New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Start learning with our library of video tutorials taught by experts. Get started

Word 2007 Essential Training
Illustration by

Working with Newspaper Columns


From:

Word 2007 Essential Training

with David Rivers

Video: Working with Newspaper Columns

You'll notice that the title of this particular movie is not just working with columns but working with newspaper columns. And if you were to look this up in the Word Help, you wouldn't find it. That's because newspaper columns are often just referred to as columns and this is the default style for columns when you turn them on. Like the name suggests, newspaper style columns flow down one column and then backed up to the top of the next column. Just think of reading a newspaper, you read down the column until you reach the bottom on the page and then if there's more you move to the top of the next column and read from there.
Expand all | Collapse all
  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Working with Newspaper Columns

You'll notice that the title of this particular movie is not just working with columns but working with newspaper columns. And if you were to look this up in the Word Help, you wouldn't find it. That's because newspaper columns are often just referred to as columns and this is the default style for columns when you turn them on. Like the name suggests, newspaper style columns flow down one column and then backed up to the top of the next column. Just think of reading a newspaper, you read down the column until you reach the bottom on the page and then if there's more you move to the top of the next column and read from there.

Well, because this is the default, it's what we're going to work with here first. Now you can turn columns on and then start typing or what I prefer to do, is to actually type my text, get it in there first and then put it into columns after. At least this way you'll be able to view the results right away. So having said this, let's open up a document that I have prepared for you. We'll go to the Office button and click Open. Now we're going to need to navigate to the lesson 16 folder. So of your exercise files, find the lesson 16 folder, give it a click and open that up and in here's where you're going to newsletter 16A.

That's the one we want to select and click Open. Okay so here is a newsletter. You can see it's just a bunch of text broken up into different sections, but it's one big column if you want to think of columns that way. So let's see if we can change this into two columns. The easiest way to do it is by not selecting any text. If we don't do that, it's just assume that the entire document is going to go into columns. So all we need to do is actually go up to the Page Layout tab here. And then we need to find Columns and it's right down below.

We'll give it a click and select 2. So there we go. If we scroll through our document, on page 1 we'll read down the first column, and then it wraps around to the top of the second column. And that wraps around down onto the next page. You see, we do have a header up here with out title in it and so on and this continues all the way down through the bottom of our document. Alright, if the column's aren't breaking in a good spot, like at the bottom of the second page, you can put in your own breaks.

So I'm going to scroll down here and find a better place for this to break down here. Right now you can see it's just wrapping around where we've got "Skills Learned." It would be really good if that showed up here at the top of the second column so we can put in our own breaks. Right now Word is running out of room and knows where to put the breaks in for us, but let's try putting in our own column break. So we'll click in front of "Skills Learned" over here that's where we want to break to go and now we're going to go up to the ribbon.

So we've got Breaks right up here, give it a click. We've got page breaks, we've got text wrapping etc. but this is the one we want here. Because we're working with columns. We give it a click and right away that's moved up to the next column at the top, keeping our text together nicely and you can see down at the bottom it's still fairly even. So, it's going to look all right. Now in some cases like this document, it might actually be better to put some of the text in columns and leave other parts alone and that's also no sweat. I just want to scroll up to the top and we're going to undo what we've done here by clicking the Undo button a couple of times.

So Undo or Control + Z is going to undo the break and then when we set up the columns. So we're back to where we started. All right, let's say we wanted to put just this first paragraph here into columns. Well, we simply click in the left margin, dragging down with our mouse until we've got it selected. And now we go up to Columns just like we did before, select 2, and look at that. Let's do the same thing now for this next paragraph here "A quick tip from the chef." We can click and drag over that text and put it into two columns as well.

Okay see got the idea, that adds a little variety to our document. Now we'll just simply adjust what we've done. So we'll go back up here to paragraph number one and highlight the whole thing. So click and drag across to cover both columns and see what that might look like in 3 columns. Not too bad. We can narrow the gap between the columns, you can see between our text here there's quite a gap and on the ruler is where you'll find that. So if we just kind of click and drag to squeeze them together, it actually does it simultaneously for all column gaps, and you can see that looks a little bit easier to read like that. All right.

Another option I like is to go to Columns, and then down at the bottom here choose More Columns and this is where we get the Columns dialog box opening up. So here we can choose the number of columns, just like we've been doing, it's set to three right now. Here we can be very specific with the widths and the spacing in between our columns. So if we want to narrow it down to .25 exactly, we can do that. We just take out what ever is there and enter .25. Another option here is to put a line in between. And you can see in our preview here, straight lines go in between the columns to separate them and that can make it easier to read as well.

So when we click OK, look at that. We'll deselect her text just by clicking anywhere in the document and not too bad. So, whether you put an entire document into columns are just the selected text, you can drastically change the look of your document with just a few clicks. Next we're going to explore what I call parallel columns.

There are currently no FAQs about Word 2007 Essential Training.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.