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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Check back every Monday for tips on topics from recording and publishing video chats to managing your finances online.
My name is Jess Stratton, and welcome to Monday Productivity Pointers. You may know that you can turn on a four-digit PIN code before accessing your phone or tablet. If you haven't done it, know that this is a great feature to always have on in case someone else picks up your phone. I mean think of what you have on there, text messages, photos, email and then let's think about what someone could do if they picked up a phone and started taking photos or texting someone, it's almost a little too horrific to think about. If you haven't done it because you're wondering if it's too annoying to have to do it all the time, I can tell you I had the exact same reservation.
However, it becomes second nature after less than a day. You don't even know you're doing it, and by that, I mean entering a code to unlock your phone. You'll be able to type it so fast that even someone who's looking at you while you're doing it might not even be able to see what your PIN code is. Today though, I am not talking about a phone PIN code. A lot of apps themselves, now have in-app PIN codes you can enable. This means that, just because somebody can access your device. Doesn't mean they can immediately get access to apps that contain sensitive data.
And of course, you'll want to have a different in-app PIN code than on your device. So I'm going to show you how to enable in-app PIN codes in my two favorite apps, Dropbox, and QuickOffice. These are great apps to have PIN code security, because they contain your files, so they can contain sensitive data. I'm going to tap Dropbox to get into it, and I'm already all connected up, but what I'm interested in is in the bottom row, on the right hand side, it says Settings. So tap that to go into your Settings. And now where it says Passcode Lock, simply tap that, and now we can turn it on.
So I'm going to tap turn passcode on. So here's where you put in a four digit passcode. And remember, you want this to be different than the passcode to get into your device. Once you've done it, put it in again. And that's it. You now have passcoded your Dropbox. You can also toggle this Erase Data button here if you want Dropbox to erase all your data from the iPad after ten failed attempts. When you're done, tap Settings in the top left-hand side to get back, and then you can simply tap Files on the bottom left to get back into your files.
So, now whenever you get back into Dropbox on this device, you'll have to put in that passcode. Let's try it with another app. I'm going to tap Quickoffice. So, this one can also contain sensitive data. Quickoffice allows you to update things on Dropbox, Google Drive, and you can have files directly on the iPad itself. Now in Quickoffice, the Settings is at the very top right hand side of the screen, and it's also a gear icon. So I'm going to tap that. There's a Passcode Lock section here too.
I'm going to toggle that to on, and I get the same type of prompt. Now I have to put in another PIN code. Put it in again, and it's done. Now if you want, you can have the same passcode lock for your in-app passwords as long as its a different one from your device. Tap done, and that's it. So that's how quick it was to add one extra layer of security to your apps. And now, you're all set should anybody find out what your PIN code is for your device.
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