iPhoto '08 Essential Training
Illustration by Bruce Heavin

Creating Smart Albums


From:

iPhoto '08 Essential Training

with Derrick Story

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Video: Creating Smart Albums

So far as we have worked with albums and folders, we have manually added the contents to them, but iPhoto gives you another very nice tool, and that's Smart Albums, where we can set some parameters for an album and then iPhoto will add the images for us. It's a very handy tool. You can use it to help you search things to pull collections of things together and you will see that there are all sorts of criteria to choose from. So let's make one right now. I'm going to go down to the plus symbol which when we Click on it normally like this, we have the option of Album, Smart Album, Web Gallery and so forth. So we could choose Smart Album right here, although I do want to show you one little shortcut. I'm going to Cancel, I'm going to hold down the Option key and then Click on it and you can go directly to creating a Smart Album. So you have your choice of going either route. I'm going to Cancel this again. You can just Click on the regular plus symbol if you want and then choose the Smart Album option from the list, or you can hold down the Option key. Either way it works very well. I want to make a Smart Album for all the photos that I have shot so far in 2007. We'll call it, low on behold, 2007 Pictures. Very logical. See the logic just creeping through here. So I'm going to go down here and now here are all these criteria that I was referring to earlier, and a Filename, Events, Descriptions, I'm going to choose Date, and date is after. We'll fill in here January 1, 2007. So what this Smart Album is going to do is going to look through my entire iPhoto library for all the photos that are time stamped after 01/01/2007, this is going to create an album and then it's going to put all those photos in there. Click ok.
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  1. 8m 32s
    1. Welcome
      2m 0s
    2. Using the exercise files
      1m 17s
    3. iPhoto overview
      5m 15s
  2. 9m 33s
    1. Interface changes
      2m 2s
    2. Importing photos
      37s
    3. Events
      1m 18s
    4. Using the Web Gallery
      2m 18s
    5. The Adjust palette
      2m 12s
    6. Other editing tools
      1m 6s
  3. 24m 36s
    1. Launching iPhoto for the first time
      2m 46s
    2. Setting up overall preferences
      5m 18s
    3. Importing images from your camera
      4m 7s
    4. Importing photo files
      2m 41s
    5. Importing movies
      3m 14s
    6. Changing the viewing mode
      6m 30s
  4. 26m 52s
    1. Setting up Events preferences
      4m 2s
    2. Creating a new event
      2m 40s
    3. Auto-splitting an event
      2m 53s
    4. Merging events
      2m 4s
    5. Changing the key photo
      2m 13s
    6. Renaming your photos and events
      2m 34s
    7. Creating albums
      2m 40s
    8. Creating folders
      3m 12s
    9. Creating Smart Albums
      4m 34s
  5. 26m 29s
    1. Understanding metadata
      1m 3s
    2. Understanding EXIF and IPTC metadata
      2m 11s
    3. Using photo info
      3m 7s
    4. Rating your photos
      4m 18s
    5. Finding photos by rating
      1m 27s
    6. Hiding photos
      1m 41s
    7. Flagging photos
      4m 12s
    8. Adding keywords
      5m 43s
    9. Finding photos by keyword
      2m 47s
  6. 29m 28s
    1. Switching to Edit mode
      2m 31s
    2. Rotating photos
      1m 18s
    3. Cropping photos
      2m 7s
    4. Straightening photos
      2m 23s
    5. Making automatic corrections with Enhance
      4m 37s
    6. Removing red-eye
      3m 39s
    7. Retouching photos
      2m 33s
    8. Using the Effects palette
      4m 51s
    9. Duplicating photos
      2m 13s
    10. The Revert to Original command
      3m 16s
  7. 47m 14s
    1. Setting up an advanced editing environment
      5m 13s
    2. Adjusting levels
      3m 5s
    3. Adjusting exposure and contrast
      4m 2s
    4. Adjusting highlights and shadows
      3m 13s
    5. Adjusting saturation, temperature, and tint
      3m 42s
    6. Automatic color cast correction
      3m 0s
    7. Adjusting sharpness and reducing noise
      5m 55s
    8. Copying adjustments and pasting them to multiple photos
      3m 7s
    9. Editing in an external editor
      4m 16s
    10. Working with RAW files in iPhoto
      5m 24s
    11. Working with RAW files in an external editor
      6m 17s
  8. 38m 28s
    1. Creating a Web Gallery
      7m 25s
    2. Managing your Web Gallery
      2m 33s
    3. Creating a slideshow
      9m 53s
    4. Exporting a slideshow to QuickTime
      4m 19s
    5. Emailing photos
      6m 47s
    6. Exporting an HTML Web Gallery
      5m 27s
    7. Sharing photos over a network
      2m 4s
  9. 28m 29s
    1. Printing photos
      4m 49s
    2. Ordering prints
      2m 30s
    3. Building a photo book
      9m 52s
    4. Creating greeting cards
      4m 54s
    5. Creating a calendar
      6m 24s
  10. 18m 19s
    1. Burning a backup CD or DVD
      5m 13s
    2. Creating a photo DVD in iDVD
      5m 39s
    3. The iPhoto Library
      4m 3s
    4. Creating custom title slides
      3m 24s
  11. 40s
    1. Goodbye
      40s

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Watch the Online Video Course iPhoto '08 Essential Training
4h 18m Beginner Nov 06, 2007

Viewers: in countries Watching now:

iPhoto is the backbone of digital photo management for amateur photographers using Macs. In iPhoto '08 Essential Training, instructor Derrick Story teaches each aspect of iPhoto '08, including how to burn CDs and DVDs; set up an advanced editing environment; and retouch, rotate, crop, duplicate, and manipulate photographs. Derrick also shares many tips and tricks and demonstrates how to best organize large photo libraries with metadata, flags, keywords, ratings, and photo info. Exercise files accompany the tutorials.

Topics include:
  • Understanding the iPhoto '08 interface changes
  • Organizing photos and events
  • Tagging and searching with metadata
  • Adding effects and retouching photos
  • Adjusting levels, exposure, sharpness, etc.
  • Creating and managing web photo galleries
  • Printing quality photos
Subject:
Photography
Software:
iPhoto
Author:
Derrick Story

Creating Smart Albums

So far as we have worked with albums and folders, we have manually added the contents to them, but iPhoto gives you another very nice tool, and that's Smart Albums, where we can set some parameters for an album and then iPhoto will add the images for us. It's a very handy tool. You can use it to help you search things to pull collections of things together and you will see that there are all sorts of criteria to choose from. So let's make one right now. I'm going to go down to the plus symbol which when we Click on it normally like this, we have the option of Album, Smart Album, Web Gallery and so forth. So we could choose Smart Album right here, although I do want to show you one little shortcut. I'm going to Cancel, I'm going to hold down the Option key and then Click on it and you can go directly to creating a Smart Album. So you have your choice of going either route. I'm going to Cancel this again. You can just Click on the regular plus symbol if you want and then choose the Smart Album option from the list, or you can hold down the Option key. Either way it works very well. I want to make a Smart Album for all the photos that I have shot so far in 2007. We'll call it, low on behold, 2007 Pictures. Very logical. See the logic just creeping through here. So I'm going to go down here and now here are all these criteria that I was referring to earlier, and a Filename, Events, Descriptions, I'm going to choose Date, and date is after. We'll fill in here January 1, 2007. So what this Smart Album is going to do is going to look through my entire iPhoto library for all the photos that are time stamped after 01/01/2007, this is going to create an album and then it's going to put all those photos in there. Click ok.

Here is my Smart Album, and then look at all the photos right here. These were all captured during 2007 and I can double check that by just Clicking on any image going down to the Information box saying this is captured in September of 2007, September of 2007. Here is one from May of 2007, but they are all 2007 images. If I go up to photos here, you go well may be all the images in your library were from 2007. That's not true, we have images from before 2007 and I'll go right up here. Look at this right here, ah! 2006! And you will notice it is not in our Smart Album for 2007 pictures. Now if you want to change the criteria for your Smart Album, it's very simple. You can just Control+Click or Right-Click the album, choose Edit Smart Album. And you can change the criteria on to something else. Now if I want to add another condition, all I have to do is Click on the plus button and I can choose let's say any text, contains will be really tricky here, CR2. Now the Smart Album will consist of photos that were taken after January 1, 2007 and that's somewhere in the text, they have this file extension, I Click OK. Now the contents have changed to just photos that have .cr2 in the file extension. You notice that some of the other shots for instance the portraits that were in there previously, even though they were taken in 2007, there is no text that has .cr2, so now they are excluded from the Smart Album. Again just like regular albums these are only virtual copies of your photos, they are only aliases. You can delete the Smart Album. You can change the criteria. You can do whatever you want and you are only working with virtual copies of the images. Everything remains intact and safe in your iPhoto library. All you are doing is creating collections in different ways for looking at the images in your iPhoto library. So Smart Album is a very helpful tool and you can use it to help you search and pull together special collections for special uses, very handy, very powerful. I recommend that you give it a try.

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