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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Learn about topics ranging from recording and publishing video chats to managing your finances online.
Note: Monday Productivity Pointers is currently on a break, but stay tuned for new tutorials!
Welcome to Monday Productivity Pointers. My name is Jess Stratton. This week I'm showing you a really useful app for your iPhone. It's called Genius Scan. And it's a little pocket scanner. So gone are the days when you need a big scanner that's also a printer or a fax located on your desk taking up tons of space. Now you can do it all right from your iPhone. So, I've got Genius Scan open here, it's the big orange icon. So I'm going to tap that to get into it. And the first thing I'm going to do to start scanning is tap the camera icon right on the bottom left.
Now, I've got my receipts all ready to go. So this app right away I can tell you is fantastic for business travel, because you can just take each receipt and scan them and end up with everything ready to go nicely packaged ready to be sent. So here's a receipt I just have it on the desk. I've got the camera active. I'm going to tap that button right in the middle, and instantly I get a scan. Now, this is the cool thing. Genius Scan knows the boundaries of what I'm scanning. It's looking for documents.
It tries to get it right, and if it doesn't, I can just take my fingers and tap it and slide it around until it lines up, and I can get everything I want. When it's all lined up and ready to go and it looks pretty, I can simply tap Use, or Retake if I want to do it again. So here's my scan, and you can see it already enhances it. So it can look great and be clear and easy to read. I'm going to grab one more. I'll do that by tapping the Save button, because the first thing I want to do is start a new document.
Let's suppose I have multiple receipts for one particular business trip, and I want them to stay together. So I'm going to save it to a new document. Here's my document. Now I'll give it a title later, but for now I'm going to tap the plus button, because I want to add another receipt. I'll take my receipt, and when it lines up and looks pretty, I'll take the picture, and as you can see, it picked the boundaries again. I'm happy with this so I'll just tap Use, it enhances it, and I'm going to tap Save.
Now here's where it asks me if I want to save to the current document, an existing document, because I could have several projects that I'm working on all at once. And remember if I'm skinning something it doesn't have to be just for receipts. I can be scanning paperwork, say for a large medical billing transaction that I'm doing, where you could have several types of bills coming from various medical hospitals. Right? This would be perfect for that. So in this case I'll save it to the current document. Here's my document right now. It's got two receipts in it. It's nice and tidy.
So let's give this a title. I'm going to type in the title field and here's where I can tap again in the title. Tap the X to blank it out and create a new title. I'll call this one Business Trip December. Tap Done, tap Done again, and here's my document. If I tap the Back button, I can see a list of all of my documents. So here's my Business Trip December and it's telling me that I have two scans in there. So Genius Scan is a fantastic app for not only scanning documents, but for also scanning groups of documents, so you can juggle all sorts of things.
You can handle expenses for multiple trips, multiple projects, anything going on in your personal life. This is the app that can handle all types of scans. Up next, I'm going to show you how you can actually send this off to somebody.
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