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It's time to look at syncing data, such as Contacts, Calendar Events and Bookmarks to your iPad. This is all done within iTunes. To start, you plug your iPad into your computer, fire up iTunes and select your iPad in iTunes source list. The iPad is far more than a media player. Among many other things, it can also operate as a personal information manager, a device for holding contacts, calendar events, and browser bookmarks. Although you can create all these things on you iPad, you'll find it far easier to sync them from your computer.
You do all this within the Info tab. The options in this window vary slightly, depending on whether you're using a Mac or a Windows PC. We're doing all of this on a Mac, but I'll point out where the differences lie on a Windows PC. At the top of the window, Sync Address Book Contacts is more useful for our purposes. On a Mac, you can choose to sync All contacts or Selected groups of contacts from Apple's Address Book application. In this case, we'll choose Selected groups, and I'll sync my Family and Friends contacts.
If you're unsure how to create groups in Address Book, please take a look at my OS X Leopard Essential Training title, here at lynda.com. You can also add contacts that aren't part of a group to a particular group that you sync to your iPad, and you do it using this option here. And if you use Yahoo! or Google to create contacts, you can sync contacts from those services as well. So, in this case, let's enable the Sync Google Contacts, and you see that I'm prompted to enter my Google ID, as well as my Password. We won't do that in this case, so I'll click Cancel.
Similar to contact, you can Sync Calendar events to your iPad. On a Mac these are the events created with Apple's iCal. Enable the Sync iCal Calenders option, and again, I can sync all my calendars or just selected calendars. Let's sync the Home calendars. There's also the Do not sync events older than 30 days option. If you don't want to carry around a lot of events with you, you can switch this ON, and then you won't have those old events with you. I prefer to keep all of them with me, because they take up very little room on my iPad. The next option is Sync Mail Accounts.
We're going to be doing an entire movie about syncing email to the iPad, so we're going to skip this option for now. In the Other area, you have the option to Sync Bookmarks and Notes. On a Mac, you can sync Safari bookmarks, with a Windows PC, you can choose Safari or Internet Explorer. And finally, there is the Advanced area. This is a special area where you choose to sync Contacts, Calendars, Mail Accounts, Bookmarks and/or Notes on a one-time basis. When you apply one of these options and click the Apply button, the information on the iPad will be overwritten with the information from the computer that the iPad is plugged into.
For example, if you normally sync your iPad's calendars at home and now need your work computer's calendars on it, you plug it into that work computer, select Calendars and click Apply. So, let's say I was going to replace these here, I would select Contacts, and then I would click the Apply button down here. I don't want that to happen right now, so I'll disable the Contacts option. Now, I told you how this would differ on a Windows PC. When you're choosing the Sync Address Book Contacts, on a PC you'll have the option to use Windows Address Book as well as Outlook.
The same idea with Calendars, you can choose to sync your Outlook Calendars, and that covers syncing information from your computer to your iPad. When you're ready to apply these things, simply click the Apply button, and those changes will be made and this information will be synced to your iPad.
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