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Using Acrobat to ink sign a PDF

From: Monday Productivity Pointers

Video: Using Acrobat to ink sign a PDF

I'm Jess Stratton, and welcome to Monday Productivity Pointers. It's going to bring up the sidebar here, and So, there's a few ways that we can do it.

Using Acrobat to ink sign a PDF

I'm Jess Stratton, and welcome to Monday Productivity Pointers. Today, I'm talking about getting a signature onto a PDF document. Now, there's a few different types of signatures. The first type of signature is called a digital certificate signature. There's ways to validate the integrity of the document. To verify that the contents haven't been altered in any way before signing. And there's also ways to purchase or acquire your own digital identify from Adobe itself. In order to digitally sign these PDF documents.

But in this video, we're all about productivity, so I'm about finding ways to make a long process faster. So today, I'm going to talk about the approval type of signature. Specifically, the kind that looks like a good, old-fashioned ink signature. Which, I believe, is arguably the biggest cause of slowdown in a business process, like a back and forth document. You'll see that I've got my vacation request form up here. Right, it's a standard form. You put in the data requested.

The hours you want off. Who your supervisor is. And these are things that you can fill out on your computer. Whether they give you a blank request, that's fine, but normally, even if it's a Word document, You can edit it to put in your dates and hours, and you should be able to be done or just email it back to the other person. But no, inevitably you have to sign the document first. And this is where the slow-down begins, right? We've all been there. You now have to do the old fashion process of printing it out, signing it with a pen and either faxing it back to them or re-scanning it in and then emailing it. That's still a pretty big slow-down.

So many processes do have paperless systems in place and you find yourself humming along, filling out these forms. But inevitably, we get stopped at the same place and efficiency comes to a grinding halt. So I'm going to show you a way today. Using the free Adobe Reader that you can download from Adobe.com, a few ways to get that signature on the paper without having to print it out. So I've got my form here, and even in Microsoft Word, you can simply do a File>Save As and save it as a PDF file, and get it to this point.

Or maybe your company's vacation request form already is in PDF format. From whatever way you got to, though, we're here, and I've got it open with the free Adobe Reader software. From here, on the right-hand side, click the Sign button. Now, if you don't see that, you can simply select View from the top menu and choose Sign. It's going to bring up the sidebar here, and here's where we need to sign the document. So, there's a few ways that we can do it. Right now, I'm interested in the Place Signature area.

So I click Place Signature, this is going to bring up a dialog box, in which you have a few options. Because we haven't purchased or created a certificate, that option is grayed out. But remember, we're talking about an ink signature now. So instead of typing out, select Draw my Signature. And now, you simply have to use the mouse to draw your signature into the box. Now, I'm going to make my best attempt right now. I will tell you, I'm left handed, so we'll see what I come up with.

I have a few T's I have to cross here. When you're happy with it, you can either click the blue Accept button or Clear Signature to start all over again, if you really mess things up. I'm going to stick with that, though, so I'll click the blue Accept button. Now I can simply move my mouse to wherever I want to place that signature. I can put it right above the line, click the mouse and it's now inserted my signature. Now from here, all I have to do is on the right-hand side of the screen select Signed.

And then proceed to Send. So now I can send it via email and I've gone completely paperless. I didn't have to print this out to sign it. The really neat thing, I'm going to click the Back to Fill and Sign button, is the next time I need to sign a document, I can simply click Place Signature And it's going to remember my signature. So I can click on it anywhere I need to in that document. So take a few minutes and get a good signature stored in Adobe Reader.

So that whenever it's time for that ink signature, you don't have to slow down your work or print it out and fax it back. You can simply stamp your real signature and be on your way.

Show transcript

This video is part of

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Monday Productivity Pointers

121 video lessons · 50782 viewers

Jess Stratton
Author

 
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  1. 9m 31s
    1. Migrating to Google Apps
      9m 31s
  2. 10h 24m
    1. Welcome to the series
      1m 13s
    2. Running a group meeting with coworkers
      7m 19s
    3. Recording and marketing chat on air
      8m 30s
    4. Creating a quick presentation
      5m 37s
    5. Presenting from an iPad or computer
      3m 36s
    6. Migrating your accounts to Mint.com
      9m 55s
    7. Setting budgets and goals
      7m 4s
    8. Collaborating on team documents
      5m 53s
    9. Creating an online photo gallery
      4m 58s
    10. Kickstarter: Setting up your project
      10m 41s
    11. Driving traffic to your project
      5m 48s
    12. Conducting a voice call with a virtual team
      6m 40s
    13. Adding video and chat notifications
      4m 7s
    14. Accepting a payment with Square
      4m 35s
    15. Using the Square Wallet
      2m 32s
    16. Setting up shop on Etsy
      6m 31s
    17. Tracking your Etsy sales with Shop Stats
      4m 9s
    18. Raising your Klout score
      7m 3s
    19. Earning Klout perks
      4m 55s
    20. Skydrive: Collaborating on team documents
      4m 56s
    21. Skydrive: Accessing files on the go
      2m 57s
    22. Setting up Google alerts to track your data
      5m 5s
    23. Removing a page from the Google search index
      4m 42s
    24. Browsing privately in public
      4m 38s
    25. Cleaning up your session before logging out
      5m 8s
    26. Troubleshooting a remote computer with TeamViewer
      3m 42s
    27. Taking screenshots from a PC
      4m 12s
    28. Taking screenshots from a Mac
      3m 36s
    29. Setting up Find My iPhone
      3m 36s
    30. Using iCloud to find an iPhone
      3m 49s
    31. Sampling color from the screen
      5m 27s
    32. Using ColourLovers.com for inspiration
      3m 22s
    33. Get an audio clip onto YouTube using iPhoto
      5m 49s
    34. Creating playlists and customizing your YouTube channel
      5m 41s
    35. Record your screen using QuickTime
      3m 14s
    36. Record your screen using CamStudio
      2m 34s
    37. Using Tempo Smart Calendar when you are going to be late
      3m 9s
    38. Using Twist to let your customers know where you are
      3m 38s
    39. Using Wunderlist to track multiple projects
      9m 0s
    40. Use the Wunderlist browser extension to create tasks on the web
      5m 46s
    41. Using Smart Mailboxes with Mac Mail
      6m 52s
    42. Customizing the Mac Mail View
      7m 13s
    43. What's a firewall?
      7m 36s
    44. What is the Cloud?
      4m 42s
    45. Creating your own recipe with IFTTT
      7m 19s
    46. Browsing existing recipes with IFTTT
      5m 7s
    47. Installing the Feedly browser extension
      6m 34s
    48. Customizing Feedly
      6m 53s
    49. Understanding the basics of Twitter
      9m 9s
    50. Using Tweetdeck to handle multiple accounts
      9m 14s
    51. Working with URL Shorteners
      5m 45s
    52. Using bit.ly
      8m 31s
    53. Creating Quick Parts to re-use text
      6m 19s
    54. Moving your Autotext to a new computer
      6m 7s
    55. Shutting off access to social networks
      6m 18s
    56. Hiding taskbars
      2m 36s
    57. Exploring the iOS 7 Update
      10m 7s
    58. Running a productive online meeting
      3m 44s
    59. Getting meeting minutes faster
      6m 47s
    60. TextExpander for Mac
      7m 6s
    61. Breevy for Windows
      3m 44s
    62. Using Smart Folders on a Mac
      5m 52s
    63. Using Windows Libraries
      4m 25s
    64. Finding large attachments in your email apps
      5m 13s
    65. Use Ninite to install all your PC apps at once
      3m 30s
    66. Use Get Mac Apps to install your Mac apps at once
      2m 56s
    67. Creating a disposable email address with Guerrilla mail
      4m 7s
    68. Creating an email address that lasts only 10 minutes
      3m 16s
    69. Finding and adding local vendors to enhance your iOS reminders
      3m 45s
    70. Adding geofencing to Find My Friends
      3m 20s
    71. Turning a Word document contract into a PDF
      4m 1s
    72. Turning a PowerPoint presentation into a PDF
      4m 10s
    73. Resetting browser site passwords
      7m 11s
    74. Disabling toolbars, resizing screens, and accidentally closed tabs
      7m 42s
    75. Identifying your wifi's weakest link
      7m 59s
    76. Setting up dual band speed on your router
      7m 36s
    77. Add your social media activity to your website
      8m 54s
    78. Using WordPress mobile to update on the go
      4m 48s
    79. Matching the header row on your spreadsheet files
      8m 20s
    80. Using a formula to merge first and last name columns
      5m 58s
    81. Using JoliDrive to browse cloud app data
      5m 11s
    82. Using JoliDrive on an iPad
      4m 31s
    83. Finding deals on eBay using misspelled listings
      4m 18s
    84. Searching for promotional and coupon codes online
      5m 52s
    85. Sending real postcards from your computer with Postagram
      4m 25s
    86. Using Postagram to send a real postcard from your smartphone
      3m 55s
    87. Getting to Inbox Zero
      11m 4s
    88. Using existing GMail labels with Mailbox
      3m 19s
    89. Adding 2-step authentication
      3m 39s
    90. Enabling in-app PIN codes
      3m 31s
    91. Accessing your digital movies
      5m 20s
    92. Copying movies onto a device
      3m 25s
    93. Using Genius Scan to scan your documents
      3m 34s
    94. Sending your scans
      2m 41s
    95. Using Acrobat to ink sign a PDF
      4m 49s
    96. Writing a letter of recommendation
      7m 49s
    97. Constructing a successful press release
      4m 48s
    98. Troubleshooting wireless security
      4m 48s
    99. Writing a claim letter
      5m 22s
    100. The best reasons to try online chat customer service
      5m 9s
    101. How to do a firmware update
      6m 34s
    102. Siri, your iPhone assistant
      4m 48s
    103. Writing an email that gets read
      4m 51s
    104. Writing an email that requires action
      2m 54s
    105. Your Blu-ray questions answered
      3m 50s
    106. Using LittleBit to photograph your goal progress
      3m 9s
    107. Exporting WordPress blog entries
      3m 28s
    108. Understanding how Office 365 works
      5m 9s
    109. Using Waze for crowdsourced GPS
      2m 58s
    110. Downloading your Facebook timeline
      3m 10s
    111. Scheduling email with Boomerang
      4m 24s
    112. Google Labs for Calendar
      2m 58s
    113. Finding missing songs in iTunes on your iPhone
      2m 10s
    114. Requesting your Twitter archive
      2m 59s
    115. Using Doodle for easy group scheduling
      4m 59s
    116. Easily remote to another computer with Join.me
      3m 47s
    117. Keyboard shortcuts for YouTube
      2m 58s
    118. Easily annotate images with Skitch
      6m 4s
    119. Blurring photos for posting on social networks
      6m 41s
    120. Get your Google Calendar schedule by email every morning
      3m 3s

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