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Organizing email

From: iPad Tips and Tricks

Video: Organizing email

The days when many of us had just a single email address and received only a couple of dozen messages a day are long over. Now it's common to have multiple addresses as well as find your inbox packed with dozens of messages a day and because it is, we need to find ways to organize that email. That's what we look at in this movie. So we will start by launching the Mail app, making sure that the iPad is in landscape orientation. I suggest landscape orientation because in portrait orientation, you have to depend on a popover menu to see your mailboxes, and I find it's much easier to navigate mail when you are in landscape.

Organizing email

The days when many of us had just a single email address and received only a couple of dozen messages a day are long over. Now it's common to have multiple addresses as well as find your inbox packed with dozens of messages a day and because it is, we need to find ways to organize that email. That's what we look at in this movie. So we will start by launching the Mail app, making sure that the iPad is in landscape orientation. I suggest landscape orientation because in portrait orientation, you have to depend on a popover menu to see your mailboxes, and I find it's much easier to navigate mail when you are in landscape.

The Inboxes area holds exactly that. All the accounts you have set up on the iPad appear in this list. If you tap one of these accounts, you'll see all the incoming mail for that account on your iPad. So in this case let me select my Gmail account, for example, and go back to Mailboxes. The upside of this system is that you can easily check just your work or personal messages if that's the way you organize email. The downside is that if you don't and messages get mixed among accounts, it's possible that you will miss a message because it was sent to an account that you failed to check.

That's no longer a problem. The iPad now has something called a unified inbox, which is represented by the All Inboxes entry at the top of the Inboxes area. Tap this and you can see all your email sorted by the most recently received, but what if you want to see more than just your incoming mail? That's where the Accounts area comes in. Tap an account here and you can access not only your inbox, but Drafts, Sent Mail, Trash and if you're using an IMAP account, those additional folders associated with that account.

So let's tap my Gmail account, for example. So you see Inbox, Draft, Sent Mail, Trash, plus some of the folders that I've created for this account. These folders are useful because you could file items directly onto your iPad. So I am in my Gmail account and I tap its Inbox. I will tap Edit and select a few messages, and these are from my pals here at lynda.com. To move the selected messages, all I need to do is tap the mailbox I want to add them to, so I tap Move, and then I choose where I want to put them.

In this case, I want to put them in with Work Messages, and there they go. So here is back to my email, tap Work Messages, and I see now that I've filed those messages into that folder. There is one more way to organize your email and that's by viewing messages as threads, the idea being that any messages that appear as a reply to a particular message are ganged together, so you can more easily follow the thread of the conversation. It's easy to turn on threading. You just go to Settings, tap Mail, Contacts, Calendars, and in the Mail area, be sure that Organize By Thread is switched on, and here is the option off and on.

We'll return to Mail and into All Inboxes. Now when you have a back-and-forth exchange with someone or a group of someones, you should see a number next to a message. So in this case we've got a highlighted message MobileMe and then number three after it, indicating that there are three messages connected to this. Tap the message and you'll see all the messages within the thread, with the latest message on top. Tap a message to read it. Sure, your computer's full-blown email client is more flexible, but for something that's unlikely your main avenue for sending and receiving email, the iPad's mail client isn't bad, particularly now that you know how it's organized.

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This video is part of

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iPad Tips and Tricks

46 video lessons · 70635 viewers

Christopher Breen
Author

 
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  1. 1m 0s
    1. Welcome
      1m 0s
  2. 23m 31s
    1. Taking advantage of Siri
      5m 42s
    2. Syncing photos with Photo Stream
      7m 54s
    3. Finding the way with Apple Maps
      9m 55s
  3. 1h 12m
    1. Touching the iPad
      8m 39s
    2. Setting the rotation lock/mute toggle switch
      1m 40s
    3. Multitasking
      2m 42s
    4. Using the virtual keyboard
      11m 53s
    5. Using gestures to work faster
      1m 43s
    6. Understanding iTunes and the iPad
      6m 31s
    7. Syncing info to the iPad
      3m 31s
    8. Wireless updating and syncing
      2m 24s
    9. Syncing media files to the iPad
      5m 28s
    10. Syncing data with iCloud
      9m 8s
    11. Using iTunes Match to keep music updated on multiple devices
      6m 43s
    12. Troubleshooting
      6m 29s
    13. Using Notification Center
      6m 7s
  4. 15m 12s
    1. Using the App Store to download apps
      9m 56s
    2. Managing apps
      5m 16s
  5. 26m 43s
    1. Configuring peripherals
      6m 43s
    2. Printing with an iPad
      1m 48s
    3. Understanding accessibility on the iPad
      7m 3s
    4. Childproofing the iPad
      5m 39s
    5. Managing Location Services
      5m 30s
  6. 28m 58s
    1. Configuring email accounts
      9m 5s
    2. Organizing email
      3m 44s
    3. Dealing with spam
      6m 33s
    4. iMessage
      5m 32s
    5. Configuring Twitter and sending Twitter updates from multiple apps
      4m 4s
  7. 39m 49s
    1. Connecting an iPad to an external display
      3m 32s
    2. Creating iPad presentations with Keynote
      8m 37s
    3. Creating iPad presentations with third-party apps
      6m 45s
    4. Controlling a computer remotely with an iPad
      8m 7s
    5. Keeping to-do lists synchronized
      4m 5s
    6. Managing and editing files with third-party apps
      8m 43s
  8. 16m 38s
    1. Taking pictures and movies
      3m 50s
    2. Editing and sharing movies
      6m 3s
    3. Video conferencing with FaceTime
      4m 33s
    4. Taking fun pictures with Photo Booth
      2m 12s
  9. 32m 16s
    1. Preparing audio and video files for the iPad
      7m 28s
    2. Using AirPlay to stream video and audio wirelessly to an external display
      3m 28s
    3. Using Home Sharing
      2m 18s
    4. Streaming media to an iPad
      7m 5s
    5. Copying media from an iPad to a computer
      5m 15s
    6. Importing and editing photos
      6m 42s
  10. 32s
    1. Conclusion
      32s

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