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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Learn about topics ranging from recording and publishing video chats to managing your finances online.
Hi there, I'm Jess Stratton and welcome to Monday Productivity Pointers. In the last video, I showed you how the free app called Mailbox, which works with an iPhone and iPad, and if you have a Gmail, iCloud, or Yahoo e-mail account, I showed you how to use it on your tablet. But if you watched the last video and thought, well, that's great and all, but I really, really like my G-Mail labels. You're not alone. So in this video, I'm going to show you how you can move your existing labels into the Mailbox universe. So to do that, we're going to move over to the screen.
So I've got my Gmail account open, and let's see how Mailbox integrates with that account once you start using it. Now, if this looks strange to you, this is what a Gmail account looks like when you have a clean inbox. So you actually get this message that says No New Mail in here. And we've got Inbox 0, just like we did, which we filtered everything from in our Mailbox account. So, on the left hand side here, here's our Mailbox folders. Now, these are automatically created when you setup Mailbox. It adds these to your Gmail account.
You can just expand the triangle on the left hand side by clicking on it. They're just labels. So you can see, here's the ones that it came with called Later, To Buy, To Read and To Watch. And here's the Confirmation label that we need. Remember how you could swipe to move things over into a particular list in Mailbox. So you can see here's that hotel booking that I moved into my Confirmations folder. I'm going to minimize this for a second, because here on the left-hand side is all my existing labels. So these aren't available to me in Mailbox.
Now, they don't give you a lot of labels because They don't want you to use labels. They want you to snooze things and maybe move a few to those lists, but they're trying to get you away from it. I know that's not possible, and it's not possible for me, either. I have a couple of my own custom ones. So here's a label that I already had in my Gmail account, called Coupon. And that's where I forward over certain coupons that I want to keep. So, we can actually move this label over to Mailbox by migrating it to a particular sub-label. I'm going to show you how to do that right now.
It's as easy as putting your existing labels right underneath that Mailbox tab. So let's click on the gear in the top right hand side and choose Settings. From here, click the Labels tab. So I can see all my System Labels here, but I'm going to scroll down because I'm more interested in my Custom Labels. So here's the Mailbox Labels, and here's my Coupon one that I want to move over into Mailbox. To do that, I'm going to scroll all the way over to the right and click the Edit action. Here's my Label name, all I have to do is place a check box next to it.
And choose to nest this label under Mailbox. I'll click Save. Now I can go back to my Mailbox, click the arrow on the left-hand side next to the name. And I can see that my Coupon Label has been moved to the Mailbox one. So now that label is going to be available for me when I quickly swipe to the left-hand side in the Mailbox app. And choose a list to move it into. So that's how you can move over all your existing Gmail labels, and still be able to use that in Mailbox.
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