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By | Monday, January 13, 2014

Work smarter: Five time-saving tips for 2014

5 time-saving tips

Time is money. As companies make more demands for efficiency and productivity, employees need to respond by working smarter. Here are some time-saving tips from expert instructors for maximizing the hours in your day.

1. Say no. Minimize interruptions from your colleagues by saying “no” to right-this-minute requests—and deferring the “yes” to a later time.

By Jess Stratton | Monday, January 13, 2014

Working in the cloud with Jolidrive: Monday Productivity Pointers

Working in the cloud with Jolidrive

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There’s a wide variety of free, cloud-based online storage services to choose from these days, each with its own unique benefits. Rather than choosing just one, lots of people opt to use several—but it’s easy to forget exactly which cloud service you’ve used to store a particular file.

This week’s Monday Productivity Pointers focus on a solution for that problem: a free service called Jolidrive. You can use Jolidrive’s website to access all your cloud-based data whether it’s in Google Drive, Dropbox, SkyDrive, Flickr, Instagram, or SlideShare.

By Jess Stratton | Monday, October 14, 2013

Text Expansion: Monday Productivity Pointers


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In a recent Monday Productivity Pointers, we explored how to auto-populate text, graphics, and other items into your Office documents. This week, I’ll show how you can bring the same level of productivity to your entire operating system using something called text expansion. Also referred to as word expanders or keyboard macros, text expansion utilities can save you extra keystrokes, and having to repetitively type the same things over and over.

We’ll first explore a handy utility app called TextExpander for Mac, in which you can type a key combination anywhere, anytime on your computer and have text appear where your cursor is. You can quickly add an address or other contact information, open URLs, even create a form letter. Text expansion is an incredibly handy way to automate repetitive typing or cut-and-pasting of words and graphics in your day-to-day workflow.

If you’re using a PC, don’t worry—I’ve got you covered. In the second (members-only) video, I’ll cover a text expansion app called Breezy, which provides the same functionality for Windows users. Watch this week’s video tutorials to simplify your data entry, and check back next week for more Productivity Pointers!

By Todd Dewett | Wednesday, October 09, 2013

Unsticking your team: Management Tips

Unsticking your team

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Keeping a team at peak performance is tough. You can staff correctly, provide your team with crystal clear directions, and give everyone the resources they need to succeed—but sometimes they’ll still get stuck! When your team’s performance reaches a plateau, you’ve got to refocus on motivating them.

You’ll know a team is stuck when you see no significant progress for weeks on its key goals, principled debate edging toward unproductive arguments, or one or two team members constantly dominating the group’s conversations. If left unaddressed, morale and trust can quickly erode and the overall productivity of your team will flatline.

Don’t worry; you can get your team moving again. That’s the focus of the first tip this week: How to get your team unstuck.

By Jess Stratton | Monday, October 07, 2013

How to run a productive online meeting: Monday Productivity Pointers

Host effective online meetings

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In today’s fast-paced business world, nearly everyone attends online meetings. This week’s Monday Productivity Pointers offers tips for hosting an online meeting or conference. In the first video, I’ll share leadership tips for running an online meeting as efficiently as possible—heading off questions before they’re asked, handling latecomers, and making sure your attendees know how to use the required meeting software effectively.

By Jess Stratton | Thursday, October 03, 2013

Staying focused on the task at hand: Productivity Pointers

Silencing your social networks

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Social media is a powerful way to keep yourself connected and informed, but its constant flood of updates can be incredibly distracting when you’re trying to get things done. This week in Monday Productivity Pointers #28, I’ll focus on making sure you can focus clearly on your work. My first video of the week will offer ways to temporarily “silence” your social networks while leaving your general Internet connection intact.

By Jess Stratton | Monday, September 30, 2013

Exploring the iOS 7 update: Monday Productivity Pointers

Exploring the iOS 7 Update

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This week on Monday Productivity Pointers, we’ll take a look at the iOS 7 update, and some of the handy new features it brings to Apple devices. iOS 7 represents a big step forward for iPhones and iPads, complete with a fresh new “flat design” user interface, and over 200 new features across almost every functional area of your device. If you’re still undecided about updating your Apple mobile devices, this week’s Pointer is right up your alley. I’ll focus on the most helpful new features and key workflow changes in iOS 7 so you can be productive right away.

By Jess Stratton | Monday, September 23, 2013

Using AutoText with Microsoft Word: Monday Productivity Pointers

Use Microsoft Word's AutoText feature

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If you use Microsoft Word frequently, you probably find yourself typing and inserting many of the same things over and over. Frequently used assets like page headers, signature lines, branding graphics, and favorite layout elements can be a real time-drain when you have to enter them manually every time. That’s where AutoText comes in. By using this often overlooked feature of Word, you can easily create reusable blocks of text, tables, images, preformatted paragraphs, and more.

In this week’s Monday Productivity Pointers, I’ll show you how to create your first block of AutoText, and save it to the Quick Parts gallery to be easily inserted into any Word document you create.

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