IntroductionWelcome| 00:03 | I'm Garrick Chow and welcome to iWork
'09 New Features. We will start with a
| | 00:07 | look at what's new across all three
iWork '09 applications, like password
| | 00:10 | protection for your files, great new
templates and themes, and new 3D charts.
| | 00:15 | In Pages '09, I'll show you how Apple
really improved Pages with more flexible
| | 00:19 | navigation, word processing upgrades
and how you can share your Pages documents
| | 00:23 | with other applications, like Microsoft Word.
| | 00:26 | In Numbers '09, we will take a look at
the new Function Browser, new ways of
| | 00:29 | organizing your data and how you can
customize numbers to your specific needs.
| | 00:33 | Keynote '09 also has more than its
share of upgrades. You will see that when we
| | 00:36 | go over how easily you can now position
and size objects on your slides.
| | 00:40 | I'll also be showing you how to give
your presentation a dynamic look with new
| | 00:43 | transitions, and you get to see the
new options iWork provides to share and
| | 00:47 | export your projects to
different formats and applications.
| | 00:50 | Lastly, we will take a tour of iWork.com,
Apple's new web-based service for
| | 00:54 | collaborating with others on your
iWork documents. You might be surprised to
| | 00:57 | find out exactly how many new
features have been packed into iWork '09.
| | 01:00 | So let's get started with iWork '09 New Features.
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| Using the exercise files| 00:00 | If you are a premium member of the lynda.com
Online Training Library or if you are
| | 00:04 | watching this tutorial on a DVD-ROM,
you have access to the exercise files
| | 00:08 | used throughout this title. The
organization of the exercise files for this
| | 00:11 | title is pretty basic. As you can see
they are divided into Keynote, Numbers
| | 00:15 | and Pages exercise files. At the
beginning of each video, you will see a
| | 00:19 | caption letting you know which
exercise file or files I'll be using in that
| | 00:23 | particular video. To make it easy for
you to jump in at any point, I always
| | 00:27 | start with a fresh copy of each
exercise file in each video. So you aren't
| | 00:30 | required to have completed an
exercise in a previous video before following
| | 00:34 | along in the video you want to watch.
| | 00:36 | To make a copy of the exercise file
you want to use, hold down the Option key
| | 00:39 | on your keyboard as you drag that
exercise file to your desktop. You will see a
| | 00:43 | little + sign appear next to your
cursor there. Then double-click that copy to
| | 00:49 | open it in the proper application.
| | 00:55 | And when you're done working with that copy
| | 00:56 | of the exercise file, you can just
drag that copy to the trash and then
| | 01:02 | Option+Drag out another fresh copy of
the exercise file for the next video you
| | 01:06 | want to watch.
| | 01:07 | If you are a Monthly subscriber or an
Annual subscriber to lynda.com, you don't
| | 01:11 | have access to the exercise files but
you can still easily follow along with me
| | 01:14 | just by watching or feel free to use
your own files or documents. All right,
| | 01:19 | with that said, let's get started.
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1. New Global FeaturesUsing password protection| 00:00 | One new feature that all three iWork
'09 applications have gained is the
| | 00:03 | ability to password protect your
documents, making it so only authorized people
| | 00:07 | can open them. In Pages, Keynote and
Numbers, you will find the Password
| | 00:10 | Protection feature located in the
Document Inspector. Let's take a look at this
| | 00:14 | in Pages. I'm here in the Pages
Template Chooser and I'm just going to use
| | 00:18 | this Visual Report Template here as my
example. So let's say I want to restrict
| | 00:22 | access to this document with a password.
| | 00:23 | First of all, I'll open the Inspector
and then I go to the Document Inspector
| | 00:28 | and down here I check Require password
to open. That gives me this dialog here
| | 00:34 | where I can enter the password that
I'm choosing and then type it again to
| | 00:38 | make sure that I typed it right at the
first time. Now if you are the sort of
| | 00:42 | person that tends to forget passwords
you might also want to type a hint to
| | 00:45 | yourself to jog your memory. Because if
you forget the password that you set up
| | 00:48 | here you won't be able to
open this document again.
| | 00:51 | Obviously, don't type that actual
password here. It's best to type something
| | 00:54 | cryptic that only you will understand,
so others won't be able to guess. Now if
| | 00:57 | you have trouble coming up with your
own password or you just want Pages to do it
| | 01:01 | for you, you can use the Password
Assistant, which you can open up by
| | 01:05 | clicking the little Key icon here. And
you can see that opens up the Password
| | 01:09 | Assistant and in here you can choose
from five different types of passwords.
| | 01:13 | First one is Memorable, which uses a
combination of numbers, characters and
| | 01:17 | actual words like in this case same8.
smarmy or you can choose from Letters and
| | 01:22 | Numbers, Numbers only,
Random, or FIPS-181 Compliant.
| | 01:29 | FIPS stand for Federal Information
Processing Standard and some government
| | 01:34 | agencies have to use passwords that
comply with the specifications of the
| | 01:37 | FIPS-181 document. You can Google FIPS
-181 for more information if you are
| | 01:42 | really interested and you enjoy reading
federal standards documents. Whichever
| | 01:46 | type you choose you can select from
several suggestions from a Suggestion menu
| | 01:49 | here and you can also increase or
decrease the length of the password using the
| | 01:54 | Length slider.
| | 01:56 | Just bear in mind that you will need to
be able to recall and type the password
| | 01:59 | that you end up with here when it comes
time to open your document. So be sure
| | 02:02 | to remember it or store it somewhere
safe. But for this example, I'm not going
| | 02:06 | to use the Password Assistant. I'll
just go with the password that I had come
| | 02:08 | up with on my own. And once you are
done in here just click Set Password.
| | 02:15 | Now in order for your password to
go into effect, you have to save your
| | 02:18 | document. So I'll go ahead and save
this. I'll just save this on my Desktop
| | 02:22 | as castles. I'm going to close it and
then double-click to open it again.
| | 02:30 | So you can see the Pages is now asking me
for my password. And you can save the
| | 02:36 | password to your Mac's Keychain Utility
if you feel your Mac is secure and you
| | 02:40 | don't want to have to type the
password each time you open your document.
| | 02:43 | So this document is now protected by a
password and only people to whom I gave
| | 02:49 | the password and who have iWork '09
will be able to open it. Now if you ever
| | 02:53 | need to change the password just come
down here in the Document Inspector and
| | 02:56 | click Change Password. There will be
required to enter your Old Password before
| | 03:00 | you can enter the New one in here.
| | 03:03 | And if you ever want to remove
password protection from your document just
| | 03:06 | uncheck Require password to open.
You will again be asked to enter your
| | 03:10 | password to disable the protection.
I'm just going to Cancel that and leave
| | 03:13 | the protection on. Incidentally,
you can always tell when a document is
| | 03:16 | password protected by the little Lock
icon that you see up here in the Title
| | 03:19 | Bar. And finally be aware that you can
only password protect the document for
| | 03:23 | use in iWork '09.
| | 03:24 | People with earlier versions of
iWork will not be able to open a
| | 03:27 | password-protected document and if
you plan on exporting your document into
| | 03:30 | another format like Microsoft Word or
plain text file you won't be able to keep
| | 03:34 | password protection on it. So for
example, if I choose File > Save As and try
| | 03:39 | to save this as a Word document, you
will see this message is saying, Are you
| | 03:42 | sure you want to save a copy of this
password-protected document? The copied
| | 03:45 | document won't require a password to
open it. So let me just Cancel out of it.
| | 03:48 | So you can't password protect documents
that you export into other formats from
| | 03:52 | Pages. Now the exception is if you
export your document as a PDF. By going to
| | 03:57 | Share > Export, again you will see a
similar message here. I'll just click Next
| | 04:01 | and go to PDF. Pages, Keynote and
Numbers now have the ability to password
| | 04:07 | protect PDFs that you export from the
Share menu. Notice here we can require a
| | 04:11 | password to open the document. You
can even add an additional password to
| | 04:14 | restrict people from being able to
print your document or to copy its text.
| | 04:18 | I'll just cancel out of there for now.
| | 04:21 | So those are the new password
protection options you find in iWork '09.
| | 04:24 | As you can see it's easy to password protect
your documents and restrict access to
| | 04:28 | only authorized viewers.
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| Looking at the new template and theme choosers| 00:00 | Pages, Numbers and Keynote all support
new Template and Theme Choosers which
| | 00:05 | make it easier than ever to get started
on new documents. This slider down here
| | 00:08 | at the bottom of the Theme Chooser lets
you enlarge the Theme thumbnails so you
| | 00:12 | can get a closer look at the themes or
shrink them down to get a wider overview
| | 00:15 | of the selection. You can also now
skim your mouse over the Theme thumbnails
| | 00:20 | for preview of some more of the Theme
Masters, which can help you decide if the
| | 00:24 | theme is right for you.
| | 00:27 | Another new item you will find in the
Theme and Template Choosers of all three
| | 00:30 | iWork '09 applications is the Open
Recent menu. It's really convenient for
| | 00:34 | getting quick access to documents you
have already worked with. It's nice to
| | 00:38 | have this button down here since the
Theme or Template Chooser always opens
| | 00:41 | when you start up an iWork application
and now you don't have to go all the way
| | 00:44 | up to the File menu and
choose Open Recent from here.
| | 00:47 | So those are the new features of the
Theme and Template Choosers you will find
| | 00:50 | in Keynote, Pages and Numbers '09. Be
sure to use these features on your next
| | 00:54 | iWork '09 project.
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| Working with updated charts| 00:00 | If you often display data in charts and
graphs, you will be happy to know that
| | 00:03 | iWork '09 includes new and visually
impressive ways to display and control your data.
| | 00:08 | Now the majority of
enhancements affect the 3D style charts.
| | 00:11 | Let's use this chart here as an example.
Notice when I select the chart the 3D
| | 00:15 | Scene controls now appear directly
beneath it. They allow you to control the
| | 00:20 | angle which reviewing this particular
chart. Now you can still control the 3D
| | 00:25 | Scene from the Chart Inspector right
down here, same thing. But it's just
| | 00:32 | easier to get to the controls
by simply clicking on the chart.
| | 00:36 | Another new visual enhancements you
can apply to pie charts like this one is
| | 00:39 | Show Beveled Edges and you can see that
just adds to the 3D appearance of your
| | 00:43 | chart. That nice little beveled edge
has now appeared here. Let's change this
| | 00:48 | into a bar graph. With bar graphs you
now have the options displaying the bars
| | 00:54 | as Cylinders as well as the previous
Rectangle style. So the Cylinder styles
| | 01:00 | are new to iWork '09.
| | 01:02 | Also new is the ability to create
mixed bar and line charts as well as the
| | 01:07 | ability to 2-Axis charts and you can
now graph Trendlines and Error Bars within
| | 01:12 | charts. We will take a closer look
at these features in the chapter I am
| | 01:15 | working with Numbers '09. But again,
the new chart styles that you have seen
| | 01:19 | here are available across all
three iWork '09 applications.
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| Using the new connection lines| 00:00 | Occasionally in Pages, Numbers or
Keynote you may want to join two objects
| | 00:04 | together with a line perhaps to show
a relationship between two objects, to
| | 00:08 | clarify an illustration, or to create
a flowchart. In the past you may have
| | 00:12 | accomplished this by drawing a
separate line between your two objects as a
| | 00:15 | shape but in iWork '09 it's best to
accomplish this with a Connection Line.
| | 00:19 | I'm here on slide 15 of the Keynote -
New Features Presentation and on this
| | 00:23 | slide I have a photo of this motorcycle
and this text box. To add a connection
| | 00:28 | line between the two I just
select the objects together either by
| | 00:30 | Command-clicking them or you can just
drag a marquee that touches them both.
| | 00:35 | Then choose Insert > Connection Line
and now we have this line connecting
| | 00:40 | the two objects.
| | 00:42 | The great thing about Connection Lines
is that I'm still free to rearrange or
| | 00:44 | resize either of the two connected
objects and the connection line will remain
| | 00:48 | between them. Notice how the line is
just following around the bike there.
| | 00:52 | Now if you don't like the connection line
touching one or both of the objects, just
| | 00:56 | select the line and then grab the blue
editing points and drag it away from the
| | 01:01 | object to form a gap. You can move the
end of the line up to 100 pixels away
| | 01:05 | from the object. So there is a gap
there now but notice that the line remains
| | 01:09 | connected to the motorcycle.
| | 01:12 | Now by default, this connection line
is just this thin straight line but you
| | 01:15 | are free to style the connection line
like any other stroke. I'm going to open
| | 01:19 | up my Inspector and go over to the
Graphic Inspector and in here we can style
| | 01:24 | the connection line. Let's make this
of that chalky look there. So add an
| | 01:28 | Endpoint I'm going to add an arrowhead
to the endpoint there so it's actually
| | 01:31 | pointing at the bike. And maybe we
will thicken that line up a bit and how
| | 01:36 | about we change the color too.
| | 01:37 | Let's go ahead and just sample a color
right off the bike here. There we go.
| | 01:42 | So you can see you are free to style the
connection line anyway you like. And if
| | 01:46 | this line is little too straight for you,
you can change it into a curved line
| | 01:49 | by grabbing this white editing point
and just dragging it around. This is also
| | 01:54 | useful for changing the point on the
object the line connects to. So maybe I
| | 01:57 | wanted to bring it over here and change
this to Gas Tank and maybe I also move this
| | 02:07 | over here a little bit, curve it a little more.
| | 02:11 | So as you can see this new Connection
Line can be styled and customized like a
| | 02:14 | regular line, but it has the
additional advantage of sticking to the objects
| | 02:18 | it's connecting.
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| Accessing the multi-touch trackpad support| 00:00 | If you are using iWork '09 on a MacBook,
MacBook Pro or MacBook Air, you will
| | 00:05 | happy to know that iWork '09 fully
supports multi-touch gestures on your Mac's
| | 00:08 | trackpad giving you incredibly
convenient ways to work with your documents.
| | 00:13 | For a list of the gestures you can use in
Pages, Numbers and Keynote go to the
| | 00:16 | application's Help menu and choose
Keyboard Shortcuts. At the bottom of the
| | 00:21 | Help window you will find the list of
trackpad gestures. For the most part the
| | 00:25 | gestures are the same
across all three applications.
| | 00:30 | Pinching open and close with two
fingers will enlarge or shrink your selected
| | 00:34 | image, text box, chart or shape from
the center out. Rotating these two fingers
| | 00:39 | will rotate the selected objects. If
you hold down Shift while rotating you
| | 00:42 | will constrain the rotation to a 45-
degree increments. And swiping up and down
| | 00:48 | with three fingers will generally take
you to the next or previous page, sheet
| | 00:52 | or slide depending again on
which application you are working in.
| | 00:55 | To find some variations in what three
finger swiping does in each application,
| | 00:59 | be sure to read that Keyboard
Shortcut file for description of each gesture
| | 01:02 | in each iWork application. But with
just a little practice you will find that
| | 01:07 | multi-touch gestures can
really speed up your workflow.
| | 01:09 | So if you are using iWork on a Mac that
supports multi-touch gestures, you have
| | 01:14 | access to a great set of additional
tools for quickly navigating and viewing
| | 01:17 | your documents.
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2. PagesWorking in full-screen view| 00:00 | These days it's not uncommon to have
multiple applications open at the same
| | 00:03 | time. You might be waiting for an email
to come in, researching information on
| | 00:07 | the web, fixing a photo, listening
to music or doing any number of other
| | 00:11 | things, all while trying to put a
document together. It can be very
| | 00:14 | distracting to have all these things
going on in the background as you are
| | 00:17 | trying to write your document.
| | 00:18 | Pages '09 new Full Screen View can help
you focus on the task at hand. To enter
| | 00:23 | Full Screen View you can go to the
View menu and choose Enter Full Screen or
| | 00:27 | press Command+Option+U or just click
on the New Full Screen button up here in
| | 00:32 | the toolbar. So now it's just me and my paper.
| | 00:36 | All the other things on my desktop are
blacked out and I can focus on the task
| | 00:39 | of writing my document. Notice that
the word count and current page display
| | 00:43 | remain visible too, so you can just
glance down to get that info. But of
| | 00:47 | course, working on your document also
means being able to navigate around and
| | 00:50 | format it. So fortunately all you
have to do is move your mouse to the left
| | 00:54 | side of the screen to bring up the
Page Navigator. And from here you can
| | 00:57 | preview the other pages in your
document and click to go to them.
| | 01:01 | You can also resize the Page Navigator
Area to suit your needs. So this gives
| | 01:07 | me a larger preview of my pages making
it easier for me to find the page that I
| | 01:10 | am looking for. And when I move my
mouse away the Page Navigator goes back in
| | 01:14 | the hiding. Leaving your mouse to the
top of the screen reveals that Format bar
| | 01:18 | so you can style your document. This is
also where you will find the View menu
| | 01:21 | when you are in Full Screen mode.
Normally this menu is in the bottom left-hand
| | 01:24 | corner of the document window when
you are outside a Full Screen View.
| | 01:27 | So from here I can choose to view
my Pages Two Up, I can change the
| | 01:33 | magnification size and so on and so on.
This is also where you can change the
| | 01:38 | Background color if the black
background isn't to your liking. I kind of like
| | 01:43 | the black background so I'm going to
stick with that. To exit Full Screen view
| | 01:47 | you can click the Exit button up here
or just press the Escape key on your
| | 01:50 | keyboard. So that's the new Full Screen
view in Pages '09 for blocking out all
| | 01:55 | the other distractions on your desktop.
| | 01:57 | Now there are a couple of exceptions.
If you have multiple monitors connected
| | 02:00 | to your Mac, any open application
windows on your other monitor will still be
| | 02:04 | visible when you go into Full Screen
View but we will also have the black
| | 02:07 | background behind them. Also some
applications that have preferences for
| | 02:11 | keeping their windows on top of all
other windows may still we visible in Full
| | 02:14 | Screen Mode. Apples on iTunes, for
instance, has a Preference setting for
| | 02:20 | keeping the MiniPlayer on top of all
other windows. So if you have that checked
| | 02:25 | and you go into Full Screen View in
Pages, notice that the Apple MiniPlayer is
| | 02:30 | still visible here.
| | 02:32 | Clicking on it will exit Full Screen
View. But that preference is not on by
| | 02:37 | default. Again, you can always go back
to iTunes and just uncheck that if you
| | 02:39 | don't want to have the MiniPlayer
visible while you are in Full Screen View in
| | 02:42 | Pages. But in any case, you can see
the Pages' new Full Screen View makes it
| | 02:46 | much easier to focus on the task of
writing your documents by blocking out all
| | 02:49 | the other stuff that may be
cluttering your desktop and your mind.
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| Using the improved navigation features| 00:00 | Pages '09 includes some improvements
that make it much easier to preview and to
| | 00:03 | navigate around your document. For
example, the Page Thumbnails can now be
| | 00:07 | resized by dragging the Resize
control located at the bottom-right of the
| | 00:10 | Thumbnail column. By making the
thumbnails larger you can get a more detailed
| | 00:14 | preview of each page and quickly find
the page that you want to edit or review.
| | 00:19 | You can also now customize the Page
Navigator buttons here at the bottom of the
| | 00:22 | window. By default, these buttons
allow you to go from page to page. But by
| | 00:27 | clicking the little Action button
right here, you can assign the buttons to
| | 00:30 | jump between Sections, or between
Footnotes/Endnotes, Bookmarks, Hyperlinks,
| | 00:40 | Merge Fields, Comments, or even between
Paragraph Styles. So for instance, if I
| | 00:44 | wanted to jump to each Heading 1 section,
I could select that and there they are.
| | 00:53 | So instead of just scrolling
through long documents, remember the Page
| | 00:56 | Thumbnails and Page Navigator are there
to make it to easy to jump directly to
| | 00:59 | the section that you need to work on next.
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| Accessing the new word-processing features| 00:00 | Pages '09 includes a number of new
features for quickly checking your document
| | 00:03 | stats, for fixing spelling errors and
for inserting items like page numbers or
| | 00:08 | the date and time. Let's talk
about document statistics first.
| | 00:11 | Down here at the bottom of the window
you can see that the word count is now
| | 00:14 | always visible here. And you can make a
selection on your page and you will get
| | 00:19 | a count of the words within that
particular selection. For instance, I have
| | 00:22 | just selected 60 of the 2,867 words
in this document. Clicking on the Word
| | 00:27 | Count area opens up more info about
your document here in the Document
| | 00:30 | Inspector. So I can see the words that
I have selected, number of paragraphs.
| | 00:35 | If I de-select that text though,
then I get the statistics for my entire document.
| | 00:41 | Pages also features the ability to
insert items like automatic page numbers or
| | 00:44 | the date and time or even the name
of the file you are working on.
| | 00:47 | For instance, let's say I wanted to add
the page number to the top of each page.
| | 00:51 | I go to the Insert menu and choose Auto
Page Numbers. From here I can determine
| | 00:56 | whether I want the page numbers to
show in the entire document or just the
| | 00:59 | current section I'm in. Whether
I want to include the number on the first
| | 01:03 | page. In this case, I don't. Whether
I want the page number to appear in the
| | 01:07 | Headers or the Footers? I'll choose
Headers. Where I want the numbers to be
| | 01:11 | positioned. Let's go ahead and
Center that. I can also choose the number
| | 01:15 | format. I'll choose
regular Arabic numbers here.
| | 01:19 | When I click Insert, I now have page
numbers in the Header section of each
| | 01:22 | page, except for the first one here.
But you can see there is page 2, page 3,
| | 01:27 | page 4 and so on. Now of course,
I already have page numbers in the footers of
| | 01:32 | this document. So to get rid of the
numbers I just added, I just need to delete
| | 01:35 | the number from one of these pages and
you can see the rest are gone now too.
| | 01:42 | You can also insert the date and
time in your documents which might be
| | 01:45 | important if you have multiple copies
circulating out there and you want to be
| | 01:48 | able to keep track of which are the
most current versions. So for instance, I
| | 01:50 | might go into the Header area of the
document and choose Insert > Date & Time
| | 01:56 | and there it is. But you are not stuck
with this particular look for the date
| | 01:59 | and time. You can style this just like
any other text and you can also control
| | 02:03 | or right-click the date and time and
choose Edit Date & Time to open up this
| | 02:07 | panel. From here you can change
the Date Format to one of these other
| | 02:10 | selections. Move that out of
the way, so you can see it.
| | 02:14 | And here you will also find additional
options for Automatically updating on
| | 02:19 | open. So if you want the date and time
to reflect the moment when you actually
| | 02:22 | open the document each time, check that.
We can also Set to Today or set to any
| | 02:27 | other day on the calendar simply by
clicking on the calendar and selecting
| | 02:30 | another day. But I want to set this to
today. So I just go ahead and click that.
| | 02:35 | Another new option you will find
under the Insert menu is Filename, which
| | 02:40 | inserts the name of your Pages
document into the document itself. So let me
| | 02:44 | just add a space here, choose Insert >
Filename and there it is. So if I change
| | 02:50 | the filename later, this filename
on my page will also be updated.
| | 02:54 | Finally, Pages has a new Spell Checking
feature that can auto correct spelling
| | 02:57 | mistakes as you type. Now by default,
Pages underlines potential misspellings
| | 03:02 | as you type. I can correct those
spellings by right-clicking or Ctrl-clicking
| | 03:09 | on the underlined text and
selecting one of the suggestions here.
| | 03:15 | But you will find a new option in
Pages Preferences under the Auto-Correction
| | 03:18 | category called Automatically use spell
checker suggestions. With that checked,
| | 03:24 | now when I go and type that same
sentence, if Pages detects a misspelled word
| | 03:28 | and has a suggestion for it, the word
will automatically be fixed, so I don't
| | 03:31 | have to go back and do it manually.
You can see that happening right there.
| | 03:44 | So as you can see Pages '09 has a
number of ways in which it's always keeping
| | 03:47 | track of your document stats and
auto updating items, so you are free to
| | 03:50 | concentrate on actually writing your document.
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| Viewing in Outline mode| 00:00 | Pages '09 features a brand new Outline
Mode, which makes it simple to organize
| | 00:04 | your thoughts and quickly rearrange
your document. If you format your document
| | 00:08 | using styles, which of course is
the recommended way of formatting your
| | 00:10 | documents, Outline Mode is a great
tool for getting a quick overall view of
| | 00:14 | your document scope. You will find
the Outline button in the toolbar.
| | 00:19 | So right now the document doesn't look
all that different. We just have these
| | 00:22 | little blue markers in front of each of
the headings and paragraphs and images.
| | 00:26 | But in Outline View we can see more of
the document's organization at once by
| | 00:29 | clicking this button, which collapses and
hides all but the first line of each paragraph.
| | 00:35 | You also have the option of reducing
the images in your documents to thumbnails
| | 00:38 | using this button, giving you an
even wider view of your document's
| | 00:42 | organization. Even with your images
and charts of this size, you can still
| | 00:46 | style and modify them. Notice when
I select the chart I still get the 3D Scene
| | 00:51 | control and I can even use that to
rotate the view of the chart right from here.
| | 01:00 | A third option that's available to you
here is the Levels menu, which allows
| | 01:03 | you to choose how many levels of your
outline are being displayed. This lets
| | 01:07 | you quickly see the major topics and
sub-topics of the entire document.
| | 01:10 | For example, choosing 1 shows you just
the topics and choosing 2 gives me the sub-topics.
| | 01:18 | You can also expand or collapse any
section yourself by simply double-clicking
| | 01:22 | on the marker. Of course, double-
clicking again re-collapses that section.
| | 01:29 | But Outline View isn't just for passively
viewing your document's structure.
| | 01:33 | You can actively organize and re-organize
your entire document just by dragging
| | 01:36 | these control markers up or down. For
example, if I wanted to rearrange my
| | 01:40 | paper so that this section appeared
closer to the beginning, I can simply drag
| | 01:44 | that up right underneath the
Introduction, release and there it is. Notice that
| | 01:50 | all the sub-topics of that
section also moved along with it.
| | 01:53 | You can even drag the markers left and
right to turn topics into sub-topics or
| | 01:56 | to promote sub-topics into full-blown
topics. So I can drag Spacecraft Weight
| | 02:01 | all the way to the right here, I make that
a sub-topic above Planning the Trajectory.
| | 02:06 | When you exit Outline Mode, your
document will reflect all the organizational
| | 02:11 | changes that you made. So Outline
View is a great tool for organizing an
| | 02:14 | existing document, but you can also use
it to flush out new documents that you
| | 02:18 | are going to work on.
| | 02:18 | We can start with a new blank document.
Let's go to the Template Chooser here,
| | 02:23 | choose a Blank document. From here
I can go right into Outline Mode before I
| | 02:27 | type a single thing. From here
I could just start laying out my paper. If I
| | 02:32 | want to create a sub-topic, I just hit
the Tab key on my keyboard, and you can
| | 02:46 | also use the buttons to promote and
demote topics. So if I click the left
| | 02:49 | button there, I'm now back on
topics again. You get the idea.
| | 02:54 | Pages '09 also comes with six new
outline templates. Let's go and choose File >
| | 02:58 | New from Template Chooser and here we
will find our outline templates under
| | 03:03 | Word Processing and here you can see
the six new templates. Let's go ahead and
| | 03:07 | pick the Sienna Outline. So these
templates open automatically in Outline Mode
| | 03:13 | and you can start replacing the
placeholders here with your own text.
| | 03:16 | When you leave Outline Mode, you
will find your paper is already nicely
| | 03:19 | formatted. Pages new Outline Mode is a
great tool not only for organizing your
| | 03:23 | thoughts but to help you quickly arrange
and rearrange your document as it evolves.
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| Doing a mail merge with Numbers| 00:00 | Pages now has the ability to perform a
Mail Merge not only with your address
| | 00:03 | book contacts but also with data in
a Numbers spreadsheet. Being able to
| | 00:08 | directly work with Numbers data opens
up a world of possibilities, making it
| | 00:11 | incredibly easy to quickly
personalize documents like business letters,
| | 00:15 | invoices or even thank you notes.
| | 00:17 | In this example, we have a letter from
a real estate company that needs to go
| | 00:20 | out to several different customers,
each of which have different criteria for
| | 00:23 | the houses they want. Now over here
in Numbers, we have a spreadsheet
| | 00:28 | containing a table with each
customer's name, their contact information, and
| | 00:32 | also several bits of information about
what they are looking for in a house,
| | 00:35 | like how many bedrooms, how many
bathrooms, target price, and we also have some
| | 00:39 | listings matching what they are looking for.
| | 00:41 | To merge the data from this table into
our letter, let's go back to Pages and
| | 00:46 | open up the Link Inspector and make
sure we are in the Merge section here.
| | 00:51 | By default the Merge source here is
Address Book but I'm going to click Choose
| | 00:55 | and in here it's going to ask me do
I want to merge from the Address Book or
| | 00:58 | from a Numbers document. We are
choosing Numbers Document this time. Here on
| | 01:02 | the Desktop I can find that
document that I want to merge, click Open.
| | 01:06 | So Pages has now detected a couple of
different tables within that Numbers
| | 01:11 | document and there are five different
tables in there. So I have to select the
| | 01:15 | one that I want to use for this letter.
And that's going to be Prospect Mailing
| | 01:18 | List. Once I have that selected, I can
click on OK. So now it's simply a matter
| | 01:26 | of choosing the areas in my letter where
I want to merge the data from the spreadsheet.
| | 01:30 | So I already have some placeholders in
this letter, like First, Last, Address,
| | 01:34 | City and State, Dear first name and so
on. So for instance, I would select the
| | 01:38 | word First here, come over here to the
Link Inspector and click the Plus button
| | 01:43 | down here and choose to Add Merge Field.
So now I see Merge Field and Target
| | 01:49 | Name. It pulled the Merge Field name
from the text that I have selected and
| | 01:52 | Target Name comes from the data
that I have in my Numbers spreadsheet.
| | 01:56 | So the first name is correct in this
case. I'll select the word Last, add
| | 02:00 | another merge field. This time we
will choose Last Name, Address, Add Merge
| | 02:08 | Field, Mailing Address, City,
Add Merge Field, City and so on.
| | 02:16 | So basically, I would just make my way
through the entire letter adding merge
| | 02:18 | fields. Now I do have a completed
version of this. So you can see in the Link
| | 02:23 | Inspector here the list of all the
merge fields that have been added to this
| | 02:26 | particular document. You can also
see the merge fields themselves on the
| | 02:30 | document by clicking the View button
and selecting Show Invisibles. You can see
| | 02:34 | the rectangles around each one
of the merge fields on my page.
| | 02:38 | Also, clicking any of the merge fields
in the list over here, as you can see,
| | 02:41 | temporarily highlights that merge field,
so you can locate it on the page.
| | 02:45 | All right, let's go ahead and
hide the invisibles again.
| | 02:49 | So now we are ready to generate letters
to every one on our mailing list. To do
| | 02:52 | so, we are going to go to Edit > Mail
Merge. Now we have already selected our
| | 02:58 | Numbers document and our table, so we
don't really need to do that and we don't
| | 03:01 | need to do anything with the merge fields here.
| | 03:03 | Basically, what I want to do is come
down to the Merge to menu and from here we
| | 03:07 | can choose to send our letters
directly to the printer or we can choose New
| | 03:10 | Document to first check them out on
screen. I'll choose New Document and we
| | 03:15 | will click Merge. Now we have a new
Pages document with copies of my letter,
| | 03:23 | each personalized for each customer
on my mailing list. So there is one for
| | 03:28 | Anna, there is one for David, there is
one for Aaron, and you can see all the
| | 03:35 | information where there were
merge fields has been customized.
| | 03:38 | So now that you can merge data from
Numbers into Pages, it's incredibly easy to
| | 03:42 | automate the entry of all kinds of
information into your Pages documents.
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| Showing MathType integration| 00:00 | Pages now supports MathType 6 which
allows you to enter beautifully formatted
| | 00:04 | equations into your documents. MathType
is a third-party application available
| | 00:09 | for purchase on the Apple online store
and it gives you the ability to create
| | 00:13 | and add equations to not just Pages but
to all of your iWork documents and even
| | 00:17 | to other word processing
and page layout programs.
| | 00:20 | MathType is designed to make it easy
to display simple to complex equations
| | 00:24 | that would otherwise be incredibly
time consuming or even impossible to do in
| | 00:27 | most word processing programs. Here in
this Pages document, we have a couple of
| | 00:32 | equations that were created in MathType,
at the bottom of page 4. Notice when I
| | 00:37 | click on this formula, it gets
selected in it's entirety. Pages treats this
| | 00:41 | like any other object on my page, but
because I have MathType installed on my
| | 00:45 | Mac, when I double-click
the formula MathType opens up.
| | 00:50 | So here I'm in MathType, you can see
I'm in the application here and here is
| | 00:54 | the formula that I just opened up from
Pages. So in here I'm free to make any
| | 00:58 | changes that I want. So if I need to
edit this formula, I can come in here,
| | 01:01 | make a couple of quick changes here.
Once I'm done, I can close the MathType
| | 01:10 | window. MathType is going to prompt me
to ask if I want to save my changes and
| | 01:13 | I do want to save them to Pages, so
I'll click Yes. You can see the change
| | 01:17 | now appears here in Pages.
| | 01:19 | To insert a new formula anywhere in my
document, I just choose where I want the
| | 01:22 | formula to go. So I'll just put
another formula right underneath there and I
| | 01:26 | come up to the Insert menu and choose
MathType Equation. That again opens up
| | 01:31 | MathType, it gives me a default
placeholder equation in here of E=mc2. I will
| | 01:36 | just delete that.
| | 01:37 | MathType gives you the ability to
express an incredible range of formulas from
| | 01:41 | all sorts of mathematical disciplines.
So I'll just type a quick formula in
| | 01:44 | here. I'll say p=l2G-1M-1, come down
here and do a little bit more of styling
| | 02:02 | here. Now MathType does take some time
to learn, so be prepared to spend some
| | 02:07 | time with the MathType Manual learning
how to use all of the options available in here.
| | 02:11 | But once we are done in here, I'm just
going to close this again and choose to
| | 02:14 | save it to Pages and there it is. Again,
since Pages treats the formula as an
| | 02:20 | image, you are free to move it or
resize it as you see fit. Let's make it a
| | 02:23 | little bit bigger there. Even people
using iWork without MathType installed can
| | 02:29 | still open and view your documents
that contain formulas. They just won't be
| | 02:32 | able to edit the formulas without MathType.
| | 02:35 | So if you frequently work with formulas
and math in your documents, you should
| | 02:38 | strongly consider picking up a
copy of MathType 6. It's an incredibly
| | 02:41 | convenient way to display beautifully
formatted formulas in your iWork documents.
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| Showing Endnote integration| 00:00 | Pages '09 supports EndNote X2, a third-
party application that makes it easy to
| | 00:04 | create and update bibliographies and
citations in your documents. EndNote X2 is
| | 00:09 | available for purchase at the Apple
online store. So if you spend a lot of time
| | 00:12 | writing research or academic papers
that require you to provide citations and
| | 00:16 | bibliographies, you should definitely
consider purchasing a copy. So let's take
| | 00:21 | a look at how this works.
| | 00:22 | In order to use EndNote, it has to be
installed on my Mac and I have to have
| | 00:25 | assigned a default library to open
when EndNote X2 itself is opened. Your
| | 00:29 | default library is a collection of
references that you will be using in your
| | 00:32 | document. In this case I have a library
called Research_Library opened and I've
| | 00:37 | added several sources of information
that I may be citing in my document and
| | 00:40 | you can see them all listed here.
| | 00:42 | EndNote provides you many different
ways of entering your resources into the
| | 00:46 | library. You can enter them manually
or you can even use its online search
| | 00:50 | capabilities associated with the
Library of Congress or many other sources to
| | 00:53 | find the books and references that you
might be needing to cite. So let's go
| | 00:56 | back to Pages and see how easy it is
to insert citations from my EndNote Library.
| | 01:02 | To add a citation, basically, just
place your cursor where you want the
| | 01:04 | citation to appear. So maybe in this
line here after the information about the
| | 01:09 | Mars' atmosphere. Just click to add a
space and then we come up to the Insert
| | 01:14 | menu and choose EndNote Citation.
| | 01:18 | That opens up this Find EndNote
Citations dialog and in here I can search
| | 01:22 | through my references for the
correct reference. Now I know that the
| | 01:25 | information in my paper at this
particular point was provided from a person by
| | 01:28 | the last name of Williams, so let's do
a search for Williams. And there he is,
| | 01:34 | Williams, David R, for a document
called Mars Fact Sheet and I can see the
| | 01:38 | complete information down here. I can
see this came up from NASA website. With
| | 01:43 | this selected to insert the citation
into my document, I'll just click Insert,
| | 01:48 | and there it is.
| | 01:49 | When you insert a citation, your
source is automatically added to the EndNote
| | 01:52 | generated bibliography at the end of
your document. So I can see here is my
| | 01:56 | bibliography at the last page of my
document and you can see that Williams, D.
| | 01:59 | R. has been added right at the very end there.
| | 02:02 | Now imagine you just completed this
research paper and you find out that your
| | 02:05 | citations were supposed to have been
done in a different style. One of the
| | 02:08 | great things about EndNote is that
it's easy to change your citation style.
| | 02:12 | Just go to Edit > EndNote Citations >
Bibliography Format and you can choose
| | 02:17 | from one of the styles here or through
EndNote you can add several other styles
| | 02:20 | that will then appear in this
menu such as MLA style, for example.
| | 02:24 | Let's say I was supposed to have a
numbered style of citation. So if I choose
| | 02:27 | Numbered, notice these automatically
become numbered, Williams, D. R. becomes
| | 02:32 | number 1. So if I go back up to my
first page where I enter that citation, you
| | 02:36 | can see that the citation
itself has also been changed.
| | 02:38 | You can manage your citations within
Pages by going to Edit > EndNote Citations
| | 02:44 | > Manage Citations or simply by double-
clicking any of the citations in your
| | 02:48 | document. Now from in here you can see
all the different references that you've
| | 02:52 | cited so far in your document and you
can also change the style from here as
| | 02:56 | well. So if I wanted to go back to
Annotated, I can select that, and you can
| | 02:59 | see that it can has changed the
citation style in my document and also in my
| | 03:04 | Bibliography.
| | 03:06 | So if you write a lot of research papers,
definitely consider adding EndNote X2
| | 03:09 | to Pages '09. It can save you a ton of time.
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| Looking at the new sharing options| 00:00 | Pages '09 features new options for
sharing your documents so that even people
| | 00:03 | without Pages will be
able to open and view them.
| | 00:05 | You'll find the majority of options
for sharing your document under the new
| | 00:09 | Share menu. Notice the choice here to
send your document via Mail. This is a
| | 00:14 | quick way to attach your document
as a Pages document, a Microsoft Word
| | 00:17 | document or a PDF file to an email.
All I have to do is select the format I
| | 00:21 | want to send and Mail pops open up in
with the file already attached. All I
| | 00:28 | need to do now is type in an
address, a subject line and maybe a note
| | 00:31 | explaining why I'm sending
this file to the recipient.
| | 00:33 | You can also send your document as a
Pages document or a PDF document to iWeb,
| | 00:41 | if you have iLife installed in your Mac.
| | 00:43 | So I've chosen PDF and now iWeb has
opened up. It's asking me to pick a
| | 00:50 | template for my page. Notice I can only
attach my document to a Blog or Podcast
| | 00:54 | template. I'll go ahead and choose
Blog and there is my PDF file.
| | 01:03 | This document is inserted into the iWeb
page and once this page is published,
| | 01:06 | visitors will be able to download this
document from this page. Let's go back
| | 01:10 | to our Pages file.
| | 01:13 | Some other options under the Share
menu include Share Via iWork.com, which
| | 01:16 | we'll talk about in a later chapter
and Export. We will find options for
| | 01:21 | exporting your document as a PDF, a
Microsoft Word document, a Rich Text file
| | 01:26 | or a Plain Text document.
| | 01:28 | Generating a PDF from here rather
than from the email or iWeb menus that we
| | 01:32 | just saw here, gives you the added
advantage of being able to add security
| | 01:36 | settings to your PDF. So if you do
want to add security or have some control
| | 01:40 | over the image quality of your PDF you
can export the PDF from here and then
| | 01:43 | just manually attach to an email.
| | 01:48 | Also note that the ability to save
your document as a Word file can also be
| | 01:51 | accessed from the File > Save As
command, which can be quicker to get to than
| | 01:56 | the Export menu, especially if you know
the keyboard command for Save As, which
| | 01:59 | is Command+Shift+S. Here we just
choose Save Copy As and then we have Word
| | 02:04 | document. Notice this is also where
you can choose to save your document as a
| | 02:07 | Pages '08 file in case you need to
send it to someone who doesn't have iWork
| | 02:11 | '09 yet.
| | 02:13 | Pages '09's new sharing options allow
you to work exclusively in Pages even if
| | 02:17 | the people with whom you're
sharing the documents aren't.
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|
|
3. NumbersUsing the Function browser| 00:00 | In Numbers '09 it's now easier than
ever to generate sophisticated formulas or
| | 00:04 | calculations. In this example we want
to calculate the amount that will be
| | 00:07 | necessary to save every year to reach
our goal of saving $60,000 over 18 years.
| | 00:13 | So this table has already been setup
containing the relevant data, but we still
| | 00:17 | need to calculate the
yearly calculation in this cell.
| | 00:19 | iWork '09 comes with over 250
functions making it easy to quickly write
| | 00:24 | complicated formulas. You can browse
through them by clicking Function and
| | 00:27 | choosing Function Browser. You do need
to have a cell in your table selected in
| | 00:31 | order to open the Function Browser.
| | 00:33 | So here we can see a list of the
functions. Now with over 200 functions in here
| | 00:40 | to browse through, you'll probably want
to narrow down your choices, which you
| | 00:43 | can do by using the Search field up here.
In this case I'm going to do a search
| | 00:46 | for a payment. So that
significantly narrows down my choices.
| | 00:52 | Now I can browse through here and read
the descriptions of the functions to see
| | 00:55 | which one suits my needs. The
properties of each function are clearly explained
| | 00:59 | in the Function Browser down here
including each argument of the function.
| | 01:03 | You can even see an example of each function
down here at the bottom of the description.
| | 01:08 | So this PMT function is actually the
one that I want in this case and since I
| | 01:12 | have my yearly contribution cell
already selected here, I'm just going to
| | 01:15 | click Insert Function. So let's close
that for a moment. So you can see that
| | 01:20 | opens the Formula Editor which
contains visual placeholders for all of the
| | 01:23 | arguments of the PMT formula.
| | 01:25 | Now, by default, it appears at the top
of the cell that you inserted it in, but
| | 01:29 | you can move it out of the way if
necessary. Now it's just a matter of
| | 01:32 | associating the placeholders with the
appropriate cells of my table. So the
| | 01:36 | first one I have here is periodic rate,
that's 3.7% right there. I have number
| | 01:41 | of periods. It's 18 years. Present
value, $200, and you can see how number
| | 01:48 | color-codes each argument, which makes
it really easy to see which argument is
| | 01:51 | associated with which cell. Future
value we want is 60,000, and we actually
| | 01:57 | don't need the due date, so I'm just
going to click the arrow there in to say end.
| | 02:01 | Once I have my arguments associated
with the necessary cells, I just click
| | 02:06 | little checkmark button here and there
is my calculation. So over 18 years,
| | 02:11 | I'm going to need to save
$2,389 a year. Pretty cool stuff.
| | 02:15 | Now let me show you one more neat
thing about the Function Browser. I'm going
| | 02:18 | to create a new file from the template
chooser. I'm just going to open up a
| | 02:20 | blank document. Now let's go ahead
and open the Function Browser again and
| | 02:28 | let's just use PMT as the example again.
| | 02:32 | So I mentioned at the bottom of each
description in the Function Browser is an
| | 02:35 | example of that function in action.
Let's make this a little bit bigger. What's
| | 02:42 | really cool about this is that you can
actually copy and paste the example into
| | 02:45 | your spreadsheet to save yourself the
hassle of adding all the calculations yourself.
| | 02:49 | So if you already had built a table
like the sample that we used just a moment
| | 02:52 | ago, that's great, but if you're
staring at a blank spreadsheet, just come into
| | 02:56 | the Function Browser, find the formula
you need, select it, copy it and paste
| | 02:59 | it into your document. So I can just
come in here, select everything, choose
| | 03:04 | Edit > Copy, come back here I've
already got the cell selected, I'll choose
| | 03:08 | Edit > Paste and there it is.
| | 03:12 | So this is a completely working
formula in the spreadsheet. If I change my
| | 03:16 | value here, say 400,000, you can see
that updates the amount here and when I
| | 03:24 | select the cell you can see the formula
layout. Double-clicking the cell opens
| | 03:27 | up the Formula Editor again.
| | 03:30 | So at this point I'm free to
customize the formula if necessary or style
| | 03:33 | my spreadsheet anywhere I like. So as
you can see with Numbers '09, putting
| | 03:37 | together complex formulas and
calculations is really a simple matter.
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| Categorizing tables| 00:00 | When you are working with a lot of
data in the spreadsheet, it can often be
| | 00:03 | difficult to understand all that data
or displayed in a meaningful way that
| | 00:06 | make sense of all the available
information. But with Numbers '09 you can now
| | 00:10 | organize your spreadsheet data in any
number of ways with just a few simple clicks.
| | 00:14 | In this example we have a table
containing some information on the kids in the
| | 00:18 | Little League Roster. This table
contains a variety of data by each player
| | 00:22 | including their names, ages, position
and their former team. But even though
| | 00:27 | all the relative data is here, it's not
organized in any way that makes it easy
| | 00:30 | to quickly read any particular aspect
of the data. Fortunately, we can use
| | 00:34 | Numbers' new categorizing
capabilities to sort the data anywhere we like.
| | 00:37 | For example, maybe I want to see all
the players listed by the position they play.
| | 00:41 | You can see they are all mixed up
here in column D, but if I want to
| | 00:45 | organize it by the Position, I just
come up here to column D, click the menu
| | 00:49 | and choose Categorize by This Column
and you can see now the table is organized
| | 00:54 | by that category. This is a much clearer
way of viewing the data in this document
| | 00:58 | and now I can quickly see who the
catchers are, who the pitchers are, the first
| | 01:02 | base men, the second base
men, shortstop and so on.
| | 01:07 | And you are not limited to organizing
your table by a single category.
| | 01:10 | Let's further categorize the table based on
the age of the players. I'm going to
| | 01:13 | come over to the B column and again
choose Categorize by This Column. So now
| | 01:18 | each position category is divided into
age categories. Now I have a quick way
| | 01:22 | of seeing which players on my team
I might be losing next year when they all
| | 01:25 | get too old for Little League. You
can see all the 12 year old catchers,
| | 01:28 | 10 year old catchers, 11 year old
catchers. Scrolling down same thing.
| | 01:35 | Each Position category has an Age category now.
| | 01:38 | In fact, I can get a count of how
many players I have in each age group by
| | 01:41 | applying one of Numbers' quick
calculations. To do so I can come up here to the
| | 01:46 | Age header, click the menu here and
from the available quick calculations here
| | 01:50 | I'm going to choose Count. So now
I have given myself even more quick
| | 01:54 | information. Here, I can see
I have four 12-year-old catchers, three
| | 01:57 | 10-year-old catchers, three
11-year-old catchers and so on and so on.
| | 02:00 | Bear in mind that these categories are
collapsible so I can more easily see the
| | 02:05 | count that I have in each one by
clicking on these triangles. So you can
| | 02:09 | continue sorting by categories as
they make sense to you and you can also
| | 02:13 | remove categories you may no longer
need by coming to the top of the column and
| | 02:17 | choosing Delete Categories.
| | 02:20 | So now we were back at just viewing
this table by Position and again if I
| | 02:23 | wanted to maybe see how many catchers
and pitchers I have, I can click at the
| | 02:27 | top of that column and do a count here
as well. Then collapsing each category I
| | 02:32 | can now quickly see exactly how
many players I have for each position.
| | 02:36 | Being able to categorize your tables
makes it so much easier to get a broad
| | 02:39 | understanding of the data in your spreadsheet.
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| Overlaying charts| 00:00 | Sometimes it's useful to display
multiple sets of data in a single chart.
| | 00:04 | Numbers now gives you the ability to
generate mixed charts, 2-Axis charts, as
| | 00:08 | well as the ability to graph
Trendlines and Error Bars. Let's take a look at
| | 00:11 | some examples.
| | 00:13 | On the sheet we have a table
containing the data tracking Projected Shipments
| | 00:17 | and Actual Shipments. To track this
data you might use a line chart like so.
| | 00:26 | Let's undo that. Or maybe you would use
something like an area chart, like this one.
| | 00:37 | Both types of charts display the
data, but Numbers' new mixed chart type
| | 00:41 | is arguably the most easily understood
chart for this kind of data set. So let
| | 00:45 | me go ahead and delete this out of
here again. And you will find the Mixed
| | 00:51 | chart type down here near
the bottom. There it is.
| | 01:00 | So instead of having overlapping lines
or areas, I have a line representing the
| | 01:03 | Projected Shipments and bars
representing the Actual Shipments. It's much
| | 01:07 | easier to quickly glean the necessary
information from this type of chart.
| | 01:10 | So that's a Mixed chart type.
| | 01:12 | Now there may also be times when you
need to display data with different value
| | 01:15 | scales in the same chart. Let's go over
to our 2-Axis chart sheet. For example,
| | 01:20 | here we have a table containing data
for Unit Cost and Unit Sales divided by
| | 01:24 | quarter. I like to create a chart
containing all this data simultaneously.
| | 01:28 | The best choice for doing so is
going to be your 2-Axis chart type.
| | 01:32 | So we will select that table and select
the 2-Axis chart type. Let's make that
| | 01:37 | a little bit bigger. So as you can see
the 2-Axis chart lets it display both
| | 01:44 | series of data in a single chart. So
even though I'm tracking two different Y
| | 01:48 | axis series, I have got number of
units over here on the right and Unit Cost
| | 01:52 | over here on the left that can both
share the X axis of a single chart.
| | 01:57 | Currently this is a mixed chart type
like the last chart we looked at, but
| | 02:00 | you are free to change the style of the
series in your 2-Axis chart anyway you like.
| | 02:03 | So I can come in here, select
that series, go over to the Series area
| | 02:10 | here and instead of having a Line,
I'll choose Area. And I'll do the same
| | 02:16 | for that series as well. Here we go.
| | 02:18 | Now because they are overlapping,
I'm going to go over to the Graphic
| | 02:25 | Inspector and just reduce the Opacity
of them a bit and that way we can see
| | 02:32 | both of the areas. I think for this chart,
this style best illustrates the
| | 02:36 | point of the Cost Per Unit has gone
down, while the Unit Sales have gone up.
| | 02:40 | Numbers also now has the ability to
plot Trendlines and Error Bars. Let's take
| | 02:44 | a look at this in the Trendline
sheet. Trendlines are lines that are
| | 02:48 | automatically calculated and drawn
to fit your data and to provide an
| | 02:51 | assessment of the data's performance.
So to track the data on this chart, let's
| | 02:55 | move this out of the away so you can see
it. Let's make that little bit smaller.
| | 03:00 | So I'll select this series here and
over in my Inspector, I'll go to the
| | 03:09 | Chart Inspector, toggle up in Advanced,
go to Trendline and under Trendlines
| | 03:15 | you can pick the type of the
equation that you want to use to plot the
| | 03:18 | Trendline. I'm just going to choose
Polynomial and there is our Trendline
| | 03:22 | right here. I'm going to do the
same for the other series. Trendline,
| | 03:26 | Polynomial and there are the
Trendlines for those series.
| | 03:31 | Now similarly Numbers also gives you
the ability to show Errors Bars around
| | 03:34 | data points. Let's go over to the
Error Bars sheet. Now in this chart you can
| | 03:39 | see that we are tracking Approval
Ratings by month. The column on the right
| | 03:42 | hand side displays the percentage
of error for each month. To plot that
| | 03:46 | percentage of my graph, I open up the
Inspector again, of course, I have to
| | 03:52 | have the chart selected first and then
under Series I'll go to Error Bars
| | 03:57 | and here I can choose the graph just the
Positive percentage of error, the Negative
| | 04:05 | or Both.
| | 04:08 | So those are new types of charts,
and although we have looked at them in
| | 04:11 | Numbers, they are available across all
three iWork applications and offer you a
| | 04:15 | variety of ways to display your data in
meaningful and easy to understand ways.
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| Using linked charts| 00:00 | In iWork '09 you can now copy a chart
in a Numbers spreadsheet, paste it into a
| | 00:04 | Pages or Keynote document and keep them
linked so that if you make any changes
| | 00:08 | to the data in the Numbers document,
you can easily update the Pages or Keynote
| | 00:11 | version of the chart as well.
| | 00:13 | In this spreadsheet in Numbers
I have a chart tracking my running club's
| | 00:16 | Monthly Distance Goals and Totals.
I would like to include this chart in our
| | 00:19 | next newsletter. To do so all I need to
do is select the chart, copy it, switch
| | 00:26 | over to my newsletter which is in
Pages and paste in the chart. I'm free to
| | 00:34 | arrange and resize the
chart anyway I like in Pages.
| | 00:44 | Notice with the chart selected there is
an indicator here telling me this is a
| | 00:46 | linked chart. I can return to them
just by expanding the chart controls here
| | 00:50 | and you can see the source is Running
Club and if I click that, it takes me
| | 00:56 | right back to my Numbers spreadsheet.
| | 00:58 | So now let's enter the Total Distances
for July, August and September in the
| | 01:01 | spreadsheet. I'll do this for the
simple calculation. Just highlight the
| | 01:05 | cells in July, come up to the Function
button here and I'm going to choose Sum
| | 01:11 | and you can see that it puts the
sum right here. I can duplicate that
| | 01:14 | calculation for August and September
by grabbing the handle for the selected
| | 01:17 | cell and just dragging down. All right,
let's go ahead and save this and now
| | 01:25 | let's go back to Pages.
| | 01:28 | Now charts that have been copied into
Pages or Keynote will not automatically
| | 01:31 | update themselves when you make
changes to the Numbers chart, which can be a
| | 01:33 | good thing if you copied that Numbers
chart into multiple documents, but some of
| | 01:37 | those documents might need to retain
versions of the old charts for information
| | 01:40 | or archival purposes. But updating a
chart in Pages or Keynote is the simple
| | 01:44 | matter of just coming in here and
clicking the Refresh button and there is the
| | 01:48 | updated version of the chart.
| | 01:50 | Now if you ever need to unlink a chart,
just click the Unlink button in the
| | 01:53 | chart controls right here. So now
this chart lives independently here in my
| | 01:57 | Pages document and I can't link it
back to the Numbers document, but all the
| | 02:01 | chart data does live here in the Pages
document. If I open my Inspector and go
| | 02:06 | to the Chart Inspector and select Edit
Data you can see all the information for
| | 02:11 | plotting that chart is in here.
| | 02:12 | So if I do need to make changes to this
chart I can come in here and type that
| | 02:15 | information in. But when your charts
are linked, you don't have to worry about
| | 02:20 | making sure that you have the most up-
to-date data across all of your iWork
| | 02:23 | applications. Just update the Numbers
chart and the version of the chart that
| | 02:26 | you copied into Pages or Keynote can
be easily updated with a click of the
| | 02:30 | Refresh button.
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| Freezing header rows and columns| 00:00 | When you are working with long rows or
columns full of data, it can be really
| | 00:03 | helpful to keep the headers of the
rows or columns in view so you can keep
| | 00:06 | track of what the data in
the table is referring to.
| | 00:10 | On the table on this spreadsheet,
I have a table containing nearly 100 lines of
| | 00:13 | entries. Notice as I scroll through
the list, the header row stays visible.
| | 00:17 | If the header row scrolled along with the
rest of the table, I might lose track of
| | 00:21 | what each column is tracking. So you
will find a command for freezing header
| | 00:24 | rows and columns under the Table menu.
You have to have your tables selected,
| | 00:28 | of course, and if you come in here
you will see that Freeze Header Rows is
| | 00:30 | selected. If I turn that off, you will
notice that the header row just scrolls
| | 00:35 | along with the rest of the document. So
in this case I definitely want to keep that on.
| | 00:42 | Now you can have up to five header rows
and five header columns in a table and
| | 00:46 | all headers you add will be frozen as
long as you have Freezing turned on.
| | 00:50 | So if I were to make this, for example,
into a three header table, I have now
| | 00:53 | three header rows and maybe I'll
just select this top row, Merge this
| | 00:58 | together and we will type in 2009 LINEUP.
So now when I scroll through you can
| | 01:10 | see that all header row stay visible now.
| | 01:15 | Being able to freeze header rows
and columns is a welcome new feature,
| | 01:17 | especially if you work all the time
with large tables containing lots of data.
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| Using custom number formats| 00:00 | Numbers '09 offers the ability to
create your custom number formats, for those
| | 00:04 | times when you want to display data in
a specific way and manually formatting
| | 00:07 | it would be too time consuming. For
example, let's say I'm tracking monthly
| | 00:11 | sales numbers in two regions. How about
a quick spreadsheet to track this information?
| | 00:16 | Let's use the Blank spreadsheet
template and let's resize that and let's
| | 00:24 | create a couple of column headings,
I'll type in January and to have Numbers
| | 00:29 | automatically fill in the rest of the
months, for that I'm just going to the
| | 00:31 | grab the handle at the bottom of that
selected this cell and drag to the right.
| | 00:34 | We will just go up to May and let's
have some row headings. I have Region 1
| | 00:42 | and Region 2 and now let's enter some
sales number for January and February.
| | 01:04 | Okay, so let's assume these numbers
are always going to be in the million.
| | 01:07 | So entering all of these digits is
little time consuming. I'm fine with using
| | 01:10 | abbreviated entries like say 38.5m,
instead of typing in 38,586,387. So in
| | 01:18 | Numbers I can create my own
custom formats for the spreadsheet.
| | 01:21 | To do this we can come over here to
the Format bar and choose Custom and in
| | 01:28 | this dialog, I can give my custom
format a name. I'm just going to put a
| | 01:32 | dollar sign in here to indicate this is
going to be formatting currency and we
| | 01:35 | will say Millions, so I know this is
for formatting millions. The Type in this
| | 01:39 | case is going to be Number and Text.
Notice we can also choose Date and Time.
| | 01:43 | That changes the rest of the dialog
here but in this case we want Number and
| | 01:46 | Text and down here I just start
dragging in the format elements that I want to
| | 01:51 | apply to this particular format.
| | 01:53 | It already has the integers
formatting here because of the digits that are
| | 01:56 | going to be representing my number,
when I drag the currency symbol in front of
| | 01:59 | it. So we have a dollar sign in front
and notice we have several different
| | 02:03 | types of currency symbols available
here. After the integers, let's drag in
| | 02:08 | some decimal places, we will have two
decimal places when necessary and let's
| | 02:12 | drag in a Scale, it' currently set to
thousands or K. I'm going to change that
| | 02:17 | to millions so M and let's just put in
a space and manually type in US so there
| | 02:22 | is no confusion about
this being American currency.
| | 02:24 | So right up here I can see a preview of
what this cell format is going to look
| | 02:28 | like. Once I'm done in here, I can
click on OK and you can see the format has
| | 02:34 | been applied here. Now it's a simple
matter, I just select the rest of the
| | 02:37 | cells that I want to format, coming
back up here and just choosing to apply
| | 02:42 | this new cell format I have created
and you can see it's listed right here.
| | 02:46 | And all of my different entries have now
been formatted that way and any additional
| | 02:50 | entries that I add, will be
formatted that way as well.
| | 02:53 | Now you can edit or delete your custom
cell formats at any time by coming back
| | 02:58 | in here, going to Custom and clicking
Manage Formats. So in here, I can either
| | 03:05 | rename this or click the minus
symbol here to delete this custom format.
| | 03:12 | Now bear in mind that custom cell
formats only apply to the spreadsheets in
| | 03:15 | which they are created. If I wanted to
apply the style that I just created to
| | 03:18 | another spreadsheet, I would have to
manually recreate this format style in
| | 03:22 | each spreadsheet where I wanted to
apply it. But as you can see creating custom
| | 03:26 | cell formats can be a big time saver
if you have a lot of data to style.
| | Collapse this transcript |
| Looking at the new sharing options| 00:00 | Numbers '09 features expanded options
for sharing your documents so that even
| | 00:04 | people without Numbers will be able to
open and view them. You will find the
| | 00:07 | majority of the options for sharing
your document under the new Share menu.
| | 00:10 | Notice the choice here to send the your
document via mail. This is a quick way
| | 00:15 | to attach your document as a Numbers
document, a Microsoft Excel document or a
| | 00:19 | PDF file to an e-mail. I will just
select the format I want to send and Mail
| | 00:25 | pops open with the file already attached.
Now I just have to fill in the e-mail
| | 00:28 | address of the recipient, maybe fill
in the subject and type a little message
| | 00:32 | and send it off.
| | 00:33 | Let's go back to Numbers. You can also
send you file as a Numbers document or
| | 00:38 | PDF file to iWeb if you have
iWeb installed on your Mac.
| | 00:41 | So for instance, maybe I want to make
this spreadsheet downloadable from my website.
| | 00:46 | I'll choose Numbers, iWeb pops open, I'm asked
to choose a template here and I can choose
| | 00:53 | from a blog or a podcast template from
anyone of these different themes here.
| | 00:56 | I'll stick with blog.
| | 01:01 | And you can see here it's
generated a blog page for me and
| | 01:04 | this is my Numbers document sitting
here. So once this page is published,
| | 01:08 | visitors will be able to click this
little link here and download the Numbers file.
| | 01:14 | Some other options under the Share
menu include Share via iWork.com, which
| | 01:17 | we will talk about in a later chapter,
and Export, where you will find options for
| | 01:22 | exporting your document as PDF and
Excel document or a CSV file. Now generating
| | 01:27 | a PDF from here rather than from the
mail or iWeb menus up here, it gives you
| | 01:31 | the added advantage of being able to
select an Image Quality, your Layout and
| | 01:37 | to add some Security Options as well.
| | 01:41 | Another new sharing option is that
the ability to save your document as
| | 01:44 | an Excel file can now also be
accessed from a File > Save As, which
| | 01:50 | can be quicker to get to than the
Export menu, especially if you know the
| | 01:53 | keyboard command for Save As which is
Command+Shift+S. So if you expand this
| | 01:58 | dialog here, you can see Save Copy As
and you can choose Excel Document.
| | 02:02 | This is also where you can choose to save
your document as an iWork '08 file, just
| | 02:06 | in case you need to send it to
someone who doesn't yet have iWork '09.
| | 02:10 | Numbers' new sharing options make it
easier to work exclusively in Numbers even
| | 02:13 | if the people with whom you
are sharing the documents aren't.
| | Collapse this transcript |
|
|
4. KeynoteUsing the improved sizing, spacing, and motion guides| 00:00 | In Keynote '09, it's easier than ever
to make sure the objects on your slides
| | 00:03 | are the exact size and position you
want them to be. When you grab objects
| | 00:07 | and move them around, as you are
probably used to if have used Keynote in the
| | 00:10 | past, Keynote still tells you when you
are lined up with other objects on the slide.
| | 00:13 | See these little guidelines that
appear there? But Keynote also now has
| | 00:17 | new object relative sizing and spacing
guides that make it incredibly easy to
| | 00:21 | distribute objects evenly
and to match their sizes.
| | 00:23 | So for instance, if I move my jack down
here, notice there is a little spacing
| | 00:29 | guide that shows up as I move this
queen around. Let's just say I put it right
| | 00:33 | about there. If I grab the king and
I want to have the king the same distance
| | 00:37 | from the queen as the queen is from the
jack, I can just move it down there and
| | 00:41 | notice the guide that appears just
sort of snaps into place and the alignment
| | 00:46 | guide also shows up, so I know that
all three are now aligned. Moving the ace
| | 00:50 | in is equally as easy, just move it in,
line it up and then bring it closer
| | 00:54 | until I see those spacing
guide appear and there they are.
| | 00:58 | So now all four of my cards are now
evenly distributed and I didn't have to use
| | 01:03 | any menu commands or anything like that,
I just dragged the items into place
| | 01:06 | and the spacing guides help me
make sure that everything was evenly
| | 01:08 | distributed. You will also find some
new spacing guides, which can be useful
| | 01:11 | when you are trying to make sure
objects on your page are of the same size.
| | 01:14 | So for instance, if I changed the size
of my ace here, like so and let's say I
| | 01:20 | want the jack to be of the exact same
size, let's start reducing it and as soon
| | 01:24 | as it get to be the size of the ace,
you can see those sizing guides now
| | 01:27 | appear. So it just snaps into place. So
Keynote tells me any time I'm aligned
| | 01:32 | with anything else on my slide or the
space between two objects is the same as
| | 01:35 | the space between two other objects,
or if the objects that I'm resizing is
| | 01:38 | the same size as another object on
my slide, whether it's the width of the
| | 01:42 | object or the height of the object.
| | 01:45 | So these new object guides are on
are default but just in case it's not
| | 01:47 | working for you or if you want to
turn off this feature, you go to Keynote >
| | 01:51 | Preferences and under Rulers, down here
under Object Spacing & Sizing, here is
| | 01:56 | where you can find the check boxes for
Show relative spacing and Show relative
| | 01:59 | sizes. This is also where you can
change the color of the guidelines.
| | 02:03 | For instance, if the slide you are working
on is mostly yellow, it would be hard to
| | 02:06 | see the yellow guides. So here is where
you can pick different colors for those guidelines.
| | 02:11 | So with these new guide behaviors,
it's literally a snap to make sure objects
| | 02:15 | are sized and lined up just
right on your Keynote slides.
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| Using improved A-to-B animations| 00:00 | Keynote '09s improved A-to-B Animation
tools make it easier to apply multiple
| | 00:04 | animations effects to the objects on
your slides. For example, instead of just
| | 00:08 | moving an object from one point to
another on your slide, you can now animate
| | 00:11 | the object's position, scale, rotation
and even it's opacity in a single move.
| | 00:15 | Let's take a look at how this works.
I'm just going to grab these and just
| | 00:19 | move them to the bottom of the slide
here. Again it's very easy to align and
| | 00:24 | space these evenly because of the new
spacing and alignment guides, like so, and
| | 00:28 | let's just center this on the slide
like so. So let's just take a look at some
| | 00:36 | of the new animation options that are available.
| | 00:37 | I'll start with the ace of spades
here and let's go ahead and open up the
| | 00:41 | Inspector, let's move it over here so
you can see what I'm doing. Go over to
| | 00:46 | the Build Inspector, to Action and
I'm just going to add a Move Effect, like
| | 00:52 | so and now we can see a ghosted version
of the ace of spades. Let's say I want
| | 00:57 | to move it up here. So this is how the
previous version of Keynote pretty much
| | 01:00 | worked. You can just drag the ghost and
position it where you wanted it to animate to.
| | 01:04 | But now I can also do things like scale.
So let's say I wanted to make this a
| | 01:08 | little bit smaller like so, I can
rotate it, I'm going to hold down the
| | 01:14 | Command key on my keyboard and then
rotate this a bit just by grabbing the
| | 01:18 | corner. In fact let's rotate it a lot so
we can see what the animation will look like.
| | 01:24 | And we can even go over to the
Graphic Inspector and let's just drop the
| | 01:28 | Opacity all the way down. So the
effect will be the ace sort of spins away,
| | 01:31 | shrinks and disappears. I'll press
Option+Command+P to go into Full Screen Mode.
| | 01:35 | So here is my slide and I'll
just hit the Spacebar to go to my next
| | 01:40 | build and there it is.
| | 01:42 | So you can see right off the bat,
it' so easy now, to not only animate an
| | 01:46 | object's position on your slide but
to change its scale, its rotation and
| | 01:49 | even its opacity and I'll press
the Escape to leave Full Screen Mode.
| | 01:54 | Let me go ahead and I'm going to take
the Opacity back to 100% here and maybe
| | 01:57 | just again holding on the Apple key,
I'm just going to change the rotation a bit.
| | 02:04 | All right, so another useful
feature is the ability to keep the ghosted
| | 02:07 | versions of your animated object
visible even when you work with other objects.
| | 02:11 | This makes it much easier to see where
all of your animated objects are going
| | 02:14 | to end up. Let me just close the
Inspector for a minute so I can show you this.
| | 02:18 | So normally when you have an object
that has a Move Effect applied to it,
| | 02:21 | select it, you can see its ghosted
version on the slide. But if I go and select
| | 02:25 | another object, that ghosted version
disappears. But what if I wanted to
| | 02:29 | animate the jack of clubs to animate up
to where the ace is? I sort of need to
| | 02:33 | see where the ace is in order to do this.
| | 02:35 | So what you do now is hold down the
Option key on your keyboard when you click
| | 02:37 | the Show Path button on the animated
object. That's going to keep that ghost
| | 02:42 | object available so now when I click on
the jack, notice that the ace is still
| | 02:45 | visible. Now I'm free to animate the
jack in relation to the ace. So let's
| | 02:50 | bring the Inspector back, go back
to the Build Inspector, choose Move,
| | 03:00 | I'm going to move this up here and I want to make
this a same size, so let's reduce this a bit.
| | 03:06 | Now the sizing guides are still
appearing but one of the issues here is the
| | 03:10 | sizing it's giving me is actually
the width of the ace from the lower
| | 03:13 | left-hand corner to the upper right-
hand corner. It's not actually giving me
| | 03:16 | the true width of the ace right now. So
to sort of get around this, I'm going
| | 03:20 | to select the ace and click it's
handle there and I can see the display that
| | 03:23 | appears, it has a width of 195 pixels.
So now I'll select the jack again,
| | 03:28 | click at Show Path option here and
I'm just going to reduce this till I see
| | 03:32 | that it's also a width of
195 pixels, right there.
| | 03:36 | Okay, so now I can move that into
position, let me give that bit of rotation
| | 03:41 | again holding down the
Command key on my keyboard like so.
| | 03:47 | So you can see how useful it is to be
able to see the ghost of other objects on
| | 03:52 | your slide while you are working on
another object. Okay, so that's the
| | 03:55 | animation I want. Let's go ahead and
see what that looks like. So here is build
| | 04:00 | one and here the second build. So
you have got a hand of black jack.
| | 04:08 | So as you can see, Keynote's improved A-
to-B animation capabilities really open
| | 04:11 | up a new world of possibilities for your slides.
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| Building new text transitions| 00:00 | Keynote '09 features four new
transitions effects to morph one line of text
| | 00:04 | into another. In this example, I have
one slide here that has a French word for
| | 00:08 | hello, Bonjour, followed by a second
slide that has Bienvenido on it. So these
| | 00:14 | are both blocks of text and let me open
the Inspector here to show you the new
| | 00:17 | text transitions. I'm going to go
over to the Slide Inspector and under
| | 00:22 | Transition here you will find the new
transitions under the Effects menu, here
| | 00:26 | under Text Effects.
| | 00:28 | So, we have Anagram, Shimmer, Sparkle
and Swing and if you watch the little
| | 00:32 | preview area up here you can see a
result of each effect. So, I'll select
| | 00:35 | Anagram first. So you can see what it
does. It takes any letters that the first
| | 00:41 | and second slide have in common,
keeps them on screen and moves them in
| | 00:46 | position then installs in the rest of the word.
| | 00:49 | We have Shimmer, see that. We have
Sparkle and finally there is Swing.
| | 01:02 | Notice also that Anagram and Sparkle
both have additional directions controls
| | 01:11 | available and so if you want to
change the direction the Sparkle, now it's
| | 01:14 | going from right to left, now it's
going from top to bottom and for Anagram,
| | 01:19 | we can choose straight
across or arching, like so.
| | 01:26 | Now, a couple of things to keep in mind.
These are slide transitions, meaning
| | 01:29 | that they can only be applied to
contiguous slides and not on a single slide
| | 01:34 | and in order for the Anagram Effect to
work properly, your two text blocks must
| | 01:38 | be formatted with the same font and
identical styles. So, for instance, if I go
| | 01:41 | to the second slide here and I were
to bring up my Font panel here and just
| | 01:48 | change this to a different font, like
so. If you look what happens now when I
| | 01:54 | tried to apply the Anagram Effect,
there is not that smooth transition anymore.
| | 02:03 | The letters they have in common no
longer stay on screen. They just fade out
| | 02:06 | and fade in, fade out and then fade in.
Let me undo these changes there.
| | 02:10 | Hit Command+Z a couple of times.
| | 02:14 | Similarly, if there are no common
letters in the second block of text then you
| | 02:17 | will also have that sort of fade in
and fade out transition. So if I change
| | 02:20 | this to Hindi word for Hello and apply
that transition. Again, you wont see the
| | 02:28 | Anagram Effect working properly. So it
fades out and then fades in. The point
| | 02:33 | of the Anagram Effect is to keep the
letters at the two words having common on screen.
| | 02:38 | Incidentally, some of these effects can
also be applied to objects as well.
| | 02:41 | You will find that Shimmer and Sparkle
work best while Anagram and Swing act more
| | 02:44 | like a cross dissolve effect. So I'll
just give an example here, let's delete
| | 02:48 | this text off here and of the second slide
as well, I'll just draw a simple shape here.
| | 03:04 | So copy that and paste it
and we will change the color by coming
| | 03:08 | here over to the Graphic Inspector.
| | 03:12 | All right, so two different colors
and I'll go back to slide 11 and apply
| | 03:16 | that effect in the Slide Inspector.
So here is Shimmer and here is Sparkle.
| | 03:26 | Let me show you that in full screen
because that's pretty cool. There it is.
| | 03:32 | But again if you try to apply say the
Anagram or the Swing Effect, they won't
| | 03:36 | really work. You can see there is a
sort of cross dissolve effect. Let's take a
| | 03:40 | look at that in a Full Screen mode
again and I'll press Escape to exit.
| | 03:46 | But if that's what you are looking for
you can certainly apply text effects to
| | 03:48 | objects. In any case these new text
effects are welcome additions to Keynotes'
| | 03:52 | collection of cool looking transitions.
| | Collapse this transcript |
| Creating object-driven transitions| 00:00 | Keynote '09 features four new object
driven transitions to create sophisticated
| | 00:04 | looking animations, allowing you to
build slide elements out on one slide while
| | 00:08 | elements from the next slide build in.
You will find the new Object effects
| | 00:11 | under the Effects menu of the Slide
Inspector. So just to give you an example
| | 00:16 | here, on this slide I have Ducati
Superbike logo and on the next slide, we have
| | 00:20 | photos of several of their different models.
| | 00:22 | So let's take a look at what these
object transitions do. Under Object Effects
| | 00:29 | here we have Object Push and you can
see little preview of that up here in the
| | 00:32 | preview window, let me show you that
again. So it looks like the one object is
| | 00:38 | pushing out while others are pushing in.
We have Object Zoom, Prospective and
| | 00:56 | Revolve and just to give you an example
of what one of these looks like in the
| | 01:02 | actual presentation, I'll just
play this one. This is the Prospective
| | 01:06 | transition right there.
| | 01:08 | So a pretty cool stuff and although,
these transitions work across two slides,
| | 01:13 | the design to give you appearance that
only the objects on the slide themselves
| | 01:16 | are changing, so it's really best to
use these effects when transitioning
| | 01:19 | between two slide with identical backgrounds.
| | 01:21 | Now, if you do apply these transitions
to slides with different backgrounds,
| | 01:24 | you will see sort of cross dissolve
effect happen, which mean, unnecessarily be
| | 01:27 | undesirable depending on what
background you are using. So for example, if I go
| | 01:31 | to the second slide here and use the
Masters button to change the theme to this
| | 01:35 | dark gradient and we apply say Object
Push, let's check that out in full screen
| | 01:41 | and see what it looks like.
| | 01:42 | So, you see that's sort of gradual
darkening on the screen, so it's not really
| | 01:49 | a horrible effect, but when you use
identical backgrounds it looks as though
| | 01:52 | the objects on the slides themselves
are the only things changing and they are
| | 01:55 | not actually going from one slide
to another, even though you are.
| | 01:58 | Let's press Escape to exit and we will
go back to slide 7, also note that Object
| | 02:03 | Push has a direction menu available,
so you can choose which direction the
| | 02:08 | effects are going to happen in and
Revolve also has a direction slider, to
| | 02:14 | determine which way the
objects are going to revolve.
| | 02:20 | So using object driven transitions is
an easy way to add sophisticated looking
| | 02:23 | animations to your presentations.
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| Using Magic Move| 00:00 | Keynote '09's new Magic Move feature
give you the ability to instantly apply a
| | 00:04 | smooth transition to objects from
one slide to another. Magic Move is a
| | 00:08 | transition effect and it can be applied
to any number of objects on your slide.
| | 00:12 | In this example we have a bunch of
playing cards scattered seemingly randomly
| | 00:15 | on the slide and on the following
slide the cards are being arranged into
| | 00:19 | two orderly hands and you can see that a
Reflection effect has been added below them.
| | 00:22 | Now let's go back to the first slide
and apply the Magic Move effect.
| | 00:27 | I am going to open my Inspector and
under the Slide Inspector, under Effect,
| | 00:32 | I am going to choose Magic Move.
| | 00:34 | Notice in that this message that
appears here, Keynote is telling me that to
| | 00:38 | complete this transition the next
slide has to have at least one object in a
| | 00:42 | different location that exist on this
slide. So Keynote actually examines both
| | 00:46 | slides, looks for similar objects and
then automatically applies the animation.
| | 00:49 | I'm just going to check
Don't show this again and OK.
| | 00:53 | You can see a little preview there, but
let's take a look at how this works in full screen.
| | 00:58 | So there are our scattered
cards and there is the Magic Move.
| | 01:04 | So that's all there really is to it.
There are no controls, sliders or other
| | 01:07 | options to worry about. You just set up
the slides and Keynote figures out the animation.
| | 01:12 | So a Magic Move can be applied to
graphics or text and the properties that can
| | 01:16 | be animated include the object's
location, size, rotation, its fill, stroke,
| | 01:20 | shadow, reflection, and opacity. But
you cannot apply Magic Move to tables,
| | 01:25 | charts, or to movies. And again
remember Magic Move will only apply to objects
| | 01:30 | that appear on both slides.
| | 01:31 | So for instance if I, I got rid of a
couple of cards, and then we take a look
| | 01:38 | at the transition again, what you are
going to see is the cards that I deleted
| | 01:41 | fading out from this slide as
a transition to the next slide.
| | 01:49 | Now the best way to ensure that Magic
Move works properly is to either copy and
| | 01:53 | paste your objects from the first slide
to the second or to duplicate the first
| | 01:56 | slide and then make your changes on
that duplicate. But if you prefer to drag
| | 02:00 | your images in from the Desktop or some
other location on your Mac, Keynote is
| | 02:03 | smart enough to recognize the same
object on the both sides and it will still
| | 02:06 | apply the Magic Move correctly. But
again the best way to do it is probably
| | 02:10 | just copy and paste or to duplicate a
slide. So for example on this slide here,
| | 02:14 | I'm going to choose the Queen of
Hearts, copy it, come over to the second
| | 02:20 | slide and paste it, and I'll just
come over here and maybe add a slight
| | 02:25 | rotation holding down the Command key
I can rotate like grabbing a corner. Hold
| | 02:30 | down the Option key, I can expand this
from the center out and I'm about to go
| | 02:38 | ahead and add a bit of
reflection underneath there.
| | 02:44 | And then to apply Magic Move again,
we just open up our Inspector and select
| | 02:50 | Magic Move and let me go ahead and
increase the duration time a bit there and
| | 03:03 | here is what it looks like.
| | 03:08 | So Magic Move is the perfect tool to
use when you want to be able to animate an
| | 03:11 | object's location or appearance
between slides. All you have to do is set up
| | 03:15 | the start and endpoints and
Keynote will handle the rest.
| | Collapse this transcript |
| Building chart animations| 00:00 | Keynote '09 includes chart animation
effects and styles that give you some new
| | 00:03 | and visually exciting ways of
presenting your data. You will find the New Chart
| | 00:07 | effects in the Inspector, under the
Build Inspector and under Build In and
| | 00:12 | Build Out.
| | 00:13 | With my chart selected, I can come in
here and choose the effects. They are
| | 00:18 | listed under 3D effects here at the
top and we have Crane. You can see the
| | 00:24 | preview of it up here: Grow, Rotate,
Rotate & Grow and Z Axis, which bring the
| | 00:36 | chart in on the Z Axis.
| | 00:38 | Some of the effects like Crane and
Rotate have additional Rotate menus
| | 00:42 | available, so you notice that when
I choose Crane, I can adjust the angle of
| | 00:46 | the rotation and when I choose Rotate,
I can choose the angle of the rotation there as well.
| | 00:59 | Each one of these effects also has a
Delivery menu and you can choose whether
| | 01:01 | to deliver the entire chart all at once
or to cascade the bars in, like you see there.
| | 01:06 | Let's click Play and show you
this on full screen so you can see the effect.
| | 01:18 | So there we have the Crane chart effect.
| | 01:19 | Now the same effects can be applied to
pie chart as well. So I have a pie chart
| | 01:25 | here and again with it selected I
have the same exact options available.
| | 01:32 | You will find a couple of additional
options for building in the pie chart, say,
| | 01:35 | wedge by wedge like so.
| | 01:44 | As well as the ability to
cascade in, like that or all at once.
| | 01:54 | So let me show you one of these in
full screen and there it is. Now as I
| | 02:04 | mentioned in an earlier movie, charts
have gained some nice appearance effects
| | 02:07 | across the entire iWork Suite
including the new beveled edges for pie charts
| | 02:11 | which you will found under the Chart
Inspector down here at the bottom Show
| | 02:15 | Beveled Edges and you can see that just
adds this nice looking beveled edges to
| | 02:18 | give it more of a three-dimensional look.
| | 02:20 | And for bar charts, we now have the
choice of choosing the cylinder shapes as
| | 02:27 | well as the older rectangular shapes.
Additionally there are some new 3D
| | 02:33 | textures available under chart colors.
The new textures here are Concrete,
| | 02:40 | Granite, Retro, and Slate. And here
is an example of the Slate texture.
| | 02:48 | Here is Retro.
| | 02:52 | So take some time to explore the new
chart effects and texture. They offer some
| | 02:56 | fun and compelling ways of
displaying data on your slides.
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| Optimizing images and movies| 00:00 | Keynote '09 includes the ability to
optimize and reduce the overall file size
| | 00:04 | of your presentations. When you trim
a movie or crop an image in your slideshow,
| | 00:08 | Keynote remember and stores the
content you have trimmed or cropped even
| | 00:11 | though that content doesn't
appear on any of your slides.
| | 00:14 | This can lead to your slideshow's
file size being unnecessarily large.
| | 00:17 | In Keynote '09 you now reduce the
overall file size of your presentation by
| | 00:21 | either reducing the file size of
individual images or of all of your masked or
| | 00:25 | resized images or videos.
| | 00:27 | For example, I'll adjust the mask
and size this motorcycle photo here.
| | 00:32 | So with the image selected, I'll click
Edit Mask and I'll hold down the Option
| | 00:36 | key and drag the corner handle in to
make the image a little bit smaller from
| | 00:39 | the center in. And let's edit the
frame around the image as well. I'll make
| | 00:45 | the frame a little bit smaller than
the image and then I reposition the image
| | 00:50 | behind the frame.
| | 00:54 | And let's just center that.
| | 00:56 | So let's say this is the only portion
of the image and I'm planning on using.
| | 01:00 | To reduce the file size of an
individual image, I need to first save my
| | 01:03 | document and then with the image
selected, I can choose Format > Image > Reduce
| | 01:10 | Image File Size or I can also right-
click or Ctrl-click on the image and choose
| | 01:14 | Reduce Image File Size from here.
| | 01:16 | So Keynote gives me a message telling
me that the file size will be reduced to
| | 01:21 | approximately 376 kilobytes in this
case. I'm okay with that. I'll click
| | 01:24 | Reduce. And that's all you really have
to do. Now 376 kilobytes might not seem
| | 01:30 | like such a big deal, but if you go
through and reduce the file size of all of
| | 01:33 | your images that you have either shrunk
down or cropped, the cumulative effect
| | 01:37 | really knocks out a good portion
of the file size of your document.
| | 01:40 | So reducing an image's file size is a
good idea, if you have just resized an
| | 01:44 | image to be a smaller physical size on
your slide. So as another example if I
| | 01:49 | took this slide here and just didn't
mess with the mask, but just shrunk it down.
| | 01:53 | That's a good candidate right
there for reducing the file size. So again,
| | 01:57 | we would save and then we will right-click
on the image and choose Reduce Image File Size.
| | 02:06 | But if you have cropped or shrunk
down multiple images or movies in your
| | 02:08 | document rather than reducing the size
of each individual object one at a time,
| | 02:13 | you can save time by choosing File >
Reduce File Size, which will reduce the
| | 02:17 | sizes of all masks and shrunken images
and cropped videos. So Reduce File Size,
| | 02:22 | it gives me an estimate here that it's
going to reduce my document's file size
| | 02:26 | by approximately 5 megabytes. And 5
megabytes could be a significant amount of
| | 02:29 | space, especially if you are short
on space and are trying to fit the
| | 02:32 | presentation on a smaller media drive
or if you want to email the presentation.
| | 02:38 | So it will reduce. Now notice this
alert window has popped up giving me a list
| | 02:41 | of images that Keynote didn't reduce.
Now there are certain types of images
| | 02:45 | that Keynote wouldn't reduce
including images that are used as fills or used
| | 02:48 | an action build, which makes sense
because you might be animating an object's
| | 02:52 | scale in one of your builds and you do
want to make sure that you have the full
| | 02:55 | resolution version of the image for that.
| | 02:57 | We've quite a few images in this
presentation that are used in builds, which is
| | 03:00 | why this list here is so long.
Keynote also wouldn't reduce images that are
| | 03:04 | already being used as at their full
resolution or that are already optimized.
| | 03:07 | But be sure to use the Reduce File
Size command when total file size is a
| | 03:11 | concern. Keynote will find and
reduce the images that are reducible.
| | 03:17 | Also, bear in mind that after you've
reduced the size of an image, you can't
| | 03:20 | restore it back to its original size.
If you later decide that you want the
| | 03:24 | larger or uncropped version of an image
or video back in your presentation,
| | 03:27 | you will have to insert the original file
again. So always keep the original copies
| | 03:31 | of your images and videos somewhere on
your Mac or on another hard drive just
| | 03:34 | in case you need them again.
| | 03:36 | But again reducing the file size of
your presentation can really come in handy
| | 03:39 | when you need to e-mail your
presentation or store it on a device with limited
| | 03:43 | space like a USB thumb drive.
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| Using the new Presenter display| 00:00 | Keynote '09 features some nice new
enhancements and additions to the Presenter
| | 00:03 | Display. The Presenter Display is
available when you have a second video output
| | 00:07 | source, like a monitor or a projector,
connected to your Mac and it allows you
| | 00:11 | to preview upcoming slides, view your
notes, keep track of time and perform
| | 00:15 | other tasks while your audience
sees only the presentation itself.
| | 00:20 | For the purposes of this video, we will
say the left side of my screen as the
| | 00:23 | screen my audience will see during my
presentation and the right side of the
| | 00:26 | screen as what I'll see on my
monitor while I'm presenting, which is where
| | 00:30 | the Presenter Display will appear.
Let's go ahead and play this presentation.
| | 00:37 | All right, so we see the screen on
the left contains the screen that the
| | 00:40 | audience will see and the screen on the
right will be my screen. So the entire
| | 00:45 | look of the Presenter Display has
been revamped but it should still look
| | 00:48 | familiar to you, if you have used
previous versions of Keynote. On the left
| | 00:53 | side of the presenter screen, we have
the current slide that's currently being
| | 00:56 | displayed to the audience. On the
right side, we have what's coming next.
| | 00:59 | So if I click to advance,
I can see those changes occurring.
| | 01:05 | Down at the bottom of the screen, we
have the Current Time and the Elapsed Time
| | 01:08 | since we started the presentation.
Also note that in slides in which you have
| | 01:13 | builds, you now have these blue dots
at the bottom of the slide. So you know
| | 01:16 | exactly how many more builds
there are in that particular slide.
| | 01:19 | You can see that the blue dot becomes a smaller
gray dot telling me there is only one build left.
| | 01:28 | Now I have six builds in this
upcoming slide because I'm showing each
| | 01:31 | wedge of this pie chart one at a time.
| | 01:41 | So in addition to the entire look of
the Presenter Display being redesigned,
| | 01:44 | Apple has also added some great new
features that give you much more control
| | 01:47 | and information about your
presentation than was previously available. Moving
| | 01:51 | your mouse to the top of the Presenter
Display gives you access to this toolbar
| | 01:55 | containing these four buttons.
| | 01:58 | We have the Slides button here, which
gives us thumbnails of the slides so I
| | 02:02 | can quickly scan through my entire
presentation and jump to a particular slide.
| | 02:10 | Note also that you can just type in the
slide that you want to jump to, if you
| | 02:13 | know the number of the
slide that you want to view.
| | 02:19 | Next is a Black Screen option which is
really nice. This gives you the option
| | 02:23 | to blackout the screen that the
audience sees, which will bring the focus back
| | 02:27 | on you as a speaker and presenter. In
that way they are not staring at your
| | 02:30 | presentation while they should be
focused on you. Clicking once again will
| | 02:35 | bring the screen back. We have an
Options button here and in here you will find
| | 02:39 | the Swap Displays option, which I find
very, very useful. This allows you to
| | 02:43 | swap two displays because so many
times when you show up to present, you will
| | 02:48 | plug in a monitor and end up seeing
the presentation on your computer and the
| | 02:51 | Presenter Display ends up on the
screen the audience is seeing. So instead of
| | 02:55 | having to go into your system
preferences and fiddle with your Display Layout,
| | 02:58 | you just come up here and with a
single click you can swap your displays now.
| | 03:06 | We have an option here, by default,
to Scale Slides to Display which means
| | 03:10 | that your presentation will fill
in the entire available space on the
| | 03:13 | presentation monitor. If I un-check
that. Otherwise on a wider screen you
| | 03:17 | might have black bars on the side of
your display. There is also an ability
| | 03:21 | here to Customize Presenter Display and
that gives me this window here where I
| | 03:26 | can decide what I'm going to be
seeing on my screen. I can turn Notes,
| | 03:29 | for example, or if I don't want to see the Timer,
I could turn that off or turn off the Clock.
| | 03:35 | Any part of the display that has
these little hash marks in the lower-right
| | 03:37 | hand corner means you can actually
move that item. So I can actually move all
| | 03:42 | these items around, if I
want to rearrange my display.
| | 03:49 | You can always click Use Defaults to
go back to the default display as well.
| | 03:56 | The last item up here in the toolbar
is the Help button. That just opens up
| | 04:00 | this cheat sheet of keyboard commands
you can use while in Presenter mode. So,
| | 04:04 | for instance, if you are showing a
movie and you just want to jump to the end
| | 04:07 | of the movie, now you know that
pressing the O button will jump to the end of
| | 04:09 | the movie. Or if you want to go to your
very last slide, you just press the End
| | 04:13 | button on your keyboard.
| | 04:14 | So as you can see Keynotes' new
Presenter Display adds some incredibly useful
| | 04:18 | tools and features to help make your
presentation run more smoothly than ever.
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| Looking at the new sharing options| 00:00 | Keynote '09 features expanded options
for sharing your presentations, so that
| | 00:04 | even people without Keynote will be
able to open and view them. You will find
| | 00:07 | the majority of options for sharing
your document under the new Share menu.
| | 00:10 | Notice the choice here to send your
document via mail. This is a quick way to
| | 00:15 | attach your document as a Keynote
document or Microsoft PowerPoint document or
| | 00:19 | a PDF file to an e-mail. So if
I wanted to send the Keynote document, I would
| | 00:23 | just select Keynote.
| | 00:25 | Oftentimes presentations are fairly
large, so Keynote will warn you when your
| | 00:29 | document is a little bit large for e-
mail. But just for the example I will
| | 00:32 | click Proceed, so you can see what it
looks like. That's all it is. It pops
| | 00:36 | open Mail. It attaches your file to a
new message. At this point you just fill
| | 00:39 | in the recipient address, a subject
and type a little note and send it off.
| | 00:43 | Let's close all these mail windows
and go back to Keynote. As with previous
| | 00:48 | versions of Keynote, you can also
send your document to any of the iLife
| | 00:51 | applications by going to the Send To
menu here and from here you can see we can
| | 00:55 | send to you iDVD, iPhoto, iTunes,
iWeb, GarageBand, or even YouTube.
| | 01:00 | Choosing any of these options, like
iPhoto for example, gives you a dialog
| | 01:03 | where you can customize your settings
before sending your slide show to the
| | 01:06 | application you choose. So in this
case when I chose iPhoto, I can choose to
| | 01:09 | send all of my slides, just a range of
slides. I can choose to create an image
| | 01:13 | for each stage of the builds, if
I wanted to do that. Select the Format and so
| | 01:18 | on; Or if choose to send this to iDVD,
I can choose my video size and whether
| | 01:27 | the playback is Manual Advanced or if
I'm going to choose Fixed timing, I can
| | 01:30 | select that. Then choose things
like Slide Duration and Build Duration.
| | 01:36 | So another option under the Share
menu include the ability to Share via
| | 01:41 | iWork.com, which we will talk about in
the next chapter, and Exports. We will
| | 01:46 | find options for exporting your
document as a QuickTime movie, a PowerPoint
| | 01:50 | presentation, a PDF, as individual
Images, as HTML document or even as an iPod
| | 01:58 | ready movie. Note that generating a PDF
from here rather than from the Mail or
| | 02:02 | Send To command here, gives you the
opportunity to apply additional options to your PDF.
| | 02:09 | Finally, the ability to save your
document as a PowerPoint presentation can now
| | 02:12 | also be accessed from File > Save As.
As you expand the Save dialog here, you
| | 02:20 | will find a check box here called
Save Copy As and from here you can chose
| | 02:23 | PowerPoint presentation. This is
also where you can choose to save your
| | 02:26 | document as an iWork '08 file just in
case you need to send it to someone who
| | 02:30 | doesn't yet have iWork '09. So you can
see you have a wide variety of choices
| | 02:36 | for exporting your presentations out of Keynote.
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|
|
5. iWork.comUsing iWork.com| 00:00 | iWork.com is a new web based service
that allows you to publish your Pages,
| | 00:04 | Numbers, or Keynote documents online
for others to view or comment on. It's a
| | 00:08 | quick and simple solution for multiple
people to collaborate on a document.
| | 00:11 | Now, as I record this video iWork.com
is still in a free public beta status.
| | 00:16 | So certain features are subject to change
but you can jump in right now and get a
| | 00:20 | head start in learning
what iWork.com is all about.
| | 00:22 | Now to use iWork.com, you need to have
an Apple ID and an Apple mail account.
| | 00:27 | If you have a MobileMe or iTunes account,
you already have an Apple ID, but you
| | 00:31 | can also create in your Apple ID by
going to myinfo.apple.com and under "Don't
| | 00:36 | have an Apple ID?" select
Click here to create one.
| | 00:39 | Let's go back to Pages. Pages, Numbers,
and Keynote each have an iWork.com
| | 00:44 | button in their default toolbar set.
When you are ready to share your document
| | 00:48 | with others, click the iWork.com button.
That opens up this dialog here where
| | 00:53 | it's asking you to invite others to
view a copy of your document via iWork.com
| | 00:56 | Public Beta. So what you do here is
just fill in the addresses for the people
| | 00:59 | who are going to be receiving this
document. You can fill in a subject line and
| | 01:06 | a message.
| | 01:11 | If you have multiple e-mail accounts
set up in mail on your Mac, you can chose
| | 01:14 | from here. I only have the one. You
can decide here whether to allow your
| | 01:18 | viewers to leave comments and/or to
download the document. Clicking the Show
| | 01:22 | Advanced button opens up more options
here where you can change the name of
| | 01:25 | your file, if you want to, but most
importantly, this is where you will find
| | 01:28 | the Download Options. So if you are
allowing your viewers to download the
| | 01:32 | document up here, you can choose
which formats they will be allowed to download.
| | 01:35 | Pages '09, Pages '08, PDF or since I'm
working in Pages, I can export this as
| | 01:40 | a Word file as well. All of the four
are checked, so you can see what this
| | 01:43 | looks like when we are on iWork.com.
When you are done setting up these
| | 01:46 | options, just click Share. So Pages
is now going through and generating all
| | 01:53 | these different versions of the
document that I have selected. Now it's
| | 01:59 | uploading the file to iWork.com. Now
I'm being told that the document can now
| | 02:05 | be viewed on iWork.com. Notice it tells
me that the document will expire in 120
| | 02:09 | days and it says that an announcement
email has been sent to my invitees with a
| | 02:13 | link to your document.
| | 02:15 | So basically people who are receiving
this email will receive a URL that they
| | 02:18 | can click on to go to view your
iWork document. Now the URL each person
| | 02:22 | receives is unique to that person and
helps to identify them when they leave
| | 02:25 | comments on your document. So make sure
your viewers know not to copy that web
| | 02:29 | address and give it to other people.
Always use the iWork.com button to share
| | 02:32 | your document with new reviewers.
| | 02:34 | So this one I could either click OK to
close this dialog or if I want to see
| | 02:37 | what this looks like at iWork.com,
I can click View Document Now. That opens up
| | 02:43 | my browser, it is asking for my Apple ID.
So here is the document at iWork.com.
| | 02:55 | You can see the interface here looks a
lot like Pages. You can do things like
| | 02:59 | Show Navigator, which gives me a
navigator that looks an awful lot like the
| | 03:03 | Pages Page Navigator, where I can
click on thumbnails to jump to specific pages.
| | 03:07 | I can change the View size. I'll
Zoom to Fit, Fit Width, or any percentage
| | 03:17 | size here. Now I also navigate through
the document using the arrows up here.
| | 03:22 | The really great thing here is that
people who are viewing your document on
| | 03:25 | iWork.com don't need to have iWork '09
on their computers or even beyond a Mac.
| | 03:30 | As long as they have a modern web
browser, they can view your document. Viewers
| | 03:33 | can also leave comments on the
document itself by selecting words and then
| | 03:36 | choosing Add Comment.
| | 03:37 | So for instance, if I came in here,
I'll just increase the View size a bit
| | 03:41 | here and I selected the word water here,
and chose Add Comment. I could type a
| | 03:48 | comment, like Needs a citation, click
Post and let's just switch this back to
| | 03:55 | Fit Width, so we can see the whole
page. You can see the note sitting right
| | 03:58 | here. Now I can actually close that and
you will still the highlight around the word.
| | 04:02 | Over here on the pane on the right, you
can see the number of viewers that you
| | 04:05 | have allowed to view this document. If
you want to add another viewer, you can
| | 04:08 | click add here, type in the user's
name and email and they will get an
| | 04:11 | invitation to view this document,
rather than specific comments around selected
| | 04:15 | words in the document.
| | 04:17 | So in the Document Notes area here
I might type something like, Great job!
| | 04:23 | So the Document Notes area is for leaving
general notes about the entire document.
| | 04:26 | Comments are more for leaving notes
about specific areas of the document.
| | 04:29 | Now if you have allowed your viewers
to download the document to their own
| | 04:32 | computers, choosing the Download button
here will show the format options that
| | 04:36 | you made available. We actually, if you
recall, made all the options available.
| | 04:40 | So I can download anyone of these
different versions of my Pages document.
| | 04:43 | When you download the document as a Pages
'09 file, let me open that up in Pages.
| | 04:49 | Notice you can see the notes that have
been left on the document. You can, of
| | 04:52 | course, hide those by going up to View
> Hide Comments, but this is a great way
| | 04:57 | to collaborate on a document with
multiple people without worrying about each
| | 05:01 | person having his or her
own copy of the document.
| | 05:03 | Everyone works on the single version
posted at iWork.com making it easy for you
| | 05:07 | to then go through everyone's
comments and make the necessary changes on a
| | 05:10 | single file, instead of trying to
review notes across multiple copies. But just
| | 05:14 | be aware that at least currently
the version of your iWork document on
| | 05:17 | iWork.com does not sync back to the
version on your Mac. You will notice I now
| | 05:21 | have two different
versions of this document open.
| | 05:23 | So you do have to go download the copy
manually from iWork.com in order to have
| | 05:29 | an editable version containing
everyone's comments. Let's go ahead and close
| | 05:32 | all these browser windows and go back
to the Phoenix_Mission file in Pages.
| | 05:36 | At any point when you need to go back and
review the version of your document on
| | 05:43 | iWork.com, just go to the Share
menu and choose Show Shared documents.
| | 05:48 | This will give you a list of all
the documents that you have shared on
| | 05:51 | iWork.com and from here you can
download the document directly without viewing
| | 05:54 | it first or delete it from iWork.com by
clicking the Delete button. If you want
| | 05:59 | to view the document, just click the
document's name and it will load up in
| | 06:03 | your browser.
| | 06:04 | So although it's still in beta, iWork.com
is already a great way to collaborate
| | 06:08 | with others on the iWork
documents you are working on.
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GoodbyeGoodbye| 00:00 | There you have it. I hope you find
these movies useful and that you will be
| | 00:03 | able to take what you have learned
here and start creating some sharp looking
| | 00:06 | documents and presentations in iWork '09.
For a more in-depth look at all three
| | 00:10 | iWork applications, be sure to check
out the Essential Training line of videos
| | 00:13 | from lynda.com. So until next time,
I'm Garrick Chow, hoping that you'll have a
| | 00:18 | lot of fun working with iWork.
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