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iTunes 10 Essential Training
Illustration by John Hersey

Syncing contacts and calendars from a Mac


From:

iTunes 10 Essential Training

with Garrick Chow

Video: Syncing contacts and calendars from a Mac

In addition to copying your music, movies, and photos to your iPod most current iPods also support the syncing of your contacts and calendars. So if you carry around your iPod or iPhone all the time, you have quick access to your addresses, phone numbers and schedule. The process is just slightly different between Macs and Windows, so in this movie we'll look at how this works on a Mac. If you're on Windows you can jump to the next movie. So here in iTunes I've my iPod touch selected. I'm going to go to the Info tab. If you're using an iPod classic or an older iPod nano you'll click the tab labeled Contacts. The current generation of iPod nano doesn't support copying contacts over.
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  1. 1m 37s
    1. Welcome
      1m 1s
    2. Using the exercise files
      36s
  2. 31m 45s
    1. Opening iTunes for the first time
      3m 20s
    2. Exploring the Source pane
      4m 49s
    3. Using the playback controls
      6m 33s
    4. Setting general preferences
      3m 21s
    5. Exploring the interface differences in the Mac and Windows versions
      7m 14s
    6. Setting parental controls
      4m 39s
    7. Using keyboard shortcuts
      1m 49s
  3. 57m 19s
    1. Understanding file formats
      8m 58s
    2. Importing from a CD
      5m 41s
    3. Entering song info manually
      8m 40s
    4. Finding and adding album artwork
      6m 41s
    5. Adding lyrics to songs
      4m 2s
    6. Dragging in song files
      6m 32s
    7. Converting single files
      2m 24s
    8. Using the Automatically Add to iTunes folder
      5m 0s
    9. Joining tracks
      4m 46s
    10. Importing videos
      4m 35s
  4. 25m 44s
    1. Consolidating your library
      4m 8s
    2. Upgrading to iTunes Media organization
      2m 29s
    3. Extending your library
      4m 47s
    4. Working with multiple libraries
      2m 38s
    5. Finding duplicate songs
      3m 56s
    6. Moving a library
      7m 46s
  5. 1h 2m
    1. Browsing
      6m 34s
    2. Searching
      1m 52s
    3. The Snapback button
      1m 18s
    4. Rating songs
      2m 7s
    5. Exploring playback options
      9m 35s
    6. Creating playlists
      5m 53s
    7. Creating Smart Playlists
      7m 13s
    8. Creating playlist folders
      2m 55s
    9. Shuffling and repeating
      3m 4s
    10. Using iTunes DJ for party playlists
      7m 14s
    11. Using the Equalizer
      7m 1s
    12. Using the Visualizer
      4m 20s
    13. Using internet radio
      3m 27s
  6. 20m 6s
    1. Sharing over a network
      5m 6s
    2. Turning on home sharing
      4m 2s
    3. Burning discs
      6m 54s
    4. Using AirPlay to stream content from iTunes to an AppleTV or Airport Express
      4m 4s
  7. 38m 46s
    1. Store overview
      3m 29s
    2. Creating an account
      3m 28s
    3. Browsing for content
      4m 2s
    4. Searching for content
      3m 29s
    5. Purchasing content
      7m 32s
    6. Purchasing gifts for others
      3m 44s
    7. Redeeming iTunes gift certificates
      1m 15s
    8. Using the Genius sidebar and creating Genius playlists
      5m 50s
    9. Using the Ping social network
      5m 57s
  8. 9m 2s
    1. Finding and subscribing to podcasts
      6m 50s
    2. Listening to and interacting with enhanced podcasts
      2m 12s
  9. 27m 38s
    1. Managing your iPod
      7m 21s
    2. Syncing music and movies
      7m 16s
    3. Syncing photos from a Mac
      3m 51s
    4. Syncing photos from a Windows computer
      3m 2s
    5. Syncing contacts and calendars from a Mac
      3m 5s
    6. Syncing contacts and calendars from a Windows computer
      3m 3s
  10. 14s
    1. Goodbye
      14s

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iTunes 10 Essential Training
4h 34m Beginner Nov 10, 2010

Viewers: in countries Watching now:

iTunes 10 Essential Training takes an in-depth look into the popular music and media hub from Apple. Author Garrick Chow demonstrates how to perform the core functions in iTunes: playing, purchasing, sharing, and streaming content. The course also covers specialized features such as setting parental controls, syncing with iPods, subscribing to podcasts, listening to Internet radio, using the Genius feature, the Ping social network, and much more. Exercise files are included with the course.

Topics include:
  • Using the playback controls
  • Setting preferences
  • Understanding audio and video file formats
  • Importing from a CD
  • Managing multiple libraries
  • Building playlists and smart playlists
  • Creating playlists automatically with Genius
  • Shuffling and repeating songs
  • Burning discs to share
  • Shopping at the iTunes Store
  • Managing an iPod
Subject:
Audio + Music
Software:
iTunes
Author:
Garrick Chow

Syncing contacts and calendars from a Mac

In addition to copying your music, movies, and photos to your iPod most current iPods also support the syncing of your contacts and calendars. So if you carry around your iPod or iPhone all the time, you have quick access to your addresses, phone numbers and schedule. The process is just slightly different between Macs and Windows, so in this movie we'll look at how this works on a Mac. If you're on Windows you can jump to the next movie. So here in iTunes I've my iPod touch selected. I'm going to go to the Info tab. If you're using an iPod classic or an older iPod nano you'll click the tab labeled Contacts. The current generation of iPod nano doesn't support copying contacts over.

Now when you're working on a Mac your contact information comes from your Address Book application found in your Applications folder. So here I've created a few example contacts, but you can see I've also created some Address Book groups like Family, Friends and Work. Now back here on iTunes I can check Sync Address Book Contacts, and then I choose whether I want to sync all of my contacts from my Address Book over to my iPod or just selected groups. If I choose groups, I can then select which groups I want. May be I just want to copy over my Family and Friends contacts to my iPod. Now if you have an iPod touch or an iPhone you do have the ability to create contacts on those devices.

So you have an option here that says Add contacts created outside the groups on this iPod to, and you can choose to automatically add new contacts to one of the two groups I'm syncing over here. I'm just going to leave that unchecked. Now if you use Yahoo! Mail or Google Mail, also known as Gmail, and you have contact information stored with those services, you can choose to sync those devices here as well. I'm just going to ignore this for now, but if you click any of these you'll be asked to agree to allow iTunes to grab this information from your account, so you can sync to your device. And that's really all there is to syncing your contacts to your iPod.

Now before I click Apply to copy those contacts over, let's look at calendars. Now on a Mac your calendar information is going to come from iCal, another application that's included with Mac OS X and found in your Applications folder. So in here I've calendars for home- related events, work-related events, and a workout schedule. And you're always free to create other calendars like maybe medical appointments or important birthdays. So back in iTunes I check Sync iCal Calendars. And like with contacts I can just sync all of my calendars or just select the calendars, and maybe I only want my home and workout schedules on my iPod.

We also have the option to not sync events older than X number of days, which is useful if you don't want a bunch of old appointments taking up space on your device. So once I'm done with my contact and calendar settings I just click Apply to send all that info over to my iPod. Okay, so the syncing is done. Now you might have noticed that a calendar labeled Calendar has now appeared here in iTunes and that's actually a calendar that existed on my iPod touch, which is now sync to iTunes. Okay, but now that everything is synced over, let's take a look and see what this looks like on my iPod. So here on my iPod I can tap Contacts, and you can see here are all the contacts I copied over, including the groups I copied over, in this case Family and Friends.

And if I open up my Calendar app, here is my Calendar, you can see all the dates have been added and if I go look at the calendars, sure enough, there we have Home and Workout, the two calendars that I synced over for my copy of iCal on my Mac. So that's how we sync contacts and calendars to your iPod through your Mac.

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