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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Learn about topics ranging from recording and publishing video chats to managing your finances online.
Note: Monday Productivity Pointers is currently on a break, but stay tuned for new tutorials!
My name is Jess Stratton and welcome to Monday Productivity Pointers. This is my blog. It probably looks like any other standard blog in which there's all my entries, and they're sorted by date, and you can click on them and read them. It's run on WordPress, which is a very common blog software. This week, I'm going to show you very easily how you can export your WordPress blog entries. Well, why would you want to export them? Maybe you want to move your blog over to another blog's software platform or even a completely separate WordPress installation.
This is useful if you're consolidating multiple blogs into one blog that's easier to maintain. Or maybe you just want to back all your entries up. A blog export isn't just exporting individual entries' content. There's more to it than that. I'm going to go over here where I've got my WordPress Dashboard and I'm all logged in. Remember, in a blog, there's things like posts and there's also individual pages. And each post has comments. You can also tag posts and you probably assign them categories too.
You'll want to bring all of those over. So, it's not just straight text and images that you are exporting. Because of this, you'll export it as an XML file, which will store lots of categories of data, which is also called metadata, and it will make it very easy to import it into a different blog platform. So I'm in my Dashboard and if my WordPress dashboard looks a little different than yours, it's quite common for multiple blogs to be running on different versions of WordPress and it does change slightly with every version, but the basic functions are always the same.
So you'll still have these options on the left hand side. I'm going to scroll down and on the left hand side, head over to Tools. If I hover my mouse over Tools, I'm going to select Export. From here, I can choose exactly what I want to export. The default is All Content and it's going to tell you exactly what it's going to export, things like posts, pages, comments, even any custom post that you've made. However, you can fine tune it. For example, if I select Posts, I can choose to export certain entries based on things like date range or even just by a certain author.
I can also only export certain categories. It's going to pick and choose all the categories that I have on my blog. This is really useful. Let's say I want to take all my busy person's guide entries and put them into a blog called The Busy Person's Guide, I can choose to only export these and now I can easily bring all those posts over to the new blog. Once I made my selection, it's as simple as choosing Download Export File. It's going to dump it in my downloads, and from there, I can easily import it somewhere else.
Now, if I have another WordPress blog that I want to import into, once I'm logged into that new blog, I can come back to Tools and this time I'll just choose Import on the left-hand side. From here, I can see the extensive list of things that I can import from. For example, here's the WordPress option. Now, I can just pull that file that I previously exported over. So as you can see, it's quite simple to move data back and forth between blogs.
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