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By Gini Courter | Thursday, September 24, 2015

Best Practices for Creating a Template in Word

In Microsoft Word, it’s wicked easy to create powerful templates that you can personally reuse or share with other members of your team. The key to creating a template in Word is thinking about how it will be used and handling page and paragraph formatting as part of your template design.

By Gini Courter | Monday, May 25, 2015

The Wicked Easy Way to Create a Table of Contents in Word

create a table of contents in word

You already know that a table of contents makes it easier for your readers to work with long documents of 10 or more pages. They give printed documents a sophisticated look and feel, and add ebook-like navigation to onscreen documents.

But did you know that tables of contents are wicked easy to create and update in Microsoft Word? I created the following table of contents with just three clicks—and so can you. Here’s how!

By Gini Courter | Monday, April 27, 2015

Use Outlook Time Zones to Make Travel Easier

outlook time zones tools make travel simple

As a frequent flyer, I rely on my Outlook calendar and its three travel-related tools to build and manage my travel schedule—so I’m not constantly taxing my jetlagged brain with time-zone math.

First, when I’m scheduling my work in another time zone, I display a second time zone on my calendar so I can accurately visualize my appointment times.

Second, I use the Time Zone feature to display the correct local time zone in all my travel-related appointments.

Finally, whenever possible, I download my travel appointments to my calendar.

These travel tools make it wicked easy to correctly keep tabs on time zones as you travel. Here’s how:

By Gini Courter | Wednesday, April 08, 2015

Automate Team Tasks with SharePoint Workflows

SharePoint workflows save time

Every company has tedious and repetitive tasks like onboarding and expense approval that drain employees’ time.

By taking advantage of SharePoint’s unlimited custom workflows, you can streamline those processes, enforce complex business rules—and free up your employees’ time so they can focus on more creative, complex, and satisfying work.

Let me show you how workflows operate, and how to customize one of the SharePoint workflows I use frequently: the Three-state workflow.

By Gini Courter | Tuesday, March 24, 2015

Share Your Brand in Word, Excel & PowerPoint — with Office Themes

Use Office themes to brand your documents

Here’s some great news for business users of Microsoft Office 2010 and 2013: You have all the tools you need to apply your company brand—its unique look and feel—to documents, presentations, even spreadsheets.

Office themes are designed to enforce your branding efforts whether you’re building robust templates that support your organization’s communications, launching a fresh identity for a departmental initiative, or creating an innovative personal brand.

Many of the Office branding features are global, so the branding work you do in one Office application (for example, Word) is automatically available for use in Excel and PowerPoint.

Here’s how you can use Office themes to communicate your organization’s identity:

By Gini Courter | Thursday, March 05, 2015

Streamline Your Team with SharePoint — Like This

what is sharepoint?

Sometimes a tool comes along that’s so powerful, it’s hard to fathom how to harness that power. SharePoint is such a tool—and it’s oh-so worth the timespent learning to use it!

SharePoint is a platform for creating websites that help you and colleagues work together for collaboration, document storage, project management, work management, and more. It’s customizable, so you can create sites that meet your organization’s specific needs, including sites with automated workflows that enforce your business rules.

Where do you begin? Start with a simple problem that SharePoint can help you solve then expand on your success.

I’m going to show you how my colleague Julie used SharePoint to streamline her team’s communications and give them 24/7 access to important data—even while reducing her own workload.

By Bonnie Bills | Thursday, June 03, 2010

Office 2010 for Business: Focus on Word

lynda.com has been rolling out training on Office 2010 since its launch last month. I’ve been talking with our Office 2010 authors about their experiences with the latest version of Microsoft Office. Today’s Q&A features Gini Courter, author of Word 2010 New Features.

Q: You’ve been working with Microsoft Word as a user and trainer for many years. How has Word evolved?

A: Although I’ve trained Word users for every version of Word, I moved (and only reluctantly) from WordPerfect to Word when Microsoft released Office 97, and I still used Quark or PageMaker for documents with complex design requirements. It always seemed that Word wasn’t quite enough to handle my publishing needs—which honestly, aren’t all that complex.

Then Word 2007 was released. Frustration with the ribbon at first, but wow! Finally, a Word version that has great publishing features: positioning that works for art, strong and easily accessible styles, and SmartArt so I don’t have to fire up Visio for simple illustrations. I’m not an artist, but with Word 2007′s picture styles and two or three good photos I can easily create a unique and immediately recognizable look—a brand of sorts—for my documents. The Manage Sources reference tool saves me hours constructing professional and academic articles as my library of sources expands. With Word 2010 the tool list is even richer.

By Crystal McCullough | Wednesday, January 27, 2010

Formatting forms and reports with Office themes in Access 2010 Beta

In Access 2010 Beta: Real-World Projects, author Gini Courter uses real-world examples to explore Access’s database creation and management features. Gini shows how to create professionally formatted forms and reports and make ugly databases a thing of the past using Office themes. Here’s Gini’s tutorial on how to edit and apply themes for much more efficient and accurate database design and layout.

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