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In iPhone and iPod Touch iOS 4 Essential Training, Garrick Chow provides in-depth instruction on all aspects of the Apple iPhone and iPod Touch (OS 4.0): making calls, emailing, browsing the web, managing time, getting around town, taking notes, taking photos, and listening to music. This live-action course includes hands-on demonstrations of how to accurately type and efficiently use finger gestures, and includes tips for setting up the iPhone and iPod Touch so they behave as expected. An extensive section on troubleshooting helps when the occasional glitches happen.
So let's take a look at how to get music, videos and ringtones onto your iPhone or iPod Touch. Of course, ringtones are not available for the iPod Touch since it's not a phone, but the process for getting music, movies and ringtones onto your device is pretty much the same. Now I've set up my iPod Touch and my iPhone 3GS both to be manually managed, meaning I wanted the option to just drag whatever content I want onto my iPod or iPhone. So the way this works is once I have my device set up this way, I can go into my Music Library and drag whatever content I want onto my iPod. So I'm just going to grab a handful of tunes here; drag it onto my iPod Touch.
I can also grab entire Playlists and drag them onto my iPhone or iPod Touch. So if I want this Driving Tunes playlist, I can drag that around to my iPod Touch. Now all the songs in that playlist will not be copied to my device, if I have them already previously dragged them onto my device. Notice that even adds the playlist itself to my device. And that contains the exact same songs in the exact same order as the version of the Playlist here in iTunes. But because I'm manually managing my music, the version of the Playlist on my iPod and the one in iTunes don't stay synced together.
If I add more music to my iTunes Driving Tunes, so if I go back up to my Music Library, grab another song, add it to my iTunes playlist, that song isn't going to get automatically added to the Driving Tunes Playlist on my iPod, and the same is true in reverse. You can drag songs onto your iPod or iPhone Playlist, or even create new Playlists on your iPod, and they won't get copied into your iTunes library. Now that's not really a problem as long as you remember to re-drag your iTunes Playlists back your iPod, and it will prompt you and ask if you want to replace the existing one, and I'll say Replace, and then that other song I dragged into the iTunes Playlist will get copied over.
But manually syncing your music really does mean you have to drag over every song by hand, in most cases. Now you do have an option available, when you're manually syncing your music, to have iTunes do some of the work for you. Just select your iPod or your iPhone's Music library in the Source pane, and at the bottom of the window, we have an option called Autofill. Basically, if you choose to enable Autofill, iTunes will fill up the free space on your device with songs from whichever library or Playlist you've selected from this many. The Setting button gives you some control over this feature. You can choose to replace everything on your device from Autofilling. So if you're tired of all the music on your iPod or iPhone, you can have iTunes replace everything with songs that weren't previously on it.
Choose items randomly is on by default. Without this checked, iTunes will just work in order down to your Playlist or Library. And you have the option to choose higher-rated items more often. So if you're in the habit of rating your music, you can check this option some more of your favorite songs show up more frequently. Now this Reserve space for disk use option is a holdover from an option that's available for other iPods, but not the iPod Touch or the iPhone. With other iPod models, you can enable disk use, which lets your iPod show up as a hard drive on your computer, so you can use that as an external drive to copy files to and from.
Neither the iPod Touch or the iPhone have this ability, but you can install third-party software to enable this ability, but we're not going to be covering that here. With other iPods, you can allocate space to leave free in case you want to use the iPod as an external hard drive. You just use the slider to determine how much space you want to leave free. iTunes will fill up the rest of the space with music, but again you don't have to worry about that with your iPod, or your iPod Touch, so you can leave that set to zero megabytes (0 MB) and click OK. When you're ready to go, you just click the Autofill button, and iTunes will do its thing. So the Autofill option is only available if you manually manage your songs. Now let's talk about automatically syncing your songs.
To set that up, select your device and go to the Music tab, and in here you want going to check Sync Music. Now it's very important to note here that doing so will erase all the existing content on your iPod because if you want the items on your iPod and iTunes Playlists, or whatever you're syncing, to be identical, iTunes has to wipe off what's already on the iPod. You can see I'm getting this message that pretty much tells me that. So if you're sure you want to do that, click Sync Music. Now just so you see this, when I go back to the Summary tab, you can see that Manually manage music and videos has been unchecked.
I can now also select Sync only checked songs and videos, which again sets your device so that the unchecked items in your library won't be copied to your device, even if you have iTunes set to Sync your entire library. Let's go back to the Music tab. So entire Music library means every single song in my Music library, excluding unchecked songs if I have that option selected, and it means that every single song in Music library will be copied to my device. Or I can choose to Sync only Selected playlists, artists, and genres. Now it's entirely possible that the size of your iTunes library may exceed the storage capacity of your iPhone or iPod Touch.
So syncing your entire library might not be an option. If that's the case, just choose Selected playlists, artists, and genres. Now we have a column of your Playlists, Artists and a column of Genres. All you have to do here is make your way through these lists and select the items you want to Sync to your device. The beauty of this is once you've made your selections, you don't have to do anything else. So for instance, if I have The Beatles selected under Artists, all my Beatles music will be copied to my iPod. But if later I add a Beatles album that I didn't previously have in iTunes, the next time I sync my iPod that new Beatles album will be automatically copied to my iPod.
If you want to make sure all the new songs you've recently added to iTunes get added to your iPod, just check the Recently Added smart playlist, which by default, lists all songs added in the past two weeks, although you can modify the smart playlist so it finds songs added longer ago, in case you don't sync your device that often. Now two more options that we have here are Include music videos and Include voice memos, so if you've purchased music videos from the iTunes store or if you've added video content from elsewhere and tagged it as a music video, those files will be included when you sync your iPod. Or if you've recorded any voice memos on your iPhone or iPod Touch, which we'll discuss in a later chapter, you can make sure those items are copied over to your computer.
And we have automatically fill free space with songs, which as its name implies, fills up the remaining space on your device with other songs from your library, although Apple doesn't really offer any documentation on how it picks that content. Personally, my thought is that if you've gone to the trouble to select specific playlists, artists, and genres, why would you want a selection of random songs in your device as well? But if that's what you want, you can check this option. Once you're done making your selections, you would click Apply, or the button may say Sync, and iTunes will begin copying the files to your iPod. So that's how you can both manually and automatically sync music to your iPod, and it works pretty much the same way for movies, TV shows, podcasts and iTunes U.
If you have your iPod set up for manual updating, you can just drag all that type of content to your iPod. But under each of these tabs, there is an option to sync, them and in each case you can choose what sort of content to sync. So if you understood how to sync music, then you understand how to sync movies, TV shows, podcasts, audiobooks and iTunes U content. And if you have an iPhone, you understand how to sync ringtones. But the most important and basic idea I wanted to get across here is when it comes to syncing these items, your choices usually boil down to copying over all the content in each category, for instance, if I chose Sync ringtones, I could choose either Sync all ringtones, or you can copy over just content you added recently or content you haven't watched or listened to yet, or in this case I would choose only selected ringtones.
So it's fairly self-explanatory, within each one of these tabs, whether you want to sync all of your content or only particular items within that category. Now when it comes to copying items like photos, contacts and calendars to your iPod, the process between Macs and Windows computers is different. So we will look at both platforms in turn in the upcoming movies.
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