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In iPad Tips and Tricks, author Christopher Breen provides expert tips for getting the most out of the Apple iPad (first generation) and iPad 2, including gesturing, typing, and adding content, as well as troubleshooting common device issues. The course explains how to download and manage apps, configure email accounts, create presentations, and set up videoconferences. The course also demonstrates both built-in and third-party solutions for opening and editing files, streaming video and audio wirelessly, and troubleshooting common device issues.
Apple's Keynote isn't your only presentation tool. If you don't have time or the inclination to work with a traditional presentation app on your iPad, you have some other choices. Let's take a look. One quick-and-dirty way to do this is with the Photos app that comes with each and every iPad. Now we're accustomed to using the Photos app for looking at our vacation pictures, but there's nothing stopping you from using it to view your presentation slides. In order for that to work, you'll have to convert your slides into an image format that your iPad will accept. Fortunately, both Keynote and PowerPoint have export options for saving each of your slides as a separate graphics file.
I'm going to open this Keynote presentation on my Mac and then go to the File menu and choose Export. Now I select Images, and I see that I can select all my slides and choose the format they're going to. And I want these in JPEG because my iPad will see them. Click on Next, and I'll choose a Destination. I'm going to create a new folder, put it on the Desktop, click Create, and click Export.
Here's the slides folder, and sure enough, here are all the slides as separate images. Move that over. I'll switch to iPhoto, reposition it. I select my slides, and I drag them into iPhoto. I'm doing this on a Mac, and so I have iPhoto. If you have a Windows machine, you can do this from a folder, or you can use a Photoshop Elements album. In iPhoto, here are my slides as an event.
Now we'll go over to iTunes. So here's my iPad. I will go to the Photos tab. Now I can sync everything, but I want to show you where this is. So Selected albums, we'll go to Events. Go down here to this date. These are the slides that I've just imported into iPhoto. But again, we're going to sync all my photos, so go back to the top, choose All photos, albums, events, and faces, and now I'll click Apply. And my photos are converted and they're synced to the iPad.
Now that you're on your iPad, you tap Photos, select Albums, and choose your slides. And here they are. If you like, you can tap Slideshow > Start Slideshow, and your slides start displaying. Apple's free iBooks app is another option if you've saved your presentation as a PDF file.
So let's go back to our computer and convert that file. So I'll open my presentation again. Once again, I go back to the File menu, choose Export. This time I choose PDF. I can export all my slides. I can print each stage of the build. I can include the date and borders and other options, and I'll click Next. I'll save this to the Desktop. I look on the Desktop and sure enough, I now have my slides as a PDF file.
To sync that to my iPad, I go to iTunes, I take the PDF, I drag it into my iTunes Library. Now having selected the iPad, I go to Books. I enable Sync Books-- yes, indeed I do want to do that--and I can sync all the books, or I'll show you again. Selected books, and here is my presentation as a PDF file. Let's sync All the books and click Apply. So let's take a look at iBooks.
Here is my iBooks shelf. Wait, where's my PDF file? Well, I have to tap the Collections button. Then I tap PDFs, and here it is. So I can page through my PDF simply by swiping to the side, and I can swipe back again. So what good is it to put it in iBooks if you could leave in Keynote or you can have it in Photos? One of the advantages of bringing PDF files into iBooks is that you can use the search feature.
So if I'm looking for a particular piece of text within that presentation, iBooks's search feature to find that text. Before we leave the iPad, I have one more app I want to show you. And this is Zuhanden's three-dollar Picture Link app. The idea behind Picture Link is that you can add images from your photo library to a project. You then link these images together using Picture Link's tools. So let's make a very short project, and I'll tap the Plus button to create a new project. When I do that, the Photos Album popover menu appears, from which I can pick my images by tapping on them.
Let's choose Family, and I'll pick a few images from this Family album. So I'll tap on the first image that I'd like to use, and this we'll call our master image. Now at the very top, there's a little downward-pointing triangle. I tap on that to reveal the Edit Picture screen. I then tap the Link button to add a transparent link to another slide. So here's our link, and we will adjust that link so that it focuses on this gentleman's head.
Then tap the bottom-left corner, and I can choose another image to link to. That gentleman also appears in this picture, and now he's linked to that picture. To see how this works, tap the Full Screen button. I'll tap on his face, and I navigate to that other picture. If I want to add another link, I just tap on the image, tap the triangle again, tap the Link button, resize the link, tap the Photos button, and we'll choose this image to go to. And again, Full Screen, tap the baby's face, and we'll say that the baby's face is now this child grown up, and what a beautiful child he is! So you keep adding these links to other images.
The advantage of Picture Link is that your presentations don't have to be linear. You can implant multiple buttons on a single image and thus move to different places in the presentation depending on where you tap. So, for example, I could take a family portrait and place a link on the image of each person's face that's then linked to another picture that features just that person. As you can see, with some planning and preparation and the help of some third-party tools, the iPad can be a splendid presentation tool.
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