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If you're new to using WordPress Multi- site or even new to WordPress in general, one of the more confusing things about using WordPress is the default user roles and permissions that are baked into the software. In this video, hopefully I'm going to unravel that mystery for you as we go in depth into each one to explain exactly what the role is and what its function is inside of WordPress. First up is Admin. This is your administrator. This person has access to all of the admin features of the site. That means they can create content, manage content, manage installed themes and plug-ins, all of that great stuff.
They have access to everything. Editors--editors are publishers of content, as well as managers of content as well. They have the ability to publish and create their own post, pages, and links, as well as manage other users' posts, pages, and links. Editors are great for users that you don't necessarily trust to publish their own content. Editors can come in, approve it, or unapprove it. Authors--authors can create and publish their own content, but they cannot manage other users content. A contributor--a contributor is someone who's allowed to come in and create their own post or or page.
However, they do not have the right to publish that page inside of WordPress. This is where the editors come in handy, because editors can then come into a contributor's post or page and make that content public or publish it. Subscribers--subscribers are the consumers of the content. They're the people that are subscribed to read and also comment on the blog posts or pages inside of the WordPress installation. There's also one other role that's not on this slide. It's called the Super Admin. And this is only a role that is assigned to someone inside of WordPress Multi-site who is given the ultimate level of control.
The Super Admin has access to all of the blog network administration features and he's able to control the entire network. Every time you see me going to the Network Administration panel, I've been logged in as the Super Admin, and this is the top level of all of the roles inside of WordPress. Now that we've got all of the roles and permissions explained to us, let's take a look at how we can actually start to change user roles and permissions for existing users inside of our WordPress installation. As you can see, I'm logged in to one of my sites inside of my WordPress Multi-site installation.
I'm not currently acting as the Super Admin because I'm actually accessing the Dashboard for the photo blog magazine site. I am, however, logged in as an administrator. Therefore I have the ability to access all of the administration features inside of this dashboard. In order to manage the user roles, you need to find the Users section on the left-hand side navigation. Then go to All Users. Once you're inside of the All Users screen, you have the ability to edit the users on an individual basis. In this case, let's find Dave. I'll click Edit to go into Dave's profile.
Currently Dave's role is set to Administrator and he's the administrator of his own blog. If I want to change Dave's role I simply come to right here, click, and I can change Dave to be anything from an administrator all the way down to a subscriber. In this case, I don't think Dave needs the ability to manage individual pieces like themes and users and plug-ins inside of his dashboard, so I'm just going to make Dave an editor. This ensures that Dave is able to create content as well as manage content inside of his blog, but I, the administrator, still have full control over that blog.
Now I'll scroll down and hit Update User. Once I update that, I can go to the back to Users link and that takes me back to my Users screen and I can continue to manage my users inside of WordPress. Hopefully by now you have a better understanding of what each one of these individual roles is used for inside of the WordPress installation, and you can use this information to control the access to different parts and pieces of your content creation system by utilizing these roles and permissions.
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