Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
Back in Chapter three, we looked at how to sync the Calendars on your computer with your iPhone, iPad or iPod Touch. But if you use the Calendar app on your IOS device, you're most likely going to have to add events and appointments to your schedule while you're away from your computer. So let's take a look at how to create events with the Calendar app. Now before I tap the Calendar app to open it, I just want to take a second to point out that its icon always shows the current day and date, which is a nice touch, and it's nice to be able to see that information with a quick glance at the icon without having to open any apps. All right so now I'll tap the icon to open the app.
And if you're used to the pre iOS 7 versions of Calendars, the new look of Calendars here in iOS 7 is probably one of the biggest changes that you'll have to adjust to. In previous versions of Calendar, you could tap Tabs to view your Calendar as a list of appointments, by the day, or by the month. Here in iOS 7, you can still see those views, but everything's been rearranged in more of a hierarchical fashion. For example, right now I'm viewing the current day. I can see at the top here, it's Friday, October 18th, 2013, and today's date is highlighted with a red circle. Below this one week row at the top of my screen is my schedule for the day.
This red horizontal line you see indicates the current time of day, so I can just tell at a glance where I am in my schedule for the day. If I scroll down a bit, I can see I have an appointment scheduled at 5:00 to get my car's oil changed. Now tapping that event, gives me the details. I can see it scheduled for 5:00 to 6:00 at the dealership, and that this event is stored in my Home Calendar. Now what I mean when I say that the Calendar is organized into a hierarchical system, is that the way you navigate the Calendar is by drilling down to specific days and events, or back up to a broader view of your entire month or year.
So right now I'm looking at very specific event at a specific time. I'll tap day to go back to the view of the entire day, and again this view is for looking at the schedule of specific days. You just tap a date at the top, to see what's scheduled on that date. You can swipe across to jump forward or back a week at a time and tap other dates. So for example, I can see next week on the 23rd I scheduled a five mile run, and it's set to an all day event. And that can mean that it is an all day event, or in my case I use it to mean that I need to accomplish this task at some point during the day. Now I can continue moving into a broader view by tapping the name of the month.
This takes me to the view of the entire month and I can see dots of the dates where I have things scheduled. Tapping any of the dates takes me back to the Day View. Let's go back to the month, and while you're in the Month View, you can scroll up and down to jump to other months. And from here I can tap the year 2013, to see an overview of the entire year. If you need to get to a specific month that's still a long ways away, going to the Year View and tapping a month from here can be faster then scrolling in the Month View. By the way regardless of the view that your in, you can always tap Today in the lower left hand corner to jump to the current day.
Now one aspect of the previous version of Calendar that many people including myself miss, was the ability to view the entire month, but also see your appointments for the particular day at the same time. The old version of Calendar gave you sort of a split screen with the Month View at the top and the Day View at the bottom. Unfortunately, there's no way to get that exact view back. But if you do want to see a list of your upcoming appointments, tap the Search button, the little magnifying glass at the top of the screen. That gives you a list of all your events that you can also search. Notice it starts with the current date at the top of the list. So, from here, you can either scroll the list.
Or you can type a search term into the Search Field. And then you can tap the results to see the details of that event. Now, if you've been trying to follow along with this on an iPad, you've already noticed that the Calendar looks different. Since we have more available screen real estate on the iPad, the layout looks different, but it works in a similar fashion. Here on the iPad you don't have to worry about the Hierarchical View. You can tap the Day, Week, Month or Year Views, to jump to those views. But other than that things work pretty much the same across the devices. In Day View I can see the current week at the top and the schedule for the selected day below it.
I just don't have to tap the Events to view their details since the details automatically show up on the right side. In the Month View, tapping an appointment displays the details in a little pop up window. The Week View gives you a horizontal scrolling view of a week at a time with the events displayed below the week. So I can scroll it this way. And this thing is actually available on the iPhone and iPod Touch. Just rotate your device to Landscape Orientation, and you can see that Weekly View. The only difference here is that you can only see five days at a time this way. But you can get to this from any view. Right now I'm in the Month View. Even when I go back to the Year View and I rotate horizontally.
We jump back to that Weekly View. Alright so that's how to view and search your calendars. Now let's take a look at how to create a new event. You can create a new event from any screen where you have the Plus button there in the upper right hand corner, and that includes just about every screen and calendar except for the screens where you see the details of specific events. Let's say I have a dentist appointment on December 5th. I'll tap Plus. That gives me a new blank Event. But notice the date is filled in with the current selected date, October 18th. It's not a big deal to change the date to December 5th from here. I just need to scroll until we get there.
But let's just cancel this for a moment. Instead, I'm going to tap December from here in the Year View, and then I'll tap the 5th to select it. Then to create a new Event, I'll tap the Plus button. And now on the screen where I can add the details of my Event or appointment, you can see the date is already correct. It's not really that big a deal, but I think it's a little faster to go to the date in question before you create the Event. Now you don't have to fill in all of these fields or make selections in all of them, but you should at the very least add a title so you remember what you're supposed to do on this date. So my cursor's already flashing in the Title field, so here I'll type Dentist.
If I need to remember where this appointment is, I could tap in Location and maybe I'll type in the Downtown office. And you can feel free to leave this field blank if you don't think you need it. Next I'll set the Start and End time. So if your appointment is occurring at a specific time, this'll re-enter that information. Maybe my appointment starts at 10:30 a.m. And maybe it's supposed to last an hour. Fortunately, the end time is always an hour later by default. So I don't really need to change anything here. Now, if the event is an all day event like a birthday you need to remember or your anniversary, you can tap the All Day switch to on.
Notice that changes the Start and End fields so that they just show dates instead of times. You would use these fields if the event you're putting on your schedule spanned more than one day. For example, if I were attending a two day conference, I might change the End field to the 7th. But in this example I'm scheduling a one hour dentist appointment. So, I'm going to turn off All Day. And now I have to fix the End field. I'll switch that back to the 5th. And it's going to end at 11:30 a.m. The next field here is Repeat. And you can see here that we have the option to repeat the event everyday, every week, every two weeks, every month or every year.
So if you, for example, have a weekly staff meeting every Tuesday at 2:00 p.m. You can create an Event for it once, and then just have it repeat every week. When you chose to repeat an event. You'll also have to say, when to end that repeat. And, you can choose either never or on a particular date. But in this case again, I'm just scheduling a one hour dentist appointment. So, I'll go back to Repeat and set that to never. Next we have Alert. And this is a very nice feature that allows you to set an alarm on your iPhone, iPad or iPod Touch. That will alert you as the event approaches. Maybe I want to make sure I get a reminder about my appointment the day before it happens.
So I'll tap one day before. Notice this has created a second alert field. You can have up to two alerts for each event. Maybe I also want to have a second reminder right before the appointment. I know it takes me about 15 minutes to drive to my dentist's office. So I'll tap 30 minutes before, so I have plenty of time to make it over there. Now the day before and 30 minutes before the appointment, a message will appear on my screen, along with an accompanying alert sound, reminding me of my appointment. And I don't have to be in the Calendar app at the time either. As long as my phone is on I'll get the reminder. Next is the Calendar field, where you can choose which of your calendars you want the event to appear in.
You'll see this field if you've set up and synched Calendars from your computer, or if you've created Calendars on your device itself. I'll set this to my Home Calendar. Now I'll show you how to create Calendars in just a moment. The final two fields here are for adding a web address or a URL, and I could maybe put the dentist's website here if I wanted. And you can also add any relevant notes for this event, once you've added all the necessary information about your event, tap Done. If I go back out to the Month View, you can see a dot has been added to the 5th. If I tap that and switch to the Day View, there's the event between 10:30 and 11:30. I'll also find the appointment when I tap the Search button at the top of the screen.
Tapping the event in any of those views brings the details back up. If you need to make any changes to an existing event, just tap the Edit button. And maybe my appointment got moved to 1:30 that afternoon. So I'll just switch that to 1:30. Notice I automatically switched the end time to 2:30. I'll tap Done again. And my change is saved. Now if you need to completely delete an event. Maybe an appointment or meeting was cancelled. You can go back into Edit, scroll all the way down, and here you'll find Delete Event. And just confirm that you really want to delete the event by tapping the Delete Event button.
Or you can type Cancel to leave the event as is. Alright. Last thing I mention that you can create multiple calendars to keep your various schedules organized. On any screen where you can see the Calendars button at the bottom tap Calendars. And here you'll find any calendars that you've created on your device or synched over from your computer. You can check and uncheck calendars here to show and hide them. So for example, if I only wanted to see my Home Schedule, I could uncheck the other calendars, or even easier, I can tap Hide All Calendars, and then just tap Home. If I go back to October now. You can see it's looking a little less busy. Let's go back to Calendars.
I'll turn them all on again by tapping Show All Calendars. Now, to create another calendar, just tap Edit. Then tap Add Calendar. Give your calendar a name. Maybe I want a calendar for book club events. And then you can assign it a color of your choice. Tap Done, and there's my new calendar. And now when I create book club related events, I can add them to the Book Club Calendar. I'll tap Done. And lastly, you can set your Default Calendar, by going to Settings> Mail Contacts >Calendars. And here under Calendars you can tap Default Calendars.
So for example if most of the events I end up adding to my Calendar are usually work events I can select Work. And now when I go back to Calendars any time I create a new Event, you can see Work is set to the Default Calendar. But I can always tap that and change it to one of the other calendars if necessary. All right, so that's how you view, create, and edit events in the Calendar app.
Get unlimited access to all courses for just $25/month.Become a member
82 Video lessons · 87461 Viewers
80 Video lessons · 136422 Viewers
59 Video lessons · 55082 Viewers
52 Video lessons · 68946 Viewers
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.