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Managing your user database

From: Creating and Managing a Blog Network with WordPress

Video: Managing your user database

As the network administrator or super admin of your WordPress Multisite Installation, you have the ability to manage your user database from the Network Admin Dashboard. Let's take a look at how we can create and edit users inside of the Dashboard. The first way we can do that is directly from the home screen of the Dashboard. As you can see here underneath the Right Now panel, I have the ability to create a new site or a new user directly from this screen. If I happen to click Create a New User, that takes me to the Create New User screen where I can identify the user, add their email address, and add them to the system.

Managing your user database

As the network administrator or super admin of your WordPress Multisite Installation, you have the ability to manage your user database from the Network Admin Dashboard. Let's take a look at how we can create and edit users inside of the Dashboard. The first way we can do that is directly from the home screen of the Dashboard. As you can see here underneath the Right Now panel, I have the ability to create a new site or a new user directly from this screen. If I happen to click Create a New User, that takes me to the Create New User screen where I can identify the user, add their email address, and add them to the system.

I can also search for users and search for sites as well. Let's take a look at how I can create a new user. I'll click Create a New User, and here I have two basic parameters--a Username and an Email address. Inside the Username, let's type in and jimsmith, and we will just give Jim a fake email address, and I'll click Add User. Once I've added the user to the system, their password is emailed to them at the email address that I added.

I don't get any other further control of the user until I actually go into the Users panel. So let's move over to the All Users screen. Once I get to the All Users screen, you will notice that I have a couple of extra users in there already. I created those before we got started. At any time if I need to make a change to a user, I simply find them in the list and click the Edit button. Once I get into the Edit User screen, I have some pretty cool options that I can control. I can disable or enable the Visual Editor when they are writing.

This means when they're writing poster pages, are they stuck in a standard HTML environment or do I give them control with a WYSIWYG Editor? If you want them to have a WYSIWYG Editor, leave this box unchecked. If you think they are savvy enough to write their own code, go ahead and check this box to disable the Visual Editor. Also, you can choose their admin color scheme. If you like the default grays, stick with those. If you want to spice things up a little bit and give them some color, choose the Blue. You can also choose to enable Keyboard Shortcuts for your users. If this is something you're interested in, this means that you can enable them to use keyboard shortcuts throughout the WordPress Dashboard. If you want more information on using the keyboard shortcuts inside of WordPress, simply click this link here for more information which will take you to the WordPress Codex, where they explain in detail all of the keyboard shortcuts associated with WordPress.

This is a big one that a lot of users will appreciate if you happen to turn it off for them ahead of time--The Admin Bar. The Admin Bar was introduced in WordPress 3.0 and it's something that gets on a lot of people's nerves because it tends to get in the way when you are viewing your site, and if you don't know what that is it's this dark gray bar that goes all the way across the top of the screen here. And by default that's turned on when you're viewing the actual site. This can seriously distract you when you're trying to view the site or judge the design. So a lot people like to turn this off when they are viewing the site. If you want to be nice and turn this off automatically, go ahead and uncheck that box; that way your users won't see the Admin Bar until they're inside of the Dashboard.

Other parameters that you can change include whether or not to make this user a super admin. Allowing users to become a super admin grants the user super admin privileges over the network, meaning they get your job. They get access to all of the themes, plug- ins, and settings that the network admin has. You really need to trust this person before you give them that access. So my recommendation is just to leave that unchecked. You can also enter in information like their name or their nickname. In this case I am going to type out Jim Smith. I am not going to work with the nickname because I am not going to use that for anything currently.

However, I am going to change the Display name publicly as. I can click that, and as you can see, I can display them publicly as Jim, Smith, Jim Smith or Smith Jim. In this case I want to say Jim Smith. What this means is when the user posts something, either a post or a page, chances are there is going to be some metadata that's associated with that poster page. And when it's displayed dynamically inside of WordPress, it will actually say, Posted by Jim Smith, as opposed to their username. This is also a security measure, because I don't want people to know Jim Smith's username for the site.

Therefore, changing their username only lets them see whatever I display here. In this case it's his first and last name. I can also change the Contact Info for Jim. I can add in his web site, his AOL Instant Messenger, his Yahoo! Instant Messenger or his Google Talk name. Finally, at the bottom we can add in biographical information. If Jim has a bio--maybe he is a famous author, I don't know--but if we enter in his biographical information that's going to be displayed dynamically when they call the author template inside of WordPress. Finally, I can determine the password.

I've already sent Jim a password via email when I registered him for the site. However, if I want to change that password, I can change that. That makes it easier for Jim to remember the default password that's been given to him. Trust me, the ones given to you by default by WordPress, they are not that easy to remember. So maybe I'll give him a password like changeme1234, and that way when Jim gets in here, he types in his password, maybe that reminds him to go change his password after the fact. Let's go ahead and change Jim's password for him. I changed it to changeme1234.

As you can see, WordPress considers that to be a strong password generation. I don't necessarily agree with that, but I think they are going on the basis of the length of the password and also whether or not I included any alphanumeric characters. As you can see, it tells you here that the password should be at least seven characters long and to make it stronger, use upper and lowercase letters. You can use whatever you want here though, because chances are, Jim is going to change it once he gets into WordPress anyway. I have to confirm the password and one of my favorite features about WordPress is as I'm typing out the password, you will notice it tells me that it's a mismatch.

This is great for password fields because you can't see what you are typing. So in this case I'll keep typing, and once I finally match it up it'll indicate it by flashing green and telling me that it's strong. Once I'm finished with this, I will click Update User. At the top I get a confirmation message letting me know that the user has been updated and I can then return back to the user screen. Once I am inside of the user screen, I have the ability to edit or delete any users that I see fit. In this case, I'm going to delete Jane Smith. So I will select her and I will click Delete.

It's going to ask me here if I want to transfer or delete posts and links before deleting the user. Well, in this case Jane hasn't made any posts or anything inside of the WordPress installation; therefore this screen is blank. If there were any posts, pages, or links associated with her they would be listed here, but in this case they are not, so I can simply Confirm Deletion. Once a user has been deleted, they are gone. There is no trash or repository for deleted users. Therefore you cannot recover them. So once you've deleted them, they're gone. Now I am also going to edit the user John Smith. Let's take a look at this.

I will edit John, and what I'm going to do is I'm going to first turn off his Admin Bar. I am just being nice. And then second, I'm going to make John a super admin. This means John has the exact same privileges as I do. And once I scroll down and hit Update User, you'll notice at the top it gives me a message indicating, hey, you just did something important here, the user now has super admin privileges. This is just WordPress's way of saying, "Are you sure? If you are, great. If not, you might want to scroll down and turn that off." Now let's go back to the Users panel.

Inside of the Users panel you'll notice some changes. Number one, here is me, the admin. I am the Super Admin. Next to johnsmith, same thing, Super Admin. This indicates that I have made John a Super Admin, and at the top I also get another confirmation telling me there are two super admins on my list. If at any time I want to go turn that off, I simply revisit John's profile, scroll down, uncheck it, and save the options. If I go back, I'm the only super admin and John is just a regular user again.

So now that we have seen how to manage your user database here inside of the WordPress Multisite Installation, hopefully you have a better idea of exactly what's going on in here, how to add people, how to remove people, and how to change their role inside of WordPress Multisite.

Show transcript

This video is part of

Image for Creating and Managing a Blog Network with WordPress
Creating and Managing a Blog Network with WordPress

49 video lessons · 10793 viewers

Justin Seeley
Author

 
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  1. 47s
    1. Welcome
      47s
  2. 16m 30s
    1. Introducing multisite
      2m 40s
    2. Common use cases for multisite
      6m 24s
    3. Understanding multisite server requirements
      1m 40s
    4. Optimizing your hosting environment
      3m 52s
    5. Using subdomains vs. subdirectories
      1m 54s
  3. 22m 34s
    1. Enabling the Network feature
      2m 26s
    2. Installing your network
      7m 13s
    3. Troubleshooting network configurations
      4m 4s
    4. Disabling your network installation
      2m 44s
    5. Changing your install type
      3m 23s
    6. Removing the blog permalink
      2m 44s
  4. 46m 27s
    1. Getting to know the network admin interface
      2m 40s
    2. Configuring the network
      6m 2s
    3. Creating your first site
      5m 25s
    4. Managing your user database
      8m 14s
    5. Installing and enabling themes
      7m 16s
    6. Enabling themes on a per-site basis
      3m 56s
    7. Defining a site-wide default theme
      3m 12s
    8. Installing and activating plug-ins
      6m 16s
    9. Updating your network installation
      3m 26s
  5. 29m 15s
    1. Setting up user permissions
      3m 31s
    2. Defining the registration process
      3m 8s
    3. Controlling access to sites
      2m 43s
    4. Importing users from another blog
      3m 52s
    5. Understanding user roles
      3m 39s
    6. Changing user roles on signup
      2m 58s
    7. Exploring blog privacy settings
      6m 1s
    8. Enabling features for site administrators
      3m 23s
  6. 38m 22s
    1. Displaying posts from network sites on the home page
      7m 45s
    2. Displaying a list of your networked sites
      4m 9s
    3. Broadcasting news across all sites
      8m 22s
    4. Gathering and using comments network-wide
      5m 13s
    5. Creating and using global tags and categories
      4m 33s
    6. Exploring network plug-ins
      8m 20s
  7. 17m 18s
    1. Introducing domain mapping
      1m 58s
    2. Using parked or add-on domains
      3m 24s
    3. Altering DNS records
      2m 15s
    4. Installing the domain mapping plug-in
      3m 18s
    5. Mapping a domain to a specific site
      2m 58s
    6. Hiding the original domain name
      3m 25s
  8. 33m 28s
    1. Understanding the importance of backing up your web site
      2m 4s
    2. Exploring backup plug-ins
      2m 23s
    3. Installing and configuring BackupBuddy
      8m 29s
    4. Migrating a standalone site into your network
      3m 24s
    5. Migrating an entire network
      7m 41s
    6. Scheduling backups with BackupBuddy
      3m 43s
    7. Remotely storing your backups
      5m 44s
  9. 28s
    1. Final thoughts
      28s

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