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Word 2010 Essential Training
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Working with fonts


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Word 2010 Essential Training

with Gini Courter

Video: Working with fonts

Whether you're thumbing through a stack of documents on a tray on your desk, or looking at documents attached to e-mails that you open, when you first glance at a documen,t you quickly make some decisions about it. You know whether it seems like a formal document, or a casual document. You know whether it feels like it would be hard to read the document, or that you're been invited to read it. The first impressions that every document makes are based largely on the author's choice of fonts and font styles. We're going to take a look at some of the font choices that you can make in your documents.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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Word 2010 Essential Training
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Subjects:
Business Computer Skills (Windows) Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
Gini Courter

Working with fonts

Whether you're thumbing through a stack of documents on a tray on your desk, or looking at documents attached to e-mails that you open, when you first glance at a documen,t you quickly make some decisions about it. You know whether it seems like a formal document, or a casual document. You know whether it feels like it would be hard to read the document, or that you're been invited to read it. The first impressions that every document makes are based largely on the author's choice of fonts and font styles. We're going to take a look at some of the font choices that you can make in your documents.

We'll begin by selecting all the text in the document. We'll choose fonts here on the Font dropdown list. At the top are two Theme Fonts, two fonts that are designed to go together, one for Headings, and one for Body in this document. If you can use these Theme Fonts, they are good to use, because when we change to another theme, as you'll learn about in Chapter 6, your document will be redesigned based on the fonts that you chose. If you choose Theme Fonts, they will flex. If you chose any other font, they won't. However, let's just take a look at fonts in general for an entire document.

The font been used in our document now is Calibri, which is an easy-to-read Sans Serif font. Let's take a look though at applying a different font. For example, Comic Sans is equally easy-to-read. Until recently, it was the easiest to read font on your computer, not just for folks who read casually but for text readers and for the visually impaired. However, this is not a font that you'd want to use, for example, in a legal document. This is a font that is used in casual settings.

On the other hand, another very readable font, Times New Roman, is used extensively in the legal community, and is used in many segments of the business community, because it's easy to read, and it's also a very formal font. Casual, formal, a mix of the two. If we change the font for just a single paragraph, we would select a paragraph, and simply choose a new font. Another paragraph, one new font.

We can also change the Type Size. Simply choose a new size from the dropdown list. Notice as with fonts, that when I point to the list I get a preview of what that font will look like applied to the document. So, we'll just make this a little bit larger. I can also change my font size using the Grow Font and Shrink Font buttons here, smaller and larger, or I can use shortcut keys. If I hold the Ctrl key and hit the Greater than or Less than symbols, then I can shrink and grow my font by increments.

The increment, by the way, is the increment that's in the list right here. First by ones, then by twos, then later by fours, and by dozens. I can also change my font color. I have access to over 16 million different colors that I can use. Some of them are here. There are more colors to be found on the More Colors dropdown, and I can choose some Gradient colors if I wish. This is for Two Trees Olive Oil. I might want to choose a dark green, as opposed to a black, to pick up a color theme that would speak for my company.

Remember, when I do this for a document that I'm going to print, and of course, we want to have a color printer, and I'll run through that green cartridge a lot faster than I might otherwise. So I've a document that has different formatting applied, and I'd like to know more about the formatting. If I click, for example, in this paragraph, I can easily see that the font is Cambria in 12-point. I might look here and think this is the color, but this is actually the last color I applied. If I want to know more about the formatting for this particular section of text, I can hold Shift and hit F1 to open the Reveal Formatting Task Pane on the right-hand side.

Notice that it's selected the entire word that the insertion point is resting in. And it tells me information about the font, about the language, and also some information about paragraphs, which we'll talk about in the next chapter. What if I wanted to compare one paragraph to another? For example, these two fonts look similar. I wonder if these two paragraphs are formatted in the same way. So I can choose one paragraph, say I'd like to compare it to another selection, and choose another paragraph.

And the differences between these two paragraphs will be pointed out here in the Reveal Formatting task panes list of differences. So it tells me that the first selection uses Calibri as the font, and the second uses Tahoma as a font, and I can decide whether that's okay or simply looks a little confusing to the reader. If I want to change the font for the entire document again, I can triple-click on the whole document and simply change it all to Calibri, or if I wanted to reformat this section based on this font, I can choose the first font, click the Format Painter and paint this format.

Note now that these two sections show no formatting differences. When you're done with the Reveal Formatting task pane, simply close it. Fonts give your document character. Choose your fonts wisely so that they accurately represent the contents of your document, but also so they invite your users to read more.

Find answers to the most frequently asked questions about Word 2010 Essential Training.


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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
 
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