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The days when many of us had just a single email address and received only a couple of dozen messages a day are long over. Now it's common to have multiple addresses as well as find your inbox packed with dozens of messages a day and because it is, we need to find ways to organize that email. That's what we look at in this movie. So we will start by launching the Mail app, making sure that the iPad is in landscape orientation. I suggest landscape orientation because in portrait orientation, you have to depend on a popover menu to see your mailboxes, and I find it's much easier to navigate mail when you are in landscape.
The Inboxes area holds exactly that. All the accounts you have set up on the iPad appear in this list. If you tap one of these accounts, you'll see all the incoming mail for that account on your iPad. So in this case let me select my Gmail account, for example, and go back to Mailboxes. The upside of this system is that you can easily check just your work or personal messages if that's the way you organize email. The downside is that if you don't and messages get mixed among accounts, it's possible that you will miss a message because it was sent to an account that you failed to check.
That's no longer a problem. The iPad now has something called a unified inbox, which is represented by the All Inboxes entry at the top of the Inboxes area. Tap this and you can see all your email sorted by the most recently received, but what if you want to see more than just your incoming mail? That's where the Accounts area comes in. Tap an account here and you can access not only your inbox, but Drafts, Sent Mail, Trash and if you're using an IMAP account, those additional folders associated with that account.
So let's tap my Gmail account, for example. So you see Inbox, Draft, Sent Mail, Trash, plus some of the folders that I've created for this account. These folders are useful because you could file items directly onto your iPad. So I am in my Gmail account and I tap its Inbox. I will tap Edit and select a few messages, and these are from my pals here at lynda.com. To move the selected messages, all I need to do is tap the mailbox I want to add them to, so I tap Move, and then I choose where I want to put them.
In this case, I want to put them in with Work Messages, and there they go. So here is back to my email, tap Work Messages, and I see now that I've filed those messages into that folder. There is one more way to organize your email and that's by viewing messages as threads, the idea being that any messages that appear as a reply to a particular message are ganged together, so you can more easily follow the thread of the conversation. It's easy to turn on threading. You just go to Settings, tap Mail, Contacts, Calendars, and in the Mail area, be sure that Organize By Thread is switched on, and here is the option off and on.
We'll return to Mail and into All Inboxes. Now when you have a back-and-forth exchange with someone or a group of someones, you should see a number next to a message. So in this case we've got a highlighted message MobileMe and then number three after it, indicating that there are three messages connected to this. Tap the message and you'll see all the messages within the thread, with the latest message on top. Tap a message to read it. Sure, your computer's full-blown email client is more flexible, but for something that's unlikely your main avenue for sending and receiving email, the iPad's mail client isn't bad, particularly now that you know how it's organized.
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