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iBooks Author Essential Training

Formatting table cells and data


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iBooks Author Essential Training

with Chris Mattia

Video: Formatting table cells and data

Now that we have some data in our table, let's go ahead and begin applying some formatting to make our table look like the rest of our book. And let's begin with this first column here. When we look at the first column, the text in many of these cells is not quite wrapping right. We've got a couple of these rows where we've got three lines of text, and it would look a little bit better if we could get these to wrap a littler neater. So to do this, simply click once on the table to select it and then click once inside of the first cell to select that.
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  1. 4m 48s
    1. Welcome
      48s
    2. Using the exercise files
      4m 0s
  2. 53m 58s
    1. Installing iBooks Author
      1m 47s
    2. Installing iBooks on an iPad
      1m 9s
    3. Creating a new document
      3m 25s
    4. Understanding the interface
      4m 48s
    5. Creating a book cover
      9m 26s
    6. Adding an intro video
      1m 48s
    7. Creating chapters
      8m 2s
    8. Creating sections
      3m 52s
    9. Creating pages
      2m 15s
    10. Adding visual interest
      4m 54s
    11. Customizing the table of contents
      5m 44s
    12. Creating a glossary
      2m 57s
    13. Previewing your work on an iPad
      3m 51s
  3. 27m 22s
    1. Understanding templates
      3m 18s
    2. Creating a blank layout
      3m 42s
    3. Modifying existing layouts
      5m 13s
    4. Creating a custom layout
      3m 57s
    5. Defining placeholder media
      1m 1s
    6. Defining placeholder text
      50s
    7. Adding auto-updating text
      1m 18s
    8. Creating a photo collage layout
      3m 25s
    9. Sharing a custom template
      1m 55s
    10. Creating a portrait-only book
      2m 43s
  4. 19m 25s
    1. Dragging and dropping plain text
      3m 16s
    2. Inserting text from Pages
      6m 51s
    3. Inserting text from Microsoft Word
      7m 11s
    4. Creating linked text boxes
      2m 7s
  5. 52m 13s
    1. Understanding how to format text
      2m 5s
    2. Formatting text
      8m 6s
    3. Creating lists
      5m 29s
    4. Creating custom styles
      9m 34s
    5. Controlling tabs
      5m 54s
    6. More on text control
      12m 37s
    7. Embedding equations with LaTeX
      3m 53s
    8. Embedding equations with MathType
      4m 35s
  6. 29m 14s
    1. Understanding objects
      7m 33s
    2. Adding objects
      2m 26s
    3. Manipulating objects on a page
      3m 24s
    4. Layering objects together
      1m 36s
    5. Changing an object's appearance
      7m 15s
    6. Adding titles, labels, captions, and descriptions
      5m 25s
    7. Adding accessibility text to objects
      1m 35s
  7. 21m 45s
    1. Adding images
      5m 33s
    2. Removing parts of photos with Instant Alpha
      3m 54s
    3. Cropping and masking images
      4m 0s
    4. Controlling image settings
      3m 0s
    5. Spanning an image across two pages
      5m 18s
  8. 16m 12s
    1. Understanding shapes
      2m 29s
    2. Adding shapes
      2m 29s
    3. Editing shapes
      3m 24s
    4. Drawing shapes
      3m 31s
    5. Creating a custom shape mask
      4m 19s
  9. 25m 57s
    1. Understanding tables
      2m 22s
    2. Creating tables
      2m 9s
    3. Adding and importing data into tables
      3m 3s
    4. Formatting table cells and data
      8m 37s
    5. Performing calculations
      3m 57s
    6. Using conditional formatting
      2m 52s
    7. Sorting table data
      1m 15s
    8. Adding a custom table description
      1m 42s
  10. 22m 33s
    1. Understanding charts
      2m 30s
    2. Adding charts
      3m 59s
    3. Editing chart data
      3m 51s
    4. Formatting charts
      5m 24s
    5. Changing the chart type
      5m 48s
    6. Adding chart descriptions
      1m 1s
  11. 45m 53s
    1. Understanding widgets
      4m 18s
    2. Creating an image gallery
      5m 18s
    3. Adding a movie
      4m 4s
    4. Adding a Keynote presentation
      5m 32s
    5. Adding a 3D object
      4m 24s
    6. Adding an interactive image
      7m 54s
    7. Adding custom HTML
      7m 57s
    8. Creating a scrolling sidebar
      3m 45s
    9. Creating a popover effect
      2m 41s
  12. 17m 4s
    1. Understanding review questions
      2m 26s
    2. Adding a review section
      2m 27s
    3. Creating multiple-choice questions
      7m 16s
    4. Creating matching questions
      4m 55s
  13. 27m 1s
    1. Preflighting on an iPad
      6m 21s
    2. Exporting a book in iBooks format
      2m 26s
    3. Exporting a book as a PDF
      2m 33s
    4. Exporting a book as a text document
      1m 49s
    5. Emailing a book
      2m 24s
    6. Getting ready to publish to the iBookstore
      4m 44s
    7. Publishing to the iBookstore
      6m 44s
  14. 32s
    1. Goodbye
      32s

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iBooks Author Essential Training
6h 3m Appropriate for all Jul 03, 2012 Updated Feb 18, 2013

Viewers: in countries Watching now:

In this course, author and educator Chris Mattia demonstrates how to use the Apple iBooks Author application to create and publish your own ebook, without extensive design or publishing experience.

Follow along with Chris as he assembles, refines, and publishes a dynamic and engaging ebook for distribution on the iPad using the iBooks app. The course demonstrates the process of adding all of the components of a dynamic ebook, including engaging text, images, audio, video, 3D models, and dynamic web content. It also shows how to customize the iBooks Author interface and leverage built-in templates to produce a beautifully designed and polished ebook. The course wraps up with a review of the iBookstore publishing process.

Topics include:
  • Installing iBooks Author
  • Creating a book cover
  • Creating pages, chapters, and sections
  • Adding visual interest
  • Creating a table of contents and a glossary
  • Working with templates and placeholders
  • Importing text from Pages or Microsoft Word
  • Formatting text
  • Adding objects such as titles, labels, and captions
  • Inserting images
  • Adding tables and charts
  • Working with widgets such as movies, 3D objects, and interactive images
  • Creating review sections with multiple choice and matching questions
  • Exporting a book as an iBook, PDF, or text document
  • Publishing to the iBookstore
Subjects:
Elearning Design Digital Publishing Ebooks Teacher Tools Education Educational Technology Higher Education
Software:
iBooks Author
Author:
Chris Mattia

Formatting table cells and data

Now that we have some data in our table, let's go ahead and begin applying some formatting to make our table look like the rest of our book. And let's begin with this first column here. When we look at the first column, the text in many of these cells is not quite wrapping right. We've got a couple of these rows where we've got three lines of text, and it would look a little bit better if we could get these to wrap a littler neater. So to do this, simply click once on the table to select it and then click once inside of the first cell to select that.

Then if you move your mouse from inside the cell over to the right-hand edge, you'll see that you get the double-headed arrow. You can then click and drag a little bit to the right until you get the text to align properly within that cell. By doing this, it makes this entire first column a little bit wider and takes some space out of the next column of text. The next thing we need to do is now clean up how much space each row is taking up in our table. And we do that by simply clicking in the first cell and dragging down, and that should select all of those rows.

We can then go over to our Table Format bar, and you want to make sure that you have Automatically resize to fit content checked. And then in the Row Height, simply click the down arrow one time, and it should auto-adjust the size of all of your different rows so that they're all an equal height. We can then deselect by clicking anywhere not inside the table, and we can drag our table back down until it's better centered on our page again. The next bit of formatting that we want to do is to go ahead and treat all of these values over here on the right-hand side of the table.

All of these values should really display currency. So to do this, make sure you've selected your table by clicking on it one time and then click one time in the cell that says 750. Hold down the Shift key on your keyboard and come down to the lower right-hand cell and click one time. By holding down the Shift key, it will increase your selection in both the horizontal and vertical direction so that now all of the cells that we want to format are selected. Go over to your Table Inspector and click on the Format tab, then in the Cell Format click the dropdown menu, and change from Automatic to Currency.

You'll notice now that all of the values are now listed in dollars with the correct amount of decimal places. If you want to change the number of decimal places, you can do that by using the up or down arrow for Decimals inside of the Cell Format area. I'm going to go ahead and leave mine set to just 2 decimal places. Now to clean up the alignment with our selections still made, let's go over to the Text Inspector and then right-hand align all of our values. This way all of the decimal places now line up and all of our text shows up towards the right-hand side of our page.

While we have our Text Inspector, let's go ahead and adjust some of the other text cells. Let's come down here to the bottom cell in the Difficulty's column and click and drag up into the right in order to select all of the cells in the Difficulty column and Days column. Then we'll go ahead and click the Center button in the Text Align so that all of the texts in those cells become center-aligned. We'll do the same thing for our top row. We'll click and drag to the right, and that will select all the cells, and then we'll center the text. That's starting to look a lot better.

The next bit of formatting that we want to do is we want to come over here and apply some formatting to the column that has the days of the tour listed in it. So we'll click one time on the first cell to select it, and then we'll come down to the bottom cell, click and drag up, that way we get the entire column selected. We'll then go back over to our Table Inspector, and in the Format option under Cell Format, we're going to go ahead and choose Duration from the dropdown menu. Now when this happens, we need to set the correct number of Duration Units.

And the first thing you want to do is grab the Units slider and drag it a little bit to the left so that the slider is showing over top of Days, Hours, and Minutes. Now our tours are not going to be that detailed, so we'll go ahead and grab the right-hand side of the slider and drag it over towards the left in order to make sure that only days are selected. We'll then select under Format the option that has days in it. Now our column is formatted correctly. The only problem is that in the current version of iBooks Author when you adjust this slider, any number values that you had inside of your cells will start off being numbered as hours rather than days. This is not a problem.

We can now just simply come into the first cell and type in the correct number of days. That would be 3, and then I'll hit the down arrow on my keyboard, and you'll see that it's now converted to 3 days. Then go ahead and type in a 1, hit the down arrow again on your keyboard, a 3, a 2, and a 4, hitting the down arrow in between each time. When you get to the bottom cell, simply hit the Tab key to jump over to another cell. Now that our days are formatted correctly, let's go ahead and adjust the formatting of some of the lines of our table itself.

To do that, click one time on the table to select it and then go over to the Table tab of the Table Inspector. And down here in this middle section called Cell Borders, we have the ability to go ahead and change the way that the cell borders appear. The first grouping allows us to select only the left-hand edge of whatever the selection that we have is. The next option allows us to select all of the center columns that are not around an edge. The right-hand option allows us to select only the right-hand edge of whatever our selection is.

The next grouping allows us to select the top edge, any of the middle horizontal lines, or only the bottom edge. The next option allows us to select all of the interior lines, and finally we can select the outer line. That allows us to make the selection and then apply whatever formatting that we want to use down in the bottom. So with the outside borders tool selected, let's go ahead and increase the thickness of the line from 0.5 to 2 points.

That will create a much thicker line around the outside edge of our table to add a little bit more definition to the table itself. To deselect, simply click off the table, and you can see the result. Click one time on the table, click one time on the first cell, then hold down the Shift key and click on the right- hand most cell on the top column to select the entire top row. This time we only want to apply some formatting to the bottom line of this set of cells. So to do that, we'll click the bottom line option, and then we'll increase the thickness of that line to 3 points.

If you wanted to, you could also change that line to be dashed or dotted. I like the way that it looks with the solid lines, so I'll go ahead and leave it set on that and deselect. That's looking a little bit better. The next thing that we want to apply some formatting to is this left-hand column that has all of the names of all of our tours. It would be nice if this column of text stood out a little bit more from the rest of the table. So to do that, we'll click one time on the table to select it, one time on the first cell, and then hold down the Shift key and click one time on the bottom cell.

This selects all of that text. Then in the cell background, we could set the dropdown menu, and we could choose to have a different type of fill such as a Gradient Fill on those cells. I like having a color fill, and then click the color chip in order to open up my color chooser. I'll then go ahead and select the same yellow color that we've been using earlier, and I'm going to go ahead and adjust the opacity of that color down to about 50%. That will allow the text to be highlighted a little bit, but it won't be overpowering.

We'll go ahead and close the color chooser, and that's looking a little bit better too. Finally, we can go ahead and adjust whether or not we want to have alternating rows show up in another column. By default, alternating rows already show up like this. We can uncheck the box and have all of our cells to be formatted without alternating rows. I like having the alternating rows having another color, it helps with readability a little bit for our table. All right. Things are looking much better. In the next movie, we'll go ahead and enter in a formula over here to do some calculations to calculate our complete tour totals.

Find answers to the most frequently asked questions about iBooks Author Essential Training.


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Q: This course was updated on 02/18/2013. What changed?
A: This update covers changes included with iBooks 2.0. We added movies to address portrait-only book templates, embedded equations, scrolling sidebar and popover widgets, and updated movies on publishing to the iBookstore.
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