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Setting mail options

From: iPhone and iPod touch iOS 6 Essential Training

Video: Setting mail options

Now, let's take a look at some important settings you should be aware of for managing your email on your iPhone or iPod touch. Let's go into Settings>Mail, Contacts, Calendars and scroll down to the items under the Mail heading. In a previous movie, I mentioned that you can control to some extent how many messages are stored in your email inbox on your phone. By tapping Show here, you can choose to save between 50-1000 of your most recent messages. If you're using IMAP or Exchange Email, your older messages will still be on your server and accessible from your phone by scrolling down to the bottom of your email list, and tapping Load More Messages.

Setting mail options

Now, let's take a look at some important settings you should be aware of for managing your email on your iPhone or iPod touch. Let's go into Settings>Mail, Contacts, Calendars and scroll down to the items under the Mail heading. In a previous movie, I mentioned that you can control to some extent how many messages are stored in your email inbox on your phone. By tapping Show here, you can choose to save between 50-1000 of your most recent messages. If you're using IMAP or Exchange Email, your older messages will still be on your server and accessible from your phone by scrolling down to the bottom of your email list, and tapping Load More Messages.

We can see this if I go back to Mail, looking one of my inboxes, scroll down. You can see I have a Load More Messages link and that there are 270 messages total. Tapping that will load the next selection of messages. Now, before we go back to Settings, note how each of my messages displays two lines of text from the body of the email. This lets you preview the contents of the email before you open it. Let's go back to Settings.

And here, I'll tap Preview. You can choose to preview between 0 and 5 lines of the body of your email. Just be aware that the more lines you preview, the more space each message will take up in your list, meaning, you might have to spend more time scrolling to get to older messages. I'll leave that as is. Next, we have the option to turn the 'To' and 'CC' labels on and off. I'll turn it on. Let's go back to Mail to see the results. Notice that places a little 'To' label in the Preview area of the email. This is a quick way to see if the email message is addressed to you, or if you were CCed on the email, you'll see a little CC there.

And that can help you prioritize which emails are the most important. Generally, the ones in which you are in the 'To' field might be the ones you want to get to first. Let's go back to Settings. Next, we have Ask Before Deleting, which just determines whether you get a message asking you to confirm do you want to delete a message when you tap the Trash button in mail. In a previous movie, I showed you how to get deleted messages back, lso I tend to eave this option off so it doesn't take two steps to delete a message. Next, we have Load Remote Images. If the emails you receive contain embedded images, that require mail to load them over the Internet, your setting here determines whether Mail will do so or not.

Some people prefer not to download things like company logos, and other sorts of images that may appear in the emails you receive. Next, we have Organize By Thread, and that's on by default. Here's an example of a threaded message. This lets you keep related messages grouped together when viewing them in mail. That way, you can easily read through a multiple email conversation even one that occurs over several responses over several days without having to scroll through your inbox in chronological order. Threaded emails keep all the responses in one thread.

You can recognize threaded emails when a number appears to the right side of the preview area. Next, we have Always Bcc Myself. With this option on, any email you send will also be invisibly sent to yourself. Some people like this option, so they always have a copy of any email they send out, but I think that's what the Sent folder is for, and I prefer not to clutter up my inbox with emails I wrote myself. So I leave this off. Next, we have Increase Quote Level. When you reply to an email, the email you're replying to is automatically included in your response.

So, for example, if I go back to my Inbox, and I reply to this message, you see the previous email is indented, and the one prior to that, is indented even further. So, Increase Quote Level just indents the quoted email, so your recipients can easily see which part of the message is your reply, and which part is their original message. Next is Signature, which is the text that appears automatically at the end of any email you send.

The default message will be sent from my iPhone or sent from my iPod touch. Some people like to put their full names here or their phone number. Just tap in the field to make any edits. Whatever you put here, I suggest keeping some kind of message to let people know you sent your email from your iPhone or iPod which could explain why your reply was short, and it also makes the occasional typo a little more understandable. But basically, anything you type in here will appear in the email messages you send. New to iOS 6, you can also create individual signature lines for each email account.

Just tap Per Account. So, for instance, you can place your contact info in your work email address and maybe a goofy or inspirational quote in your personal email address. Also, you're always free to clear these fields if you don't want a signature at all, or you can leave the signatures here, and delete them from any individual emails you write where you don't want the signature included. So you can see I have 'Sent from my iPhone 5' here in this message.

But I can easily delete that. I'll leave this set to All Accounts. And the last setting here is Default Account. From here, you can choose which of the multiple email accounts you may have will be the default account you send messages from. Notice my iCloud account is selected. So, if I go back to Mail, you can see in the 'From' field that my lyndadotcom@me.com address is the one being used. That's my iCloud account.

But remember, you can always tap the 'From' field and choose to send the email from any of your other accounts. Let me cancel this. If you're in the inbox of any of your accounts, tapping the Compose button places the address of the account you're currently in, in the 'From' field. And speaking of multiple accounts, if you ever need to deactivate an account, maybe it's the weekend and you don't want to receive any work emails, go back into Settings, back into the main Mail, Contacts, and Calendars area, and tap the account you want to temporarily turn off.

If it's an IMAP, iCloud, or Exchange account, slide the Mail switch to off. If it's a POP account, slide the Account switch to off. That hides the account in mail and your device won't look for anymore new mail from this account until you turn it back on. But all of your currently stored emails and settings for this account will remain on your device. They will just be inactive until you turn the account back on. If you really want to completely delete an account off your phone, maybe you just don't use that address anymore, scroll down, and tap Delete Account. But be aware that this will erase all messages and settings pertaining to this account.

So, make sure you really do want to delete the account, and not just make it inactive. So, those are the settings you should be aware of for using the Mail app.

Show transcript

This video is part of

Image for iPhone and iPod touch iOS 6 Essential Training
iPhone and iPod touch iOS 6 Essential Training

129 video lessons · 17402 viewers

Garrick Chow
Author

 
Expand all | Collapse all
  1. 1m 21s
    1. Welcome
      1m 21s
  2. 45m 36s
    1. A tour around the iPhone and iPod touch
      6m 33s
    2. The Home screen and Home button
      2m 49s
    3. Organizing apps on the Home screen with folders
      1m 10s
    4. Running apps and multitasking
      3m 59s
    5. Choosing and controlling your sounds
      4m 36s
    6. Learning finger gestures
      3m 36s
    7. Connecting to wi-fi networks
      3m 12s
    8. Using the Notification Center
      3m 48s
    9. Using Twitter and Facebook
      4m 37s
    10. Charging the iPhone or iPod touch
      3m 31s
    11. Setting up an Apple ID account on an iPhone or iPod touch
      3m 18s
    12. Printing from an iPhone using AirPrint
      2m 11s
    13. Displaying the iPhone screen on a TV
      2m 16s
  3. 19m 19s
    1. Understanding the keyless keyboard
      3m 10s
    2. Fixing typos and trusting autocorrection
      6m 59s
    3. Exploring Select, Cut, Copy, and Paste
      2m 12s
    4. Hidden shortcuts
      1m 28s
    5. Syncing a Bluetooth keyboard
      2m 9s
    6. Adding international and emoji keyboards
      3m 21s
  4. 37m 35s
    1. Getting the latest version of iTunes
      1m 49s
    2. Connecting your iPhone to your Mac or PC
      4m 27s
    3. Syncing music, movies, and ringtones
      7m 5s
    4. Syncing photos from a Mac
      5m 2s
    5. Syncing photos from a PC
      2m 59s
    6. Syncing contacts and calendars from a Mac
      3m 7s
    7. Syncing contacts and calendars from a PC
      3m 9s
    8. Backup options
      3m 25s
    9. Wireless syncing
      2m 33s
    10. Using iTunes Match
      3m 59s
  5. 1h 2m
    1. Basic phone activities
      2m 56s
    2. Adding and managing favorites
      3m 0s
    3. Accessing voicemail
      3m 59s
    4. Receiving calls
      5m 31s
    5. Using the iPhone during a call
      5m 21s
    6. Using FaceTime
      4m 49s
    7. Making conference calls
      2m 52s
    8. Adding recent calls to your contacts
      1m 46s
    9. Sharing contacts
      2m 46s
    10. Assigning specific photos and ringtones to your contacts
      3m 20s
    11. Using the included headset
      2m 42s
    12. Using a Bluetooth headset
      3m 33s
    13. Forwarding calls
      1m 47s
    14. Turning Call Waiting on and off
      1m 13s
    15. Turning Caller ID on and off
      1m 19s
    16. Creating custom ringtones with iTunes
      5m 53s
    17. Texting and using iMessages
      9m 52s
  6. 36m 25s
    1. Importing email accounts from your computer
      2m 0s
    2. Setting up Exchange, iCloud, Gmail, Yahoo!, Hotmail, or AOL email accounts
      3m 36s
    3. Setting up other types of email accounts
      2m 10s
    4. Keeping your iPhone or iPod touch email synced with your computer
      5m 4s
    5. Composing email
      4m 6s
    6. Receiving and reading email
      7m 4s
    7. Assigning VIPs
      2m 41s
    8. Searching your mailboxes
      2m 56s
    9. Setting mail options
      6m 48s
  7. 31m 42s
    1. Web browsing with Safari
      7m 28s
    2. Saving bookmarks and viewing the History list
      5m 15s
    3. Saving images
      2m 41s
    4. Filling out forms and using AutoFill
      4m 4s
    5. Creating web clips
      2m 30s
    6. Using Reader and the Reading List
      2m 37s
    7. Creating a personal hotspot
      3m 59s
    8. Using iCloud tabs
      3m 8s
  8. 28m 3s
    1. Browsing your library
      2m 43s
    2. Playing and controlling music
      6m 20s
    3. Playing and controlling video
      3m 34s
    4. Using the included earbud controls
      3m 36s
    5. Adjusting your iPod settings
      5m 0s
    6. Browsing and buying with the iTunes app
      3m 37s
    7. Using AirPlay to stream content wirelessly from an iPhone to an Apple TV or AirPort Express
      3m 13s
  9. 50m 59s
    1. Shooting still photos with your iPhone
      8m 0s
    2. Improving your photos using HDR and gridlines
      3m 19s
    3. Shooting panoramas
      2m 54s
    4. Viewing and editing still images
      7m 29s
    5. Customizing your wallpaper
      2m 44s
    6. Shooting video
      3m 5s
    7. Viewing and editing video
      2m 52s
    8. Taking screenshots
      1m 19s
    9. Sharing photos and video
      5m 50s
    10. Geotagging your photos
      4m 45s
    11. Creating albums
      2m 16s
    12. Creating a Shared Photo Stream
      6m 26s
  10. 22m 39s
    1. Getting your location with Maps
      4m 20s
    2. Finding addresses and nearby businesses
      3m 11s
    3. Bookmarking locations
      3m 3s
    4. Getting directions
      4m 35s
    5. Showing traffic and alternate maps
      2m 46s
    6. Using 3D and Flyover views
      2m 31s
    7. Using the Compass app
      2m 13s
  11. 19m 26s
    1. Adding events to your calendar
      5m 35s
    2. Subscribing to calendars
      2m 3s
    3. Setting Time Zone Support
      2m 23s
    4. Using the Clock app
      6m 7s
    5. Setting reminders
      3m 18s
  12. 8m 42s
    1. Using the Notes app
      4m 12s
    2. Using the Voice Memos app
      4m 30s
  13. 12m 29s
    1. Passbook
      6m 35s
    2. Stocks
      3m 6s
    3. Calculator
      44s
    4. Weather
      2m 4s
  14. 17m 8s
    1. Browsing the App Store through iTunes
      4m 50s
    2. Browsing the App Store on the iPhone or iPod touch
      5m 9s
    3. Purchasing apps
      6m 24s
    4. Finding app settings
      45s
  15. 22m 41s
    1. Airplane mode
      1m 42s
    2. Wi-Fi
      3m 1s
    3. Do Not Disturb
      3m 16s
    4. About
      2m 32s
    5. Usage
      3m 52s
    6. Date & Time settings
      1m 30s
    7. Restrictions
      3m 25s
    8. Privacy
      3m 23s
  16. 12m 9s
    1. Using Auto-Lock
      1m 15s
    2. Exploring Passcode Lock
      5m 16s
    3. Using Find My iPhone
      5m 38s
  17. 20m 38s
    1. Introducing Siri
      7m 25s
    2. Listening and responding to messages
      2m 37s
    3. Setting reminders
      2m 48s
    4. Dictating in apps
      1m 40s
    5. Voice control for non-Siri-capable iPhones
      6m 8s
  18. 16m 41s
    1. Begin by restarting
      1m 29s
    2. Force-quitting apps
      1m 16s
    3. Rebooting
      45s
    4. Resetting
      1m 47s
    5. Erasing and restoring
      5m 12s
    6. Checking for updates
      1m 27s
    7. Extending battery life
      4m 45s
  19. 32s
    1. Goodbye
      32s

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