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Inserting text from Pages

From: iBooks Author Essential Training

Video: Inserting text from Pages

We're still importing text into our Explore California Travel Guide. And in the last movie, I had you insert a text file, and this is what my text file ended up looking like for my Desert to Sea. This was the first page of it and then the second page of it. So you can go ahead and check your work against mine. Next, let's go ahead and import a Pages document. For this document, we are going to go down to the last chapter, chapter 9, and insert the text for the Golden Gate tour. I'm going ahead and open up the Pages document that we're going to be importing so we can have a look at it before we import it. The formatting is very simple.

Inserting text from Pages

We're still importing text into our Explore California Travel Guide. And in the last movie, I had you insert a text file, and this is what my text file ended up looking like for my Desert to Sea. This was the first page of it and then the second page of it. So you can go ahead and check your work against mine. Next, let's go ahead and import a Pages document. For this document, we are going to go down to the last chapter, chapter 9, and insert the text for the Golden Gate tour. I'm going ahead and open up the Pages document that we're going to be importing so we can have a look at it before we import it. The formatting is very simple.

In the first paragraph, I've defined this paragraph to be a block quote. And notice that I've named my paragraph style Block Quote exactly as the paragraph style is defined inside of our iBooks Author document. The body text is also defined as Body in the Pages document, just as it's defined as Body inside of our iBooks Author document. And our Headers are defined as Heading 1 just ah they are defined as Heading 1 in the iBooks Author document.

The other interesting thing about this document is that we've also included an image inside of the Pages document that we're going to import directly into our iBooks Author document. So go ahead and close the Pages document and then back in iBooks author, with the chapter 9 selected, we'll go up to the top and select the Insert menu and choose Chapter from Pages or Word document. We'll then go into our chapter 3 exercise folder and look for the Golden_Gate.pages document and click Insert.

A new sheet will pull down asking us to choose the type of layout that we want to use as we import this new chapter. Now notice this is going to import an entire new chapter, even though we already have chapter 9, Golden Gate defined. By bringing in the Pages or a Word document, it's going to create that new chapter and then we'll have to do some manipulation inside of our document afterwards. You want to also check the box that says Preserve document paragraph styles on import. This way all of the styles that we defined inside of our Pages document will import with the labels, and since our labels will match, it will make our life easier for adjusting the formatting.

So go ahead and check the box and then click Choose. A pop-up window will appear giving us a warning that we may have some font substitutions. When you import a Pages document or a Word document, any types of mismatches between what the iPad will support and what your Pages document is defined will appear here. Some of them will give you a chance to replace a font, while others will automatically do that. And that's what's happened here. We'll simply go ahead and click on that item and hit Clear to get rid of it. Then we'll go ahead and close the document, and let's look and see what got imported.

The name of our pages document got included as the chapter name for this new chapter. Notice it's chapter 10 and our Golden Gate chapter is chapter 9. Let's go ahead and scroll down and have a look at the text that it brought in. It brought in the text all right. The formatting is not quite right, but it did also bring in our image. So let's do a little formatting now. We'll first, deal with the body text. So go ahead and click inside the body text and you'll notice in your Paragraph Styles in the right-hand side, the small triangle to the right is indicating that we have a mismatch.

Go ahead and click the dropdown menu and then choose the option Select All Uses of Body. This way all of the body text that got imported will all be selected. Now, we can either click the dropdown menu and choose Revert to Defined Style to have our iBooks Author style definitions automatically applied here or we can use another method that we'll look at now. If you click inside of the Block Quote paragraph and then go over and you see the dropdown menu again, here we can Select All Uses of Block Quote, in case there are any additional ones.

And then instead of clicking the dropdown menu again, this time simply click Block Quote. That will apply the style automatically. Let's do this one more time by clicking inside of our header text, and now we can select the dropdown menu to Select All Uses of Heading 1. And notice if we scrub over to the right-hand side, it selected all of those headers. And then we'll simply click Heading 1 to apply our actual style. Go ahead and scrub back to the first page, and now let's deal with our image. Go ahead and click on the image and drag it over into the upper right-hand corner where we want it to be, and then we can go ahead and resize it so it fills the top part of our column.

Now that we have all of our text, there's one more step. We need to move all of this text into the appropriate chapter. Because we've already defined our chapter and we've already done the work of adding the Header image, let's go ahead and simply move this text into place. So click inside the text and then press Command+A on your keyboard to select all the text, then Command+C on your keyboard to copy the text. Then we'll go into the Golden Gate chapter, click the dropdown menu to add a page, and we'll add the 2 Column page layout. We'll click inside of that text, press Command+A on your keyboard to select all, and then simply press Command+V to paste.

That will paste all of our text over. Now, let's go ahead and grab our image. We can come back down here to chapter 10, click one time on your image, and press Command+C on your keyboard to copy it. Then come back into chapter 9, click your mouse in, and press Command+V on your keyboard to paste the image. And now when you go to move it, notice that the image doesn't quite move smoothly. It's moving, but it's not quite going properly. The text isn't wrapping correctly. And that's because when we pasted the image over, it came in as an inline image rather than a floating image.

So with the image selected, simply click the Floating button and now our text re-wraps around the image properly and our image is floating into place where we want it. We can then simply click on the Golden Gate-1, chapter 10 and press the Delete key on our keyboard, and it's going to ask us, Are we sure we want to get rid of this chapter? And we can simply say yes. And now we have imported our Pages document into an existing chapter and had it bring in most all of the formatting. As part of the exercise files, I've included another Pages document for you to try on your own.

It's called Snowboard California. Inside of this document, I've used the same text definitions as we had in the other document. And I'll go ahead and scroll down a little bit further. And here, I've also included an image in this document as well. So go ahead and import this Pages document and go ahead and add it to the Snowboard California chapter. And then in the net movie, we'll look at doing the same process but using a Microsoft Word Document.

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This video is part of

Image for iBooks Author Essential Training
iBooks Author Essential Training

89 video lessons · 20485 viewers

Chris Mattia
Author

 
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  1. 4m 48s
    1. Welcome
      48s
    2. Using the exercise files
      4m 0s
  2. 53m 58s
    1. Installing iBooks Author
      1m 47s
    2. Installing iBooks on an iPad
      1m 9s
    3. Creating a new document
      3m 25s
    4. Understanding the interface
      4m 48s
    5. Creating a book cover
      9m 26s
    6. Adding an intro video
      1m 48s
    7. Creating chapters
      8m 2s
    8. Creating sections
      3m 52s
    9. Creating pages
      2m 15s
    10. Adding visual interest
      4m 54s
    11. Customizing the table of contents
      5m 44s
    12. Creating a glossary
      2m 57s
    13. Previewing your work on an iPad
      3m 51s
  3. 27m 22s
    1. Understanding templates
      3m 18s
    2. Creating a blank layout
      3m 42s
    3. Modifying existing layouts
      5m 13s
    4. Creating a custom layout
      3m 57s
    5. Defining placeholder media
      1m 1s
    6. Defining placeholder text
      50s
    7. Adding auto-updating text
      1m 18s
    8. Creating a photo collage layout
      3m 25s
    9. Sharing a custom template
      1m 55s
    10. Creating a portrait-only book
      2m 43s
  4. 19m 25s
    1. Dragging and dropping plain text
      3m 16s
    2. Inserting text from Pages
      6m 51s
    3. Inserting text from Microsoft Word
      7m 11s
    4. Creating linked text boxes
      2m 7s
  5. 52m 13s
    1. Understanding how to format text
      2m 5s
    2. Formatting text
      8m 6s
    3. Creating lists
      5m 29s
    4. Creating custom styles
      9m 34s
    5. Controlling tabs
      5m 54s
    6. More on text control
      12m 37s
    7. Embedding equations with LaTeX
      3m 53s
    8. Embedding equations with MathType
      4m 35s
  6. 29m 14s
    1. Understanding objects
      7m 33s
    2. Adding objects
      2m 26s
    3. Manipulating objects on a page
      3m 24s
    4. Layering objects together
      1m 36s
    5. Changing an object's appearance
      7m 15s
    6. Adding titles, labels, captions, and descriptions
      5m 25s
    7. Adding accessibility text to objects
      1m 35s
  7. 21m 45s
    1. Adding images
      5m 33s
    2. Removing parts of photos with Instant Alpha
      3m 54s
    3. Cropping and masking images
      4m 0s
    4. Controlling image settings
      3m 0s
    5. Spanning an image across two pages
      5m 18s
  8. 16m 12s
    1. Understanding shapes
      2m 29s
    2. Adding shapes
      2m 29s
    3. Editing shapes
      3m 24s
    4. Drawing shapes
      3m 31s
    5. Creating a custom shape mask
      4m 19s
  9. 25m 57s
    1. Understanding tables
      2m 22s
    2. Creating tables
      2m 9s
    3. Adding and importing data into tables
      3m 3s
    4. Formatting table cells and data
      8m 37s
    5. Performing calculations
      3m 57s
    6. Using conditional formatting
      2m 52s
    7. Sorting table data
      1m 15s
    8. Adding a custom table description
      1m 42s
  10. 22m 33s
    1. Understanding charts
      2m 30s
    2. Adding charts
      3m 59s
    3. Editing chart data
      3m 51s
    4. Formatting charts
      5m 24s
    5. Changing the chart type
      5m 48s
    6. Adding chart descriptions
      1m 1s
  11. 45m 53s
    1. Understanding widgets
      4m 18s
    2. Creating an image gallery
      5m 18s
    3. Adding a movie
      4m 4s
    4. Adding a Keynote presentation
      5m 32s
    5. Adding a 3D object
      4m 24s
    6. Adding an interactive image
      7m 54s
    7. Adding custom HTML
      7m 57s
    8. Creating a scrolling sidebar
      3m 45s
    9. Creating a popover effect
      2m 41s
  12. 17m 4s
    1. Understanding review questions
      2m 26s
    2. Adding a review section
      2m 27s
    3. Creating multiple-choice questions
      7m 16s
    4. Creating matching questions
      4m 55s
  13. 27m 1s
    1. Preflighting on an iPad
      6m 21s
    2. Exporting a book in iBooks format
      2m 26s
    3. Exporting a book as a PDF
      2m 33s
    4. Exporting a book as a text document
      1m 49s
    5. Emailing a book
      2m 24s
    6. Getting ready to publish to the iBookstore
      4m 44s
    7. Publishing to the iBookstore
      6m 44s
  14. 32s
    1. Goodbye
      32s

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