By Jess Stratton | Monday, July 28, 2014
Lots of offices have calendar scheduling systems in place, like Outlook, Google, or Lotus Notes. If you want to schedule a meeting, you can add your list of invitees and see when they’re all available to schedule it. It’s an easy process.
What’s not so easy is when you need to schedule a meeting for a group of people who aren’t on a unified calendar scheduling app.
You know what happens next: The emails start flying around with everyone listing dates they’re available, and dates they’re not. It’s nearly impossible for everyone to wade through each other’s typed-out schedules to find a single date and time when everyone is free—and by the time you find it, one of the guests has suddenly become unavailable again.
In this week’s Monday Productivity Pointers, I’ll show you a website that can help with this process.
By Colleen Wheeler | Wednesday, January 02, 2013
This week’s Deke’s Techniques video celebrates the New Year by showing you how to create a one-page full-year calendar in Illustrator. The idea for using hexagons in calendars was originally inspired by the 2010 oeuvre of illustrator Germán Ariel Berra, but it seems Gérman has moved on from calendars in the past few years, so it’s Deke’s Techniques and Illustrator to the rescue for 2013.
The project begins by drawing a simple hexagon in the upper-left area of the artboard by using a shape tool set to a Radius of 98 points and a Sides value of 6 (naturally.)
By default, Illustrator draws its hexagons with a flat side up, so Deke uses the Rotate tool to turn the shape 30 degrees:
Since this particular hexagon will eventually become the month of February, Deke sets the fill to medium blue, which he’s chosen to represent that month. He thickens the stroke to 2 points and sets it to white.
Note: You can choose any color you like, as long as it says “February” to you. I’m using the colors that have been stuck in my head since my parents gave me my first cool calendar (with stickers on the back!), likely to have been created in the early ’70s. It just so happens I like medium blue for February, too:
Next, Deke duplicates the first stroke and applies a Transform effect at 95 percent scale to give the hexagon a double ring.
With the entire hexagon selected, Deke then drags duplicates into place to complete a row of four. The trick here is to click and drag the upper-left point of the original hexagon until you sense it snap into place on the right, holding down the Alt key to create a duplicate. After that, you can use Ctrl+D (Command+D) to create duplicates in the correct places. He then sets the colors for March through May accordingly.
Next, he selects three of the four hexagons, and drags a duplicate row into place. These shapes are colored for June and July 2013 respectively. (Deke and I apparently agree that July is red.)
Next, the appropriate number of hexagons are copied into place and colored appropriately to finish the year.
Next, Deke creates the February month title by first clicking inside the “February” hexagon (not on the edge).
To align the month properly, Deke switches to the Outline view, turns on the shape centers, and then aligns the February text to the center of its hexagon and drags out copies to the next three months. After changing the text appropriately for each month, he selects all the month text and uses the Move tool to set them at a distance of –41 points. This way all the months are centered properly and equally positioned from the top of their respective hexagons.
If you’re creating this project on your own, rather than using Deke’s files, you can drag copies of the months out to the other cells, position them using the same commands, and retype each of the names. (A year of Februaries would be short and cold and full of too many Valentine’s Days.)
To make the days of the week and the days, Deke has a very smart and efficient approach that he demonstrates in the second video of the week. (It’s like having two Tuesdays in one week; only it’s Wednesday!) In this video, you’ll see how creating a table of text allows you to quickly adjust each month for its appropriate number of days and starting day of the week. Here’s my completed calendar with my own type choices and color connotations.
For members of lynda.com, there’s yet another exclusive movie this week called Branding your calendar with a field of logos, in which Deke shows you how to create a pattern of your logo to fill out the rest of the calendar.
Deke will be back with another technique next week. Happy Hexagonal New Year!
Suggested courses to watch next:
• Entire Deke’s Techniques Collection
• Photoshop CS6 One-on-One: Intermediate
• Illustrator CS6 One-on-One: Intermediate
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