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Adding events to your calendar

From: iPhone and iPod touch iOS 6 Essential Training

Video: Adding events to your calendar

Back in Chapter 3 we looked at how to sync the calendars on your computer with your iPhone or iPod. But if you use the Calendar app on your iPhone or iPod, you're most likely going to need to add events and appointments to your schedule while you're away from your computer. So let's take a look at how to create events with the Calendar app. Now before I tap the Calendar app to open it, I just want to take a second to point out that its icon always shows the current day and date, which is a nice touch and it's nice to be able to see that information with a quick glance of the icon without having to open any apps. Okay so now I'll tap the icon. There are three main views in the Calendar app which you can see at the bottom of the screen.

Adding events to your calendar

Back in Chapter 3 we looked at how to sync the calendars on your computer with your iPhone or iPod. But if you use the Calendar app on your iPhone or iPod, you're most likely going to need to add events and appointments to your schedule while you're away from your computer. So let's take a look at how to create events with the Calendar app. Now before I tap the Calendar app to open it, I just want to take a second to point out that its icon always shows the current day and date, which is a nice touch and it's nice to be able to see that information with a quick glance of the icon without having to open any apps. Okay so now I'll tap the icon. There are three main views in the Calendar app which you can see at the bottom of the screen.

List gives you a scrolling list of every appointment stored in your calendar, just scroll through to view them. To jump back to the events for today, tap Today. The Today button is available at all times and works in all three views. The next view is Day which shows you just the events scheduled for today. This view is divided hourly and you will also see all-day events listed at the top of the screen. You can use the arrows on either side of the date to jump forward and back, one day at a time, and there you can see an all-day event.

The third view is Month and that shows you the entire month. Dates with dots in them indicate events scheduled on those days. You can use the arrows to jump forward or back to the next or previous months. You can again hit Today to jump back to today's date and in all three views tapping an event displays the details, and I'll tap to go back to the Month view. Okay so that's how you view your calendars. Let's take a look at how to create a new event. Now you can create a new event in any of these three views but I prefer Month view because it's the easiest way to see the widest range of dates.

So let's say I have a dentist appointment on December 7. I'll tap forward to December and then I'll tap on the seventh to select it. To create a new event I tap the Plus (+) button. Now I see a screen where I can add the details of my event or appointment. You don't have to fill in all of these fields or make selections on all of them but you should at the very least add a Title so you remember what you're supposed to do on this date. So my cursor is already in the Title field and I'll type, Dentist. If I need to remember where this appointment is I can tap in the Location field and here I'll type, Downtown office.

Feel free to leave this field blank if you don't think you need it. Next we have these Start and End times. So if your appointment is occurring at a specific time this is where you enter that information. Maybe my appointment starts at 10:30 AM and I'll say it's supposed to last an hour. The end time is always an hour later by default, so I don't need to change it here. Now if the event is an all-day event, like a birthday you need to remember, or your anniversary, you can tap the All-day switch to On. Notice that changes the Start and End fields so they just showed dates instead of times.

You'd use these fields if the event you're putting on your schedule span more than one day. For example if I was attending a two-day conference I might change the End field to December 9th. But for this example I'm scheduling a one-hour dentist appointment so I'll turn off All-day. So it goes back to its original time except that I can see the End date is set to Sunday, December 9 and switched that back to the 7th and I'll tap Done. The next field is Repeat, and you can see here that we have the action to repeat the event every day, every week, every two weeks, every month, or every year.

So if you for example have a weekly staff meeting every Tuesday at 200 p.m., you could create an event for it once and just have it repeat every week. Or if you're putting a friend's birthday on your Calendar you can have it repeat every year. I'm going to cancel out of this though since I'm just scheduling a dentist appointment. Next we have Alert. This is a very nice feature that allows you to set an alarm so your iPhone or iPod touch will alert you as the event approaches. Maybe I want to make sure I get a reminder about my appointment the day before it happens. I'll tap Alert and then select 1 day before and then I'll tap Done.

Notice this has created a second alert field. You can have up to two alerts for each event. Maybe I also want to have a second reminder right before the appointment. I know it takes me about 15 minutes to drive to my dentist's office, so I'll tap 30 minutes before the event. That way I'll have plenty of time to make it over there. I'll tap Done. Now the day before and 30 minutes before my appointment a message will appear on my screen along with an accompanying alert sound reminding me of my appointment. I don't have to be in the Calendar app at the time either. As long as my phone is on, I'll get the reminder. Next we have the Calendar field where you can choose which of your calendars you want the event to appear in.

You'll see this field if you've set up and synced calendars from your computer. You can't create new calendars on your iPhone or iPod touch, but if you do sync calendars from your computer, you'll find them here, and I have this set to my home calendar which is fine for now. The final two fields here are for adding a web address, maybe I could put the dentist's website here if I wanted, and you can also add any relevant Notes for this event, I'll leave those fields blank for now. Once you've added all the necessary information about your event, tap Done. Now here in Month view you can see a dot has been added to the seventh.

If I switch to Day view, there is the event between 10:30 and 11:30. I'll also find the appointment in List view and again, tapping the event in any of the three views brings up the details. If you need to make any changes to an existing event, just tap the Edit button here on its details screen. Maybe my appointment got moved to 1:30 that afternoon. I'll just tap the Start field and change that to 1:30 and you can see the End field automatically switches to 2:30. I'll tap Done and my change is saved. Now if you need to completely delete an event, maybe an appointment or a meeting was canceled, you can scroll down and tap Delete Event.

Then confirm that you really want to delete the event by tapping the Delete Event button or Cancel to leave the event as is. So that's how you create and edit events in the Calendar app.

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This video is part of

Image for iPhone and iPod touch iOS 6 Essential Training
iPhone and iPod touch iOS 6 Essential Training

129 video lessons · 17398 viewers

Garrick Chow
Author

 
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  1. 1m 21s
    1. Welcome
      1m 21s
  2. 45m 36s
    1. A tour around the iPhone and iPod touch
      6m 33s
    2. The Home screen and Home button
      2m 49s
    3. Organizing apps on the Home screen with folders
      1m 10s
    4. Running apps and multitasking
      3m 59s
    5. Choosing and controlling your sounds
      4m 36s
    6. Learning finger gestures
      3m 36s
    7. Connecting to wi-fi networks
      3m 12s
    8. Using the Notification Center
      3m 48s
    9. Using Twitter and Facebook
      4m 37s
    10. Charging the iPhone or iPod touch
      3m 31s
    11. Setting up an Apple ID account on an iPhone or iPod touch
      3m 18s
    12. Printing from an iPhone using AirPrint
      2m 11s
    13. Displaying the iPhone screen on a TV
      2m 16s
  3. 19m 19s
    1. Understanding the keyless keyboard
      3m 10s
    2. Fixing typos and trusting autocorrection
      6m 59s
    3. Exploring Select, Cut, Copy, and Paste
      2m 12s
    4. Hidden shortcuts
      1m 28s
    5. Syncing a Bluetooth keyboard
      2m 9s
    6. Adding international and emoji keyboards
      3m 21s
  4. 37m 35s
    1. Getting the latest version of iTunes
      1m 49s
    2. Connecting your iPhone to your Mac or PC
      4m 27s
    3. Syncing music, movies, and ringtones
      7m 5s
    4. Syncing photos from a Mac
      5m 2s
    5. Syncing photos from a PC
      2m 59s
    6. Syncing contacts and calendars from a Mac
      3m 7s
    7. Syncing contacts and calendars from a PC
      3m 9s
    8. Backup options
      3m 25s
    9. Wireless syncing
      2m 33s
    10. Using iTunes Match
      3m 59s
  5. 1h 2m
    1. Basic phone activities
      2m 56s
    2. Adding and managing favorites
      3m 0s
    3. Accessing voicemail
      3m 59s
    4. Receiving calls
      5m 31s
    5. Using the iPhone during a call
      5m 21s
    6. Using FaceTime
      4m 49s
    7. Making conference calls
      2m 52s
    8. Adding recent calls to your contacts
      1m 46s
    9. Sharing contacts
      2m 46s
    10. Assigning specific photos and ringtones to your contacts
      3m 20s
    11. Using the included headset
      2m 42s
    12. Using a Bluetooth headset
      3m 33s
    13. Forwarding calls
      1m 47s
    14. Turning Call Waiting on and off
      1m 13s
    15. Turning Caller ID on and off
      1m 19s
    16. Creating custom ringtones with iTunes
      5m 53s
    17. Texting and using iMessages
      9m 52s
  6. 36m 25s
    1. Importing email accounts from your computer
      2m 0s
    2. Setting up Exchange, iCloud, Gmail, Yahoo!, Hotmail, or AOL email accounts
      3m 36s
    3. Setting up other types of email accounts
      2m 10s
    4. Keeping your iPhone or iPod touch email synced with your computer
      5m 4s
    5. Composing email
      4m 6s
    6. Receiving and reading email
      7m 4s
    7. Assigning VIPs
      2m 41s
    8. Searching your mailboxes
      2m 56s
    9. Setting mail options
      6m 48s
  7. 31m 42s
    1. Web browsing with Safari
      7m 28s
    2. Saving bookmarks and viewing the History list
      5m 15s
    3. Saving images
      2m 41s
    4. Filling out forms and using AutoFill
      4m 4s
    5. Creating web clips
      2m 30s
    6. Using Reader and the Reading List
      2m 37s
    7. Creating a personal hotspot
      3m 59s
    8. Using iCloud tabs
      3m 8s
  8. 28m 3s
    1. Browsing your library
      2m 43s
    2. Playing and controlling music
      6m 20s
    3. Playing and controlling video
      3m 34s
    4. Using the included earbud controls
      3m 36s
    5. Adjusting your iPod settings
      5m 0s
    6. Browsing and buying with the iTunes app
      3m 37s
    7. Using AirPlay to stream content wirelessly from an iPhone to an Apple TV or AirPort Express
      3m 13s
  9. 50m 59s
    1. Shooting still photos with your iPhone
      8m 0s
    2. Improving your photos using HDR and gridlines
      3m 19s
    3. Shooting panoramas
      2m 54s
    4. Viewing and editing still images
      7m 29s
    5. Customizing your wallpaper
      2m 44s
    6. Shooting video
      3m 5s
    7. Viewing and editing video
      2m 52s
    8. Taking screenshots
      1m 19s
    9. Sharing photos and video
      5m 50s
    10. Geotagging your photos
      4m 45s
    11. Creating albums
      2m 16s
    12. Creating a Shared Photo Stream
      6m 26s
  10. 22m 39s
    1. Getting your location with Maps
      4m 20s
    2. Finding addresses and nearby businesses
      3m 11s
    3. Bookmarking locations
      3m 3s
    4. Getting directions
      4m 35s
    5. Showing traffic and alternate maps
      2m 46s
    6. Using 3D and Flyover views
      2m 31s
    7. Using the Compass app
      2m 13s
  11. 19m 26s
    1. Adding events to your calendar
      5m 35s
    2. Subscribing to calendars
      2m 3s
    3. Setting Time Zone Support
      2m 23s
    4. Using the Clock app
      6m 7s
    5. Setting reminders
      3m 18s
  12. 8m 42s
    1. Using the Notes app
      4m 12s
    2. Using the Voice Memos app
      4m 30s
  13. 12m 29s
    1. Passbook
      6m 35s
    2. Stocks
      3m 6s
    3. Calculator
      44s
    4. Weather
      2m 4s
  14. 17m 8s
    1. Browsing the App Store through iTunes
      4m 50s
    2. Browsing the App Store on the iPhone or iPod touch
      5m 9s
    3. Purchasing apps
      6m 24s
    4. Finding app settings
      45s
  15. 22m 41s
    1. Airplane mode
      1m 42s
    2. Wi-Fi
      3m 1s
    3. Do Not Disturb
      3m 16s
    4. About
      2m 32s
    5. Usage
      3m 52s
    6. Date & Time settings
      1m 30s
    7. Restrictions
      3m 25s
    8. Privacy
      3m 23s
  16. 12m 9s
    1. Using Auto-Lock
      1m 15s
    2. Exploring Passcode Lock
      5m 16s
    3. Using Find My iPhone
      5m 38s
  17. 20m 38s
    1. Introducing Siri
      7m 25s
    2. Listening and responding to messages
      2m 37s
    3. Setting reminders
      2m 48s
    4. Dictating in apps
      1m 40s
    5. Voice control for non-Siri-capable iPhones
      6m 8s
  18. 16m 41s
    1. Begin by restarting
      1m 29s
    2. Force-quitting apps
      1m 16s
    3. Rebooting
      45s
    4. Resetting
      1m 47s
    5. Erasing and restoring
      5m 12s
    6. Checking for updates
      1m 27s
    7. Extending battery life
      4m 45s
  19. 32s
    1. Goodbye
      32s

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