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In addition to copying your music, movies, and photos to your iOS device, you can also sync all of your contacts and calendars so you have quick access to your addresses, phone numbers, and schedule right on your device, which you'll probably have with you more often than you'll be sitting in front of a computer. The process is slightly different between Macs and Windows so in this movie we'll look at how it works on a Mac. If you're on Windows, you can jump to the next movie. Here in iTunes, I have my iPhone selected, and I'm going to go to the Info tab. Now, when you're working on a Mac, your contact information comes from your contacts application found in your Applications folder.
I've added mine to the Dock down here, so I can just open it from here. And here I've just created a few example contacts. But you can also see, I've created some groups, called, Family, Friends and work. So, back here on iTunes, I can check Sync Contacts, and from there I can choose whether I want to copy all of my contacts or just selected groups. If I choose groups, I can now select which groups I want. Maybe, I just want to select family and friends on my iPhone. Now down below here we have another checkbox labeled Add Contacts created outside of groups on this phone to. So basically there's no way to create groups on the iPhone or any other iOS device itself.
So if you want to organize your contacts into groups, it has to be done in Contacts here on your Mac. But for those times when you need to add a new contact onto your phone. You can determine which group they're going to go into by checking this box and choosing the group. And that's really all there is to syncing your contacts to your iPhone. Now before I click Apply let's look at Calendars. On a Mac your calendar information is going to come from the Calendar app, again, that's included with Mac OS 10 and again found in your Applications folder. I have it in my doc here. And here I have calendars for home related events, work related events, and workouts. And you're always free to create other calendars like medical appointments or important birthdays.
So back in iTunes, I check sync calendars, and like with contacts I can choose to sync all of my calenders or just select the calendars. Maybe I only want my home and workout calendars on my iPhone. Now you might've noticed we also have calendars name calendar and reminders that are listed here even though we didn't see these in the calendars app. Those two calendars are actually default iPhone calendars, so we can choose to sync them so any events I add to those calendars on my phone will be added to the calendar app on my Mac when I sync. I'm just going to leave them alone for now. We also have the option here to not sync events older than X amount of days currently set to 30.
So if you don't feel you need to carry around your events from last year on your device you can check this and type in a number of days. So once I'm done with my Contact and Calendar settings I just click Apply, and all that info will be sent over to my phone. So, here on my iPhone I can go into my contacts app, and here are all the contacts I synced over. If I tap groups in the upper left hand corner, there under From My Mac I can see the two groups that I synced, and I can choose to hide them or show them or show them all. Similarly, if I open the calendar app, I can see all those dots representing events that I have on each of those days.
If I tap Calendars at the bottom of the screen, again under From My Mac, I can see the two calendars that I've synced, Home and Workouts. If I tap the magnifying glass icon in the upper right hand corner, I can do all of my events in the list like this. Now, bear in mind that every time you sync your phone it's a two direction sync. So if you created any new contacts on your iPhone, iPad, or Ipod Touch, or if you've created any new events in your calendar on your device, those items will get copied over to your Mac during the sync. And you'll find your new contacts in the contacts app on your Mac and your new events on the calendar app on your Mac.
And that remains true even if you've just altered any contacts or calendars on your device too. So if you changed a friends phone number, or moved a meeting to a different time on your iPhone. When you sync, iTunes will be able to see the information on your phone as newer. And make the changes to the contacts and events on your Mac. So that's how to sync contacts and calendars between your iOS device and your Mac.
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