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In addition to you syncing your music, movies and photos, your iPhone or iPod touch also supports the syncing of Contacts and Calendars. So if you carry your iPhone or iPod around all the time you have quick access to your phone numbers, addresses, and your schedule. In this movie, we'll look at how this works on Windows. If you're on a Mac, you can checkout the previous movie for info on how to sync Contacts and Calendars with your device. Here in iTunes I'll select my iPhone and I'm going to go to the Info tab. Here, I'm going to check Sync Contacts. When you're working on a PC you can choose to sync with Outlook, Google Contacts or Windows Contacts.
If you're using Outlook, it has to be Outlook 2003 or later or Outlook Express. If you don't have Outlook, you can use your Windows Contacts or your Google Contacts. If you want to use Windows Contacts, you'll find those by going to your Start menu, to your Username and then Contacts. And as you can see, I have a couple sample contacts in here. So I'm going to choose Windows Contacts. Here, you can see I can choose whether I want to copy over All my contacts, or just Selected groups.
If I choose Selected groups, I can then select which groups I want. For example, for my iPhone, maybe I want to only copy over my Family and Friends contacts. Now, because you can also create new contact info on your iPhone or iPod touch, you'll probably want to select default group to place new contacts into, when you later sync your iPhone with your Windows machine. So I can check Add contacts created outside of groups on this iPhone to, and maybe I'll select the default group of Friends. That's really all there is to syncing your contacts to your iPod touch or your iPhone. But before I click Apply to copy the contacts over, let's look at calendars.
On Windows, your calendar information has to come from Outlook 2003 or later. So if you don't have Outlook installed, you can't sync calendar info to your device. I do have Outlook installed, and you can see I have a couple of calendars in here. I have Calendar, Workouts and Home. So back here in iTunes, I'll check, Sync Calendars with, and again, you can see Outlook really is the only choice. But I can choose to Sync All calendars or just Selected calendars. Maybe on my iPhone I only want my Home and Workout schedule.
We also have the option to check, Do not sync events older than, in this case, 30 days. So if you don't feel the need to carry around your events from last year on your iPhone or iPod touch, you can check this and type in a number of days. So once I'm done with by Contact and Calendar settings, I just click Apply and that will send all that info to my iPhone. And here on my iPhone I can go into my Contacts, and there are the Contacts I synced over. I've got my Family and Friends in here, and if I go to the Calendar, I can see the Home and Workout calendars I've synced over as well.
Now, bear in mind that every time you sync your phone, it's a two direction sync. So if you've created any new contacts in your iPhone or iPod touch or if you've created any new events in your calendar on your device, those items will get copied over to your PC during the sync. That remains true if you just altered any contacts or calendars on your device, too. So if you've changed a friend's number or moved a meeting to a different time on your iPhone, when you sync, iTunes will be able to see the information on your phone as newer, and make the changes to the Contacts and Events on your PC.
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