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In iPad Tips and Tricks, author Christopher Breen provides expert tips for getting the most out of the Apple iPad (first generation) and iPad 2, including gesturing, typing, and adding content, as well as troubleshooting common device issues. The course explains how to download and manage apps, configure email accounts, create presentations, and set up videoconferences. The course also demonstrates both built-in and third-party solutions for opening and editing files, streaming video and audio wirelessly, and troubleshooting common device issues.
It's likely that when comparing the email experience on the iPad to your computer, you've noticed one thing in particular: sheesh, there's a lot of spam on your iPad. And there is because unlike with nearly all of today's computer email clients, the iPad offers no spam filtering. In this movie, we are going to do something about that. I wish I could say that there's a cool app that filters email for you directly on your iPad, but there just isn't, at least not while I record this. Instead, we have to go to sneakier means to do the job, and that sneakier means is Gmail, Google's free email service.
In addition to being cool because it's free, Gmail is cool because it does a great job of filtering spam from accounts before it gets to your inbox. So what I am going to do is take my existing Gmail account and route other email through it. In the process, Gmail will filter out the spam, so that it doesn't clutter up my inbox. I have already created a Gmail account as well as a POP account that we'll use here. I expect that you will do the same thing before you follow along. Now move to your computer, go to www.gmail.com, log in to your account, and choose Mail Settings from the top of the window.
In the Settings area, click Accounts and Import. In the Check mail using POP3 area, click the Add POP3 email account button. In the Email address field of the resulting window, enter the email address for the POP account you want to filter spam from and then click Next Step. Now, in the next window, Gmail will do its best to make guesses about your server settings, but they may not be correct.
So make sure that you have your server settings in front of you so that you can enter them correctly. So, for example, I need to enter not just the username's short name, but the entire address, and the password. I also want to look at the POP server. Gmail has guessed that the POP server is mail.twotreesoliveoil.com, and that's not correct, so I need to enter the correct POP server. It also hasn't chosen the correct port.
110 is the normal port, but in our case we are using 995. Also, this account requires that I use a secure SSL connection. I'll switch that on. I also like the option to Leave a copy of retrieved messages on the server. That way I can easily retrieve these messages from another device. I also choose to enable the Label incoming messages option. When I do that, Gmail creates a separate directory, and all the messages that come from this account get put in that directory. And now to make the whole thing work, I click Add Account, and it works.
If you're successful, a window will appear telling you that your mail account has been added. If you want to send mail from that account, helpful when you want to ensure that any replies go to that address, leave that option enabled. If not, click No and click Next Step. In the next window, you'll see your name. At this point, we click Next Step. Then you have the option to choose which SMTP server you are going to send from. Because it's easier to go through Gmail, I am going to leave that option selected and click Next Step.
And finally, Send Verification, this will send an email message to my POP account, at which point I then verify in the POP account, and that should set up the service. As it says, I can click on a link in the confirmation email, or I can enter and verify the confirmation code that was included in that email message. So that email message has been sent to me. I am going to pick it up on my iPad. I will check the Twotreesoliveoil account and sure enough, there is a message from the Gmail team saying I have requested to add firstname.lastname@example.org to my Gmail account, and my confirmation code is seen here on the iPad.
All I have to do is click the link below, as it asked me to do, and this confirms that I want to use that account. And now we'll go back to my computer and as we do, you'll see that the message that asked me to verify has been cleared because now the account is set up. So what happened again? We rooted one email account through Gmail. Now Gmail's spam filters are applied to that mail, so that you don't have to see it. Before we leave, check this out. We are back in Gmail, and now we are going to click the Filters link.
We are going to do this so that we can more easily filter our email into other directories. To do that, I click Create a new filter. In the Create a Filter area, you have the option to take messages you received and move them into different folders. For example, I am going to look at messages that came for my buddies at lynda.com. So all I have to do is in the From field, enter @lynda.com, and then I can preview how this is going to look, and I will click Test Search.
Here are all the messages that came from people at lynda.com. So it's successful. I will now click Next Step. Now I can apply a label to these messages, which I will do by enabling the Apply a label option, and I am going to have that selected as Work Messages. To finish creating the filter, just click Create Filter. Now I've set up this filter so that any messages coming in from lynda.com will be filed in Work Messages, and I will see that on my iPad as well.
And speaking of the iPad, let's take a look at it now. We'll go back to Mail, and we are going to check my Gmail account and see if it actually shows that I've added my Judith account. So I check my account and I look at the directory and sure enough, we see email@example.com. I select that mailbox and any messages that have been sent to that account now appear here, and any spam that might have been there has been filtered out. So, is this convoluted? Yeah, it is a little bit.
It will be far better if Apple provided spam filtering with the iPad, but until it does, this is one solution for dealing with junk mail.
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