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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
You'll notice that the title of this particular movie is not just working with columns but working with newspaper columns. And if you were to look this up in the Word Help, you wouldn't find it. That's because newspaper columns are often just referred to as columns and this is the default style for columns when you turn them on. Like the name suggests, newspaper style columns flow down one column and then backed up to the top of the next column. Just think of reading a newspaper, you read down the column until you reach the bottom on the page and then if there's more you move to the top of the next column and read from there.
Well, because this is the default, it's what we're going to work with here first. Now you can turn columns on and then start typing or what I prefer to do, is to actually type my text, get it in there first and then put it into columns after. At least this way you'll be able to view the results right away. So having said this, let's open up a document that I have prepared for you. We'll go to the Office button and click Open. Now we're going to need to navigate to the lesson 16 folder. So of your exercise files, find the lesson 16 folder, give it a click and open that up and in here's where you're going to newsletter 16A.
That's the one we want to select and click Open. Okay so here is a newsletter. You can see it's just a bunch of text broken up into different sections, but it's one big column if you want to think of columns that way. So let's see if we can change this into two columns. The easiest way to do it is by not selecting any text. If we don't do that, it's just assume that the entire document is going to go into columns. So all we need to do is actually go up to the Page Layout tab here. And then we need to find Columns and it's right down below.
We'll give it a click and select 2. So there we go. If we scroll through our document, on page 1 we'll read down the first column, and then it wraps around to the top of the second column. And that wraps around down onto the next page. You see, we do have a header up here with out title in it and so on and this continues all the way down through the bottom of our document. Alright, if the column's aren't breaking in a good spot, like at the bottom of the second page, you can put in your own breaks.
So I'm going to scroll down here and find a better place for this to break down here. Right now you can see it's just wrapping around where we've got "Skills Learned." It would be really good if that showed up here at the top of the second column so we can put in our own breaks. Right now Word is running out of room and knows where to put the breaks in for us, but let's try putting in our own column break. So we'll click in front of "Skills Learned" over here that's where we want to break to go and now we're going to go up to the ribbon.
So we've got Breaks right up here, give it a click. We've got page breaks, we've got text wrapping etc. but this is the one we want here. Because we're working with columns. We give it a click and right away that's moved up to the next column at the top, keeping our text together nicely and you can see down at the bottom it's still fairly even. So, it's going to look all right. Now in some cases like this document, it might actually be better to put some of the text in columns and leave other parts alone and that's also no sweat. I just want to scroll up to the top and we're going to undo what we've done here by clicking the Undo button a couple of times.
So Undo or Control + Z is going to undo the break and then when we set up the columns. So we're back to where we started. All right, let's say we wanted to put just this first paragraph here into columns. Well, we simply click in the left margin, dragging down with our mouse until we've got it selected. And now we go up to Columns just like we did before, select 2, and look at that. Let's do the same thing now for this next paragraph here "A quick tip from the chef." We can click and drag over that text and put it into two columns as well.
Okay see got the idea, that adds a little variety to our document. Now we'll just simply adjust what we've done. So we'll go back up here to paragraph number one and highlight the whole thing. So click and drag across to cover both columns and see what that might look like in 3 columns. Not too bad. We can narrow the gap between the columns, you can see between our text here there's quite a gap and on the ruler is where you'll find that. So if we just kind of click and drag to squeeze them together, it actually does it simultaneously for all column gaps, and you can see that looks a little bit easier to read like that. All right.
Another option I like is to go to Columns, and then down at the bottom here choose More Columns and this is where we get the Columns dialog box opening up. So here we can choose the number of columns, just like we've been doing, it's set to three right now. Here we can be very specific with the widths and the spacing in between our columns. So if we want to narrow it down to .25 exactly, we can do that. We just take out what ever is there and enter .25. Another option here is to put a line in between. And you can see in our preview here, straight lines go in between the columns to separate them and that can make it easier to read as well.
So when we click OK, look at that. We'll deselect her text just by clicking anywhere in the document and not too bad. So, whether you put an entire document into columns are just the selected text, you can drastically change the look of your document with just a few clicks. Next we're going to explore what I call parallel columns.
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