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In this series on productivity, author Jess Stratton takes you through the latest tools that will help you run your business and life more efficiently. Each installment covers a particular feature or technique in a different online tool, such as Google Apps, Skype, YouTube, Mint.com, Etsy, and more. Learn about topics ranging from recording and publishing video chats to managing your finances online.
Note: Monday Productivity Pointers is currently on a break, but stay tuned for new tutorials!
My name is Jess Stratton and welcome to Monday Productivity Pointers. You should think about adding something called two-step verification to as many services you subscribe to that offer it as a service. Two-step verification offers an additional layer of security, by having you first log into that site using your password as normal, and then having the site send you a code to your phone. You then enter that code in, and you can begin using the service. That's the second step. Now you won't be prompted again on that particular device, but should anyone else try to login on any other machine, they'll need your phone also.
This is why two step security is so great. In addition to needing your password, a potential thief also needs your cell phone, and they have to have it on them in order to get an access code to access all those accounts. You can also usually have a two-step security measure make a voice call to your home phone. But remember, that's not going to help you if you're trying to access your account somewhere where you won't be able to answer your home phone. So today, I'm going to show you how to add two-step security to a Gmail account. I'm in Gmail right now, and the first thing I'm going to do is click on my picture, my avatar, on the very top right-hand side of the screen.
Clicking on that will bring up a menu. And I'm going to choose Account to get into all my Google account settings. From here, I can change to the Security tab at the top. Once I'm here in the Password section, there's something that says two-step verification. Click on the blue link that says Setup. So here's where we're going to go to turn on two-step verification for our Gmail account. Click the big blue Start setup button, and the first thing that you have to do is sign into your account. Now you have to choose what phone you want it to send the code to.
Now remember, this will work for a landline too, and you can choose voice call if you're putting in a landline as your phone number. In my case though, I'm going to put in my mobile phone number because it's always on me and so, because of that, I'm going to have Google send me a text message, which is the default. When you've put the phone number in, click the blue Send Code button. And as you can see, it really is instantaneous. You'll get that code from Google. I'm going to open up my text message on my phone right now. It gives me a number, and I'm going to pop that right in. When you're done, click the blue Verify button, and now click Trust this computer if you know you're at a computer that you always want to be able to log in without having to get those prompts again.
Click Next, click Confirm. And now you're done. Now, you can reconnect all your apps, because now that you've turned on two-step verification, anywhere that you have your Gmail, such as a phone or a tablet, you will need to reconnect those accounts. Because the two step process is going to work for any device or computer that you go to access your Gmail. So I'm going to click Do this later for now. But, it is telling me that I will have trouble getting into those accounts.
So if you do have trouble, don't forget that you've set this up. So that's it. We've done it. We've enabled two-step verification for Gmail, which is a great measure to protect yourself against would-be thieves. So I do recommend finding any apps that enable the service and definitely turn it on. Now, to get back to your Gmail account from here, it opened up in a new window, so simply close out of that window, and you're brought right back to your Google account.
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