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iTunes 10 Essential Training
Illustration by John Hersey

Syncing contacts and calendars from a Windows computer


From:

iTunes 10 Essential Training

with Garrick Chow

Video: Syncing contacts and calendars from a Windows computer

In addition to copying your music, movies, and photos to your iPod, most iPods also support the syncing of your contacts and calendars. So if you carry around your iPod or iPhone all the time you have quick access to your addresses, phone numbers, and schedule. In this movie we'll look at how this works on Windows machines. If you're on a Mac, check out the previous movie for info on how to sync contacts and calendars with your iPod. Here in iTunes I have my iPod touch selected and I'm going to go over to the Info tab. If you're using an iPod classic you'll click the tab labeled Contacts. If you don't see the Info or the Contacts button, your iPod doesn't support syncing contacts or calendars with your computer.
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  1. 1m 37s
    1. Welcome
      1m 1s
    2. Using the exercise files
      36s
  2. 31m 45s
    1. Opening iTunes for the first time
      3m 20s
    2. Exploring the Source pane
      4m 49s
    3. Using the playback controls
      6m 33s
    4. Setting general preferences
      3m 21s
    5. Exploring the interface differences in the Mac and Windows versions
      7m 14s
    6. Setting parental controls
      4m 39s
    7. Using keyboard shortcuts
      1m 49s
  3. 57m 19s
    1. Understanding file formats
      8m 58s
    2. Importing from a CD
      5m 41s
    3. Entering song info manually
      8m 40s
    4. Finding and adding album artwork
      6m 41s
    5. Adding lyrics to songs
      4m 2s
    6. Dragging in song files
      6m 32s
    7. Converting single files
      2m 24s
    8. Using the Automatically Add to iTunes folder
      5m 0s
    9. Joining tracks
      4m 46s
    10. Importing videos
      4m 35s
  4. 25m 44s
    1. Consolidating your library
      4m 8s
    2. Upgrading to iTunes Media organization
      2m 29s
    3. Extending your library
      4m 47s
    4. Working with multiple libraries
      2m 38s
    5. Finding duplicate songs
      3m 56s
    6. Moving a library
      7m 46s
  5. 1h 2m
    1. Browsing
      6m 34s
    2. Searching
      1m 52s
    3. The Snapback button
      1m 18s
    4. Rating songs
      2m 7s
    5. Exploring playback options
      9m 35s
    6. Creating playlists
      5m 53s
    7. Creating Smart Playlists
      7m 13s
    8. Creating playlist folders
      2m 55s
    9. Shuffling and repeating
      3m 4s
    10. Using iTunes DJ for party playlists
      7m 14s
    11. Using the Equalizer
      7m 1s
    12. Using the Visualizer
      4m 20s
    13. Using internet radio
      3m 27s
  6. 20m 6s
    1. Sharing over a network
      5m 6s
    2. Turning on home sharing
      4m 2s
    3. Burning discs
      6m 54s
    4. Using AirPlay to stream content from iTunes to an AppleTV or Airport Express
      4m 4s
  7. 38m 46s
    1. Store overview
      3m 29s
    2. Creating an account
      3m 28s
    3. Browsing for content
      4m 2s
    4. Searching for content
      3m 29s
    5. Purchasing content
      7m 32s
    6. Purchasing gifts for others
      3m 44s
    7. Redeeming iTunes gift certificates
      1m 15s
    8. Using the Genius sidebar and creating Genius playlists
      5m 50s
    9. Using the Ping social network
      5m 57s
  8. 9m 2s
    1. Finding and subscribing to podcasts
      6m 50s
    2. Listening to and interacting with enhanced podcasts
      2m 12s
  9. 27m 38s
    1. Managing your iPod
      7m 21s
    2. Syncing music and movies
      7m 16s
    3. Syncing photos from a Mac
      3m 51s
    4. Syncing photos from a Windows computer
      3m 2s
    5. Syncing contacts and calendars from a Mac
      3m 5s
    6. Syncing contacts and calendars from a Windows computer
      3m 3s
  10. 14s
    1. Goodbye
      14s

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iTunes 10 Essential Training
4h 34m Beginner Nov 10, 2010

Viewers: in countries Watching now:

iTunes 10 Essential Training takes an in-depth look into the popular music and media hub from Apple. Author Garrick Chow demonstrates how to perform the core functions in iTunes: playing, purchasing, sharing, and streaming content. The course also covers specialized features such as setting parental controls, syncing with iPods, subscribing to podcasts, listening to Internet radio, using the Genius feature, the Ping social network, and much more. Exercise files are included with the course.

Topics include:
  • Using the playback controls
  • Setting preferences
  • Understanding audio and video file formats
  • Importing from a CD
  • Managing multiple libraries
  • Building playlists and smart playlists
  • Creating playlists automatically with Genius
  • Shuffling and repeating songs
  • Burning discs to share
  • Shopping at the iTunes Store
  • Managing an iPod
Subject:
Audio + Music
Software:
iTunes
Author:
Garrick Chow

Syncing contacts and calendars from a Windows computer

In addition to copying your music, movies, and photos to your iPod, most iPods also support the syncing of your contacts and calendars. So if you carry around your iPod or iPhone all the time you have quick access to your addresses, phone numbers, and schedule. In this movie we'll look at how this works on Windows machines. If you're on a Mac, check out the previous movie for info on how to sync contacts and calendars with your iPod. Here in iTunes I have my iPod touch selected and I'm going to go over to the Info tab. If you're using an iPod classic you'll click the tab labeled Contacts. If you don't see the Info or the Contacts button, your iPod doesn't support syncing contacts or calendars with your computer.

So when you're working with a PC you can choose to sync your contact information with Microsoft Outlook 2003, 2007 or 2010. If you have any of those versions installed. If not, here on Windows 7 or on Windows Vista you have your Windows contacts, which you can find by going to the Start menu, to your user folder, and then inside Contacts, and in here you can add and manage contacts. You can see we can add new contacts and I have a couple of sample contacts I've already created in here. I've even created a couple of groups like the Family group and the Work group.

So back in iTunes I'll check Sync Contacts with and I have Windows Contacts selected. Again you can choose from Outlook. You can also choose from Google or your Yahoo! address book if you use Gmail or Yahoo! Mail, but I'm using Windows Contacts so I have that selected. And here you can see I can choose to copy all of my contacts from Windows to my iPod, or I can just use Selected groups. If I choose groups I can select which groups I want. Maybe I just want to copy my Family contacts over to my iPod. On the iPod touch and the iPhone you can also generate contacts on your device itself to sync back to your computer.

You can check Add contacts created outside of groups on this iPod to, and then you can choose which group you want to have as the default. The new contacts are added too. If you don't want new contacts added to any of your groups you can just uncheck that. And that's really all there is to syncing your contacts to your iPod. Now before I click Apply to copy the contacts over, let's look at calendars. I am going to come here and check Sync Calendars with and pretty much your only choice here is Outlook. So on Windows your calendar information has to come from Outlook 2003, 2007 or 2010. So if you don't have Outlook installed you can't sync calendar info with your iPod, but I do have Outlook installed on this computer and I have a couple of calendars.

And as with contacts I can choose to sync all of my calendars or just select the calendars. And these are the calendar groups I've created on my copy of Outlook. So maybe I only want my Home and my Workout calendars on my iPod. We also have the option here, not to sync events older than x number of days, because in most cases you might not need old appointments taking up space on your iPod. So once I'm done with my contact and calendar settings, I just click Apply to send all that info over. And you can watch the progress up here in the center display of the iTunes window. All right, so the syncing is done, let's see what that looks like.

So here on my iPod I can tap Contacts, and here on the groups that I created and synced over, and I can also tap my calendar app, and here you can see the Home and Workout calendars that I synced over. So that's how you sync your contacts and your calendars with your iPod from Windows.

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