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Now let's take a look at some important settings you should be aware of for managing your email on your iOS device. First notice how when I'm given the list of messages in my inbox, that we can see the subject of the email, as well as two lines of text from the body of the email. This lets you preview the contents of the email before you open it. Now if you want, you can adjust how many lines of preview text you see. Let's go to Settings >Mail, Contact, Calenders, and scroll down to the >Mail section. And here I'll tap Preview. So you can choose to preview between zero to five lines of the body of your email.
So for example, I'll choose five. And I'll switch back to mail. And now I can read more of the individual messages from here, without opening them. Just be aware that obviously, the more lines you preview, the more space each message will take up in your list. Meaning you might have to spend more time scrolling to get to older messages. I'll switch that back to the default two lines. Next we have the option to turn the To/CC label on and off. I'll turn it on, and let's go back to Mail to see the results. Notice this places a little To label in the preview area of that email. This is a quick way to see if the email message is addressed to you, or if you were cc'd on the email.
Which may help you prioritize which emails are the most important to get to first. Generally the ones in which you are in the To field might be more important. Let's go back to Settings. And I'll just turn that off again for now. Next is the flag style. In a previous movie I showed you how to flag messages to mark them as important or as messages that you need to get back to. By default, flagged messaged in iOS 7 have an orange dot next to them. Here you can switch that indicator to an orange flag instead, which was what was used for flag messages prior to iOS 7. So if you like that older style you can switch to it here.
I'm going to leave it as the orange dot. Next we have the Ask Before Deleting switch. And that just determines whether you get a message asking you to confirm that you want to delete a message when you tap the Trash button in Mail. In a previous movie I showed you how to get the deleted messages back either by shaking your device to undo or by going into the Trash folder to move the messages back manually. So I tend to leave this option off, so it doesn't take two steps to delete a message. If the emails you receive contain embedded messages that require Mail to load them over the internet. The next setting here, Load Remote Images determines whether or not Mail will do so.
Some people prefer not to download things like company logos and other sorts of images that may appear in the emails that you receive. This might also become important if you're using your cellular data plan and you want to limit the amount of data being transferred to your device. Since images eat up more data than text. Next is the Organize By Thread option which is on by default. Lets go back to my Inbox. And here at the top is an example of a threaded message. Now it's subtle, but threaded messages are indicated by this double angled bracket. While single messages have a single bracket. Tapping that message shows me the thread, and you can see here at the top that it says there are two items in this thread.
Basically, this lets you keep related messages grouped together when viewing them in Mail. That way you can easily read through a multiple email conversation. Even one that occurs over several responses over several days without having to scroll through your inbox in chronological order. Threaded emails keep all the responses in one thread. Let's go back to Settings again. Next we have Always BCC myself. With this option on any email you sent will be invisibly sent to yourself. Some people like this option so they can always have a copy of any email they send out. But I think that's what the sent folder is for, and I prefer not to clutter up my inbox with emails I wrote myself, so I leave this off.
Next is Increase Quote Level, and again, that's on by default. And you've probably seen this before, but when you reply to an email, the email you're replying to is automatically included in your response. Increase Quote Level just indents the quoted email so your recipients can easily see which part of the message is your reply and which part is their original message. But, for example, here at the top of this email we see the regular text, but all the previous messages that were in this thread are indented. And, if I were to reply to this message, you can see the indents continue. So each previous reply is further indented making it very easy to follow this thread.
Just cancel that for now. Next is Signature which is the text that appears automatically at the end of any email you send. By default the text here is Sent from my iPhone or Sent from my iPad or whichever device you have. Some people like to put their full names here, or their phone number. Basically just tap in to the field to make any edits. But whatever you put here, I suggest keeping some kind of message to let people know that you send you email from your iOS device, which could explain why your reply was short, and it also makes the occasional typo a little more understandable. But basically anything you type in here will appear in the email messages you send.
Now, notice, you can choose to attach your signature to emails sent from all of your accounts. Or you can tap, Per Account. And then you can create customized signatures for each of your individual accounts. So, for instance, you might include your contact information in your work email account. And maybe some goofy quote in your personal email account. And you're always free to clear these fields if you don't want any signature at all. Or you can leave them here and just delete the signature from any individual email you write. So if I were composing an email here in Mail, you can see it automatically puts Sent from my iPhone. But it's a simple matter to just tap after it and delete.
I'll leave my signature set to All Accounts. And now let's look at the last setting, which is Default Account. From here, you can choose which of the multiple email accounts you may have will be the default account you send messages from. So if you say, click a link to send an email from a webpage that you're browsing, whichever account you have selected here will be the account listed in the From field of the email. So you can see right now my Gmail account is my default account. Now, if I go back to Mail, and I compose a new message. Notice in the From field, it's not my Gmail account, but it's my firstname.lastname@example.org account. Now, the reason for this is that I'm currently in my jellybricks inbox.
But if I come back out here to the main Mailboxes folder and hit Compose, notice it now uses my Gmail account. So, the default account only applies when you're not inside one of your other accounts. Now, speaking of multiple accounts, if you ever need to deactivate an account, maybe it's the weekend and you don't want to receive any work emails, come back here into Settings, tap the account you want to temporarily turn off, and then just switch the mail slider to off. Notice that hides the account in mail, and your device won't look for any new mail from this account until you turn it back on. And you'll even notice that since I turned off my Gmail account which was my default account, if I tap the Compose button, now it's using my iCloud account to send this message.
Also be aware that you can tap the From field and choose any of your other email accounts to send the message from. Now if you really want to completely delete an account off your phone, maybe you just don't use that address anymore, go back to Settings and under each account you'll find Delete Account. But be aware that this will erase all messages and settings pertaining to this account. So make sure that you really do want to delete the account and not just make it inactive. I'm going to cancel that and turn Mail back on. And those are the settings you should be aware of when using the Mail app.
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