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Why use styles?


Word 2010: Styles in Depth

with Mariann Siegert

Video: Why use styles?

Why use styles? provides you with in-depth training on Business. Taught by Mariann Siegert as part of the Word 2010: Styles in Depth
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye

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Watch the Online Video Course Word 2010: Styles in Depth
Video Duration: 4m 22s3h 12m Intermediate Oct 18, 2011

Viewers: in countries Watching now:

View Course Description

Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.

Topics include:
  • Understanding the five types of styles
  • Formatting an entire document with one click
  • Creating custom character, paragraph, and table styles
  • Setting font, document, and template defaults
  • Assigning style keyboard shortcuts
  • Basing one style on another
  • Modifying styles automatically
  • Editing, hiding, and recommending styles
  • Exploring Word 2010 character spacing
  • Copying, deleting, and renaming styles
  • Formatting numbered and bulleted lists
Mariann Siegert

Why use styles?

There are a lot of questions of "why?" out there today, and I'll be the first to admit that most of those whys I can't answer. But if you've ever wondered what a style is, or why in the world you would ever need to use one, then I've got you covered. First, I think it's important to answer why, and the answer is time, and lots of it. As a matter of fact, if you've use Word at all, this movie should be titled "How to save lots of time" instead of "Why use styles?" If you're the least bit skeptical, as I was before someone took the time to show me, watching the next couple of minutes may save you an enormous amount of time in your future.

So, let me stop taking up any more of that precious commodity, and let me show you how to save time, and in doing so, what a style is. So just sit back, relax, and watch for now. I'd be showing you how to build your own styles step by step shortly. As you can see, this document has absolutely no formatting applied, so I'll begin applying my formatting. I'll select the title, and it needs to be bold, centered. It needs space after.

The first paragraph needs to be indented. It needs space after. Witnesseth needs to be bold, needs to be centered, and needs space after. It also needs to be all caps. It also needs to be expanded by 7.5 points. And I'll click on OK. This Whereas paragraph needs an indent, and it needs space after.

What I'm doing here is known as direct formatting. Direct formatting means to manually apply formatting to the document, such as bold, indents, your alignment, and things like that, as opposed to using styles. Now if I go up here to the Undo button, I can see that I've done thirteen actions so far to this document--and I'm only halfway through. Previously, I directly formatted the entire document, and for the sake of time, I'll simply let you know my findings.

This particular document requires a total of sixty-six steps to manually format. Now let's see for ourselves the difference in time it takes to format this document if we use styles instead of direct formatting. I'll undo everything I've done so far, and I'll select the entire document. Now I'll open up the Style window and I'll apply Body Text First Indent. Next, I'll select the title and I'll apply the Title style; on Witnesseth, I'll apply the Witnesseth style; and at the bottom of the document where it says, "The remainder of this page," we'll have the Remainder style applied; and I'm done.

The whole document has been formatted with styles in one, two, three, four steps. So the bottom line is formatting this document took a total of sixty-six steps using direct formatting, as opposed to four steps using styles. In this document alone, that means that using styles would save you sixteen-and-a-half times the amount of time it would take you using direct formatting. Multiply that times the number of documents you work on daily, monthly, or even yearly, and you've probably saved a pretty good chunk of time that you could use doing something else.

What makes styles so much faster? Well, styles are a container for all kinds of formatting attributes, allowing you to apply all these attributes at the same time with just one click. Word was designed to use styles, and is based on styles. As a matter of fact, styles are the very foundation of Word. Styles also help to maintain consistency, are the building blocks for creating a table of contents, and make it a breeze to make global changes throughout your document.

I've shown you how using styles can be a huge timesaver, as opposed to formatting a document using direct formatting. In the next movie, let's see just how easy it is to create your own styles.

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