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Syncing music, movies, and ringtones

From: iPhone and iPod touch iOS 4 Essential Training

Video: Syncing music, movies, and ringtones

So let's take a look at how to get music, videos and ringtones onto your iPhone or iPod Touch. Of course, ringtones are not available for the iPod Touch since it's not a phone, but the process for getting music, movies and ringtones onto your device is pretty much the same. Now I've set up my iPod Touch and my iPhone 3GS both to be manually managed, meaning I wanted the option to just drag whatever content I want onto my iPod or iPhone. So the way this works is once I have my device set up this way, I can go into my Music Library and drag whatever content I want onto my iPod. So I'm just going to grab a handful of tunes here; drag it onto my iPod Touch.

Syncing music, movies, and ringtones

So let's take a look at how to get music, videos and ringtones onto your iPhone or iPod Touch. Of course, ringtones are not available for the iPod Touch since it's not a phone, but the process for getting music, movies and ringtones onto your device is pretty much the same. Now I've set up my iPod Touch and my iPhone 3GS both to be manually managed, meaning I wanted the option to just drag whatever content I want onto my iPod or iPhone. So the way this works is once I have my device set up this way, I can go into my Music Library and drag whatever content I want onto my iPod. So I'm just going to grab a handful of tunes here; drag it onto my iPod Touch.

I can also grab entire Playlists and drag them onto my iPhone or iPod Touch. So if I want this Driving Tunes playlist, I can drag that around to my iPod Touch. Now all the songs in that playlist will not be copied to my device, if I have them already previously dragged them onto my device. Notice that even adds the playlist itself to my device. And that contains the exact same songs in the exact same order as the version of the Playlist here in iTunes. But because I'm manually managing my music, the version of the Playlist on my iPod and the one in iTunes don't stay synced together.

If I add more music to my iTunes Driving Tunes, so if I go back up to my Music Library, grab another song, add it to my iTunes playlist, that song isn't going to get automatically added to the Driving Tunes Playlist on my iPod, and the same is true in reverse. You can drag songs onto your iPod or iPhone Playlist, or even create new Playlists on your iPod, and they won't get copied into your iTunes library. Now that's not really a problem as long as you remember to re-drag your iTunes Playlists back your iPod, and it will prompt you and ask if you want to replace the existing one, and I'll say Replace, and then that other song I dragged into the iTunes Playlist will get copied over.

But manually syncing your music really does mean you have to drag over every song by hand, in most cases. Now you do have an option available, when you're manually syncing your music, to have iTunes do some of the work for you. Just select your iPod or your iPhone's Music library in the Source pane, and at the bottom of the window, we have an option called Autofill. Basically, if you choose to enable Autofill, iTunes will fill up the free space on your device with songs from whichever library or Playlist you've selected from this many. The Setting button gives you some control over this feature. You can choose to replace everything on your device from Autofilling. So if you're tired of all the music on your iPod or iPhone, you can have iTunes replace everything with songs that weren't previously on it.

Choose items randomly is on by default. Without this checked, iTunes will just work in order down to your Playlist or Library. And you have the option to choose higher-rated items more often. So if you're in the habit of rating your music, you can check this option some more of your favorite songs show up more frequently. Now this Reserve space for disk use option is a holdover from an option that's available for other iPods, but not the iPod Touch or the iPhone. With other iPod models, you can enable disk use, which lets your iPod show up as a hard drive on your computer, so you can use that as an external drive to copy files to and from.

Neither the iPod Touch or the iPhone have this ability, but you can install third-party software to enable this ability, but we're not going to be covering that here. With other iPods, you can allocate space to leave free in case you want to use the iPod as an external hard drive. You just use the slider to determine how much space you want to leave free. iTunes will fill up the rest of the space with music, but again you don't have to worry about that with your iPod, or your iPod Touch, so you can leave that set to zero megabytes (0 MB) and click OK. When you're ready to go, you just click the Autofill button, and iTunes will do its thing. So the Autofill option is only available if you manually manage your songs. Now let's talk about automatically syncing your songs.

To set that up, select your device and go to the Music tab, and in here you want going to check Sync Music. Now it's very important to note here that doing so will erase all the existing content on your iPod because if you want the items on your iPod and iTunes Playlists, or whatever you're syncing, to be identical, iTunes has to wipe off what's already on the iPod. You can see I'm getting this message that pretty much tells me that. So if you're sure you want to do that, click Sync Music. Now just so you see this, when I go back to the Summary tab, you can see that Manually manage music and videos has been unchecked.

I can now also select Sync only checked songs and videos, which again sets your device so that the unchecked items in your library won't be copied to your device, even if you have iTunes set to Sync your entire library. Let's go back to the Music tab. So entire Music library means every single song in my Music library, excluding unchecked songs if I have that option selected, and it means that every single song in Music library will be copied to my device. Or I can choose to Sync only Selected playlists, artists, and genres. Now it's entirely possible that the size of your iTunes library may exceed the storage capacity of your iPhone or iPod Touch.

So syncing your entire library might not be an option. If that's the case, just choose Selected playlists, artists, and genres. Now we have a column of your Playlists, Artists and a column of Genres. All you have to do here is make your way through these lists and select the items you want to Sync to your device. The beauty of this is once you've made your selections, you don't have to do anything else. So for instance, if I have The Beatles selected under Artists, all my Beatles music will be copied to my iPod. But if later I add a Beatles album that I didn't previously have in iTunes, the next time I sync my iPod that new Beatles album will be automatically copied to my iPod.

If you want to make sure all the new songs you've recently added to iTunes get added to your iPod, just check the Recently Added smart playlist, which by default, lists all songs added in the past two weeks, although you can modify the smart playlist so it finds songs added longer ago, in case you don't sync your device that often. Now two more options that we have here are Include music videos and Include voice memos, so if you've purchased music videos from the iTunes store or if you've added video content from elsewhere and tagged it as a music video, those files will be included when you sync your iPod. Or if you've recorded any voice memos on your iPhone or iPod Touch, which we'll discuss in a later chapter, you can make sure those items are copied over to your computer.

And we have automatically fill free space with songs, which as its name implies, fills up the remaining space on your device with other songs from your library, although Apple doesn't really offer any documentation on how it picks that content. Personally, my thought is that if you've gone to the trouble to select specific playlists, artists, and genres, why would you want a selection of random songs in your device as well? But if that's what you want, you can check this option. Once you're done making your selections, you would click Apply, or the button may say Sync, and iTunes will begin copying the files to your iPod. So that's how you can both manually and automatically sync music to your iPod, and it works pretty much the same way for movies, TV shows, podcasts and iTunes U.

If you have your iPod set up for manual updating, you can just drag all that type of content to your iPod. But under each of these tabs, there is an option to sync, them and in each case you can choose what sort of content to sync. So if you understood how to sync music, then you understand how to sync movies, TV shows, podcasts, audiobooks and iTunes U content. And if you have an iPhone, you understand how to sync ringtones. But the most important and basic idea I wanted to get across here is when it comes to syncing these items, your choices usually boil down to copying over all the content in each category, for instance, if I chose Sync ringtones, I could choose either Sync all ringtones, or you can copy over just content you added recently or content you haven't watched or listened to yet, or in this case I would choose only selected ringtones.

So it's fairly self-explanatory, within each one of these tabs, whether you want to sync all of your content or only particular items within that category. Now when it comes to copying items like photos, contacts and calendars to your iPod, the process between Macs and Windows computers is different. So we will look at both platforms in turn in the upcoming movies.

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This video is part of

Image for iPhone and iPod touch iOS 4 Essential Training
iPhone and iPod touch iOS 4 Essential Training

129 video lessons · 22342 viewers

Garrick Chow
Author

 
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  1. 4m 0s
    1. Welcome
      1m 52s
    2. Upgrading to iOS 4
      2m 8s
  2. 34m 12s
    1. A tour around the iPhone and the iPod Touch
      6m 54s
    2. The Home screen and the Home button
      2m 56s
    3. Organizing apps on the Home screen with folders
      1m 16s
    4. Running apps and multitasking
      4m 1s
    5. Choosing and controlling sounds
      3m 17s
    6. Learning finger gestures
      3m 53s
    7. Connecting to a wi-fi network
      2m 55s
    8. Charging the iPhone or iPod Touch
      3m 11s
    9. Setting up an iTunes Store account on an iPhone or iPod Touch
      3m 24s
    10. Printing from an iPhone using AirPrint
      2m 25s
  3. 15m 3s
    1. Understanding the keyless keyboard
      1m 59s
    2. Fixing typos and trusting auto-correction
      6m 44s
    3. Select, Copy, Paste, and Undo
      3m 13s
    4. Hidden shortcuts
      1m 29s
    5. Syncing a Bluetooth keyboard
      1m 38s
  4. 26m 34s
    1. Making sure you have the latest version of iTunes
      1m 27s
    2. Connecting your iPhone to your Mac or PC
      4m 20s
    3. Syncing music, movies, and ringtones
      7m 16s
    4. Syncing photos from a Mac
      4m 56s
    5. Syncing photos from a PC
      2m 48s
    6. Syncing contacts and calendars from a Mac
      3m 0s
    7. Syncing contacts and calendars from a PC
      2m 47s
  5. 1h 3m
    1. Basic phone activities
      2m 17s
    2. Adding and managing Favorites
      3m 0s
    3. Accessing voicemail
      3m 45s
    4. Receiving calls
      2m 41s
    5. Using the iPhone during a call
      5m 9s
    6. Using FaceTime for video calls
      3m 55s
    7. Making conference calls
      2m 27s
    8. Adding recent calls to your contacts
      2m 5s
    9. Sharing contacts
      2m 20s
    10. Assigning specific photos and ringtones to your contacts
      2m 49s
    11. Using the speakerphone
      1m 23s
    12. Using the included headset
      2m 52s
    13. Connecting a Bluetooth headset
      3m 51s
    14. Forwarding your calls
      1m 41s
    15. Turning call waiting on and off
      1m 1s
    16. Turning caller ID on and off
      1m 8s
    17. Creating custom ringtones with iTunes
      6m 17s
    18. Creating a vibrate-then-ring ringtone
      5m 13s
    19. Voice dialing
      3m 6s
    20. Sending, receiving, and managing text and MMS messages
      6m 34s
  6. 30m 9s
    1. Importing email accounts from your computer
      2m 3s
    2. Setting up Exchange, MobileMe, Gmail, Yahoo, and AOL email accounts
      3m 42s
    3. Setting up other types of email accounts
      2m 23s
    4. Keeping your iPhone or iPod Touch email synced with your computer
      4m 47s
    5. Composing email
      3m 9s
    6. Receiving and reading email
      6m 4s
    7. Searching your mailboxes
      2m 37s
    8. Setting mail options
      5m 24s
  7. 37m 36s
    1. Web browsing with Safari
      7m 20s
    2. Saving bookmarks and viewing the History list
      5m 55s
    3. Saving images
      2m 44s
    4. Filling out forms and using auto-fill
      3m 51s
    5. Creating Web Clips
      2m 32s
    6. Internet tethering (Mac)
      7m 22s
    7. Internet tethering (Windows)
      7m 52s
  8. 36m 16s
    1. Browsing your library
      3m 25s
    2. Playing and controlling music
      6m 49s
    3. Playing and controlling video
      3m 19s
    4. Using the included earbud controls
      3m 3s
    5. Voice-controlling your music
      3m 22s
    6. Adjusting your iPod settings
      4m 42s
    7. Creating On-The-Go and Genius playlists
      3m 48s
    8. Browsing and buying with the iTunes app
      3m 58s
    9. Using AirPlay to stream content wirelessly from an iPhone to and AppleTV or Airport Express
      3m 50s
  9. 30m 29s
    1. Shooting still photos with your iPhone
      5m 51s
    2. Viewing still images
      5m 52s
    3. Customizing your wallpaper
      3m 45s
    4. Shooting video
      1m 19s
    5. Viewing and editing video
      2m 49s
    6. Taking screenshots
      1m 15s
    7. Sharing photos and video
      5m 17s
    8. Geotagging your photos
      4m 21s
  10. 20m 49s
    1. Getting your location with Maps
      3m 57s
    2. Finding addresses and nearby businesses
      2m 51s
    3. Bookmarking locations
      2m 32s
    4. Getting directions
      5m 7s
    5. Showing traffic and alternate maps
      2m 0s
    6. Using Street View
      2m 20s
    7. Using the Compass app (iPhone 3GS only)
      2m 2s
  11. 15m 44s
    1. Adding events to your calendar
      5m 38s
    2. Subscribing to calendars
      1m 55s
    3. Setting Time Zone support
      2m 8s
    4. The Clock app
      6m 3s
  12. 6m 23s
    1. The Notes app
      2m 37s
    2. The Voice Memos app
      3m 46s
  13. 17m 26s
    1. The Stocks app
      2m 36s
    2. The Calculator app
      52s
    3. The Nike+ app
      9m 20s
    4. The YouTube app
      3m 5s
    5. The Weather app
      1m 33s
  14. 16m 40s
    1. Browsing the App Store from iTunes
      4m 28s
    2. Browsing the App Store from your device
      5m 44s
    3. Purchasing and installing apps
      5m 48s
    4. Finding App settings
      40s
  15. 17m 52s
    1. Airplane mode
      1m 41s
    2. Wi-fi
      3m 26s
    3. Notifications
      1m 24s
    4. Brightness
      59s
    5. About
      2m 25s
    6. Usage
      1m 46s
    7. Date and time settings
      1m 12s
    8. International settings
      2m 17s
    9. Restrictions
      2m 42s
  16. 18m 54s
    1. Auto-Lock
      1m 22s
    2. Passcode Lock
      4m 37s
    3. Displaying contact information
      2m 31s
    4. Find My iPhone with MobileMe
      10m 24s
  17. 17m 48s
    1. About accessibility on the iPhone and iPod Touch
      52s
    2. VoiceOver
      8m 2s
    3. Zoom
      2m 2s
    4. Setting the display to Large Text
      39s
    5. Setting the display to White On Black
      1m 7s
    6. Mono Audio
      54s
    7. Speak Auto-text
      1m 39s
    8. Triple-Click Home
      2m 33s
  18. 15m 58s
    1. Begin by restarting
      1m 4s
    2. Force-quitting applications
      36s
    3. Rebooting the iPhone or iPod Touch
      44s
    4. Resetting the iPhone or iPod Touch
      1m 44s
    5. Erasing the iPhone or iPod Touch
      2m 31s
    6. Restoring the iPhone or iPod Touch
      2m 2s
    7. Checking for updates
      57s
    8. Disabling 3G
      2m 3s
    9. Extending battery life
      4m 17s
  19. 17s
    1. Goodbye
      17s

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