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iTunes 10 Essential Training takes an in-depth look into the popular music and media hub from Apple. Author Garrick Chow demonstrates how to perform the core functions in iTunes: playing, purchasing, sharing, and streaming content. The course also covers specialized features such as setting parental controls, syncing with iPods, subscribing to podcasts, listening to Internet radio, using the Genius feature, the Ping social network, and much more. Exercise files are included with the course.
In addition to copying your music, movies, and photos to your iPod most current iPods also support the syncing of your contacts and calendars. So if you carry around your iPod or iPhone all the time, you have quick access to your addresses, phone numbers and schedule. The process is just slightly different between Macs and Windows, so in this movie we'll look at how this works on a Mac. If you're on Windows you can jump to the next movie. So here in iTunes I've my iPod touch selected. I'm going to go to the Info tab. If you're using an iPod classic or an older iPod nano you'll click the tab labeled Contacts. The current generation of iPod nano doesn't support copying contacts over.
Now when you're working on a Mac your contact information comes from your Address Book application found in your Applications folder. So here I've created a few example contacts, but you can see I've also created some Address Book groups like Family, Friends and Work. Now back here on iTunes I can check Sync Address Book Contacts, and then I choose whether I want to sync all of my contacts from my Address Book over to my iPod or just selected groups. If I choose groups, I can then select which groups I want. May be I just want to copy over my Family and Friends contacts to my iPod. Now if you have an iPod touch or an iPhone you do have the ability to create contacts on those devices.
So you have an option here that says Add contacts created outside the groups on this iPod to, and you can choose to automatically add new contacts to one of the two groups I'm syncing over here. I'm just going to leave that unchecked. Now if you use Yahoo! Mail or Google Mail, also known as Gmail, and you have contact information stored with those services, you can choose to sync those devices here as well. I'm just going to ignore this for now, but if you click any of these you'll be asked to agree to allow iTunes to grab this information from your account, so you can sync to your device. And that's really all there is to syncing your contacts to your iPod.
Now before I click Apply to copy those contacts over, let's look at calendars. Now on a Mac your calendar information is going to come from iCal, another application that's included with Mac OS X and found in your Applications folder. So in here I've calendars for home- related events, work-related events, and a workout schedule. And you're always free to create other calendars like maybe medical appointments or important birthdays. So back in iTunes I check Sync iCal Calendars. And like with contacts I can just sync all of my calendars or just select the calendars, and maybe I only want my home and workout schedules on my iPod.
We also have the option to not sync events older than X number of days, which is useful if you don't want a bunch of old appointments taking up space on your device. So once I'm done with my contact and calendar settings I just click Apply to send all that info over to my iPod. Okay, so the syncing is done. Now you might have noticed that a calendar labeled Calendar has now appeared here in iTunes and that's actually a calendar that existed on my iPod touch, which is now sync to iTunes. Okay, but now that everything is synced over, let's take a look and see what this looks like on my iPod. So here on my iPod I can tap Contacts, and you can see here are all the contacts I copied over, including the groups I copied over, in this case Family and Friends.
And if I open up my Calendar app, here is my Calendar, you can see all the dates have been added and if I go look at the calendars, sure enough, there we have Home and Workout, the two calendars that I synced over for my copy of iCal on my Mac. So that's how we sync contacts and calendars to your iPod through your Mac.
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