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Word 2007 Essential Training
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Working with Shapes


From:

Word 2007 Essential Training

with David Rivers

Video: Working with Shapes

Shapes in Microsoft Word can be things like arrows and symbols, we've got flowcharting shapes. There's callouts, stars, banners, the list really goes on. Just so happens that Word provides a wide variety of these shapes for you to choose from and you can even create your own if you're not finding exactly what you need. Let's add a shape to an existing document, and not this document. We'll get everybody caught up and on the same page by first of all, closing up the ClipArt pane here. We won't be needing that. And then go your Open button or the Office button and click Open, navigate to the Lesson 17 folder of your exercise files, and that's where you're going to find newsletter 17B.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Working with Shapes

Shapes in Microsoft Word can be things like arrows and symbols, we've got flowcharting shapes. There's callouts, stars, banners, the list really goes on. Just so happens that Word provides a wide variety of these shapes for you to choose from and you can even create your own if you're not finding exactly what you need. Let's add a shape to an existing document, and not this document. We'll get everybody caught up and on the same page by first of all, closing up the ClipArt pane here. We won't be needing that. And then go your Open button or the Office button and click Open, navigate to the Lesson 17 folder of your exercise files, and that's where you're going to find newsletter 17B.

We'll click that one. And then Open. OK, a very familiar looking document and we're actually going to scroll through this. You can see some 3-D effects were applied to this particular piece of clip art and we'll scroll down to the second page and we'll arrive at our "fall cooking classes". Now maybe these classes need to be really promoted so we're going to draw some special attention to our fall cooking classes by inserting some kind of shape. And we do that by going to the Insert tab.

So I'm going to just click here after " fall cooking classes", click the Insert tab and this time I'm going to go to Shapes, and when I click on Shapes, look at this. I get a drop down with all kinds of shapes and they're categorized. You can see the recently used ones here. Lines, basic shapes including a lightning bolt over here, that could draw attention to our classes, block arrows, flowchart symbols, callouts and then oh, look at this. Stars and banners. I'm thinking maybe this five- point star would be a good choice. So we give it a click, and if you're looking for the five-point star, you're not going to find it.

Look at your mouse pointer though. It's changed to a cross hair and that means you need to draw the shape that you selected by clicking and dragging in the spot where you want it. So if I click and drag, I'm going to start drawing my star, and I can make it wider than tall or skinny and tall. If I want to maintain the aspect ratio though, so it's always perfectly symmetrical, I can hold down the Shift key on my keyboard and now as I click and drag, you can see it's always going to be symmetrical. So there's the size I'm looking for there.

I'm going to let go of the mouse button first and my star is drawn. The thing that happens right after I let go of the mouse button though, is up here on the ribbon you can see all of my different options showing up under Format for Drawing Tools. So I can insert more shapes, change the style, shadows, 3-D effects, arrange them and even adjust the size if I want specific numbers for the height and width of my shape. I'm going to start with the style, and you can see we've got a few. As we hover over them, we see what happens here. We get a preview and we've got a drop down here if we wanted to look at even more choices.

But I kind of like this one here, the third one, red on the inside with white around the outside. Now, I'm not sure if that's drawing enough attention to this section in my newsletter so I can actually adjust myself things like the fill color and the border and so on. These buttons up here under Shape Styles allow me to manually adjust the different parts of what I see down below, including the fill, and if I click this drop down, maybe it would make sense if this star was filled with yellow. You can see there's a live preview happening down below.

So I will click on yellow. Then I've got, right below my fill, the shape outline. So that white outline currently going around the outside of my star might look better if it were in black. So I'll choose black. OK. Now it's really starting to stand out. Let's go and play around some of the shadow effects now. Over here when I click Shadow Effects, you can see I've drop shadows, I've got perspective ones, I've got a additional shadow styles here and there is a live preview in the background there happening with each one of these.

So let's go here into our Perspective section and maybe this second one here would be good. You see how the shadow's going back. And give it a click and sure enough, there's our perspective shadow. Now it's really starting to stand out, it almost feels like it's coming off the page. Now the shadow itself could be nudged around. If I want it to be more to the right or more in behind the star, look at this, I've got some nudge buttons here. So if I want to move a little further to the right with each click, you can see what's happening. It's like the sun is setting or something here and the shadow's moving around. OK.

So get it to the exact spot where you want it and when you're done, perfect. Let's look at some 3-D effects now and we'll just look at these, we won't actually choose any of them, but when we click the drop-down and we hover over some of these, you can see you get that live preview. So our shadow's gone. We've got some perspective ones here. We've got some rotate ones, using perspective, and we can even play around with the 3-D colors if we wanted to as well. So we can change the shadows and that kind of stuff. So we won't select anything here, I think just the way we have it is fine.

So we'll click over here on our star to close up the pop-up menu. We'll deselect our graphic here just by clicking in our document anywhere. And that is looking good. Next, we'll look at SmartArt.

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