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Syncing music and movies

From: iTunes 10 Essential Training

Video: Syncing music and movies

Now let's look at how to get music and videos on to your iPod. In the previous movie I mentioned that had I set up my iPod nano to be manually managed, so you notice if it's selected you can see Manually manage music is checked here. And again that means that I wanted the option to just drag whatever content I wanted onto my iPod. So the way this works is once I have my iPod set up this way I can select my Music library and just start grabbing any and all songs that I want to have on my iPod and drag them right to the iPod nano in this case. I can also grab entire playlists if I want and drag them to my iPod, so if I wanted to grab this playlist of Dinner Music I can drag the whole thing to my iPod, and all the song in that playlist will be copied to iTunes if I haven't already previously dragged them in.

Syncing music and movies

Now let's look at how to get music and videos on to your iPod. In the previous movie I mentioned that had I set up my iPod nano to be manually managed, so you notice if it's selected you can see Manually manage music is checked here. And again that means that I wanted the option to just drag whatever content I wanted onto my iPod. So the way this works is once I have my iPod set up this way I can select my Music library and just start grabbing any and all songs that I want to have on my iPod and drag them right to the iPod nano in this case. I can also grab entire playlists if I want and drag them to my iPod, so if I wanted to grab this playlist of Dinner Music I can drag the whole thing to my iPod, and all the song in that playlist will be copied to iTunes if I haven't already previously dragged them in.

Notice this adds the playlist to my iPod, Dinner Music, and that contains the exact same songs in the exact same order as the version of the playlist and iTunes. But because I am manually managing my music, the version of the playlist on my iPod and the one in iTunes don't stay synced together. If I were to add more music to my iTunes version of the playlist, let's go grab some music here, you can see there is two Joni Mitchell songs have been added to the playlist here in iTunes but here on my iPod they are not there. So they don't automatically get added to that playlist on my iPod and the same is true in reverse. You can drag new songs onto your iPod playlist or even create new playlist on your iPod, but they won't get copied onto your iTunes library.

Now that's not really a problem as long as you remember to re-drag your playlists back to your iPod. So if I drag Dinner Music back my iPod again, I do as well check if I'm sure I want to replace it I'll say Replace, and if I go look at that playlist, now you can see the songs are being copied over to that version of the playlist. But manually syncing your music really does mean you have to drag over every song by hand in most cases. Now you do have an option available when you are manually syncing your music to have iTunes to some of the work for you. Select your iPod's Music library in the Source pane and at the bottom of the window we have the option to Autofill your iPod.

Basically when you click this Autofill button iTunes will fill up the free space on your iPod with songs from whichever library or playlist you have selected in this menu over here on the left. You can choose music to select from your entire music library or choose any playlist you have created. The Settings button here gives you some control over this feature. You can choose to replace everything on your iPod when Autofilling. So if you're tired of all the music on your iPod, you can have iTunes replace everything with songs that weren't previously on it. Choose items randomly is On by default. Now without this checked iTunes will just work in order down your playlist or library. You probably do want to keep that checked if you want some variety.

And you have the option to choose higher rated items more often, so if you are in habit of rating your music, you can check this option so more of your favorite songs show up more frequently. Additionally you can allocate space to leave free in case you want to use the iPod as an external hard drive, which we looked at in the previous movie. Just use the slider to determine how much space you want to leave free. iTunes will then fill up the rest with music. I am just going to leave mind set to 0. Now when you are ready to go you click OK in here and then click Autofill and iTunes will do its thing and start filling up your iPod with music. So the Autofilll option is only available if you manually manage your songs.

Now let's talk about automatically syncing your songs. To set that up, select your iPod, and then go to the Music tab, and then here check Sync Music. Now it's very important to note here that doing so will erase all of the existing content on your iPod, because if you want the items on your iPod and iTunes playlist, whatever you are syncing, with to be identical, iTunes has to wipe off what's already on the iPod. But for this example I'm okay with erasing everything on the iPod so I'll click Sync Music. Now just that you see this when I go back to the Summary tab, you'll see that Manually manage music has been unchecked.

I can now check Sync only checked songs, which again, when I select that, will only copy over songs that are checked, if I have any of these unchecked they won't be copied over. Let me go back to the nano here. Lets go back to Music and check Sync Music again. So currently I have an entire Music library checked, meaning every single song in my Music library excluding unchecked songs if I have that option selected will be copied over, or I can choose to sync only selected playlists, artists, albums, and genres.

Now especially with the iPod nano and the shuffle, it's getting increasingly likely that the size of your iTunes library will exceed the size of your iPod. In fact, if you look at the bar at the bottom of your screen, if your entire music library is too large for your iPod you'll see a little message that says over capacity down here. So syncing your entire library might not be an option. If that's the case, choose Selected playlists, artists, albums, and genres, and now you have a column of your playlists, a column of your artists, a column of genres, and a column of albums. All you have to do here is to make your way through these lists and select the items you want sync to your iPod.

The beauty of this is that once you've made your selections you don't have to do anything else. So for instance if I have The Beatles selected under Artists, all of my Beatles music will get copied to my iPod. But if I later added Beatles album that I didn't previously have in iTunes the next time I sync my iPod that new Beatles album will automatically be copied to my iPod. And as you click things you can just keep an eye on the Capacity bar at the bottom here. Now if you want to make sure all the new songs you've added to iTunes recently get out of your playlist you may want to check the Recently Added Smart Playlist that's in iTunes by default.

And again this playlist collects all the songs added in the past two weeks, although you are welcome to modify the smart playlist that find songs added longer ago in case you don't sync your iPod that often. Now two more options we have here are Include music videos, so if you purchase music videos from the iTunes store or if you've added video content from elsewhere and tagged it as a music video those files will be included when you sync your iPod. And we have Automatically fill free space with songs, which as its name implies fills up remaining space on your iPod with other songs from your library. Although Apple doesn't really offer any documentation on how it picks that content.

Personally my thought is that if you've gone to the trouble to select specific playlists, artists, or genres to sync, why would you want to select a bunch of random songs on your iPod as well? But if that's what you want you can check this option and once you're done making your selections click Sync or Apply down in the lower right-hand corner and iTunes will begin copying the files to your iPod. So that's how you can both manually and automatically sync music to your iPod. And it works pretty much the same way for movies, TV shows, podcasts, audiobooks and iTunes U content. If you have your iPod set up for manual updating you can just drag all of that sort content to your iPod, but under each one of these tabs, podcast for example, is an option to sync them, and then in each case you can choose what sort of content to sync.

Now my iPod nano doesn't support video, so let's go take a look at the iPod touch for example. I'm just not going to apply any of those changes I made to my nano at the moment. But if I select movies here you can see we have sync movies selected and in this case we can choose to sync all movies, the third most recent ones, the last five most recent and so on. Or if I have TV shows selected, I can choose to sync all of my TV shows or just all unwatched, 3 newest, 3 newest unwatched, and so on. All of these sections are fairly self-explanatory. Now when it comes to copying items like photos, contacts, and calendars to your iPod, the process between Macs and Windows computers is different, so we'll look at both platforms in turn in the next couple of movies.

Show transcript

This video is part of

Image for iTunes 10 Essential Training
iTunes 10 Essential Training

60 video lessons · 19505 viewers

Garrick Chow
Author

 
Expand all | Collapse all
  1. 1m 37s
    1. Welcome
      1m 1s
    2. Using the exercise files
      36s
  2. 31m 45s
    1. Opening iTunes for the first time
      3m 20s
    2. Exploring the Source pane
      4m 49s
    3. Using the playback controls
      6m 33s
    4. Setting general preferences
      3m 21s
    5. Exploring the interface differences in the Mac and Windows versions
      7m 14s
    6. Setting parental controls
      4m 39s
    7. Using keyboard shortcuts
      1m 49s
  3. 57m 19s
    1. Understanding file formats
      8m 58s
    2. Importing from a CD
      5m 41s
    3. Entering song info manually
      8m 40s
    4. Finding and adding album artwork
      6m 41s
    5. Adding lyrics to songs
      4m 2s
    6. Dragging in song files
      6m 32s
    7. Converting single files
      2m 24s
    8. Using the Automatically Add to iTunes folder
      5m 0s
    9. Joining tracks
      4m 46s
    10. Importing videos
      4m 35s
  4. 25m 44s
    1. Consolidating your library
      4m 8s
    2. Upgrading to iTunes Media organization
      2m 29s
    3. Extending your library
      4m 47s
    4. Working with multiple libraries
      2m 38s
    5. Finding duplicate songs
      3m 56s
    6. Moving a library
      7m 46s
  5. 1h 2m
    1. Browsing
      6m 34s
    2. Searching
      1m 52s
    3. The Snapback button
      1m 18s
    4. Rating songs
      2m 7s
    5. Exploring playback options
      9m 35s
    6. Creating playlists
      5m 53s
    7. Creating Smart Playlists
      7m 13s
    8. Creating playlist folders
      2m 55s
    9. Shuffling and repeating
      3m 4s
    10. Using iTunes DJ for party playlists
      7m 14s
    11. Using the Equalizer
      7m 1s
    12. Using the Visualizer
      4m 20s
    13. Using internet radio
      3m 27s
  6. 20m 6s
    1. Sharing over a network
      5m 6s
    2. Turning on home sharing
      4m 2s
    3. Burning discs
      6m 54s
    4. Using AirPlay to stream content from iTunes to an AppleTV or Airport Express
      4m 4s
  7. 38m 46s
    1. Store overview
      3m 29s
    2. Creating an account
      3m 28s
    3. Browsing for content
      4m 2s
    4. Searching for content
      3m 29s
    5. Purchasing content
      7m 32s
    6. Purchasing gifts for others
      3m 44s
    7. Redeeming iTunes gift certificates
      1m 15s
    8. Using the Genius sidebar and creating Genius playlists
      5m 50s
    9. Using the Ping social network
      5m 57s
  8. 9m 2s
    1. Finding and subscribing to podcasts
      6m 50s
    2. Listening to and interacting with enhanced podcasts
      2m 12s
  9. 27m 38s
    1. Managing your iPod
      7m 21s
    2. Syncing music and movies
      7m 16s
    3. Syncing photos from a Mac
      3m 51s
    4. Syncing photos from a Windows computer
      3m 2s
    5. Syncing contacts and calendars from a Mac
      3m 5s
    6. Syncing contacts and calendars from a Windows computer
      3m 3s
  10. 14s
    1. Goodbye
      14s

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