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In addition to you copying your music, movies, and photos to your iPhone or iPod touch, you can also sync all of your contacts and calendars, so if you carry around your iPod or iPhone all the time, you have quick access to your addresses, phone numbers and schedule. The process is slightly different between Macs and Windows, so in this movie, we'll look at how this works on the Mac. If you're on Windows, you can jump to the next movie. Here in iTunes I'll select my iPhone and I'm going to go to the Info tab. When you're working on a Mac, your contact information comes from your Address Book application found in your Applications folder.
I've added mine to the dock and I'll select it here. So I just have a few example contacts in here, but you can see I've also created some address book groups called Family, Friends and Work. Back here in iTunes I'll check Sync Contacts and then choose whether I want to copy over All my contacts from address book or just Selected groups. If I choose Groups, I can then select which groups I want. Maybe I want to just copy over my Family and Friends. Down below we have three more checkboxes. Because you can also create new contact info on your iPhone or iPod touch, you'll probably want to select default group to place new contacts into when you later sync your iPhone with your Mac.
So I can check Add contacts created outside of groups into say Friends. If you're a Yahoo! Mail or Gmail user, you can check either of these two boxes to import your contacts from Yahoo or Gmail to your device. I'll leave this unchecked. That's really all there is to syncing your contacts to your iPhone or iPod touch. Before I click Apply to copy the contacts over, let's look at Calendars. On a Mac, your calendar information is going to come from the Calendar app included with Mac OS X and again found your Applications folder. I have it here on my dock, and you can see I have several calendars set up in here.
I have Calendar, Home, Work and Workouts. So back here in iTunes I can check, Sync Calendars. Unlike with the contacts, it gives me the option to Sync All of my calendars or just Selected calendars. I'll keep All calendars selected in this case. We also have this checkbox here; Do not sync events older than, in this case, 30 days. So if you don't feel the need to carry around your events from last year on your iPhone or iPod touch, you can check this and type in a number of days. So once I'm done with my Contact and Calendar settings, I can click Apply or Sync and now that information is being sent over to my iPhone.
And here on my iPhone, I can go into my Phone and Contacts and here are the contacts I synced. If I go into Groups you can see my Family and Friends that I copied over and if I go into Calendar app, I can see Events on each of those dates, and in Calendars, I can see the individual calendars that I copied over. Now, bear in mind that every time you sync your phone, it's a two direction sync. If you've created any new contacts on your iPhone or iPod touch or if you've created any new events in your calendar on your device, those items will get copied over to your Mac during the sync and you'll find your new contacts in address book, your new events in the calendar.
And that remains true if you've just altered any contacts or calendars on your device as well. So if you changed a friend's phone number or moved the meeting to a different time on your iPhone, when you sync, iTunes will be able to see the information on your phone as newer, and make the changes to the Contacts and Events on your Mac.
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