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Back in Chapter 3 we looked at how to sync the calendars on your computer with your iPhone or iPod. But if you use the Calendar app on your iPhone or iPod, you're most likely going to need to add events and appointments to your schedule while you're away from your computer. So let's take a look at how to create events with the Calendar app. Now before I tap the Calendar app to open it, I just want to take a second to point out that its icon always shows the current day and date, which is a nice touch and it's nice to be able to see that information with a quick glance of the icon without having to open any apps. Okay so now I'll tap the icon. There are three main views in the Calendar app which you can see at the bottom of the screen.
List gives you a scrolling list of every appointment stored in your calendar, just scroll through to view them. To jump back to the events for today, tap Today. The Today button is available at all times and works in all three views. The next view is Day which shows you just the events scheduled for today. This view is divided hourly and you will also see all-day events listed at the top of the screen. You can use the arrows on either side of the date to jump forward and back, one day at a time, and there you can see an all-day event.
The third view is Month and that shows you the entire month. Dates with dots in them indicate events scheduled on those days. You can use the arrows to jump forward or back to the next or previous months. You can again hit Today to jump back to today's date and in all three views tapping an event displays the details, and I'll tap to go back to the Month view. Okay so that's how you view your calendars. Let's take a look at how to create a new event. Now you can create a new event in any of these three views but I prefer Month view because it's the easiest way to see the widest range of dates.
So let's say I have a dentist appointment on December 7. I'll tap forward to December and then I'll tap on the seventh to select it. To create a new event I tap the Plus (+) button. Now I see a screen where I can add the details of my event or appointment. You don't have to fill in all of these fields or make selections on all of them but you should at the very least add a Title so you remember what you're supposed to do on this date. So my cursor is already in the Title field and I'll type, Dentist. If I need to remember where this appointment is I can tap in the Location field and here I'll type, Downtown office.
Feel free to leave this field blank if you don't think you need it. Next we have these Start and End times. So if your appointment is occurring at a specific time this is where you enter that information. Maybe my appointment starts at 10:30 AM and I'll say it's supposed to last an hour. The end time is always an hour later by default, so I don't need to change it here. Now if the event is an all-day event, like a birthday you need to remember, or your anniversary, you can tap the All-day switch to On. Notice that changes the Start and End fields so they just showed dates instead of times.
You'd use these fields if the event you're putting on your schedule span more than one day. For example if I was attending a two-day conference I might change the End field to December 9th. But for this example I'm scheduling a one-hour dentist appointment so I'll turn off All-day. So it goes back to its original time except that I can see the End date is set to Sunday, December 9 and switched that back to the 7th and I'll tap Done. The next field is Repeat, and you can see here that we have the action to repeat the event every day, every week, every two weeks, every month, or every year.
So if you for example have a weekly staff meeting every Tuesday at 200 p.m., you could create an event for it once and just have it repeat every week. Or if you're putting a friend's birthday on your Calendar you can have it repeat every year. I'm going to cancel out of this though since I'm just scheduling a dentist appointment. Next we have Alert. This is a very nice feature that allows you to set an alarm so your iPhone or iPod touch will alert you as the event approaches. Maybe I want to make sure I get a reminder about my appointment the day before it happens. I'll tap Alert and then select 1 day before and then I'll tap Done.
Notice this has created a second alert field. You can have up to two alerts for each event. Maybe I also want to have a second reminder right before the appointment. I know it takes me about 15 minutes to drive to my dentist's office, so I'll tap 30 minutes before the event. That way I'll have plenty of time to make it over there. I'll tap Done. Now the day before and 30 minutes before my appointment a message will appear on my screen along with an accompanying alert sound reminding me of my appointment. I don't have to be in the Calendar app at the time either. As long as my phone is on, I'll get the reminder. Next we have the Calendar field where you can choose which of your calendars you want the event to appear in.
You'll see this field if you've set up and synced calendars from your computer. You can't create new calendars on your iPhone or iPod touch, but if you do sync calendars from your computer, you'll find them here, and I have this set to my home calendar which is fine for now. The final two fields here are for adding a web address, maybe I could put the dentist's website here if I wanted, and you can also add any relevant Notes for this event, I'll leave those fields blank for now. Once you've added all the necessary information about your event, tap Done. Now here in Month view you can see a dot has been added to the seventh.
If I switch to Day view, there is the event between 10:30 and 11:30. I'll also find the appointment in List view and again, tapping the event in any of the three views brings up the details. If you need to make any changes to an existing event, just tap the Edit button here on its details screen. Maybe my appointment got moved to 1:30 that afternoon. I'll just tap the Start field and change that to 1:30 and you can see the End field automatically switches to 2:30. I'll tap Done and my change is saved. Now if you need to completely delete an event, maybe an appointment or a meeting was canceled, you can scroll down and tap Delete Event.
Then confirm that you really want to delete the event by tapping the Delete Event button or Cancel to leave the event as is. So that's how you create and edit events in the Calendar app.
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