IntroductionWelcome| 00:00 | (music playing)
| | 00:04 | Hi! I am Christopher Breen.
| | 00:05 | Welcome to Up and Running with the iCloud.
| | 00:08 | In this course, I'm going to show
you how to get the most out of Apple's
| | 00:12 | syncing and light storage service, iCloud.
| | 00:14 | We'll go over syncing and accessing
your data, so that you can find it on all
| | 00:18 | your compatible devices, including
your Mac, or Windows PC, and your iPhone,
| | 00:22 | iPod touch, and iPad.
| | 00:24 | And exactly what might that data be?
| | 00:27 | Well, that would include your e-mail,
your contacts, calendars, notes,
| | 00:31 | bookmarks, pictures, and purchased music,
e-books, movies, and TV shows, and apps.
| | 00:36 | I'll also give you some pointers on
iCloud's unexpected features, including Find
| | 00:41 | My iPhone, and shared photo streams.
| | 00:45 | Now let's get started.
| | Collapse this transcript |
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1. iCloud ConfigurationConfiguring on a Mac| 00:00 | Let's take a look at
configuring iCloud on a Macintosh.
| | 00:04 | Now, it's possible that your Mac is
already nearly there, and how can that be?
| | 00:08 | If you've lately installed Mac OS X
Mountain Lion, or received a new Mac with
| | 00:13 | Mountain Lion on it, during the setup
process, you were asked to enter your Apple
| | 00:18 | ID and Password, and then asked
if you'd like to use on iCloud.
| | 00:21 | If you did both these things, iCloud is
active, with its default settings enabled.
| | 00:27 | We'll see what that looks like in a minute.
| | 00:28 | For the time being, let's approach this as
if you haven't yet enabled an iCloud account.
| | 00:34 | To do that, we'll chose System Preferences,
select the iCloud Preference, and in
| | 00:39 | the resulting iCloud window, you see
two fields; one is your Apple ID, and the
| | 00:44 | other one is your Password.
| | 00:46 | If we have an iTunes account, this
is the same username and password.
| | 00:50 | If you don't yet have an Apple ID, just
click on the Create an Apple ID link.
| | 00:54 | You'll be walked through the
process of creating that ID, which involves
| | 00:58 | providing your date of birth, linking
the account to an existing e-mail address,
| | 01:02 | and choosing a username and password.
You needn't provide a credit card number.
| | 01:07 | Complete the process, and Apple will send
you a confirming e-mail that you use to
| | 01:11 | establish the account.
| | 01:13 | We already have an account, so I don't
need to set that up, so I'll click on Cancel.
| | 01:17 | Now that we have an Apple ID,
let's enter it, and click on Sign In.
| | 01:23 | By default, you are offered the
option to sync your Contacts, Calendars &
| | 01:26 | Reminders, Notes, and
Safari bookmarks with iCloud.
| | 01:29 | Although you don't have the choice to
control these settings individually, you
| | 01:33 | will once the account is set up.
| | 01:35 | Additionally, you can
enable the Find My Mac option.
| | 01:38 | This is a service that allows you
to track your Mac by its location.
| | 01:42 | We'll look at this feature in another movie.
| | 01:43 | For the time being, I'll leave both options
checked, and click on Next, and then on Allow.
| | 01:51 | We're now looking at the iCloud
preference, and as you can see, because we
| | 01:54 | allowed the syncing of Contacts,
Calendars & Reminders, Notes, and Safari
| | 01:59 | bookmarks, those options are
enabled, as is synchronizing mail.
| | 02:04 | In addition, the Photo Stream and
Documents & Data options are enabled.
| | 02:08 | Although we'll discuss both in greater
depth in other movies, here's the gist.
| | 02:12 | Photo Stream allows you to automatically
sync photos taken on an iPhone, iPod
| | 02:16 | touch, or iPad with other
devices that use your Apple ID.
| | 02:20 | So take a picture on your iPhone, and
if it's connected to a WiFi or cellular
| | 02:25 | network, that picture is automatically
transferred to your Mac as well.
| | 02:29 | Documents & Data is an option that
keeps all your iCloud documents in sync
| | 02:33 | across your devices.
| | 02:34 | Create a document in the Mac's version
of the Pages word processing application,
| | 02:38 | for example, and that document is
automatically available to you on your iPad,
| | 02:43 | complete with the latest changes.
| | 02:44 | Now, as I said earlier, with initially
setting up iCloud, you don't have the
| | 02:48 | option to fine tune your
synchronization settings. You can now.
| | 02:52 | So for example, if you don't want to
synchronize your Contacts, or Calendars &
| | 02:56 | Reminders, all you have to
do is uncheck those options.
| | 03:01 | At the bottom of this pane,
is the Back to My Mac option.
| | 03:04 | This is something that we
will look at in another movie.
| | 03:06 | Before leaving this
preference, let's click on Manage.
| | 03:11 | With the iCloud account, you get 5 GB
of storage on Apple's cloud servers.
| | 03:16 | Any data stored on iCloud is listed by the
iCloud compatible application that created it.
| | 03:22 | This would include things like Apple's
iWork applications, TextEdit, Mail, the
| | 03:27 | iOS versions of iPhoto, GarageBand, and
iMovie, and some third-party iOS apps.
| | 03:32 | Select an application, and
you'll see any related documents.
| | 03:35 | So for example, I will click on
Keynote, and you'll see that we have two
| | 03:39 | documents that are in iCloud.
| | 03:41 | If I would like to delete one of them,
all I have to do is select it, and then
| | 03:46 | click on Delete, or if I want to
delete all associated documents, I simply
| | 03:50 | click on Delete All.
| | 03:51 | I want to keep both of my
documents, so I won't do that.
| | 03:54 | If you find that after a while,
you're running out of space, just click on
| | 03:58 | Change Storage Plan.
| | 04:00 | Here you will find options for purchasing
more storage space. Your options are
| | 04:04 | 10 GB of additional storage for $20 a
year, 20 GB of storage for $40 a year, or
| | 04:09 | 50 GB of storage for an additional $100 a year.
| | 04:13 | This is in addition to the 5 GB of
storage that you are given for free when
| | 04:17 | you Sign Up for iCloud.
| | 04:18 | So if you were to sign up for an
additional 10 GB, you would have 15 GB total.
| | 04:23 | Currently, I don't need any more
storage, so I'll click on Cancel.
| | 04:27 | We'll click on Done, and that covers
the basics of setting up iCloud on a Mac.
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| Configuring on a Windows PC| 00:00 | Setting up a Windows PC to use iCloud
takes more steps than it does on a Mac,
| | 00:04 | or on an iOS device, because iCloud support
isn't built in to the Windows operating system.
| | 00:09 | However, with a quick download and installation,
you can get iCloud to work with Windows.
| | 00:14 | Here's how.
| | 00:15 | First thing you need to do is
download a copy of the iCloud control panel.
| | 00:19 | You can find it easily by
conducting a Web search in your browser.
| | 00:22 | I have copy of the Web site already
open, and all I would have to do at this
| | 00:27 | point is click on Download.
| | 00:28 | In order to use iCloud with your PC,
you'll need a copy of Windows Vista Service
| | 00:33 | Pack 2, or Windows 7 or later.
| | 00:35 | You'll also need a copy of
Microsoft Outlook 2007 or later.
| | 00:39 | So click on the Download button, and
the installer will be placed on your
| | 00:42 | computer, at which point you can run it.
| | 00:44 | I already have a copy of the installer,
and so I've placed a shortcut on the
| | 00:48 | Desktop. I'll click on it now to run it.
| | 00:51 | Click on Run, and then just walk
through the steps to install it.
| | 00:54 | Accept the terms, Next, click Install,
agree to the security warning, and then
| | 01:02 | to use it, just click on Finish.
| | 01:05 | At this point,
you'll be asked for your Apple ID.
| | 01:07 | This is the same ID that
you would use with iTunes.
| | 01:10 | If you don't have an Apple ID, you can
get one simply by clicking on Learn more
| | 01:14 | about iCloud, and then follow
the links to get an Apple ID.
| | 01:17 | I have an Apple ID, so I'll just sign
in, and enter my Password, and Sign In.
| | 01:22 | You will then be asked if you want to
send diagnostic and usage information to
| | 01:26 | Apple. I generally turn down this
opportunity, so I click on, Don't send.
| | 01:31 | Now, by default, you'll see the
settings that are set up for iCloud.
| | 01:34 | So your Mail, Contacts, Calendars &
Tasks will be synced with Outlook, your
| | 01:38 | bookmarks will be synced with Internet
Explorer, and Photo Stream is enabled.
| | 01:43 | Let's take a look at its options.
| | 01:45 | Now, here you see the Photo Stream Options.
| | 01:46 | By default, my Photo Stream is enabled,
and that means that you'll automatically
| | 01:50 | download any new photos that have been
added to iCloud, plus any photos you've
| | 01:54 | added will be sent to your Photo Stream.
| | 01:56 | You've also enabled the ability to share
your Photo Stream with other users, and
| | 02:01 | then you can determine where
your photos are going to be stored.
| | 02:03 | By default, that will be in your user
account, Pictures, and then Photo Stream.
| | 02:08 | That's fine for us, so
I'll go ahead and click on OK.
| | 02:11 | Below, you see the amount of
iCloud storage you've used.
| | 02:14 | Again, I haven't used a whole lot of storage,
but I can check out and see what I have done.
| | 02:18 | So I'll click on Manage, and as we've
seen on the Mac, here's where you can
| | 02:22 | manage your storage.
| | 02:23 | So I'll click on Keynote, and here are the
two Keynote documents that I've put in iCloud.
| | 02:27 | If I like, I can delete one simply by
clicking on Delete, or I can delete both of
| | 02:31 | them by clicking Delete All.
| | 02:34 | It's also here that you can change your
storage plan. By default, you're getting
| | 02:37 | 5 gigabytes of storage, but I can change
that I can upgrade it to 10, 20, or 50
| | 02:42 | gigabytes for, respectively, $20 a year,
$40 a year, or $100 a year, and Cancel.
| | 02:49 | And we'll say we're Done here as well.
| | 02:52 | Go ahead and click Apply, and yes
indeed I do want to merge the bookmarks that
| | 02:56 | I've created elsewhere, so I'll click
on Merge, and now my iCloud data has been
| | 03:02 | merged with Outlook.
| | 03:03 | I'll click on Done,
| | 03:05 | we can close this, and
let's take a look at Outlook.
| | 03:09 | So I'm using Outlook 2007, and demonstrating
that my iCloud account really is
| | 03:14 | there, I'm prompted for my Password.
| | 03:16 | And one of my reminder shows up, again
demonstrating it indeed iCloud is there.
| | 03:23 | I'll go ahead and close
that, and let's check it out.
| | 03:25 | Sure enough, here's my iCloud account.
Click on the Inbox, and there are the
| | 03:30 | messages that have been synced from iCloud.
| | 03:33 | Take a look at calendar;
here are my events.
| | 03:35 | These were on iCloud,
and now they're in Outlook.
| | 03:38 | Contacts, I will go to my Friends, and
here they are; the contacts that were in
| | 03:43 | iCloud that have now been
synced with Outlook.
| | 03:45 | So granted, this isn't quite as easy as
setting it up on a Mac, but all you have
| | 03:49 | to do is download that Control
Panel, run it, and you're set.
| | 03:53 | And that's configuring ICloud on a Windows PC.
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| Configuring on an iPad| 00:00 | If you have followed these movies in
order, you've seen iCloud set up a couple of
| | 00:03 | different times; on a
Macintosh; and on a Windows PC.
| | 00:07 | Now let's turn to the first of
our portable devices: the iPad.
| | 00:11 | Setup is similar to what you've seen,
although there's naturally a different
| | 00:14 | avenue for getting there.
| | 00:15 | As with configuring the Mac, it's possible
that you're already well on your way,
| | 00:19 | because you entered your Apple ID when
you initially set up your iPad, but we'll
| | 00:23 | do it from the beginning as if you haven't.
| | 00:25 | So we start by tapping on Settings, and
then we tap on iCloud in the Settings pane.
| | 00:30 | You'll see this iCloud screen, where
you can enter your Apple ID and Password.
| | 00:34 | If you don't have an Apple ID, just tap
on the Get a Free Apple ID button, and
| | 00:39 | you'll be walked through the
process of getting an Apple ID.
| | 00:42 | In this case, I have an
Apple ID, so I can tap on Cancel.
| | 00:45 | It's already grabbed my Apple ID, I just
have to enter my Password now, and then
| | 00:50 | I tap on Sign In to do just that.
| | 00:53 | At this point, you'll be asked if
you'd like to allow iCloud to use your
| | 00:56 | iPad's location services. You need to enable
this if you want to use the Find My iPad feature.
| | 01:02 | I recommend doing that, so let's tap on OK.
| | 01:06 | You'll see that by default, you'll
synchronize Mail, Contacts, Calendars,
| | 01:10 | Reminders, Safari data, Notes,
Photo Stream, and Documents & Data.
| | 01:16 | Also, because you've allowed iCloud to
use location, Find My iPad is also enabled.
| | 01:21 | You're welcome to turn off any of these
options by tapping on the On or Off toggle switch.
| | 01:26 | Now, in the case of Contacts, Calendars,
Reminders, and Safari data, you'll be
| | 01:29 | asked what you want to do with
that currently synced information.
| | 01:32 | So for example, I'll tap on Contacts,
and here's the little notice asking me if
| | 01:37 | I'd like to keep my
contacts on my iPad, or delete them.
| | 01:40 | It's up to you to decide
which is the better choice.
| | 01:43 | You might, for example, choose to wipe
the contacts off your iPad if you find the
| | 01:47 | iPad choked with duplicate
contacts, which can happen sometimes.
| | 01:50 | In that case, you might want to
start over with a fresh sync.
| | 01:54 | I don't want to do that,
so I'll tap on Cancel.
| | 01:56 | Tap on the Account button, and you'll
see details about your account -- your
| | 02:00 | Apple ID, a Password field,
and the description.
| | 02:03 | You'll also see a Storage Plan option.
| | 02:05 | If you want to upgrade your storage, tap on
that, and you'll see your storage options.
| | 02:10 | I'm just fine for now,
so I'll tap on Cancel.
| | 02:12 | If you tap on Payment
Information, you'll see just that.
| | 02:16 | You'll see the e-mail account that's
associated with your Apple ID, as well as
| | 02:20 | some of the numbers from your credit card.
| | 02:22 | And then tap on Mail, and you'll see
options for configuring your mail; which
| | 02:25 | accounts you're allowed to send
from, and which you wish to receive to.
| | 02:29 | We won't look at that right now, because
we're going to look at Mail in another
| | 02:33 | movie, so I'll tap on Cancel.
| | 02:34 | Tap on Storage & Backup, and you'll
see how much storage your current iCloud
| | 02:38 | plan offers, and how much is available.
| | 02:40 | In my case, I have a total storage of 5
gigabytes, and I've barely used any of it, so
| | 02:44 | it's still reads 5 gigabytes.
| | 02:46 | Tap on Manage Storage, and you'll
see any apps that have iCloud data
| | 02:50 | associated with them.
| | 02:51 | So I'll tap on Keynote, for example, and
you see that I have my two Keynote documents.
| | 02:56 | If I wish to delete one of them, I
just swipe its title to the right, and the
| | 03:00 | Delete button appears.
| | 03:01 | I'll tap on the screen
to make that go away.
| | 03:03 | Otherwise, tap on Edit, and when you do
that, you'll see that you have the option
| | 03:08 | to delete all your associate documents.
| | 03:10 | Again, I don't care to do that;
| | 03:11 | I'll tap on Done, and back to
Manage Storage, back to Storage & Backup.
| | 03:16 | Here you find Change Storage Plan, and
yes, it looks exactly as it did before.
| | 03:23 | This is just another way
to get to it. Tap on Cancel.
| | 03:26 | Finally, there's iCloud Backup.
| | 03:28 | With this switched on, your iPad will
automatically back up your camera roll,
| | 03:32 | accounts, documents, and settings to
the cloud when your iPad is plugged
| | 03:37 | into power, and yes, that can be the
powered USB port on your computer, locked,
| | 03:42 | and connected to wifi.
| | 03:43 | Let's backup one window.
| | 03:45 | Finally, if you wish to delete your
iCloud account, just tap on Delete Account.
| | 03:50 | You'll be asked if you're sure you
want to do that. In this case, let's tap
| | 03:55 | Delete, and see what happens.
| | 03:56 | When you do that, you are asked if you
want to keep your contacts, calendars,
| | 04:00 | reminders, and Safari data on your iPad.
| | 04:02 | You can choose to either keep it
or delete it.
| | 04:05 | Now, in this case, I don't want to do
any of that stuff, so I'm going to tap on
| | 04:09 | Cancel, and we're back to the iCloud window.
| | 04:11 | And that's it; iCloud is now
set up on my iPad, ready to go.
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| Configuring on an iPhone or iPod touch| 00:00 | As you're likely aware, the iPad,
iPod touch, and iPhone all run the same
| | 00:04 | operating system, and their
interfaces are quite similar.
| | 00:07 | If you've watched the movie on setting
up an iPad with iCloud, much of what
| | 00:11 | you'll see here will be familiar.
| | 00:13 | The iPhone or iPod touch offer almost
exactly the same capabilities as the iPad
| | 00:18 | in regard to iCloud, but
they do look slightly different,
| | 00:20 | so let's take a peek.
| | 00:21 | As with the iPad, tap on Settings, scroll
down the screen, and then tap on iCloud.
| | 00:28 | As I've mentioned in other movies, it's
possible that you won't see the screen
| | 00:31 | configured exactly as I show it to you
now, and that's because you've already
| | 00:35 | signed into iCloud when you
set up your iPhone, or your iPod touch.
| | 00:38 | If not, you'll see the screen where you
enter your Apple ID and Password, and if
| | 00:42 | you don't have an Apple ID, just tap on
Get a free Apple ID, and you'll be walked
| | 00:46 | through the process.
| | 00:47 | I'll tap Cancel,
because I don't need to.
| | 00:49 | Now I'll enter my Apple ID, and my Password,
and when I'm finished, tap on Sign In.
| | 00:56 | Unlike with the iPad, I'm asked if I want to
merge my Safari data with my other iCloud data.
| | 01:02 | In this case, I'll say Merge, and
then I'm prompted to allow a location,
| | 01:07 | and this is so that I can
use the Find My iPhone feature.
| | 01:10 | I do, and I'll tap on OK.
| | 01:12 | If you watched the movie about setting
up an iPad, most everything here
| | 01:15 | will look familiar.
| | 01:16 | All the options are switched on by default.
| | 01:20 | The one thing that's new
here is the Passbook entry.
| | 01:23 | If you have an iPhone or iPod touch
running iOS 6 or later, you have an app
| | 01:27 | called Passbook that allows you to
store and use electronic gift cards and
| | 01:31 | tickets on your device.
| | 01:32 | With the Passbook option switched on,
any cards and tickets that you have
| | 01:37 | will be synced to all your compatible
devices, which, as I record this, are
| | 01:41 | iPhones, and iPod touches.
| | 01:43 | Currently, Passbook isn't
compatible with iPads.
| | 01:46 | Tap Accounts, and you'll see the same
options that appear on the iPad: your Apple
| | 01:50 | ID, a Password field, and a Description.
| | 01:53 | By default, that's iCloud, but
you can change it if you like.
| | 01:56 | Then there's a Storage Plan entry. Tap
on the Storage Plan, and you can choose to
| | 02:01 | purchase more storage. I'll tap Cancel.
| | 02:04 | Payment Information includes the e-mail
address that's associated with your
| | 02:07 | Apple ID, as well as some credit card
information, and at the bottom is Mail, and
| | 02:12 | we're going to look at that in
another movie, and so I tap Cancel.
| | 02:15 | Near the bottom of the screen is
Storage & Backup. Tap that; again, I see my
| | 02:20 | Total Storage, Available Storage,
and I can manage my storage here too.
| | 02:25 | I'll tap on Keynote, and I see any of
the documents that are associated with it.
| | 02:29 | Just like on the iPad, if I swipe one of
the titles, the Delete button appears.
| | 02:34 | I'll tap on the screen to make that go away.
| | 02:36 | If I tap on Edit, I have
the option to delete them all.
| | 02:39 | I won't to do that. I'll tap Done, go
back a screen, go back one more screen, and
| | 02:44 | here again, I can change my storage plan.
| | 02:46 | Cancel that, and just like on the iPad,
I have the option to backup to iCloud.
| | 02:55 | If I switch this on, as the screen
tells me it will backup my camera roll,
| | 02:59 | accounts, documents, and settings when
the iPhone was plugged in, it's locked,
| | 03:03 | and it's connected to Wi-Fi.
| | 03:05 | Go back to the iCloud window.
| | 03:07 | And finally, the last
option again, Delete Account.
| | 03:11 | Confirm if you want to delete, indeed I
do. I can choose to keep the information
| | 03:16 | that I have on my iPhone, or I
can delete it from my iPhone.
| | 03:20 | And just for fun, let's
actually delete an account.
| | 03:24 | And we'll check to make sure it
really deleted, and indeed it did.
| | 03:28 | So that takes us back to the screen
where we would once again configure the
| | 03:32 | account. And that's iCloud
setup on the iPhone and iPod touch.
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| Using Mail on iCloud.com| 00:00 | iCloud is also represented on the Web.
Just point your browser to www.icloud.com,
| | 00:07 | and click on the Sign In button. Enter
your Apple ID and Password, and click on
| | 00:12 | right pointing arrow to Sign In.
| | 00:15 | As I record this, the iCloud site bears
seven icons, Mail, Contacts, Calendar,
| | 00:21 | Notes, Reminders, Find My iPhone, and iWork.
| | 00:25 | In this movie, we're going to
look just at Mail, as it has a lot of
| | 00:28 | interesting options.
| | 00:29 | To do that, I click on Mail, and
here's my ICloud e-mail, as represented in a
| | 00:35 | Web browser. Much like any Web-based e-mail
client, you can both send and receive e-mail.
| | 00:40 | To view your mail, just click on your
Inbox, and mine is already selected, and
| | 00:45 | then you see any messages
that are inside that Inbox.
| | 00:47 | I can a select a message then, and the
contents of that message appear to the right.
| | 00:53 | Once I've selected a message, there
are certain things I can do with it.
| | 00:55 | For example, I can file it in another
folder. I can also delete it by clicking
| | 01:00 | on the trashcan icon, I can archive it
by clicking on the storage box icon, and
| | 01:05 | I can reply or forward the message. I can
also mark it as Unread, Flagged, or as Junk Mail.
| | 01:13 | To create a new e-mail message, I just
click on the right icon, address it,
| | 01:19 | enter a Subject heading, and then
enter something in the message body.
| | 01:24 | Within the message body, you can format
your text, so I'll just highlight some text.
| | 01:28 | I can choose a different font.
| | 01:29 | Let's see; we'll try Papyrus. I can change
the color. I'll make it a kind of dark
| | 01:35 | green. I can make my text Bold, Undo it,
Italic, and Undo that, I can Underline it,
| | 01:41 | I can change the Justification.
| | 01:44 | I can create lists if I like, Bulleted
or Numbered. I can also Indent, or
| | 01:49 | Outdent, and if I like,
I can create a Hyperlink.
| | 01:53 | Also, if I want to add an Attachment, I
just have to click on this paper clip icon
| | 01:57 | here, and then navigate to a file
that's on my computer. For now, let's Cancel.
| | 02:01 | On the left side of the window, you
have the option to create new folders, so
| | 02:05 | I'll just click on the plus
button, and then press the Return key.
| | 02:09 | At this point, I can then
file my mail into that folder.
| | 02:12 | So I'll take this message, click
here, and I'll move it to that folder.
| | 02:18 | It's gone from this list, but when
I click on My Favorite Mail, sure
| | 02:21 | enough, here's the message.
| | 02:23 | Before we leave Mail, let's check out
its settings by clicking on the Settings
| | 02:26 | icon in the top right corner of the window.
| | 02:29 | I'll now choose Preferences. The
General preference is fairly self-explanatory.
| | 02:34 | You can choose to have images load
when you receive an HTML message. In some
| | 02:38 | cases, you may not want to allow this
option. For example, if you get a lot of junk
| | 02:42 | mail, turn this option Off.
| | 02:44 | You can show all your folders at login,
you can show message previews, you can
| | 02:47 | also forward your e-mail to another
address, and finally, you can also choose
| | 02:51 | what to do with sent messages,
as well as deleted messages.
| | 02:55 | So by default, sent messages will go to
the Sent folder, but you can have them go to
| | 02:58 | a different folder if you like. And the
same idea with Trash; let it go to Trash,
| | 03:02 | or choose a different folder.
| | 03:04 | The Accounts tab is more interesting.
Here, of course, is your account
| | 03:08 | information, so your iCloud account, a
Description of it, your Full Name, and
| | 03:13 | any Email Addresses that
are associated with iCloud.
| | 03:16 | In my case, I have both on me.com
address, and an icloud.com address.
| | 03:20 | Check out Add an alias at the bottom
of this page. This where it gets interesting.
| | 03:27 | With iCloud, you can create up
to three alias e-mail accounts.
| | 03:30 | So in this field, I'd enter something
like chrisdoesalias@icloud.com, and
| | 03:36 | then I'll click on OK.
| | 03:38 | It tells me it's completed
the job, so I click on Done.
| | 03:41 | So here's my alias. Now what
exactly do I do with this thing?
| | 03:45 | Let's say that I go to a shopping site, I
register under this address, and then I
| | 03:50 | purchase what I want. Any message that's
sent to this alias address will appear
| | 03:54 | in my Inbox, but the sender won't know my
real e-mail address, they'll only have this alias.
| | 03:59 | So I may I want to receive the receipt
for my purchase, but nothing else; I don't
| | 04:04 | want any other kind of follow-up advertising.
| | 04:05 | So once I receive the receipt,
then I Disable this alias account.
| | 04:09 | When I do that, any e-mails sent to this
address will be bounced back to the sender.
| | 04:14 | If I later want to go to another
shopping site, I can re-enable this
| | 04:18 | alias address, use it to register
on that site, get the receipt I need,
| | 04:22 | and then Disable that again.
| | 04:24 | Now, if after a while, this alias
account starts attracting spam, I can delete
| | 04:28 | it altogether, and all I
have to do then is Delete Alias.
| | 04:32 | Once I do that, I can never ever use
this alias again, but I will still have the
| | 04:38 | opportunity to create up to three other
aliases, and again, I can disable those
| | 04:41 | aliases, as well delete them,
and create new ones.
| | 04:45 | And then on to the Composing tab.
| | 04:47 | This too is fairly simple to understand.
By default, you include the original
| | 04:51 | message when replying. You can also
show a Bcc field. You can send outgoing
| | 04:56 | messages in plain text. You
can choose your default address.
| | 04:59 | If you have more than one iCloud address,
you can choose which one you want to
| | 05:03 | send from, and you can also add a
signature automatically, so enable Add a
| | 05:07 | signature, and type
a cheery little message.
| | 05:11 | In Rules tab, you can create
some very basic e-mail rules.
| | 05:14 | So click on Add a Rule, and you see that
you have a limited number of conditions.
| | 05:19 | If a message is from, is addressed to, is
Cc'd to, is addressed or Cc'd to, or has
| | 05:25 | the subject containing.
| | 05:27 | So we'll choose is from, and then
below are the actions it will take when it
| | 05:31 | sees a message that meets the condition.
| | 05:34 | So in this case, you can move it to a
specific folder, and you can move it to
| | 05:38 | the trash, or you can forward
the message to a specific address.
| | 05:41 | As I say, this is very basic.
| | 05:43 | The e-mail client on your computer has much
more developed filtering. We'll Cancel this.
| | 05:48 | Finally, there's the Vacation tab.
| | 05:50 | If you plan to be away from e-mail for
awhile, you can enable this option, and
| | 05:54 | type in a cheery vacation message that will
automatically be sent to anyone who writes to you.
| | 05:59 | So I turn the option on here, enter
a message, and then I click on Done.
| | 06:06 | You'll still receive your messages,
but in return, the sender will only see
| | 06:10 | your vacation message.
| | 06:11 | Be sure to switch this off when you
return, so that people don't think that
| | 06:15 | you've run off to join the French
Foreign Legion. For now, I'll turn that
| | 06:19 | off, and I'll get rid of
that message, and click Done.
| | 06:23 | To return the to the main iCloud Window,
just click on the cloud icon, and that
| | 06:26 | concludes our look at
mail within iClouds Web site.
| | Collapse this transcript |
| Examining other apps on iCloud.com| 00:00 | Now let's take a look at iCloud
on the Web's other options. We'll start
| | 00:03 | with Contacts. You'll see here an
address book that looks very much like Mac OS
| | 00:07 | X's Contacts application, and it
works very much the same way. So, select a
| | 00:11 | contact, and you see that
information on the right side.
| | 00:15 | If you would like to edit that contact,
just click on the Edit button, and you
| | 00:19 | can add or change fields as you like.
Let's Cancel that. You could also create a
| | 00:24 | new contact by clicking on the plus
button, and then entering the information.
| | 00:28 | I'll Cancel that as well.
| | 00:30 | To view your groups, just click on the
Groups bookmark, and here are your groups.
| | 00:36 | The plus button at the bottom of
this pane allows you to create a new group.
| | 00:40 | If you'd like to remove a group, just
click on Edit, click the minus sign,
| | 00:45 | confirm that you really want to get rid
of it, and it's gone. And then click Done
| | 00:49 | to leave editing mode. Back to the iCloud
page, and let's take a look at Calendar.
| | 00:54 | Calendar is another reflection of Mac
OS X. To the left are the calendars you've
| | 00:58 | created, and to the right, the contents
of the selected calendars. You can view
| | 01:03 | your calendar in a variety of ways.
You can see it in Day view, Week view,
| | 01:08 | Month view, or as a List.
| | 01:11 | Look in the Settings section, and you
can see that you can look at Preferences,
| | 01:15 | you can create a new event, a new
calendar, you can delete an event, go to the
| | 01:19 | current day, go to a specific
date, or show declined events.
| | 01:23 | If you like to create a new event, you
can double-click on a date, and enter
| | 01:26 | the information you'd like. You can
also click on the plus button, and
| | 01:30 | create an event that way.
| | 01:33 | If you'd like, you can hide the calendars
pane on the left, or reveal it. Click on
| | 01:38 | Edit, click the plus button, and you
can create a new calendar. You can also
| | 01:42 | delete calendars this way. I'll just
click on minus to make that happen, and
| | 01:46 | then click Done,
and back to the iCloud page.
| | 01:48 | At the risk of making you sick hearing
of it, Notes is very similar to the Notes
| | 01:52 | application under Mac OS X Mountain
Lion, and the Notes app on iOS devices, by
| | 01:57 | default, you're presented with an empty note.
| | 01:59 | To create your note, just start
typing, and there's your note. You can
| | 02:03 | create another note just by
clicking on the plus button, and that
| | 02:06 | creates a new page.
| | 02:08 | To delete a note, just select the
note you want to delete, and click on the
| | 02:11 | trashcan icon, confirm that you want
to do it, and it's gone. And then there's the
| | 02:18 | Reminders application, and yes,
you guessed it;
| | 02:21 | it's just like the
Reminders application on a Mac.
| | 02:24 | So just select the list, and you can
view the reminders within it. To create a
| | 02:28 | new reminder, click on the plus
button, and type the name of your reminder.
| | 02:33 | When you do that, you see a Details
button to the right. Click on that, and you
| | 02:36 | can choose to be reminded on a specific
day, and a particular time. You can also
| | 02:41 | choose to repeat the reminder every
day, every week, every two weeks, every
| | 02:45 | month, or every year.
| | 02:46 | So, for example, if you can't remember
your spouse's birthday, make a reminder, and
| | 02:51 | have it remind you every year.
| | 02:53 | You can also choose where that reminder
is going to go by choosing a new list,
| | 02:57 | so I can move this to Reminders, I can
assign a priority to it -- make this Medium
| | 03:02 | priority -- and if you like, you can add
a note. When you finish, click on Done.
| | 03:08 | We'll look at Reminders,
and there's my reminder.
| | 03:12 | You can create additional lists by
clicking on the plus button, and creating a
| | 03:17 | new name. And you can click on the
Calendars button, and then create a reminder
| | 03:21 | for a specific date. And once
again, back to the iCloud page.
| | 03:24 | I am going to skip Find My iPhone for
now, as I have an entire movie dedicated to
| | 03:29 | this feature, and while I'm also going
to address documents in the cloud in
| | 03:33 | another movie, it won't hurt
to click on this iWork icon.
| | 03:36 | Of course, you'll see nothing in these
tabs if you haven't uploaded any
| | 03:40 | iWork documents to iCloud, and Apple
assumes that this is because you don't own
| | 03:43 | copies of the iWork apps.
| | 03:45 | In that case, you'll be directed to
purchase the iOS versions of the apps.
| | 03:49 | iWork is Apple's office suite,
which includes Keynote, which is a
| | 03:53 | presentation program, Pages, a word
processor, and Numbers, which is Apple's
| | 03:58 | spreadsheet application.
| | 03:59 | When you save a document to the cloud
with one of these applications, this is
| | 04:03 | one way that you can access it.
| | 04:05 | If you want to download a document, all
you have to do is select it, and you see
| | 04:09 | this Download button. Click on that, and the
document will be downloaded to your computer.
| | 04:14 | This is extremely handy when you're
sitting at a computer that you don't own
| | 04:17 | that has these applications on it. So
just download the file you need, work on
| | 04:21 | it, upload it back to the cloud, and
it will be ready for you in its updated
| | 04:25 | form on the next iCloud compatible
device that you work with. We'll return to
| | 04:29 | the iCloud page one last time, and
that's our look at iCloud on the Web.
| | Collapse this transcript |
| Finding lost devices| 00:00 | An additional service bundled with
iCloud that's often overlooked until you
| | 00:03 | really, really need it is Find my
iPhone, or Find my iPod, or Find my iPad,
| | 00:09 | depending on which device you own.
| | 00:11 | One of the wonders of these devices is
that each can determine its location.
| | 00:16 | With the iPod touch, and Wi-Fi iPads,
this is done through Wi-Fi hotspot
| | 00:21 | triangulation, meaning that these
devices will hunt around for nearby Wi-Fi
| | 00:25 | hotspots, which happen to know
where they are, and then broadcast their
| | 00:28 | approximate location.
| | 00:29 | iPhones and iPads with cellular
capabilities additionally know where they are,
| | 00:34 | thanks to cell tower triangulation, and GPS.
| | 00:37 | So how does this help you?
| | 00:38 | Well, let's take a look.
| | 00:40 | On my device, I'll tap on Settings, go to
iCloud, and we'll make sure that down at
| | 00:46 | the bottom Find My iPad is enabled.
| | 00:48 | If it's not enabled, because you didn't
set it up that way, switch it on, and
| | 00:53 | you'll see that you are asked to allow
location to be sent from this device.
| | 00:58 | I'll tap on Allow.
Go back to the home screen.
| | 01:01 | At this point, you're going to want to
download a copy of Apple's Find My iPhone
| | 01:05 | app. You can find that at
the App Store, and it's free.
| | 01:08 | I have it here on my iPad, and
I'll tap on it, and I'm shown a map.
| | 01:12 | Now, the first time you launch this,
you'll be asked for your iCloud ID, as well as
| | 01:16 | Password. I've already
entered that, so I'm set to go.
| | 01:19 | This map will display the location of
the iOS device that you currently using,
| | 01:24 | and just like Apple's Maps app, tap on
the bottom right corner, and you can choose
| | 01:29 | a different kind of layout. You can
have Standard, which looks like a drawn map,
| | 01:33 | Satellite, which I'm using now, or
Hybrid, which is a satellite map that also
| | 01:36 | includes road names. We'll
stick with Satellite for now.
| | 01:39 | Up in the top left corner is the
Devices button. I tap on that, and I'll see any
| | 01:45 | device that's associated with this
iCloud ID. So as you can see, I have a couple
| | 01:50 | of computers, an iPad, and an iPod touch.
| | 01:53 | Any that can be found will say that
they've been Located. Any that are Offline
| | 01:57 | have likely been switched off.
| | 01:59 | Now let's see how this works.
| | 02:00 | I'll tap on my iPod touch, and when
I do, in a very short while I see the
| | 02:06 | approximate location of my iPod touch.
Also, a window appears, and that presents
| | 02:11 | me with three options.
| | 02:13 | The first is Play Sound. When I tap on
that, my iPod touch is going to sound an alert.
| | 02:24 | Now, this alert plays for about two
minutes. This is most helpful if you've
| | 02:28 | misplaced the device somewhere nearby,
and you simply want to track it down. So,
| | 02:32 | it's fallen under the couch, for example.
| | 02:34 | The next option is Lost Mode. So you've
lost your device, but you think there's
| | 02:39 | a reasonable chance that you might get
it back. In the meantime, you want to lock
| | 02:43 | it, so that nobody can get to your
personal data, and to do that, you simply enter
| | 02:47 | a 4 digit code, confirm it, and that
device is now locked. You then enter a phone
| | 02:55 | number, and then tap on Next.
| | 02:59 | When you do this, the lock screen will
display this message. You can edit that
| | 03:02 | if you'd like. You will
also display a phone number.
| | 03:06 | This is so that the person who picks it
up can call that number, and return the
| | 03:09 | device to you. I'm going to take this
out of Lost Mode by tapping Cancel, but if
| | 03:13 | I wanted to continue, I would simply
tap Done, and that device would be locked,
| | 03:17 | with a message on the screen.
| | 03:19 | And then finally, the court of last
resort, which is Erase iPod. Tap that, and
| | 03:24 | you'll see a warning that you are
absolutely going to erase every bit of data
| | 03:28 | on this device, and that's exactly
what will happen. All of the data on the
| | 03:32 | device will be wiped.
| | 03:33 | So you use this when you're pretty
sure that you're not going to get that
| | 03:36 | device back ever again.
| | 03:39 | Of course, if you do, you can always
restore, and if you don't, at least some bad
| | 03:43 | guy hasn't made off not only with
your iOS device, but also your personal
| | 03:47 | information and data. I don't wish to
erase this device, so I'll tap on Cancel,
| | 03:52 | and we'll leave Find My iPhone.
| | 03:55 | Now let's look at the other way to do this.
| | 03:57 | The other way to use Find My iPhone is
through your Web browser. So fire up any
| | 04:01 | Web browser; I have to be using Apple
Safari. I've already logged into my iCloud
| | 04:05 | page, but you would go to www.icloud.com,
and log in with your iCloud name and
| | 04:11 | Password, and then click on
Find My iPhone.
| | 04:14 | When I do that, it looks very much like
my iPad. Here's a map; again, I can choose
| | 04:18 | Standard, Satellite, or Hybrid, and it
gives me a general idea of where I am now.
| | 04:24 | Similarly, I can click on devices. I
can see all my devices, or I can look for a
| | 04:29 | specific device. Let's look for that
iPod touch again. And there it is, and here's
| | 04:34 | the accompanying window that
looks just as it does on the iPad.
| | 04:37 | Same idea here. If I want to play an alert
sound, I click on play alert. If I've lost
| | 04:42 | it, I can enter my code, and if I want to
erase that device, I'd enter my Apple ID
| | 04:48 | Password, click on Erase, and the
contents of the device are erased.
| | 04:51 | Of course, the advantage of using a
Web browser is that you can do it from
| | 04:56 | anywhere, so if you've lost your iPad
or your iPhone in the back of a cab, you
| | 05:01 | can dash into a hotel somewhere, jump
onto one of their computers, fire up
| | 05:04 | iCloud, and find out where the device is before
it's gone too far. And that's Find My iPhone.
| | 05:09 | I think this is incredibly worthwhile
feature, and one that you should engage
| | 05:12 | whenever you set up a new iOS device.
| | Collapse this transcript |
|
|
2. iCloud as a Personal Information Manager (PIM)Checking mail on a Mac| 00:00 | Let's take a closer look at iCloud
Mail as reflected on your computer.
| | 00:04 | A little background first.
| | 00:06 | iCloud's Mail is an IMAP, or Internet
Message Access Protocol service. Now, what
| | 00:11 | this means to you is that your e-mail
is stored in the Cloud on one of Apple's
| | 00:15 | servers, and is accessible from any
device capable of connecting to the Internet.
| | 00:20 | More importantly, when you make a
change to messages in your iCloud account, if
| | 00:25 | you delete a message for example, or
move it to a folder outside your Inbox, that
| | 00:29 | change is reflected on all of the
devices you use to access your e-mail.
| | 00:33 | So for example, delete a message using
Apple's Mail application on your Mac, and
| | 00:38 | you'll find that it doesn't appear
when you next check your e-mail with your
| | 00:41 | iPhone, and that's because
you've already deleted it.
| | 00:45 | This is a good thing, because it means
that you don't have to mark as read, or
| | 00:49 | move, or delete messages with every device
that you own. Instead, just do it once,
| | 00:55 | and that change is spread
to all your other devices.
| | 00:59 | Now that we're clear on that, let's
take a look at iCloud Mail on a Mac.
| | 01:03 | Now, by default, a Macintosh
uses Apple's Mail application.
| | 01:07 | When you create an iCloud account, the
Mail application will automatically add
| | 01:11 | that iCloud account.
| | 01:13 | Any messages that you've created in
your iCloud account will appear in the
| | 01:17 | Inbox, as we can see here.
| | 01:19 | My Inbox is selected, and here are the
messages that are on my iCloud account.
| | 01:24 | Look below that, and you'll also
see Drafts, Sent, Trash, and Archive.
| | 01:29 | Any messages that belong to these
mailboxes will be reflected as well.
| | 01:32 | So I have one draft message,
and I've sent a couple of messages.
| | 01:38 | Below the Mailboxes entry, you'll see an
iCloud entry, and below that is a list of
| | 01:42 | any additional mailboxes
attached to your account.
| | 01:45 | Now, in my case, I have the default Junk
mailbox, where junk mail is placed when
| | 01:49 | identified as such, but I can add other
folders if I'd like, and to do that, I
| | 01:53 | just click on the plus
button, and choose New Mailbox.
| | 01:57 | In the New Mailbox sheet that appears,
I have the option to create a mailbox in
| | 02:02 | a couple of different locations.
| | 02:03 | One is in iCloud.
The other is On My Mac.
| | 02:07 | Since we're talking about iCloud,
we're going to leave it in iCloud, and I'll
| | 02:11 | create a new folder called Important
Messages, and OK, and here's the folder.
| | 02:18 | I can now move a message
to that folder if I like.
| | 02:20 | So I'll go to my Inbox, I'll grab this
message here, and I'll drag it into Important
| | 02:25 | Messages. Select Important
Messages, and there it is.
| | 02:28 | But more importantly, that folder
will appear on my other devices, as will
| | 02:32 | this message within it, so this is the
advantage of managing mail through an IMAP account.
| | 02:36 | Now, if I decide that I no longer want
that mailbox, all I have to do is select
| | 02:41 | it, and from the Tools
menu, I choose Delete Mailbox.
| | 02:45 | I'll then see a warning telling me that
not only will I delete that mailbox, but
| | 02:49 | I'll also remove any items that are in it.
| | 02:51 | So you want to be careful
before imposing this Command.
| | 02:54 | In this case, I'll just choose Cancel.
| | 02:56 | Now, this isn't a movie about the complete
capabilities of Mail. For that I would
| | 03:00 | refer you to one of my Mac OS X courses
here on lynda.com, but I do want to show
| | 03:05 | you a couple of more things while we're here.
| | 03:07 | One is the VIP mailbox. So I will go
back to my Inbox, and I'll select a message.
| | 03:12 | When I drag my cursor to the name of
the sender, you'll see that a little gray
| | 03:16 | star appears to the left.
| | 03:18 | I'll then click on that star,
and a VIPs mailbox is created,
| | 03:22 | and inside that mailbox are any
messages sent from that account.
| | 03:26 | This is a very cool way to make sure
that the mail from your most important
| | 03:29 | contacts is easy to find, and this
works with the iCloud, as well as any other
| | 03:34 | e-mail account you set up.
| | 03:35 | Now let's take a look at
iCloud's account settings.
| | 03:38 | To do that, go to Mail > Preferences, go to the
Accounts tab, and there's my iCloud account.
| | 03:45 | Here you'll find the account
settings for your iCloud e-mail account.
| | 03:48 | In the first tab, click on the Alias
pop-up menu. Here you see any names
| | 03:53 | associated with your iCloud account.
| | 03:55 | In my case, I have two;
| | 03:56 | I have my old me.com account, as
well as my new icloud.com account.
| | 04:01 | And having both these
addresses has some advantage.
| | 04:04 | In my case, I could use my iCloud account
to send mail to just my friends, and my
| | 04:08 | Me account could be used
for business correspondence.
| | 04:11 | I could then create a rule within
mail that splits messages sent to these
| | 04:15 | accounts to different
mailboxes that I've created.
| | 04:18 | Now, under here is an Edit Aliases command,
and let's see what happens when I select it.
| | 04:23 | My default Web browser opens, and I'm
taken to the iCloud account, where I'm
| | 04:27 | prompted for my Apple ID and Password,
which I'll enter now, and I could use
| | 04:31 | either my iCloud or me.com
address, and I click the right arrow.
| | 04:40 | When I do that, I'm taken to the
preferences window, and into the Accounts tab,
| | 04:44 | where I can then create aliases.
| | 04:46 | In this case, I have an alias that
I created in another movie, but I can
| | 04:49 | still create two more.
| | 04:51 | Click on Done to get out, and we'll quit
Safari, and we're back to the Accounts window.
| | 04:57 | It's also worth your while to take
a look at the Mailbox Behaviors tab.
| | 05:01 | Here you can choose how to store drafts,
your sent messages, and your junk, as
| | 05:06 | well as what to do with trashed e-mail.
| | 05:08 | So I can store my drafts on the server,
meaning up in the cloud, or I can store
| | 05:12 | it locally. Sent mail, again, in the cloud,
or store it locally, and all you have to
| | 05:16 | do to do that is simply uncheck this box here,
and your sent messages will be saved on your Mac.
| | 05:22 | You could also choose
how to delete these things.
| | 05:24 | By default it's Never, but they can be
deleted when they're one day old, one week
| | 05:29 | old, one month old, or when you quit Mail.
| | 05:32 | Same idea with Junk; stored on the
server, or stored on your Mac, and then
| | 05:36 | when to delete junk messages; never, one day,
one week, one month, or when quitting mail.
| | 05:42 | And finally, there's the Trash option.
| | 05:44 | By default, when you delete a message,
it's placed in the Trash mailbox, and your
| | 05:48 | trashed messages are stored on the server.
| | 05:51 | Normally messages are permanently
deleted after one month, but you can
| | 05:54 | change that interval.
| | 05:55 | So one day, one week, one month, when
quitting mail, or never. And we'll quit Mail.
| | 06:03 | As I said, this wasn't a movie about
everything that Mail can do. It does, however,
| | 06:07 | show you where you can find
your iCloud Mail, and deal with it.
| | Collapse this transcript |
| Checking mail on a PC| 00:00 | As I mentioned when discussing setting
up a Windows PC to use iCloud, much of
| | 00:04 | iCloud's magic is performed
through Microsoft Outlook.
| | 00:07 | Mail is no exception.
| | 00:08 | In this movie, I'll show you how
iCloud works with Outlook, and we'll take a
| | 00:13 | look at the Mail pane.
| | 00:14 | Here you see two iCloud related
entries. The first is my e-mail address,
| | 00:18 | followed by @icloud.com, and I'll
expand that and show you what's in it.
| | 00:23 | And the next is simply iCloud;
we'll expand that as well.
| | 00:27 | Now, in the first folder, you see any
folders that I've created for my iCloud account.
| | 00:32 | In this case, that one
folder is Important Messages.
| | 00:36 | I created that in a different
account, and it appears here in Outlook.
| | 00:40 | There are also my Inbox, Junk E-mail,
and there's also this Notes folder. We're
| | 00:46 | going to look at Notes
in a different movie.
| | 00:48 | And finally, Search Folders,
| | 00:50 | and this is an item that
appears whenever you set up an account.
| | 00:52 | And then in the iCloud folder, you see
just Trash, and again Search Folders, so
| | 00:58 | if you deleted an e-mail, you'll find
it in this Trash folder. Otherwise you
| | 01:01 | don't need to visit this mailbox.
| | 01:03 | So I'll collapse that one, and we'll
pay attention to the important one.
| | 01:07 | Now, it's possible to create new folders
within your iCloud account on a PC as well.
| | 01:12 | To do that, just right-click on your
account, and choose New Folder, then enter a
| | 01:17 | name for that folder, and
click OK, and here it is.
| | 01:23 | And just as you can with other applications,
I can drag a message from my Inbox
| | 01:29 | into my New Folder, and there it is.
| | 01:32 | If you've created a new folder, and you'd
like to get rid of it, just right-click on
| | 01:37 | it, choose Delete, the name of
your folder, click Yes, and it's gone.
| | 01:42 | Now, I find Outlook's Mail pane a
little crowded, so I like to move my Inbox
| | 01:46 | folder to the Favorites
folder area for easier browsing.
| | 01:49 | So I just grab my Inbox, drag it up to
Favorite Folders, and place it, and when I
| | 01:55 | do that, you'll notice that my e-mail
address is appended to the name Inbox.
| | 02:00 | That makes it easy for me to figure
out which Inbox I want to look at.
| | 02:03 | Now, maybe it's just me, but I find an
account that bears just an e-mail address
| | 02:08 | to be a little strange,
so let's change that.
| | 02:11 | Once again, I'll right-click on my
iCloud entry, choose Properties.
| | 02:15 | Now, notice the field up here; it would
be great if I get to enter a new name
| | 02:20 | here, but you have to click on Advanced.
| | 02:23 | Now in this Name field,
I can rename my account.
| | 02:29 | Click Apply, click OK, click OK here, and
now I've renamed it to My iCloud account.
| | 02:37 | In other movies, we've talked about
iCloud e-mail aliases, so what about those
| | 02:41 | aliases; can you use them with Outlook?
| | 02:43 | Regrettably, no. Outlook doesn't
support aliased e-mail addresses.
| | 02:48 | So for the time being, if you're going
to send e-mail from your iCloud account
| | 02:51 | in Outlook, it must be from
your default e-mail address.
| | 02:54 | If you'd like to send through an alias,
you're better off using the Web interface
| | 02:58 | instead. And that's our look
at iCloud e-mail in Outlook.
| | Collapse this transcript |
| Using iCloud Mail under iOS| 00:00 | Now let's take a look at how iCloud
Mail is reflected on an iOS device.
| | 00:04 | In this case, I'll use my iPad, so tap
on the Mail app icon, and you'll see the
| | 00:10 | contents of your Inbox.
| | 00:11 | In this case, I have just the iCloud
account set up on my iPad, so this is the
| | 00:16 | contents of my iCloud Inbox.
| | 00:17 | I'll now tap on Mailboxes, and there
are all Mailboxes that are associated
| | 00:23 | with my iCloud account.
| | 00:24 | Note that the Important Messages
Mailbox that I created in an earlier movie is
| | 00:29 | present and accounted for.
| | 00:31 | I can create additional mailboxes right
on my iPad. All I have to do is tap on
| | 00:35 | Edit > New Mailbox, I enter a name for the
mailbox, and tap on Save, and there's my mailbox.
| | 00:47 | Now, while I'm in this Edit mode, I can
also delete a mailbox, so I'll tap the
| | 00:52 | one I just created, Delete
Mailbox, Delete, and it's gone.
| | 01:00 | To leave Edit mode,
just tap on Done.
| | 01:02 | In other movies, I've shown you how
to move your iCloud messages to other
| | 01:06 | folders, but how do you do it on iOS
device? Simple enough. I'll open my Inbox,
| | 01:13 | and here's a message. I then tap on the
File icon, and tap on a folder. So let's
| | 01:22 | make sure it's actually gone into
Important Messages, and there it is.
| | 01:29 | I also mentioned the VIP mailbox when
talking about iCloud in Apple Mail;
| | 01:33 | you can create VIPs on your
IOS device as well.
| | 01:36 | If no contacts are yet configured as VIPs, just
tap on the VIP entry, and then tap on add VIP.
| | 01:45 | A list of your contacts appears. If you'd
like to make one of VIP, tap on it, and
| | 01:51 | it appears at the top of VIP list.
| | 01:54 | Any mail from these people will then
automatically appear in the VIP mailbox.
| | 01:59 | Once you've added somebody as a VIP, you
can add more; just tap on the blue icon,
| | 02:04 | and then tap Add VIP.
| | 02:10 | You can also remove a VIP. Just tap on Edit,
tap the minus icon, and then tap on
| | 02:16 | Delete, and they're gone.
| | 02:20 | While you're in this pane, you can
also configure VIP alerts. Just tap this
| | 02:24 | item, and the Settings window opens,
where you can choose how you will be alerted
| | 02:30 | to VIP mail. We'll tap on VIP, and
you see that you can be alerted with a
| | 02:36 | banner, an alert, or nothing at all.
You can have app icons appear, you can
| | 02:41 | choose a New Mail Sound,
| | 02:47 | you can have a preview of the messages
appear in your alerts and banners, and you
| | 02:51 | can also have a preview
appear on the lock screen.
| | 02:53 | While we're in the Setting
screen, let's tap on iCloud.
| | 02:58 | Then tap on your name in the Account
area, and then tap on Advanced. I'll hide
| | 03:07 | the keyboard, and note the
Allow Sending From area.
| | 03:11 | These are your iCloud
aliases that we've talked about.
| | 03:14 | Here you can choose which
aliases are capable of sending.
| | 03:18 | In this case, all my aliases are
allowed, but I can disable one simply by
| | 03:22 | toggling the switch to Off.
Let's turn it back On for now; Done.
| | 03:27 | Now let's return to Mail,
and see this in action.
| | 03:33 | I'll tap on the Create New Message
button, and then I'll tap on the From field,
| | 03:39 | and tap on it one more time.
| | 03:42 | Here are all the accounts that I
can send from, and note that this one,
| | 03:46 | chrisdoesalias, is an alias account. I
can then compose my message, and off it
| | 03:51 | goes, complete with a fairly anonymous
return address. Pretty cool, right? I am
| | 03:56 | going to delete that draft, and there
you are; iCloud Mail on your iOS device.
| | Collapse this transcript |
| Scheduling with the iCloud calendars| 00:00 | Calendars are another thing that's
synced among iCloud compatible devices.
| | 00:04 | We're now going to take a round robin
look at iCloud Calendars as shown on a
| | 00:08 | Mac, a Windows PC, and on an iPad.
| | 00:12 | On a Mac running Mountain Lion, we'll go to
System Preferences, and we'll select iCloud.
| | 00:18 | Be sure that the Calendars & Reminders
option is enabled, and then you're ready
| | 00:23 | to go. Quit System Preferences, and then
I'm going to launch Calendar, and click
| | 00:27 | on Calendars to expose any calendars
that I have on my Mac. Let's also go to
| | 00:32 | Month view, so we can get a
better view of all the dates coming up.
| | 00:35 | Although my iCloud calendar already has
two calendars by default, and that's Home,
| | 00:39 | and Work, let's add another one, so
I'll go to File > New Calendar, and then
| | 00:44 | iCloud. We'll call this Family Time.
I'll then go to the Calendar menu, and
| | 00:49 | choose Preferences, and in the General
tab, I'll make my default calendar Family
| | 00:56 | Time. That means whenever I create a
new event, it will show up in the Family
| | 01:00 | Time calendar by default. I'll double-click
on a Date, create a new event; I can
| | 01:06 | give my event a title.
| | 01:07 | Now I'll press Command+E to bring up
the Edit window. At this point, I can choose
| | 01:12 | to make this an all day event, or a
timed event, so I'll have to go 3 p.m.
| | 01:20 | By default, it goes for an hour.
We're going to change that to, say, 6.
| | 01:23 | If I want to, I can make that a
repeating event; I don't care to. I can show
| | 01:29 | myself as busy or free.
| | 01:31 | I can change the calendar this is
associated with, so it could be a Home event,
| | 01:36 | but I'll leave it as Family Time. I can
have an alert go off, so message with
| | 01:40 | sound; let's say go off two hours before
the event. I can add another alert if I
| | 01:47 | want. I can add invitees, I can attach a
file, I could enter a URL, and I can also
| | 01:52 | create notes. When I'm
done, I simply click on Done.
| | 01:56 | Now, notice if I hover my
cursor over these calendars,
| | 02:02 | when I do that, you see this little
broadcast icon here. That indicates that
| | 02:07 | this calendar is being shared over iCloud.
| | 02:09 | Now let's take a look at my PC.
| | 02:11 | Like Mail, I manage Calendars
in Outlook, so I'll launch that.
| | 02:15 | Click on the Calendar pane, and look
what's happened; here is the calendar that I
| | 02:19 | created on my Mac. Because it's using
iCloud, it's synced to my PC. Not only
| | 02:24 | that, but I also have a reminder for
the event that I just created, my baseball
| | 02:28 | game event. I'll close that.
| | 02:31 | Now, if I choose to, I can create yet
another event in that calendar. I just
| | 02:34 | select the calendar, double-click on
a date, enter a subject, I could put a
| | 02:42 | location, I can choose for it to be an
all day event, unselect that, and I can
| | 02:50 | choose a date, or a time for this event
to go off, and I can add notes if I like.
| | 02:55 | When I'm finished, Save &
Close, and here is my event.
| | 03:01 | This event will now be synced with my
other iCloud devices. You could also
| | 03:06 | create calendars within Outlook.
| | 03:08 | To do that, go up to New > Calendar, and in
the window that appears, select iCloud;
| | 03:16 | not your iCloud Account, but rather iCloud.
| | 03:19 | This pop-up menu will say Calendar
Items, and name your calendar, then click OK.
| | 03:27 | Now that calendar should appear
under iCloud; sometimes it doesn't.
| | 03:32 | To fix that, quit Outlook, launch it
again, choose Calendar, and here it is, and
| | 03:40 | once again, here's my reminder.
| | 03:44 | Now, if I want to, I can create an
event for my Fun Times! calendar, and we're
| | 03:50 | going to have fun all day;
Save & Close.
| | 03:55 | Now, to show you that this calendar is syncing
along with the rest, let's turn to the iPad.
| | 04:00 | On the iPad, I tap on the
Calendar app, and I'll tap on Calendars.
| | 04:05 | Note when I do, two new calendars
are there; Family Time, and Fun Times!
| | 04:10 | Family Time, I added on my Mac.
Fun Times! I added on the PC.
| | 04:15 | When I tap in the blue icon, I can
share this with other people if I choose
| | 04:19 | simply by tapping Add Person. I can
also choose a new color for it, and I can
| | 04:24 | choose to publish this calendar
publicly simply by flipping the switch.
| | 04:28 | When I do that, then I can share the
link, and then choose how I'm going to share
| | 04:33 | it. In this case, I'm not share this calendar.
| | 04:35 | Also, of course, I can delete the
calendar just by tapping on Delete Calendar at
| | 04:40 | the bottom of the screen.
And back to the calendar.
| | 04:45 | If I would like to, I can add a new
event here. Tap on plus, enter a title,
| | 04:52 | choose a location, a date;
a start and end time.
| | 04:57 | This can be an all day
event; my time zone as well.
| | 05:01 | Tap on Done. I can have this repeat, I
can add people to invite, I can create an
| | 05:07 | alert, I can assign this to a different
calendar, choose my availability, and add
| | 05:15 | URL, and Notes, and then tap
on Done, and here's my event.
| | 05:20 | As you might imagine, this event will
now appear not only on my iPad, but also
| | 05:25 | any other iCloud compatible device.
| | 05:27 | So if we were go back to my Mac, go to
my PC, go to my iPhone, go to the iCloud
| | 05:32 | Web site in a Web browser, we would see
this event in every single one of these
| | 05:37 | places, and that's the
beauty of iCloud and Calendars.
| | Collapse this transcript |
| Syncing contacts| 00:00 | If you have watched the movie on creating
and managing iCloud Calendar events,
| | 00:04 | what you're about to see
will be somewhat familiar.
| | 00:07 | Like Calendar events, Contacts are
synced in much the same way with iCloud.
| | 00:11 | Let's take a look on a Mac.
| | 00:13 | As we did when speaking about
Calendars, let's be sure that we're syncing
| | 00:17 | Contacts, and to do that, once again,
we go back to System Preferences. Select
| | 00:24 | iCloud, and sure enough,
we have Contacts enabled.
| | 00:28 | If you don't, just check that box.
I'll quit iCloud, and on to the next step.
| | 00:33 | On the Mac under Mountain Lion,
Contacts are managed by, well, the
| | 00:37 | Contacts application.
| | 00:39 | Under previous versions of the Mac OS,
this was known as Address Book. So we'll
| | 00:44 | launch Contacts by going to the dock, and
click on Contacts, and here are my Contacts.
| | 00:49 | On the left side of the address
book-like interface are your groups.
| | 00:54 | This is a bunch of contacts that seemed
to fit logically together, from friends,
| | 00:58 | family, and business contacts, for example.
| | 01:01 | You can create a new group by simply
going to the File menu, and choosing New
| | 01:06 | Group, enter a name for the
group, and there's a group.
| | 01:11 | To add contacts to a group, I'm
going to choose all my contacts, and then
| | 01:20 | I'll just drag some contacts over.
I select that group, and here are the
| | 01:27 | members of the group.
| | 01:28 | Contacts can belong to multiple groups,
so Joe Blow, for example, could be in my
| | 01:33 | band, he could be a friend, and
he may also be a business contact.
| | 01:38 | If you click All Contacts, you'll
of course see all your contacts.
| | 01:41 | In the second pane are any contacts
that belong to the selected group.
| | 01:45 | So for example, in this case, I have
All Contacts selected, so all my contacts
| | 01:50 | will appear here, but if I go back to
My band, we'll see just those contacts.
| | 01:55 | At this point, I can select a contact,
and I'll see any information about that
| | 01:58 | contact on the right. So, you
may see very little information.
| | 02:02 | In this case, I just have a phone
number, or if you've entered more information
| | 02:07 | about the contact, you'll see a
lot of information on the right.
| | 02:10 | If you'd like to edit some of that
information, because maybe a phone number has
| | 02:13 | changed, for example, click on the Edit
button, and then you have the opportunity
| | 02:18 | to select a field, and enter new
information, and press Return. And you notice
| | 02:27 | that it auto formats phone numbers.
| | 02:30 | If you want to remove an entry
altogether, just click on the minus button,
| | 02:33 | and that entry will be removed. When you're
finished editing your contact, click on Done.
| | 02:40 | To create a new contact, just click on
the plus button, and fill in some
| | 02:43 | information, and again,
Done when you're finished.
| | 02:50 | To be sure that we are really sharing
Contacts over iCloud, we'll go to the
| | 02:53 | Preferences from the
Contacts menu, and choose Accounts.
| | 02:59 | If you are sharing contacts over iCloud,
iCloud will be the first thing that
| | 03:02 | appears, and you'll see that this says
Enable this account, and that option is
| | 03:06 | checked. Then there is a
Description, and your Apple ID.
| | 03:11 | You also have the option to store contacts
locally, but in order to do this, you
| | 03:16 | have to turn off iCloud sync, so I'll
turn that off, and you notice what happened
| | 03:22 | in the address book.
| | 03:23 | All my contacts disappeared, and that's
because all of them are stored in iCloud,
| | 03:28 | but they're not gone forever; I can
simply enable iCloud again, and there they
| | 03:32 | are. So for the time being, let's
disable it to see what happens.
| | 03:36 | When I do that, On My Mac
goes to the top of the list.
| | 03:40 | I can select that, and you see that
there's an option to synchronize with Google,
| | 03:44 | so if you have some contacts on
Google, you can synchronize in this way.
| | 03:48 | Enable that option, click on Agree,
and you will be prompted for your Google
| | 03:54 | account, and its password.
| | 03:56 | When you do that, your contacts
are synchronized between the two.
| | 03:59 | So any contacts that are stored on
Google for this account will then be brought
| | 04:03 | into the Contacts application. We're not
going to do that now, but I did want you
| | 04:07 | to see how that's done. Click on
Cancel, go back to iCloud, you see that it's
| | 04:12 | inactive, and we'll enable
it, and the contacts are back.
| | 04:18 | To see how contact syncing works across
devices, I'm going to create one more contact.
| | 04:25 | Jane Example, generic phone number, and
we'll give her a generic e-mail address.
| | 04:31 | Let's give her a picture too, so I'll
click on Edit, and I'm going to give here a
| | 04:35 | penguin picture, and click
Done, and then Done again.
| | 04:41 | Now let's see what this
looks like under Windows.
| | 04:44 | As you should now know, on a Windows PC,
iCloud interacts with Outlook, rather
| | 04:49 | than an Apple created calendar
or address book.
| | 04:51 | So to see how iCloud works with Contacts,
I'm going to launch Outlook on my PC,
| | 04:57 | and to see your contacts,
simply click on Contacts.
| | 05:00 | Now, when I first do that, I see no
contacts, and the reason is because by
| | 05:05 | default, Outlook is going
to show you My Contacts.
| | 05:09 | These are contacts that are stored
locally on your computer's hard drive, and I
| | 05:12 | don't have any contacts on my hard drive.
| | 05:14 | If I want to see my contacts in iCloud,
all I have to do is move down to the
| | 05:19 | iCloud heading, and choose Contacts
in iCloud, and there are my contacts.
| | 05:23 | Now, unlike a Mac, you have
multiple ways to view your contacts.
| | 05:28 | Business Cards is the default, but you
could also look at them as Address Cards,
| | 05:32 | Detailed Address Cards, a Phone List,
By Category, By Company, By Location, and
| | 05:38 | by Outlook Data Files, for example.
For now, we'll use Phone List.
| | 05:43 | In Outlook, you can also create iCloud groups,
but not in the way that you might guess.
| | 05:47 | For example, if you were to right-click
on the iCloud heading, and choose New
| | 05:53 | Group, you'd think you have a new group,
and in a way you do. So I'll name this.
| | 05:58 | Then I'll grab a contact
to add it to the group.
| | 06:02 | I do that, and oh, I see the black forbidden
sign, and the reason is that when you
| | 06:08 | create a new group in this way,
Outlook assumes that you are creating a new
| | 06:12 | group for your local contacts,
not for those stored in iCloud.
| | 06:16 | So let's get rid of that group by
right-clicking on it, and choosing Remove Group.
| | 06:22 | But you can add groups to iCloud,
and there are couple ways to do it.
| | 06:26 | The first is to select any group
under the iCloud heading, and then click on
| | 06:30 | Create New Group, Name your
group, and OK, and there's your group.
| | 06:39 | I can now select some contacts,
drag them over, and we don't see the
| | 06:46 | forbidden sign, and when I select
the group, sure enough, there are the
| | 06:50 | contacts that I dragged over.
| | 06:52 | Now, let's get rid of this group,
just to show you the other way. So I'll
| | 06:55 | Delete 'My Cool Group'.
| | 06:58 | Again, I haven't lost my
contacts; I just lost that group.
| | 07:02 | Now I'll right-click in this area, and
I'll choose New Folder, and OK, and here's
| | 07:13 | the group, and it works just like the other one.
| | 07:16 | Drag contacts over, and they appear
in the group. You can also create new
| | 07:22 | contacts in Outlook, and to do that, go
to New > Contact, enter a name for your
| | 07:30 | contact, give them an e-mail address,
and we'll figure that's just enough
| | 07:36 | information, so we'll click on Save & Close.
| | 07:39 | Now, because My Coolish New Group was selected,
he's automatically added to that group.
| | 07:44 | However, he's also in all my contacts,
and here he is: Billy Joe Contactface.
| | 07:51 | Now that we've created that new contact,
let's see if iCloud has synced it to
| | 07:55 | my iPad. Just like on the Mac, on the
iPad, and other iOS devices, your address
| | 08:00 | book is called Contacts, so let's open that by
tapping on Contacts, and here are my contacts.
| | 08:06 | If I would like to look at my groups,
I tap on the Groups bookmark, and there
| | 08:10 | are my groups along the left side.
| | 08:13 | Now, note the My band and My Coolish
New Group groups; these are groups that I
| | 08:17 | added elsewhere. I added My band on my
Mac, and I added My Coolish New Group on
| | 08:22 | the Windows PC, so this demonstrates
that iCloud is doing its job, and these
| | 08:26 | groups have been synced to my other
devices. So I'll tap Done to move to my
| | 08:30 | contacts, and here are my contacts.
| | 08:32 | Now let's see if the new contacts are
there that I added elsewhere. Sure enough,
| | 08:35 | here's Billy Joe Contactface that I
added on my Windows PC, and here's Jane
| | 08:40 | Example that I created on my
Mac, complete with a penguin icon.
| | 08:45 | Now, just like on a Mac, and on a PC,
you can edit your contacts within an iOS
| | 08:49 | device as well. So I'll tap on Edit,
the contact shifts over a little bit, and
| | 08:54 | you see the little minus signs, indicating
that if I'd like, I can delete some of
| | 08:58 | this information. I don't choose to,
so I tap the minus sign again, but I
| | 09:02 | can also add more, so I'll tap on
this phone field. Hit Return. I can add
| | 09:09 | another phone number if I'd
like. I'll remove the keyboard.
| | 09:12 | If I wanted to, I could add another
e-mail address. I don't choose to; remove the
| | 09:16 | keyboard again, and I'm
finished editing, so I tap on Done.
| | 09:21 | I can also create a new contact from
scratch by tapping on the plus button,
| | 09:29 | tap in a new field, tap in the phone
field, and let's give to Tim a picture, so
| | 09:39 | I'll tap on add photo, Choose Photo
from my photo library, and I'm going to make
| | 09:44 | him a flower. Tap on Use, and
there's Tim's icon. I'm finished editing.
| | 09:53 | I tap on Done, and now Tim has been
added to my address book, and because I'm
| | 09:59 | syncing contacts with iCloud on my
iPad, that contact will then be added to my
| | 10:04 | Mac, my Windows PC, and any other iOS
device that uses my Apple ID. And so we see,
| | 10:11 | as with Calendars, it's very easy
to sync your Contacts using iCloud.
| | Collapse this transcript |
| Setting reminders| 00:00 | Reminders, called tasks on Windows PC,
are another item that iCloud can sync
| | 00:05 | between a Mac, iOS devices,
Microsoft Outlook 2007 and 2010, and the
| | 00:12 | icloud.com Web site.
| | 00:13 | Let's make a few Reminders, and see
how its works. We'll start with a Mac.
| | 00:17 | Now, as we've done in the past, we'll
be sure that we've configured iCloud to
| | 00:20 | sync Reminders, and to do that, we'll
go to System Preferences, select
| | 00:26 | iCloud, and sure enough, Calendars & Reminders
are enabled, so our Reminders will be synced.
| | 00:34 | Now let's make a reminder, and to do that,
I launch the Reminders app, and here
| | 00:39 | is the Reminders application.
| | 00:40 | Within this application, you see a series
of lists. In this case, I have Completed,
| | 00:46 | Reminders, Home Projects, and Work Projects.
| | 00:49 | Now, if I hover my cursor over Work
Projects, you see this transmit icon that
| | 00:53 | indicates that these reminders
will indeed be synced with iCloud.
| | 00:58 | So any reminders I create here, will
appear on any iCloud compatible devices I have.
| | 01:04 | So let's now move to the Work area,
I'll click in there, and I'll create a
| | 01:08 | reminder. And then I'll click on the Info
button, and this allows me to look at the
| | 01:16 | details of my reminder,
and configure that Reminder.
| | 01:19 | So, I can change its title if I like. I
can also be reminded on a specific day.
| | 01:26 | cCick on a date, and you can
choose a different date on the calendar.
| | 01:29 | You can also change the time if you'd like.
| | 01:31 | In this case, I am going to turn of
this remind me to specific date, because I
| | 01:36 | want to look at location.
| | 01:37 | I'll enable At a Location, and now I
can enter a location where I'll be
| | 01:42 | reminded about this event.
| | 01:44 | In this case, I am going to enter
Apple's address, which is 1 infinite Loop,
| | 01:50 | Cupertino, CA, and press return.
| | 01:55 | It found the address, and all I
have to do now is click on it.
| | 01:59 | Now, this reminder will go off either
when I leave this location, or when I
| | 02:04 | arrive at this location with a compatible
device, and I'll explain that in a second.
| | 02:09 | Let's make that Arriving.
| | 02:11 | I can change the Priority from Low, to
Medium, to High, or to None. I'll choose
| | 02:16 | Medium, and I can add a note, and
when I'm finished, I'll click Done.
| | 02:22 | Now let's talk a little bit about this
location feature. This is a pretty slick
| | 02:26 | feature, and one that's useful if
you have an iPhone. See, the iPhone can tell
| | 02:30 | where it is using a variety of techniques,
including GPS, and cellular and Wi-Fi triangulation.
| | 02:37 | With Reminders, you can create a reminder
that will appear when you either arrive
| | 02:41 | at or leave a specific location;
in this case, Apple's headquarters.
| | 02:46 | Because this reminder will be synced to
all my devices that support iCloud, it
| | 02:50 | will appear on my iPhone screen, and
because of the location option I have enabled,
| | 02:55 | it will appear when I'm next at
Apple's campus. Pretty cool, huh?
| | 02:59 | So moving on, I'll click on Done,
and now we'll launch Safari. I've
| | 03:04 | bookmarked icloud.com,
| | 03:05 | so all I have to do at this point is
enter my Apple ID and Password, which I'll
| | 03:09 | do now, and click the right arrow
| | 03:12 | to login, and here's Reminders.
Let's click on it, and see what happens.
| | 03:17 | I will go to my Work Projects, and sure
enough, here's the reminder that I created.
| | 03:25 | Now, if I select that reminder, I see
the Details button, which I'll now click.
| | 03:29 | I can now edit my reminder, I can make
it on a specific day, I can change the
| | 03:34 | project it's related too, I changes its
Priority, and I can edit the note if I like.
| | 03:40 | You'll notice, however, that the
Web site offers no option for creating a
| | 03:43 | location aware reminder.
| | 03:46 | This can be done only within the Reminders
app on a Mac, or on an iPhone. It's
| | 03:50 | not supported on icloud.com, or on an
iPad, iPod touch, or Windows PC. Click
| | 03:58 | Done. Couple of more things; if you
want to create a new reminder here, just
| | 04:02 | click on the plus button in the top
right corner, and again, if you want to
| | 04:09 | edit that, click on Details, and
edit to your heart's content.
| | 04:16 | You can also create new reminder lists
by clicking the plus button in the
| | 04:19 | bottom left corner, and then
create reminders within that list.
| | 04:28 | Next to that plus button is a calendar
button. Click on a date, and you can
| | 04:34 | create a reminder for that specific
date, and that's reminders on icloud.com.
| | 04:40 | Now let's see how this looks on my
iPhone. Here we are on the iPhone. To
| | 04:45 | check out Reminders, just tap on the
Reminders app. Here's my Work Projects list,
| | 04:50 | and to no one's surprise, here's the
reminder that I created on my Mac. I can
| | 04:55 | select that, and I see the
options that I have.
| | 04:59 | Once again, I can change the name of
the reminder. I can have it remind me on a
| | 05:02 | specific date by flipping the switch,
and then changing the date and time. I can
| | 05:07 | also have a repeat if I'd
like; I'll switch that off.
| | 05:10 | I have got it configured to remind me
at a specific location, and that's the
| | 05:14 | location that I entered on my Mac, and as I
said, I have Medium Priority, and there's my note.
| | 05:20 | I'll Cancel out that.
| | 05:22 | Now I can create an additional reminder;
all I have to do is tap on plus,
| | 05:26 | enter the title of my reminder, something
I do during Work Time, tap the arrow
| | 05:35 | to the right, and here are my options.
| | 05:39 | Again, Remind On a Day, Remind Me at a
Location, if I tap on Show More, I can assign a
| | 05:45 | Priority, assign it to a List, and enter Notes.
| | 05:48 | In this case, I am going to Delete
that, confirm, and the reminder is gone.
| | 05:55 | Now, if I tap this icon in the top left
corner, you see my other lists. Rather
| | 06:01 | than having a full calendar, I have
this calendar strip on the bottom. I can
| | 06:05 | swipe that to choose a date, and then
I'll create a reminder for that date.
| | 06:14 | If I like, I can remove some of these
lists by tapping on Edit, tapping the minus
| | 06:18 | button, and then tapping on Delete.
| | 06:21 | In this case, I don't
want to, so I'll tap Cancel.
| | 06:24 | I can also rearrange their order. Just drag
on that three lined icon, and I can move
| | 06:33 | my lists up and down.
| | 06:35 | When I'm finished, just tap on Done.
| | 06:37 | If I want to create a new list, I just
scroll down to the bottom, tap Create New
| | 06:43 | List, enter a title for my list,
and I'm ready to go, and click Done.
| | 06:49 | And as works with any other reminder,
once you've actually achieved your purpose,
| | 06:57 | just enable the checkbox, and
you've completed the project.
| | 07:02 | And to show to that I have, I'll go to
Completed, and there's my reminder, ticked
| | 07:08 | off. And that's reminders on
the iPhone. Now to Windows.
| | 07:11 | It should come as no surprise that
we're going to fire up Outlook once again,
| | 07:16 | so let's give it a go; Outlook 2007.
| | 07:22 | And when I do this, I am going to go to the
Tasks area, and I am going to click on Tasks.
| | 07:27 | When I do this, I see two categories
of tasks. One is My Tasks, and these
| | 07:32 | are tasks or reminders that are
stored locally on my PC, and below that is
| | 07:38 | iCloud, and these are the reminders, or tasks
as they're known in Windows, that have
| | 07:43 | been synced from iCloud.
| | 07:44 | Let's click on a couple of the lists.
Here's my Hateful projects list that I
| | 07:49 | created elsewhere, and notice, here's
Floss, and because I checked it off on another
| | 07:54 | device, it's checked off here as well.
| | 07:56 | I can bring it back simply by
clicking on it, and its active again.
| | 08:00 | Now I can look at my Work Projects,
and here's my reminder about saying hello to
| | 08:04 | my friends at Apple.
| | 08:06 | Now, within Outlook, I can create additional
tasks. One way to do that is to make
| | 08:10 | a quick task, and where it says Click
here to add a new Task, simply do that.
| | 08:15 | Enter a name for it, press
Return, and you have your new task.
| | 08:20 | If you want a task with a little more
depth, double-click in the tasks area, and
| | 08:25 | a window pops up where you
can create a more detailed task.
| | 08:29 | I can set a start and end date, I
can set the Status; currently it's Not
| | 08:38 | Started, but I can also choose In
Progress, Completed, Waiting on someone else,
| | 08:42 | or Deferred. I can assign a Priority; in
this case, I will make it High priority,
| | 08:47 | because my piano is really out of tune.
| | 08:49 | If you want to really get down to
details, you can take percentages and decide
| | 08:52 | how much of this task is completed,
and that goes up in increments of 25. You
| | 08:58 | could also create notes, and if you'd
like, you can add an alert sound to your
| | 09:04 | reminder. In this case, I don't
wish to, so I'll click on Cancel.
| | 09:07 | Now, click on Save & Close, and here's
my reminder. Because this reminder was
| | 09:15 | saved within one of my iCloud lists,
it will be synced to my other devices
| | 09:19 | that are using iCloud.
| | 09:20 | I can also create a new reminder list.
To do that, I'll just click in the iCloud
| | 09:25 | area, and choose New Folder. I'll
then name the folder, and press Return.
| | 09:35 | Now, if that list doesn't appear here,
there are a couple things you can do. One is
| | 09:39 | you could quit Outlook, restart it, and
that will give it a chance to refresh, or
| | 09:43 | you could try choosing a
different kind of job in Outlook.
| | 09:46 | So, for example, I'll click on Contacts,
then I'll go back to Tasks, and you see
| | 09:51 | that it's refreshed, and now
here's My musical projects list.
| | 09:55 | If I want to delete that list, I just
right-click on it, and choose Delete, and
| | 09:59 | then the name of list.
| | 10:01 | It asks me if I really want to do that; I
do, I click Yes, and that list is now gone.
| | 10:07 | If you want, you can move
tasks from one folder to another.
| | 10:10 | So I have moved my Floss task into my
Work Projects, and sure enough, here it is.
| | 10:17 | And of course, just as I can elsewhere,
when I'm finished with a reminder, or a
| | 10:21 | task, I click the box next to it, and
I'm given credit for achieving that task.
| | 10:27 | Finally, you can view tasks in different ways.
| | 10:29 | What we're looking at right now is a Simple
List, but you can look at a Detailed List,
| | 10:35 | you can look at Active tasks, tasks
that occur in the Next Seven Days, I don't
| | 10:39 | have any; tasks that are Overdue, again,
I don't to have any. You can also look By
| | 10:44 | Category, Assignment, By Person
Responsible, and you can look at your Completed
| | 10:51 | Tasks, and we'll go back to
Simple List, and that's it.
| | 10:55 | That's how iCloud and
Reminders are reflected in Outlook.
| | Collapse this transcript |
| Syncing bookmarks| 00:00 | It's time to take a look at how iCloud
deals with browser bookmarks and notes.
| | 00:04 | We'll start with bookmarks.
| | 00:06 | Once again, we will go to System Preferences
on the Mac, select iCloud, and we'll
| | 00:11 | be sure that the Safari
option is checked, and it is.
| | 00:14 | Safari is Apple's Web browser, and it's
the only Web browser on the Mac and in iOS
| | 00:20 | devices that's
compatible with bookmark syncing.
| | 00:23 | So, as its checked,
I'll click System Preferences.
| | 00:26 | Now, in regard to syncing bookmarks between
Apple devices, there isn't a whole lot to show.
| | 00:31 | With Safari syncing enabled on your
Mac and iOS devices, bookmarks found on
| | 00:35 | one device will be synced to another, provided
that your devices have access to the Internet.
| | 00:40 | So with syncing turned on, your bookmarks
should be the same on all your devices.
| | 00:44 | But there's more to bookmark syncing
than meets the eye on these devices.
| | 00:47 | iCloud allows you to sync open tabs
between devices, and it works this way: with
| | 00:52 | Safari syncing turned on in the iCloud
preferences, I'll launch Safari, and you see to
| | 00:58 | the left of the address field this
iCloud icon. Click this, and you Show iCloud
| | 01:03 | Tabs, which I'll do now.
| | 01:05 | This little window appears, and it shows me
any open Safari tabs on other devices I have.
| | 01:10 | In order for this to work, your Mac and
other Macs must be running Mac OS 10.8
| | 01:16 | Mountain Lion, and iOS devices
must be running iOS 6, or later.
| | 01:21 | So as we can see from this window, on
my MacBook Air, I have two tabs open;
| | 01:25 | one is for YouTube,
and the other one is for Pandora.
| | 01:28 | On my iPhone 4S, I have Lynda.com open,
as well as Amazon, and then on my iPad, I
| | 01:34 | have macworld.com open, as well as Wikipedia.
| | 01:37 | So I can easily go to any one of these
sites simply by clicking on the entry,
| | 01:43 | and as you can see, I had Wikipedia open
on my iPad, I selected here, and Wikipedia
| | 01:48 | opens here on my Mac.
| | 01:50 | Now let's take a look at on an
iPad, and here I am on the iPad.
| | 01:54 | So I'll tab on Settings, tap iCloud,
and note that the On/Off toggles switch
| | 02:00 | is enabled for Safari.
| | 02:02 | So we'll go back to the home screen,
add I'll tap on Safari to launch it.
| | 02:08 | Here's the iCloud menu at the top,
tap on that, and here are the iCloud tabs.
| | 02:14 | So again, on the iPhone 4S, I have
Lynda.com and Amazon open. On my MacBook Air,
| | 02:19 | I have YouTube open, as well as Pandora.
And on my 15 inch MacBook Pro, which we
| | 02:24 | were just using,
I have the Wikipedia page open.
| | 02:29 | If I open on a new tab on my iPad, and
then choose something like Google Maps,
| | 02:34 | for example, this tab will then appear
in the iClould tabs on my other devices,
| | 02:42 | and that's iCloud tabs.
| | 02:45 | But what about Windows?
| | 02:46 | Regrettably, iCloud tabs isn't available
on Windows, even the Windows version of
| | 02:50 | Safari, but there is a bookmarks
trick that Windows can perform.
| | 02:54 | And I'll show you that trick by launching
Internet Explorer, and we will look at
| | 02:59 | Favorites, and you see that there are
no favorites here, because I've removed
| | 03:02 | them to demonstrate this concept.
| | 03:04 | Now I am going to the iCloud control
panel, and I will enable the Bookmarks
| | 03:09 | option. That icon tells you that any
bookmarks that are saved in Safari on my
| | 03:15 | iOS devices, or my Mac will be
synced with Internet Explorer via iCloud.
| | 03:19 | Now I'll click on Apply, choose to Merge,
I'll minimize that, and then let's go
| | 03:26 | back to Favorites, and watch what happens.
| | 03:30 | In a short while, the favorites pane
starts to populate with folders full of
| | 03:34 | bookmarks, and these bookmarks, again,
are coming from Safari via iCloud from my
| | 03:39 | Mac, and my iOS Devices,
because all my bookmarks are in sync.
| | 03:43 | Regrettably, this doesn't work the other way,
| | 03:45 | so if I were to navigate to a Web site
in Internet Explorer, and then save
| | 03:49 | that site as a favorite, that favorite is
not synced back to my other devices in Safari.
| | 03:54 | So,the sync works only one way; from
Safari to Internet Explorer, but not back again.
| | 04:00 | Still, this is a very nice way to keep
your bookmarks in sync if you mostly
| | 04:04 | browse from an iOS devise, or from a
Mac, and occasionally use a Windows PC. And
| | 04:09 | that's bookmark syncing on a PC.
| | Collapse this transcript |
| Keeping notes| 00:00 | Both iOS devices and the Mac's Mountain
Lion version of the Mac OS support Notes,
| | 00:05 | and can sync these little
text snippets via iCloud.
| | 00:08 | To start on the Mac, we'll do as we've
done before; go to System Preferences,
| | 00:13 | select iCloud, and make sure that Notes
is enabled, and indeed it is, so I can
| | 00:19 | click that, and now let's
go to the Notes application.
| | 00:22 | You see three panes here.
| | 00:24 | The first lists any accounts that
have Notes associated with them.
| | 00:27 | In his case, I have just my iCloud account.
| | 00:30 | The second pane is for creating notes,
as well as seeing a table of contents
| | 00:34 | of any notes that you've created, and the third
area is for the contents of the selected note.
| | 00:39 | So I'll create a note by
clicking on plus; there it is.
| | 00:45 | I can create another one.
| | 00:47 | This time I'll choose New
Note from the File menu.
| | 00:49 | Now, notice when I do this, the first several
words of what I've typed appear in the title area.
| | 00:57 | I can also create folders within my account.
| | 00:59 | To do that, I'll go up to iCloud, and
hover my cursor; when I do, this plus
| | 01:03 | button appears.
| | 01:04 | Click there; I have a new folder.
| | 01:08 | Name it, press on Return,
and there's my folder.
| | 01:11 | Now within this folder, I
can create additional notes,
| | 01:16 | and it's that important that I
need three exclamation points.
| | 01:20 | So within, the Notes folder, my first
two notes; within Important Notes, yet
| | 01:25 | another note, and then if I click on
All iCloud, I can see all the notes I have.
| | 01:30 | I can also move notes between folders.
| | 01:32 | So drag it over, and here are the two notes.
| | 01:36 | Notes on the Mac is more flexible than
with the iOS version. For example, in the
| | 01:41 | Mac's version of Notes
you can create colored text.
| | 01:44 | So I'll highlight this text, choose
Format > Font, and then Show Colors.
| | 01:50 | Color picker shows up, let's make this
kind of a purple color, and close that
| | 01:56 | window; now we have purple text.
| | 01:58 | Now when I create additional
text, it should appear in purple.
| | 02:03 | I can change that color as well.
| | 02:06 | So Font > Show Colors, like that; blue.
| | 02:11 | So you change the colors
as much as you like.
| | 02:16 | You can also add images to a note.
| | 02:18 | To do that, just find an image. I have one
on the Desktop here, and I'll just drag it in.
| | 02:24 | There's my image. Let's make a
little space for something else.
| | 02:27 | I can also drag a Web link in
here, which becomes clickable.
| | 02:30 | So I go to Safari, I will go to
Macworld, drag this out of the way, and then
| | 02:36 | I'll just drag on the icon in
the address bar, and here's my link.
| | 02:40 | So now if I wanted to open that, I
just click on it, and up pops the
| | 02:47 | Web site within Safari.
| | 02:49 | I can also format a list.
| | 02:50 | Select the text, from the Format menu,
choose Lists, and I'll make this a Bulleted List.
| | 03:00 | And I can choose a different kind
of font, so I'll select this text.
| | 03:08 | From the Format menu, choose Font. Now,
I can choose one of the three default
| | 03:12 | fonts, which are Noteworthy,
Marker Felt, and then Helvetica.
| | 03:19 | Now, note when I do this, all of
the text within the note changes.
| | 03:23 | I can also choose a font that's on my Mac.
| | 03:26 | In this case, I would choose Show Fonts;
here are all the fonts on my Mac. Let's
| | 03:31 | try Menlo, and make it big enough
so you can see what it looks like.
| | 03:37 | So here's a very computer looking font,
| | 03:40 | and when I did this, that didn't change
the font for everything; it just changed
| | 03:44 | it for the selected text.
| | 03:46 | So when you do this, nearly all of the
content within the note is synced with iCloud.
| | 03:50 | When you drag images and URLs into a
note, those things, along with any of the
| | 03:55 | note's text will be synced to other Macs
associated with your Apple ID that are
| | 04:00 | running Mountain Lion.
| | 04:01 | However, iOS devices are more limited.
Let's move to my iPad to see just how.
| | 04:08 | As you can see what this note synced
for my MacBook Pro, links and lists appear.
| | 04:13 | So for example, I can tap on this link,
Mobile Safari launches, and there's my
| | 04:19 | Web page, and we'll go back to Notes.
| | 04:25 | And the colors appear as well, but
look at that second line of text.
| | 04:28 | This is not the same font we
used when we chose it on the Mac.
| | 04:32 | And the reason it's not is because
that font isn't supported on that iPad.
| | 04:35 | Instead, the iPad does its best to
guess which of the included fonts will be
| | 04:39 | closest to the font that you chose.
| | 04:41 | In this case, it chose this very basic font.
| | 04:44 | Now, if instead I'd gone with one of
the default fonts, which is Noteworthy,
| | 04:48 | Marker Felt, or Helvetica, the font
would've appeared as it should, because all
| | 04:52 | three of those fonts are
supported on the iPad.
| | 04:54 | But where's my image?
| | 04:55 | Well, the iPad can't reproduce it, so
instead it inserts a paperclip icon, which
| | 05:00 | you can see below the Web link.
| | 05:02 | Now, regrettably, I could tap on this
thing until doomsday, and the only thing that
| | 05:06 | will happen is the keyboard may appear.
| | 05:10 | But this paperclip icon, which should
indicate an attached file, isn't an
| | 05:14 | attachment at all. Instead, it's simply
an icon indicating that something should
| | 05:19 | be there, but the iPad can't handle it.
| | 05:22 | So the tip here is, if you want to
create a note, and you intend that note to
| | 05:26 | be viewed on an iOS device, don't attach
images to it, because those images won't appear.
| | 05:30 | Otherwise on the iPad,
Notes works very much the same way.
| | 05:34 | On this device, you have just two panes.
| | 05:36 | If you want to see your accounts, you
tap on the left arrow, and then to the
| | 05:40 | left are your accounts.
| | 05:41 | Now, in this case, I have another Gmail
account that's is attached to my Macworld
| | 05:45 | account, and I can sync Notes through that,
so you see a heading for Macworld.
| | 05:49 | But much the same idea. I'll tap
on Important Notes, I want to create a
| | 05:53 | new note, and to do that, I tap on
the plus button in the notes area.
| | 05:58 | Page flips up. I can enter my text.
| | 06:01 | I don't have nearly as many
options as I do on my Mac.
| | 06:08 | So for example, I can't change the text color.
| | 06:10 | If I wanted to change the fonts, I would
have to go into the iPad settings to do that.
| | 06:15 | I can't make lists, I can't
indent text, and I can't add pictures.
| | 06:20 | What I can do is tap on the Send
button, and I can choose to send via mail,
| | 06:25 | print, or copy the note.
| | 06:28 | Also, I can delete that note
by tapping on the trashcan.
| | 06:33 | When I do this with a note that's
synced to other devices via iCloud, that note
| | 06:37 | is deleted from all those devices.
| | 06:40 | And finally, if you want to navigate
between notes, tap the right arrow to go to
| | 06:43 | the next note, and the left
arrow to go to a previous note.
| | 06:47 | But what about Notes in the other
places, like on a Windows PC, for example.
| | 06:51 | Well, regrettably iCloud doesn't
provide an option through syncing them through
| | 06:55 | iCloud, so in this case, you're out of luck.
| | 06:57 | However, you can look at them via your
Web browser, so we'll go back, and take a
| | 07:01 | look at the Web site.
| | 07:02 | To save a little time, I have already
called up iCloud.com, and here's my note.
| | 07:06 | You notice that most of the elements are here;
| | 07:08 | the color is there, the font has changed,
this is blue, I still have my list, and
| | 07:14 | unlike on my iOS device, here's the image.
| | 07:17 | However, one thing is missing; the Web link.
| | 07:20 | This text should be a clickable
link, and it's not, so that doesn't
| | 07:24 | translate over to icloud.com.
| | 07:26 | I can look at my other notes by
clicking on them, and I can click on Folders to
| | 07:32 | see the folders that I have.
| | 07:35 | There's no option, however, for creating
new folders on icloud.com, although I can
| | 07:40 | create new notes just by
clicking on this plus button.
| | 07:49 | Much like I can do on an iOS account,
I can delete my notes, I can choose to
| | 07:54 | mail them, and this new
message is created through iCloud.
| | 07:57 | I'll close that window, and I can
navigate back and forth between my notes using
| | 08:03 | the arrow keys on either side.
| | 08:04 | And again, when I want to go back to the
iCloud home screen, I just click on the Cloud icon.
| | 08:09 | So to sum up, iCloud does a pretty good
job of keeping all your notes in sync.
| | 08:13 | However, you may miss elements
as you move them between devices.
| | Collapse this transcript |
| Sharing with others| 00:00 | We've talked a lot about sharing a
single person's data with devices tied to
| | 00:03 | that person's iCloud ID,
| | 00:06 | but few of us live entirely on our own.
There are times when you want to share
| | 00:10 | a Calendar, or Contacts, or Bookmarks
with a family member or coworker.
| | 00:14 | Does iCloud offer any options for these occasions?
For Calendars, absolutely. Let's take a look.
| | 00:20 | So I'm on my Mac, and here are my calendars.
When I hover my cursor over one of these
| | 00:25 | calendars, you notice that
there's a little broadcast icon.
| | 00:28 | I'll click on that icon, and you see
that I have the option to share that
| | 00:32 | calenda. All I have to do is enter the
e-mail address for someone I want to
| | 00:37 | share that calendar with. Let's try
Christian Fletcher, and then I click on Done.
| | 00:42 | They'll then be e-mailed an invitation
to the calendar. When they accept the
| | 00:45 | invitation, they'll then be able to view,
edit, and add events to the calendar in
| | 00:50 | the Calendar application if I have a Mac, in
the Calendar app on a iOS device, and in
| | 00:55 | Microsoft's Outlook on Windows PC.
| | 00:58 | Additionally, when they open icloud.com
in their Web browser, they'll see that
| | 01:01 | shared calendar, and can
contribute to that one as well.
| | 01:04 | I can also choose to make this
calendar Public by enabling that option.
| | 01:10 | When I do, the address for the calendar
appears below, and when I click on the
| | 01:13 | Share button, I have the option to
e-mail it, send it through Apple's Message
| | 01:17 | application, or I can share it on
Facebook. And for now, we'll close that.
| | 01:24 | Now let's dash over to the iPad for second.
| | 01:26 | Here on my trusty the iPad, I will
tap on the Calendar app, and here is
| | 01:32 | my calendar. I tap on the Calendars button
at the top left, and again, here are my calendars.
| | 01:37 | I'll tap on the blue icon to the right
of the calendar, and you see that I have
| | 01:41 | the option to add a person to my calendar.
| | 01:44 | Once again, Christian Fletcher gets
added, or I can tap the plus button, and
| | 01:49 | then choose contacts
from my address book.
| | 01:54 | So he's added, and then here as well, I
can choose to make this a Public Calendar.
| | 02:00 | Flip the switch to the right so it
reads ON, and it tells me that anyone can
| | 02:04 | subscribe to this read only calendar.
| | 02:06 | I can then share a link by tapping on
that button; I can e-mail the link, I could
| | 02:10 | send it out through the Message app, or I
can copy it, and then paste that into some
| | 02:15 | other kind of document. Cancel that, and
I'm going to turn off the Public Calendar
| | 02:20 | option, and Done. When you return
to the list of calendars, you see who
| | 02:26 | that calendar shared with.
Now let's check out the PC.
| | 02:30 | As you're aware, on a Windows PC,
there is no Apple calendar application, so
| | 02:34 | instead we use Outlook. So let's start
that up now. Select calendar, and we'll select
| | 02:42 | our Family Time in iCloud calendar. So
where we do the sharing? Right up here at the
| | 02:46 | top; choose Sharing Settings, and you'll
see anyone who currently has permission
| | 02:51 | to use that calendar, and you can
add some more people of your own.
| | 02:54 | So just click on Add, and then type in
the address, or you can use the Address
| | 02:58 | book if you like. You can also publish
this as a read-only version; here's the
| | 03:02 | address. You could then copy that link,
and then e-mail it to someone if you like,
| | 03:06 | and you can also choose to
Stop Sharing the calendar.
| | 03:09 | Once you're ready to go, simply click on
Update. I'm not going to do that. Instead,
| | 03:13 | I'm going to Cancel, and back to Outlook.
| | 03:16 | So while this looks very different
from Apple's Calendar apps, it offers the
| | 03:19 | same functionality. Now back to the Mac.
| | 03:22 | When you introducing this movie, I
made a point of saying that in regard to
| | 03:26 | sharing, Calendars was the goods. I
regret that other kinds of data aren't.
| | 03:30 | For example, if I open my Contacts
application, you don't see a broadcast icon
| | 03:35 | next to any one of my groups, nor next
to any of my contacts, and the reason
| | 03:39 | you don't is because you can't share
this kind of information, and that makes
| | 03:42 | sense in a way, in that you have far
less need to share a list of the people
| | 03:46 | you know and their contact information
than events that large numbers of
| | 03:50 | people might want to attend.
| | 03:51 | But what do you do if you have a
family address book that you want to share,
| | 03:55 | providing each member the ability
to add and edit the contacts in it?
| | 03:58 | Or you have a bunch of Bookmarks, or
Notes? Sadly, iCloud doesn't offer this option.
| | 04:04 | I waffle, because there is actually
is a way, and I hope it's obvious.
| | 04:07 | That way is to simply create an Apple ID
that members of your family, company, or
| | 04:11 | gang will use to share this kind
of data, so it's an extra Apple ID.
| | 04:16 | To do that on my Mac, I'd go to
System Preferences > Mail, Contacts &
| | 04:20 | Calendars, and click on iCloud.
| | 04:23 | I already have an iCloud account, but
what's stopping me from clicking on Create
| | 04:28 | Apple ID, and creating an additional ID?
And that's perfectly okay. Once again, you'd
| | 04:32 | be walked through the process.
| | 04:34 | I've already shown you how to do that in
another movie, so I won't go through it again.
| | 04:38 | Now, the only downside to this is that
other people who are using this account
| | 04:42 | will have to log out of their current
Apple IDs to access the shared version,
| | 04:46 | which, I grant you, is kind of a pain,
but until Apple extends sharing to all of
| | 04:51 | the data supported by iCloud, this is
your only option if you want to continue to
| | 04:55 | work within the iCloud environment.
| | Collapse this transcript |
|
|
3. Managing Content in the CloudSending documents to the cloud| 00:00 | One of the benefits of using iCloud is
that if you have a Mac, or two, and a handful
| | 00:05 | of iOS devices, you can work on a
document on one of these gadgets, save it to
| | 00:10 | iCloud, and start working on the most
recently saved version on another device.
| | 00:14 | So we'll start with the Mac.
| | 00:15 | Once again, we'll dash over to System
Preferences, check iCloud, and make sure that
| | 00:21 | Documents & Data is enabled.
| | 00:23 | It is, so I'll quit out of System Preferences.
| | 00:26 | And now I'm going to go to Pages on my
Mac, and launch it. This is Apple's word
| | 00:31 | processing application.
It's part of the iWork Suite.
| | 00:33 | When the Pages window opens, you
notice that it defaults to iCloud.
| | 00:38 | This is a strong hint that Apple would
like you to start setting your documents
| | 00:41 | to iCloud rather than to
your Mac, and we'll do just that.
| | 00:45 | So I'll click on New Document, I'll
choose the document type; in this case, we'll
| | 00:48 | make it Blank, click on Choose, and
here is the document, and I'll type
| | 00:53 | something innocuous into it.
| | 00:54 | I'll now save the document, and as you
see, the default destination is iCloud.
| | 01:01 | Now, if I chose to, I could it save it to
my Mac, but for the purposes of this
| | 01:06 | demonstration, we want to leave it on
iCloud. I'll give it a title, and click Save.
| | 01:13 | Now let's move on over to the iPad. Here
I am on the iPad, so I'll tap on my Pages app.
| | 01:18 | It opens up, and sure enough, that
very first document is the document that I
| | 01:22 | created on my Mac, and that
was synced through iCloud.
| | 01:24 | So I'll tap on it, and I'm told that I
can either open a copy, or I can open
| | 01:29 | the document itself.
| | 01:30 | So what's this about?
| | 01:32 | Well, it turns out that the iPad doesn't
have as many fonts as does my Macintosh.
| | 01:37 | So it's possible that when I import
this onto my iPad, the fonts will change.
| | 01:42 | So if I'd like to open the copy to
work strictly on my iPad, I choose Open
| | 01:46 | Copy, but in this case, I'll go ahead
and click on Open to open the original
| | 01:50 | document, and here it is.
| | 01:51 | So I can add to this document. So
I'll tap after Mac; that produces the
| | 01:55 | keyboard. Hit Return a couple of times.
| | 01:56 | So let's select the text, and I'll
make it bold, and I'll justify it to the
| | 02:03 | right, and that should do it.
| | 02:06 | Now, at this point, I want to save my
document, but how I do that? There is
| | 02:10 | no save button here.
| | 02:11 | Well actually what happens is, as
you're working on a document, the iPad is
| | 02:14 | automatically saving it,
and syncing it with iCloud,
| | 02:16 | and to prove it, let's go back to the Mac.
| | 02:19 | So I'm back on the Mac, and sure enough, the
changes have been introduced to my document.
| | 02:24 | I haven't done anything else with it. I
created it here, I then went to my iPad,
| | 02:28 | I made some changes, I left this
document open on my Mac, and the changes were
| | 02:32 | automatically brought into the
document, as if by magic, through iCloud.
| | 02:37 | So that's pretty cool. But now let's check
out icloud.com, and see what we can do there.
| | 02:42 | You see that there's an iWork entry,
| | 02:44 | so I click on that, and I see three
tabs across the top: Keynote, Pages, and
| | 02:49 | Numbers, which are the applications
that are part of the iWork Suite.
| | 02:52 | We're looking at the Pages documents,
and look here: there is my file. When I
| | 02:57 | click on it, I have a few options.
| | 03:00 | I click on download, and you see that I
can download it to Pages '09 as a PDF
| | 03:04 | file, or as a Microsoft Word file.
| | 03:06 | That's plenty of flexibility for me,
and useful if I am sitting at a computer
| | 03:11 | that doesn't have a copy of Pages,
but does have Microsoft Word, or another
| | 03:15 | application that can open
and edit Word files.
| | 03:18 | So at this point, all I'd have to do
is select Word, it would convert the
| | 03:21 | document for me, and it swoops down, indicating
that it's been downloaded. And here it is.
| | 03:27 | And this is essentially how documents in
the cloud works between the Mac and iOS
| | 03:31 | devices, like the iPad.
| | 03:32 | Currently, the major iOS app that
support iCloud backup are the ones found in
| | 03:37 | Apple's iWork Suite, so again,
that's Pages, Keynote, and Numbers.
| | 03:42 | There are a few other iOS apps
that can save data to iCloud.
| | 03:45 | So, a few games, for example, which
means you can pick up your progress in the
| | 03:49 | game on one device where
you left off on another.
| | 03:52 | If you're running Mountain Lion on your
Mac, you'll find that you can also save
| | 03:55 | documents you've opened in the preview
application to iCloud, and Text Edit also
| | 03:59 | defaults to iCloud storage.
| | 04:01 | Because these two applications don't
have an equivalent on iOS devices, you can't
| | 04:06 | open them there. Rather, you have to open
them on the original Mac, or another Mac
| | 04:10 | that you've logged into your iCloud
account with. And that's our look at
| | 04:14 | documents in the cloud.
| | Collapse this transcript |
| Synchronizing books and apps| 00:00 | Once upon a time, if you had more than
one iOS device, and wanted to sync the same
| | 00:04 | media and apps to each one, you
dutifully plugged the first device into your
| | 00:09 | computer, and synced it with iTunes. You'd
then unplug it, and sync the next one, and
| | 00:13 | all this was kind of a bother.
| | 00:15 | You now no longer need to do this.
| | 00:17 | With a simple flip of a switch or two
on your iOS devices, you could have apps,
| | 00:21 | music, and books obtained from
Apple that you download to one device
| | 00:24 | automatically download to any others
you have that are linked to the same Apple
| | 00:28 | ID; it's fairly simple.
| | 00:30 | So here on my iPod touch, I tap on
Settings, and in the Automatic Downloads
| | 00:38 | area, I flip on the switches
for Music, Apps, and Books.
| | 00:43 | And what this means is that any time I
download music, apps, or books from Apple,
| | 00:47 | it will be automatically
synced to this device.
| | 00:51 | Now let's go to iBooks, and we'll see
that there is nothing there. We'll come
| | 00:55 | back to this iPod touch in just a minute.
For the time being, let's go over to my iPad.
| | 01:00 | And now I'm on my iPad, so I'll tap on
the iBooks app; nothing in the library.
| | 01:04 | I'll tap on Store, and I'll search for
my favorite author, p.g. wodehouse, and I
| | 01:10 | am going to download Psmith in the City,
because not only is it awesome, but it's
| | 01:14 | free. So I tap on FREE, GET BOOK, and
normally I'd be prompted for my Password.
| | 01:18 | In this case, I just downloaded something,
so I am not. As the book is downloaded,
| | 01:22 | it flips back to the library, and
now the book is in my library. Great!
| | 01:27 | So I've got it on my iPad.
Let's go back, now, to the iPod touch.
| | 01:30 | Once again, we are back to the touch. I
launch iBooks, I check my library, and
| | 01:36 | look: there is Psmith in the City.
| | 01:38 | Again, I got it on my iPad, but because
I'd enabled the Automatic Downloads option,
| | 01:43 | it automatically went
to my iPod touch as well.
| | 01:46 | This works exactly the same way for music
and apps that you've obtained from Apple.
| | 01:50 | Additionally, this media can also
automatically be added to your iTunes library,
| | 01:54 | so let's go to my Mac, and see how that works.
| | 01:57 | On my Mac, I'll go to iTunes, into its
Preferences, and then I go to Store. When
| | 02:04 | I do, you see the Automatic Downloads
option here. All I have to do is tick these
| | 02:08 | boxes: Music, Apps, and Books.
| | 02:10 | So from this point out, whenever I obtain
media from one of Apple's stores, it's
| | 02:15 | automatically downloaded to my Mac, at
which point, I can then sync it to my
| | 02:18 | other devices. Click OK, and I am done.
This works exactly the same way on the
| | 02:23 | Windows version of iTunes.
| | 02:24 | I think this is a terrific option for syncing
data, but there is one thing to be careful about.
| | 02:29 | If you're using an iOS device that can use
cellular data, so that would be an iPhone, or
| | 02:34 | an iPad that has a cellular data plan,
| | 02:36 | you do have the option to automatically
download this stuff over cellular.
| | 02:41 | If you purchase a lot of media, and you
are out and about connected to a cellular
| | 02:45 | network, it's possible that you are
going to burn through your cellular data for
| | 02:49 | that month, or worse yet exceed it,
and then get additional charges.
| | 02:53 | If you think you are going to be connected
to a Wi-Fi network most of the time,
| | 02:57 | this is a great option.
| | 02:58 | But if you are traveling around, keep
an eye on that cellular data option. And
| | 03:02 | that's iCloud and automatic downloads.
| | Collapse this transcript |
| Using iTunes in the cloud| 00:00 | And here we are on my iPad.
| | 00:02 | So, let's see how this works.
| | 00:03 | I'll tap on iTunes, and I'll tap on the
Purchase button at the bottom of the screen.
| | 00:07 | And you see that I have three options,
much like I did on my Mac in iTunes, and
| | 00:11 | as I would on a PC.
| | 00:13 | So I have Music, Movies, and TV Shows.
| | 00:16 | Now, the one difference here is that you
have an All, and a Not on This iPad button.
| | 00:21 | Now, if you were using an iPhone, or an
iPod touch, the name of this button would
| | 00:25 | differ to reflect the name of your device.
| | 00:27 | Same idea here, so let's go to Music,
I'll choose Barenaked Ladies, and it shows
| | 00:31 | me the couple of tracks
that I have by this group.
| | 00:34 | Now, I can download one track if I want
simply by tapping on the Download button,
| | 00:38 | or I can download both of their tracks
just by tapping on Download All Barenaked
| | 00:42 | Ladies Songs, so I tap that.
| | 00:45 | Notice that a Downloads button appears
at the bottom of the screen. I tap on it,
| | 00:49 | and then I can look at the
progress of these tracks downloading.
| | 00:52 | Now, let's go back to the home screen,
and then go to the Music app, and you see
| | 00:57 | here are those two tracks.
| | 00:58 | Now let's go back to
iTunes, and back to Purchase.
| | 01:02 | Note that if you want to re-download
some content, you don't have to use
| | 01:05 | Purchase; you can actually search for it.
| | 01:07 | So I'll tap on the Search field, and
I'll enter tintin, tap on adventures of
| | 01:11 | tintin, and I'll tap on the movie title.
| | 01:13 | Now, note that I don't see a price for
this movie, and the reason I don't is
| | 01:17 | because I've already
purchased it, and iTunes knows that.
| | 01:20 | So instead, it presents a Download button.
If I want to download this media, all
| | 01:24 | I have to do is tap on that Download button.
| | 01:26 | I don't want to do that
right now, so I'll tap on Done.
| | 01:29 | So this is good for music
and videos, but what about apps?
| | 01:32 | Well, let's go to the App Store,
and find out.
| | 01:35 | At the bottom of the screen, there is a
Purchase button. I'll tap that, and here
| | 01:38 | are my Purchased apps.
| | 01:39 | In this case, I'm going to download the
podcast app, and you see a Progress Bar
| | 01:43 | within the icon, as well as the
button that has changed to Installing.
| | 01:47 | And now if I go back to the home screen,
I can see on the home screen that it's
| | 01:51 | loading there as well,
and it's downloaded.
| | 01:54 | Notice the little new banner that appears.
This tells me that this app is new to
| | 01:58 | my iPad, even though I may have purchased
it in the past. But what about eBooks?
| | 02:03 | Well, let's go to iBooks,
and here are my books.
| | 02:06 | Notice that some of them have a
little cloud icon with an arrow in it; that
| | 02:09 | indicates that I purchased these
books, and they're waiting for me up in the
| | 02:13 | cloud, so that I can download them to my device.
| | 02:15 | So I'll tap on Jungle Book, I see a
progress bar, and that cloud icon has
| | 02:20 | disappeared indicating
that the book is on my device.
| | 02:23 | To read it, all I have to do is tap on it,
it loads and it's ready for me to read.
| | 02:28 | Note that when I say purchased, I'm
using the term loosely. Purchased applies to
| | 02:33 | any media that you've obtained from one
of these stores, whether you've paid for
| | 02:36 | it, or if it was free.
| | 02:38 | Now, I should mention a couple of caveats.
| | 02:40 | The first is that if you are using a
cellular connection with your iPhone or
| | 02:43 | iPad, there is a 50 megabyte
limit on what you can download.
| | 02:47 | If you try to download something
that exceeds that limit over a cellular
| | 02:51 | connection, you'll be told that you
must download this content over Wi-Fi.
| | 02:55 | Also, if you are using an Apple TV,
you'll find that you can access some of your
| | 03:00 | purchased media as well.
| | 03:01 | However, you can't download this
content, which makes sense given that the
| | 03:04 | Apple TV has a very limited storage
capacity. Instead, the item you select will
| | 03:09 | stream to your Apple TV over the
Internet, and then it will play, and this
| | 03:13 | applies to music, and videos.
| | 03:15 | The Apple TV can't display eBooks, and
it won't use apps, and that's the idea
| | 03:19 | behind iTunes in the cloud; retrieving
your purchased media wherever you have a
| | 03:23 | broadband connection,
and a compatible device.
| | Collapse this transcript |
| Using iTunes Match| 00:00 | Apple's iTunes Match is a $25 per year
service that allows you to store up to
| | 00:06 | 25,000 tracks in the cloud,
meaning on Apple's servers.
| | 00:09 | It serves a couple of purposes.
| | 00:11 | First, it lets you access your cloud-based
music library wherever you have an
| | 00:15 | Internet connection, and unlike with
iTunes in the cloud, it lets you access all
| | 00:20 | of your music -- well, up to 25,000 tracks --
even if you didn't purchase at all from
| | 00:25 | Apple. It works like this.
| | 00:27 | Now I'll go to Store, and I'll turn on
iTunes Match. When I do, the iTunes Match
| | 00:31 | window appears, and I have the
option to subscribe for $25 per year.
| | 00:36 | If I choose to do that, $25 will
be charged to my iTunes account.
| | 00:41 | iTunes then scans the tracks in the
library, and sends a list of them to Apple.
| | 00:45 | Any tracks that already exist in
Apple's iTunes catalog will be matched,
| | 00:50 | meaning you can stream and download
these tracks without having to upload the
| | 00:54 | versions that you have.
| | 00:55 | If you have tracks that aren't in
Apple's catalog, they will be uploaded.
| | 00:59 | Tracks that you've purchased from
Apple will be matched, and they don't count
| | 01:02 | against that 25,000 track limit.
| | 01:04 | Now, I haven't set up iTunes Match on
this account, but I have another account
| | 01:08 | where I do have iTunes Match,
so let's take a look at that.
| | 01:12 | So under this account, I have paid for
iTunes Match, but I haven't yet added
| | 01:16 | this computer, and to do that, I just click on
Add This Computer, and then enter my Password.
| | 01:22 | iTunes Match then gathers information
about my library to see if there are some
| | 01:26 | tracks on this computer that
aren't yet on iTunes Match.
| | 01:29 | In this case, there aren't.
| | 01:30 | Everything I have on here has already
been matched on another computer, and as
| | 01:34 | you can see, I have 19,360
tracks available to me.
| | 01:39 | So how is this reflected in iTunes?
| | 01:41 | Well, I'll go to my Music library,
and I see a list of all my tracks.
| | 01:46 | Notice that next to them is a little
cloud icon. If I were to click on that, that
| | 01:51 | track would download from iCloud, and
you can see the Downloads area appears,
| | 01:56 | you can see the name of your track,
and you can see that it's downloading.
| | 01:59 | Now, you don't have to
download a track to listen to it.
| | 02:02 | You can simply select a track, and
then click on Play, and it will stream to
| | 02:06 | iTunes without actually downloading the track.
| | 02:08 | Now let's select that downloaded track,
and I'm going to pull up the info window,
| | 02:13 | and I will look at this area here,
where we talk about kind, and the bit rate.
| | 02:17 | Downloaded tracks are always delivered
to you in the AAC format at 256 kilobits
| | 02:23 | per second, so what does this mean?
| | 02:25 | It means that you are getting
a file in a compressed format;
| | 02:28 | AAC and MP3 are both compressed formats.
| | 02:32 | The bit rate matters in that the higher
the bit rate, the better quality the sound.
| | 02:36 | This is the same format that Apple
uses for the tracks you purchase.
| | 02:40 | Now, one cool thing about all of this
is that if you've matched songs in a
| | 02:44 | lesser format and bit rate, meaning
MP3 files encoded at 128 kilobits per
| | 02:49 | second, for example, there's a good chance that
your downloaded files are going to sound better.
| | 02:54 | Plus, you get to keep any tracks you download,
even if you stop subscribing to iTunes Match.
| | 03:00 | So how is this useful?
| | 03:01 | Well, suppose that you have a load of
tracks that are MP3 files at 128 kilobits
| | 03:05 | per second, and their sound
quality isn't all that great.
| | 03:08 | Once you match them with iTunes
Match, you can download the better quality
| | 03:12 | versions, and you can keep them forever.
| | 03:15 | If you attempt to upload uncompressed
tracks, and these would be AIFF, or WAV
| | 03:19 | files, for example, those files will also
be converted to AAC 256 kilobits per second.
| | 03:25 | So you lose a measure of audio quality
for these files, though the vast majority
| | 03:30 | of people can't really tell the difference.
| | 03:32 | So let's close this out, and see
how this all works on an iOS device.
| | 03:37 | And here we are back on the old iPad.
| | 03:39 | So let's take a look in Music, and here's
the music that's currently on this iPad.
| | 03:44 | Now, I'll go back to the home screen,
tap on Settings, tap on Music, and we'll
| | 03:49 | switch on iTunes Match.
| | 03:52 | I'm asked if I would like to
enable it; indeed I do. I'll tap Enable.
| | 03:56 | Go back to the home screen, and
now we'll go back to the Music app.
| | 03:59 | What this cloud indicates is that my
iPad is now going up to iTunes Match to get
| | 04:04 | a list of all the tracks that I have in
iTunes Match. It will then download that
| | 04:08 | list, and place it on my iPad.
| | 04:10 | The tracks will still be in the cloud,
but I will have a list, so that I can then
| | 04:14 | access those tracks.
| | 04:15 | Now, depending on how big your library is
in iTunes Match, this can take a minute,
| | 04:19 | or it can take several minutes.
| | 04:21 | If you are like a lot of us, when that
content finally becomes available, you're
| | 04:24 | going to see a lot of missing
artwork, as we can see here.
| | 04:28 | Eventually the page will populate
with artwork, but it can take a long time
| | 04:31 | for it to all appear.
| | 04:32 | Because I don't want to wait for that to
happen, let's take a look and see how this works.
| | 04:37 | So I'm going to tap on Adrian
Belew, and you can see a list of tracks.
| | 04:41 | If you'd like to stream some of that
music to your device, all you have to do
| | 04:45 | is tap on the track.
| | 04:47 | When you do that, a little speaker icon
appears to the right, and the music
| | 04:50 | will stream, and play.
| | 04:51 | Now, note that under iOS 6, you cannot download
individual tracks, at least not on an iOS device.
| | 04:56 | What you have to do instead is download
everything by a particular artist, or on
| | 05:01 | that artist's album.
| | 05:02 | In this case, I tap the Download button
next to Adrian Belew's name, and as you
| | 05:06 | can see by the indicator on the right,
it's starting to download those tracks.
| | 05:10 | Now let's go back to Artists.
| | 05:12 | Now, if you don't want to download
everything by a particular artist, you can go
| | 05:15 | to Albums. Let's tap on this Ramones
album, and I can download just that album by
| | 05:19 | tapping on the Download button
that appears under the album artwork.
| | 05:23 | Now let's go back to Settings, and
Music, and I want to show you something.
| | 05:26 | Here's our Music settings.
| | 05:28 | You notice the option that says Show
All Music, underneath the iTunes Match option.
| | 05:32 | What does that mean?
| | 05:33 | Well, when it's on, it means that the
Music app will show all the music that
| | 05:37 | is currently stored on your device, as well as
the music that's available from iTunes Match.
| | 05:43 | Now, if I turn that off, tap Home,
tap Music, I see only the music that's
| | 05:48 | stored on the device.
| | 05:50 | Go back to the home screen, back to
Settings, Show All Music is now On again.
| | 05:55 | Home screen, Music, and here I have
the contents of my iTunes Match library.
| | 06:01 | And that's the gist of
iTunes Match on your iOS device.
| | Collapse this transcript |
| Sharing photos over Photo Stream| 00:00 | iCloud also brings a way to share photos
with all your computers, and iOS devices,
| | 00:05 | as well as with other people. This
service is called Photo Stream, and it works
| | 00:09 | this way, starting with my iPad.
| | 00:11 | I'll tap on Settings, and then I'll
tap on iCloud, and then I tap on Photo
| | 00:15 | Stream, and you see two options: My
Photo Stream, and Shared Photo Streams.
| | 00:20 | The first tells my iPad to share any
photos I take with its camera to iCloud, and
| | 00:25 | to any other devices of mine
that have Photo Stream enabled.
| | 00:28 | The second option allows me to share
my Photo Stream with selected people, as
| | 00:32 | well as the public at large, and I can
subscribe to other people's photo streams,
| | 00:36 | so let's walk through the process.
| | 00:38 | Back to the home screen, I will now
tap on the Camera app, and I'll take a
| | 00:42 | picture of this lovely pencil sharpener
here, and I will return to the home screen.
| | 00:48 | Now I go to the Photos app,
| | 00:51 | I tap on My Photo Stream, and now it
has just the images I have stored there.
| | 00:55 | However, look what happened: here is
the picture of the pencil sharpener, This
| | 00:58 | indicates that the image has been sent
up to iCloud, and then iCloud is syncing
| | 01:02 | the image with all my devices.
Go back to My Photo Stream.
| | 01:05 | Now, I can make these images available
to other people. To do that, I'll tap on
| | 01:10 | Edit, and I'll tap a few images, and then
I tap Share. Now I tap Photo Stream, and
| | 01:17 | that pops this little sheet, there are
few things I can do here, first of all I
| | 01:21 | could enter some names.
| | 01:22 | So let's see, I may send this one to
Christian Fletcher, and maybe I'll send
| | 01:27 | this to Bubba as well.
| | 01:29 | And the reason this works is because
Photo Stream is aware of my contacts, so it
| | 01:33 | will search my contacts
for any matching letters.
| | 01:36 | The other option is to simply tap on
the plus button, and it'll show you all
| | 01:39 | your contacts, and then
you just add them by tapping.
| | 01:43 | I can then name my Photo
Stream, and then I can click on Next.
| | 01:47 | At this point, I can add a comment if I'd
like, and then tap on Post, and here is
| | 01:54 | my second Photo Stream.
| | 01:55 | The people you've added will be notified
by e-mail about your shared stream. That
| | 01:59 | message will include a link, so
that they can visit your stream.
| | 02:01 | In addition, an entry for your shared
stream will appear on their iOS device, as
| | 02:06 | long as it's running iOS 6 or later, or
their computer, asking them to accept your
| | 02:10 | invitation to view their stream.
| | 02:12 | Once they do, they have access to that stream
until you revoke it. Well how do you do that?
| | 02:18 | Once again, tap on Edit, tap on the
Photo Stream, and you see this Edit
| | 02:22 | Photo Stream window.
| | 02:23 | If you'd like to delete somebody,
just tap on their name, and then tap
| | 02:27 | Remove Subscriber. Yes, I really
want to do that, and your other
| | 02:30 | subscribers remain.
| | 02:31 | You can also add other people if you
like, just as we did in the past. I'll
| | 02:35 | cancel that, or if you like you can
delete the entire Photo Stream, which means
| | 02:39 | nobody has access to it at all.
| | 02:41 | You can also share your
Photo Stream on a public Web site.
| | 02:44 | To do that, flip the switch on, and
below, you'll see a link to that stream that
| | 02:49 | anybody who has the link can visit, and
if you'd like, you can share the link, and
| | 02:53 | you have a number of options for doing that.
| | 02:56 | You can e-mail it, you can message it to
somebody, Twitter, Facebook, or you can
| | 02:59 | copy it, and then paste
that link into something else.
| | 03:02 | And that's the basics of Photo Stream on
an iOS device. Now let's turn to the Mac.
| | 03:06 | In here on the Mac, once again, we'll
go to the System Preferences, click on
| | 03:11 | iCloud, and we'll click on the
Options button next to Photo Stream.
| | 03:15 | Here you see the same two
options that appear on an iOS device;
| | 03:19 | My Photo Stream, and Shared Photo Stream.
| | 03:21 | We want both of those left On, so
I'll click on OK, and we will quit out
| | 03:26 | of System Preferences.
| | 03:27 | Given that there is no photos application
on the Mac, where do we go now?
| | 03:31 | We go to iPhoto, of course.
| | 03:32 | So we'll launch iPhoto, and when I do,
you'll notice that there is a Photo
| | 03:37 | Stream entry under the Web heading.
| | 03:39 | With it selected, I can see the images
in My Photo Stream, including the pencil
| | 03:43 | sharpener image that
I just captured on my iPad.
| | 03:46 | I can easily add images to this Photo
Stream just by choosing an image in my
| | 03:49 | library, or in an album, and
dragging it to the Photo Stream entry.
| | 03:53 | So let's see, we'll go to Outdoors, I'll
grab this image here, and I just drag it
| | 03:57 | into Photo Stream. It will ask
me where I want to share it.
| | 04:01 | Put it into my Photo Stream, and any
second now, we should see that image
| | 04:04 | appear, and here it is,
| | 04:06 | again, indicating that Photo Stream now
has it, and has now sent it to my other devices.
| | 04:11 | If I want to remove that image, I just
select it, press the Delete key, and
| | 04:15 | press Delete Photo.
| | 04:17 | We'll go back to our Outdoors album, and
notice that the image isn't gone from
| | 04:21 | my album; it's simply been
taken out of my Photo Stream.
| | 04:23 | And as you can probably guess, you
can create additional photo streams.
| | 04:27 | So I am in my Outdoors album, I'll
select a few images, click on Share, and then
| | 04:34 | click on Photo Stream.
| | 04:35 | And once again, I can add those
images to my current photo stream, or I can
| | 04:39 | create a New Photo Stream.
| | 04:41 | I'll choose that option, and very
much like on my iPad, I now have the
| | 04:45 | opportunity to add people as subscribers,
rename the photo stream, and make it
| | 04:50 | a public Web site. We've done that on
the iPad; I don't need to do it here,
| | 04:53 | but it's the same idea.
| | 04:55 | Once I'm finished with it, I would
simply click on Share. Those people who I've
| | 04:59 | added as subscribers will receive an
e-mail message, and then they can accept or
| | 05:02 | decline that invitation,
and we'll hit Cancel.
| | 05:06 | While we're in iPhoto, let's take a look
at the Photo Stream Preferences, so I'll
| | 05:10 | go to iPhoto > Preferences,
and then click on Photo Stream.
| | 05:14 | The first option allows you to switch
on or off Photo Stream for iPhoto. You
| | 05:18 | can choose to automatically import new
images, as well as add all new photos you
| | 05:22 | take to your Photo Stream, and you can
also enable shared photo streams, just as
| | 05:26 | you could in the iCloud System Preferences.
And now let's move over to our Windows PC.
| | 05:31 | Windows doesn't have a version of
iPhoto, but that doesn't mean that it
| | 05:34 | can't use Photo Streams.
| | 05:36 | So, we'll begin as we have before.
| | 05:38 | We'll go to the iCloud Control Panel,
here's Photo Stream, it is enabled, and
| | 05:43 | I'll click on Options, and sure
enough, here are the two options we've seen
| | 05:47 | before: My Photo Stream,
and Shared Photo Streams.
| | 05:49 | There is one addition with Windows, and
that is that you're shown the path to
| | 05:53 | where your Photo Stream
is going to be stored.
| | 05:55 | If you like, you can change that; I don't care
to, so I'll just click OK. That looks good.
| | 06:01 | Now, where exactly are these photos?
| | 06:03 | Well, let's go to the Start menu, click
Pictures, and here is the Photo Stream
| | 06:09 | folder, so it's within your user
account, and then in the Pictures folder.
| | 06:13 | So I'll double-click on there, and
you see three folders: My Photo Stream,
| | 06:17 | Shared, and Uploads.
| | 06:19 | My Photo Stream is, of course, the
photos that are in your Photo Stream.
| | 06:25 | Shared would include those photo
streams you've shared, as well as those photo
| | 06:29 | streams that have been shared with you,
and Uploads is where you add images to
| | 06:33 | add them to the Photo Stream. Let's
go back to my Photo Stream folder. I'll
| | 06:37 | select a few images, right-click, and
then I'll choose Add to a Photo Stream.
| | 06:43 | Now I choose New Photo Stream.
| | 06:44 | What this does is brings up the New
Photo Stream window, where just as we've
| | 06:48 | seen in the past, I can add subscribers
by their e-mail address to my Photo
| | 06:52 | Stream, I can give that Photo Stream
a name, and I can choose to make it a
| | 06:56 | public Web site. We've done that before;
we don't need to do it again, so I'll
| | 07:00 | just click on Cancel.
| | 07:04 | Now, if I had done that, a new Photo
Stream would appear in the shared folder.
| | 07:08 | Let's take a look at the Uploads
folder. Double-click on that, and currently
| | 07:11 | there is nothing in it, but I'd like to
add images to my Photo Stream from my PC.
| | 07:15 | To do that, I grab an image, and I drag
it into this folder. PC will think about
| | 07:20 | it for a minute, move back to the
Photo Stream folder, and there it is.
| | 07:25 | So not only has it been moved into the
Photo Stream on my PC, but it's now being
| | 07:29 | synced with iCloud, meaning that all
my devices now have that image in their
| | 07:34 | Photo Stream, and with that, we
wrap up our look at Photo Stream;
| | 07:37 | a cool and easy way to sync and share images.
| | Collapse this transcript |
| Backing up and restoring data| 00:00 | Back in the olden days, if you had an
iPhone, iPod touch, or early iPad, you
| | 00:04 | backed it up and restored it from
the computer you connected it to.
| | 00:08 | Now, this could be a drag if you
weren't anywhere near that computer; for
| | 00:11 | example, you were traveling.
| | 00:12 | I am happy to tell you
that those days are long gone.
| | 00:16 | Thanks to iCloud, you can now back up
your most important data anywhere that you
| | 00:20 | can find an Internet connection.
| | 00:22 | Likewise, when you want to restore data to
your device, you can do that just as easily.
| | 00:27 | So let's take a look.
| | 00:28 | On my iPad, I'll go to Settings, I'll
then go to iCloud, and then I'll tap
| | 00:35 | on Storage & Backup.
| | 00:37 | At the bottom of this window, you see
the iCloud Backup option. Switch it on, and
| | 00:43 | you'll be told that you will no longer
be using your computer for backu, but
| | 00:46 | instead, iCloud, so tap on OK,
and backup is turned on.
| | 00:53 | So what exactly is it backing up?
| | 00:55 | It's backing up your camera roll, your
documents, account settings, and that
| | 00:59 | would be your e-mail, contacts, and
calendars, messages, ringtones, visual
| | 01:04 | voicemail if you have an
iPhone, and other settings.
| | 01:07 | When it does this, you use up a portion
of your iCloud storage. You're given 5
| | 01:11 | gigabytes of storage when
you sign up for iCloud.
| | 01:13 | So let's go ahead
and tap on Back Up Now.
| | 01:16 | Actually I just backed it up, so it's likely
it's not going to back up much of anything,
| | 01:21 | but it will estimate the time
remaining, and there; it's done.
| | 01:24 | Now, if you have something like a 32
gigabyte iPad that's pretty full with apps
| | 01:29 | and media, don't worry that
you'll use up all that storage.
| | 01:32 | Your apps, and media, things like music,
and videos aren't backed up, because there
| | 01:36 | is a very good chance that you have
copies elsewhere, iTunes in the cloud, or
| | 01:40 | iTunes Match, for example.
| | 01:41 | So the files being backed up
are generally pretty small.
| | 01:45 | Once you've backed up your device,
you can then manage your storage. So tap
| | 01:49 | on Manage Storage, and you'll see here
any devices that you've chosen to back
| | 01:55 | up with iCloud, as well as any documents
that you may have backed up to this account.
| | 01:59 | So I'll tap on my iPad. I can see the
time of the latest backup, as well as the
| | 02:05 | size of that backup, and I can
see the size of the next backup.
| | 02:09 | If I choose to,
I can turn off Camera Roll.
| | 02:11 | Now, in this case, I've only got 1.4
megabytes in there, but if you've taken a
| | 02:16 | lot of movies with your device, it's
likely that the Camera Roll is going to be
| | 02:20 | pretty big. In such cases,
you may want to turn it off.
| | 02:23 | And finally, you can delete the entire backup
just by tapping on Delete Backup. We'll go back.
| | 02:29 | Now, you'll notice that there is no
Restore button, so how do you get this stuff
| | 02:34 | back on your iOS device?
| | 02:35 | Well the thinking here is that you'd
restore it only when you've wiped it out,
| | 02:40 | and you are starting again from scratch.
| | 02:42 | When you do, during the setup process,
you'll be asked if you want to restore
| | 02:46 | your data from iCloud. Choose to do so,
enter your Apple ID and Password, and
| | 02:50 | you'll be offered the option to restore from
the three most recent backups that you created.
| | 02:55 | So if you've moved from a second generation
iPad to an iPad mini, for example,
| | 02:59 | you can choose to restore its data to this
newer and smaller iPad. But there's more;
| | 03:05 | not only is your backed up data restored,
but also any apps and media that you had
| | 03:09 | on the device during the chosen
backup; they are also restored.
| | 03:13 | Now, I said earlier that your apps and
media don't get backed up, and that's true;
| | 03:17 | however, a list of those
apps and data is backed up.
| | 03:21 | This list is checked, and that
content is also downloaded to your device.
| | 03:26 | Finally, if you find that your running out
of iCloud storage space, Apple is more than
| | 03:30 | happy to sell you some more.
| | 03:31 | So just tap on Change Storage Plan,
and up pops a window that will offer you
| | 03:37 | options for purchasing more data. And
that's backing up and restoring your
| | 03:40 | data through iCloud.
| | Collapse this transcript |
| Back to My Mac| 00:00 | And now, as promised, it's
time to look at Back to My Mac.
| | 00:03 | Now, Back to My Mac, as the name implies,
works only with the Mac. It doesn't work
| | 00:08 | with Windows PCs, or iOS devices.
It's just a Mac to Mac option.
| | 00:12 | So first of all, let's make sure that
it's turned on. So we'll go to System
| | 00:16 | Preferences, click on iCloud, and as we
go down the list, we see Back to My Mac
| | 00:20 | is there. In this case, it is enabled.
| | 00:23 | Now, in some cases, you may see a
message here saying Set up router for better
| | 00:26 | performance, and a More button.
| | 00:28 | Click on that More button, and it will
tell you that your network configurations
| | 00:32 | for your router may not be
as optimal as they might be.
| | 00:36 | Now, setting up your router is way
beyond the mission of this course,
| | 00:40 | but if you do see this kind of message,
check your router settings, and if you
| | 00:43 | understand how to, go ahead and
reconfigure them, so they work better.
| | 00:47 | If you're not sure how to do that,
Apple has some wonderful documentation on
| | 00:50 | this, so go to Apple's Web site, go to
the support area, and key in Back to My
| | 00:55 | Mac, and you'll find the
information you're looking for.
| | 00:57 | And so for now, we'll click on OK.
| | 01:00 | So what exactly happens now?
| | 01:02 | When I've turned Back to My Mac on on
this computer, I should be able to go
| | 01:08 | anywhere else, abroad, or within this
country, take my laptop with me, get on an
| | 01:14 | Internet connection, and then be
able to connect to my Mac remotely.
| | 01:18 | So not only can I see its
files, but I can also control it.
| | 01:21 | So let's see how this works.
| | 01:23 | Here in my studio, I have
another Mac elsewhere, and I'll quit
| | 01:27 | System Preferences.
| | 01:29 | So let's open up my Macintosh HD, I'll look in
Shared, and sure enough, here is my other computer.
| | 01:37 | So here's my other machine.
| | 01:38 | What I would like to do now is
connect to it, and I can do that just by
| | 01:42 | clicking Connect As.
| | 01:44 | Because I'm a registered user on this machine,
I could enter my Password, and click Connect.
| | 01:50 | Also, I have the option to
connect using my Apple ID.
| | 01:55 | So if I've forgotten what my Password
was in that account, I can use my Apple ID;
| | 01:59 | as long as I've configured that
option on the Mac, then I can connect.
| | 02:03 | In this case, I happened to
know my Password, so I'll click on Connect.
| | 02:07 | I can then go to my Public folder, and
see any items that I may have put there.
| | 02:13 | Otherwise, I can click on my regular
user folder, and once I do that, I have
| | 02:18 | access to all the files on my Mac, at
least those that are within my account.
| | 02:22 | Now I'll eject that machine, so that I
can show you one other thing that I can do.
| | 02:27 | This time I'll select the
machine, and choose Share Screen.
| | 02:30 | Once again, I'm a registered user, or I
could use my Apple ID. I'll enter my
| | 02:34 | Password, click Connect, and now I am
screen sharing with that machine, so this
| | 02:40 | is my other Mac's Desktop.
| | 02:43 | Let's say I want to see a document;
Go > Documents, here's my Unbelievably
| | 02:49 | Important Document, so if I want to read
it from here, Blah. Well, it wasn't all that
| | 02:53 | important after all,
| | 02:54 | but if I wanted to, I
could open up things if I like.
| | 02:57 | You can also manipulate these, because
I am totally controlling this computer,
| | 03:01 | and because I am controlling this
computer, I could then take this file, and
| | 03:05 | e-mail it to myself.
| | 03:06 | Or if I am using something like
Dropbox, I can put it into my Dropbox, and
| | 03:10 | retrieve it that way.
| | 03:12 | So again, just like screen sharing
locally, this is a way so that you can
| | 03:16 | manipulate the contents of another
machine, and do what you need to do with those
| | 03:20 | files. And we'll Quit out of screen sharing.
| | 03:24 | Now, I have to issue a warning, and that
is that Back to My Mac doesn't always work.
| | 03:29 | One thing, as we saw in the warning;
it's possible that your router isn't
| | 03:32 | configured properly for it, and even
if you have an AirPort router, which is
| | 03:36 | made by Apple, it's possible that it's not
configured in such a way that you can get to it.
| | 03:41 | But a likelier suspect is that you
happened to be somewhere, say, at a hotel
| | 03:45 | for example, and their router is not configured
so that you can get to your Mac remotely.
| | 03:50 | So sometimes it's a hit or miss affair.
| | 03:52 | You've turned it on on your machine
at home, but it may not be accessible,
| | 03:56 | because of the router that's
on the other end.
| | 03:58 | If you find that Back to My Mac
isn't working for you when you are out and
| | 04:03 | about, you have alternatives.
| | 04:04 | One of them is called
LogMeIn, and that's logmein.com.
| | 04:07 | With LogMeIn, you take the computer
that you are using at home, the one that
| | 04:12 | you want to access, or the one at your office,
and you install a piece of software that's free.
| | 04:18 | This sets up your Mac so that
it is then an accessible server.
| | 04:21 | Then leave that Mac running.
| | 04:23 | Now go out, travel the world; you can
then log on with a PC, or a Mac, or an iOS
| | 04:29 | device using the LogMeIn software, or
logging into a Web site, and then logging
| | 04:35 | into your account within LogMeIn, and
then you'll be able to control your Mac
| | 04:39 | remotely, just as we did
when we were screen sharing.
| | 04:42 | So the same idea there; you can then
take files that you need, put them in your
| | 04:46 | Dropbox, or e-mail them to yourself.
| | 04:48 | This is a very cool service. Whether
you successfully use Back to My Mac, or a
| | 04:52 | service like LogMeIn, this is a very
valuable thing to be able to do with
| | 04:57 | your devices.
| | Collapse this transcript |
|
|
ConclusionGoodbye| 00:00 | There you have my overview of
Apple's iCloud service.
| | 00:03 | More than mail, contacts, calendar,
syncing, sharing, and media, iCloud is
| | 00:08 | Apple's way of providing us with a way
to work with our most important data from
| | 00:12 | any compatible device we own.
| | 00:14 | What you've caught a glimpse of is more than
just a place to put your stuff in the cloud;
| | 00:19 | it's a very broad hint at what
computing in the future may look like.
| | 00:23 | This is Chris Breen for lynda.com.
Thanks very much for watching!
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