it out. Now, I closed it out as the
| | 03:38 | publisher, I should point that out.
That comment was made by me and as the
| | 03:42 | publisher I have the right
to close that comment out.
| | 03:45 | Kirk, who received my invitation, will
be looking at a very similar screen to
| | 03:49 | what I'm looking at now. The only
difference on his side is it won't say
| | 03:51 | document publisher. Kirk will not have
the ability to erase one of my comments.
| | 03:56 | I, as the publisher, have full range
of control. If Kirk leaves a comment, he
| | 04:00 | can erase his own. If he adds to my
existing comment or if it is someone else's
| | 04:04 | comment, he can't delete that.
| | 04:06 | I could change the view here. If I want
a higher magnification of the preview,
| | 04:12 | I could do that. I generally will keep
it in Fit Width so it fits nicely in the
| | 04:16 | screen I'm using. You can also flip
through the slides here. I'm going to
| | 04:21 | extend this window a little bit. And
then over here on the right, this is the
| | 04:26 | cool button, if Kirk is receiving this
he can click here on Download and he has
| | 04:30 | a choice of either downloading the
actual Keynote document or a PDF version of
| | 04:34 | the document straight into his
computer. So if here if he downloaded the
| | 04:37 | Keynote document, it is the exact same
document I uploaded, the same one I have
| | 04:41 | been working with. And he can look through it
and play it and do what he wants with on his side.
| | 04:46 | Nothing happens to this file that is
posted up on iWork.com. iWork.com is about
| | 04:52 | sharing. It is about sharing ideas
around an existing file. It is not about
| | 04:56 | editing that file or collaborating on
the content of the file and I really like
| | 05:00 | that idea. That way whoever publishes
their document has full control over it.
| | 05:04 | But you can collaborate, you can talk
about it. The document notes here, area
| | 05:09 | is great for kind of a running conversation.
| | 05:12 | So for instance, if Kirk wanted to
leave a note, he would click in here, type a
| | 05:16 | note and post it and it would show up
right here. And then if someone else
| | 05:20 | wanted to join in, if we had invited
more people, they could all join in and
| | 05:23 | have a discussion about this
particular presentation. Comments are slightly
| | 05:27 | different than notes will follow each
individual slide. The notes won't follow
| | 05:31 | the document. The notes are about
just iWork.com as its own entity, the
| | 05:35 | comments however will follow the
document. If I downloaded this back, I would
| | 05:39 | have the updated comments on my side.
| | 05:41 | Now, as the publisher, here on the
iWork.com website, I could add some more
| | 05:45 | people. Let's say I realize, you know,
it would be great to add Joe to this
| | 05:49 | conversation. So I could type in Joe's
name and put down his email and click Add.
| | 06:00 | It gives me a link that I can copy,
which I'll do now, and this particular
| | 06:06 | link will be unique to Joe. So I can
just copy and paste this link, email it to
| | 06:11 | Joe and using that he can go on any
browser and get to where we are here.
| | 06:15 | No one else in the public eye will know
this document exist. It is more or less
| | 06:19 | security by obscurity. But I can
easily add more people, you can see here now
| | 06:24 | Joe's name has been added to the list.
Let's say I decide later that I don't
| | 06:28 | need to have Joe looking at the document.
I can click in here and I can remove
| | 06:31 | them. Also, if I had forgotten Joe's
link or I needed to send it to him again,
| | 06:35 | I can retrieve that using this command
or I can remove him from there. And now
| | 06:41 | it is just Kirk and I looking at the document.
| | 06:43 | As the publisher of the document,
there is also this command for Shared
| | 06:46 | Documents. If I click on that, this
will show me all of the current documents I
| | 06:50 | have in iWork.com that I have shared
with other people. So this is sort of my
| | 06:54 | manager of all the different files
that I have been sharing. They stay up for
| | 06:57 | about 120 days. You can extend that if
you want. And as the document publisher,
| | 07:01 | I have the right to delete things out
of iWork. I could download the files
| | 07:05 | directly from here if I want to. It is
just a nice management system so I know
| | 07:09 | what I have shared and I can always
click on any one of these or go back to the
| | 07:12 | one I wanted just by clicking on the
link and I'll have that document up again.
| | 07:18 | Show the navigator again.
| | 07:19 | One thing to keep in mind, we talk
about QuickTime exports in this lesson and
| | 07:23 | how great they are for sharing the
full experience of the document to people
| | 07:27 | not on Windows. Keep in mind iWork.com
does not send up a QuickTime file.
| | 07:31 | So it is not a replacement for creating a
QuickTime and sending it to people but it
| | 07:35 | is a great way to send any other
formats to other people and also to have this
| | 07:39 | collaborative exchange with them.
| | 07:41 | I use this a lot. It is great even if
you are just sending it to one person.
| | 07:44 | But its power is that just with one
upload, I can send it to many people who
| | 07:48 | are working on many platforms in many
different formats. And all I need to do
| | 07:52 | is that one step to set it up.
| | Collapse this transcript |
| Printing presentations| 00:00 | When it comes time to printing your
slides Keynote gives you a lot of options.
| | 00:03 | Let me go up here to the File menu and
pull down to Print and have a look.
| | 00:07 | So you can see that a Print dialog box
comes down. Right now I have this Preview
| | 00:12 | set on Individual Slide so I can get a good
sense of what that printout is going to be like.
| | 00:16 | Let me go over here to the Options to
show you some of the things you should be
| | 00:19 | looking for. If I had preselected a few
slides in the slide navigator, I click
| | 00:25 | on that and that would obviously just
print those that we have selected.
| | 00:28 | This button is pretty important. Don't
print slide backgrounds or object fills.
| | 00:31 | If I click on that you can see here in the
preview it took away that gradient background.
| | 00:35 | On a presentation like this where
every slide has a gradient background
| | 00:39 | it's going to save you a lot of ink or
a lot of toner. You probably done need to
| | 00:42 | have that background printed out.
| | 00:44 | Notice here in the preview it's saying
I have 25 individual slides coming out.
| | 00:48 | So this is representing the finished
state of each slide. This box here,Print
| | 00:53 | each stage of builds, let me click on
it and notice here now this changed to 5
| | 00:58 | of 44 that's because some of these
slides have three or four or five builds
| | 01:03 | associated with them and so you could
be using up a lot of paper, for instance,
| | 01:07 | right there for slides that
have builds associated with them.
| | 01:11 | So, keep that in mind if you really
need to know each stage it's a great thing
| | 01:15 | to have, it can help you plan your
presentation better, but be aware that that
| | 01:18 | could use up a lot of paper
that you might not want to use up.
| | 01:22 | Include skipped slides, again be
careful. You might have skipped them for
| | 01:26 | a reason and you might not want to have
those printed out. Add borders around
| | 01:29 | slides, it's nice. It gives you this
borders so that your slide doesn't get lost
| | 01:33 | in the sea of paper. Helps you
understand the aspect ratio that you are using
| | 01:36 | in your presentation.
| | 01:37 | Of course, you can see slide numbers added.
I can include the date of the printout.
| | 01:44 | Print high resolution 3D charts
is a good thing to uncheck if you have a
| | 01:47 | lot of charts and you don't have a lot
of time to print them out. The charts
| | 01:51 | tend to take a lot of time to render
and if you run a bunch of them it could
| | 01:54 | really slow down your print time. Then
Page margins you probably want to keep
| | 01:57 | it on so your slides will print well.
| | 02:00 | Back over here, I can add notes to the
slide. Notice when I do that it's going
| | 02:04 | to take up extra space for the notes.
If you don't have a lot of notes, it might
| | 02:07 | look a little odd. Outline mode here
just prints out the text of the Outline
| | 02:11 | mode that we talked about in the
earlier lessons. So here you can see the
| | 02:13 | entire presentation is limited to two
pages. That's good if you want that text
| | 02:17 | analysis of what you have done.
| | 02:19 | Handouts give you way to format your
page with a little bit more control.
| | 02:24 | You can select how many slides you want
per page. Divider lines will put small
| | 02:29 | rules between each slide to help you
separate them out. Draft-quality will give
| | 02:32 | you a lower resolution printout, in fact,
you can see in the preview it kind of
| | 02:35 | goes away. That's if you want to
really quick printout of your slides.
| | 02:40 | In this Handout View, you can add
notes to the side, which can be handy, and
| | 02:44 | then rule lines, they don't quite
show up here in this preview, but
| | 02:47 | their individual lines like ruled paper
right next to each slide. This gives you a
| | 02:51 | place to write down notes
and keep them organized.
| | 02:53 | Now, we could go straight to print
out but you also know on the Mac OS,
| | 02:56 | we could click down here in PDF and look
at this as a PDF in preview before we print.
| | 03:00 | If I'm about to commit a bunch
of paper sometimes it's good just to have
| | 03:05 | it all isolated out so I
can see what's going on.
| | 03:09 | Printing might not be the primary way
you deliver your presentations, but
| | 03:12 | it's good to know that
Keynote gives you a lot of options.
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ConclusionGoodbye| 00:00 | So that wraps it up. We wanted to give
you a good basic overview of how to get
| | 00:04 | started in Keynote and start to get
your teeth into it. Challenge yourself each
| | 00:08 | time you do a presentation to learn
something new, push your boundaries just a
| | 00:12 | little bit. Keynote will let you do that.
It's so flexible it's a lot of fun to
| | 00:16 | play with and the interface is so clean,
I think it's a great design tool as well.
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