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Word 2010: Styles in Depth

What makes Quick Style sets work?


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Word 2010: Styles in Depth

with Mariann Siegert
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

Video: What makes Quick Style sets work?

When I was first learning about style sets, I just couldn't believe my eyes: the demonstrator was showing how you can take a document, wave your mouse over it, and like magic, poof, the document was completely formatted. After watching this demonstration, I was so excited I created a document and waved my style set magic wand over it and disappointed, definitely not the results I was expecting. I didn't understand what I was doing wrong. I tried it a few more times, and then I gave up completely, and I decided that style sets were not so magic and not very helpful after all.

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Word 2010: Styles in Depth
3h 12m Intermediate Oct 18, 2011

Viewers: in countries Watching now:

Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.

Topics include:
  • Understanding the five types of styles
  • Formatting an entire document with one click
  • Creating custom character, paragraph, and table styles
  • Setting font, document, and template defaults
  • Assigning style keyboard shortcuts
  • Basing one style on another
  • Modifying styles automatically
  • Editing, hiding, and recommending styles
  • Exploring Word 2010 character spacing
  • Copying, deleting, and renaming styles
  • Formatting numbered and bulleted lists
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

What makes Quick Style sets work?

When I was first learning about style sets, I just couldn't believe my eyes: the demonstrator was showing how you can take a document, wave your mouse over it, and like magic, poof, the document was completely formatted. After watching this demonstration, I was so excited I created a document and waved my style set magic wand over it and disappointed, definitely not the results I was expecting. I didn't understand what I was doing wrong. I tried it a few more times, and then I gave up completely, and I decided that style sets were not so magic and not very helpful after all.

Than one day I was happy to find the secret behind the magic, so let me share it with you. Let's wave our magic wand. Go up to Change Styles and click, hover over Style Set, and then let's choose Traditional. Well, that's not so pretty. Let's try Change Styles > Style Set and this time let's choose Distinctive. It's kind of like a firework that goes up halfway and sputters out. Let's try Modern. Change Styles > Style Set > Modern.

It changes some, but probably not to the level we expected and certainly not to the level the document changed in our last movie. What the demonstrator had failed to mention was the prep work that had been done to the document prior to using the magic wand. They forgot to mention one very important point, and here's the secret behind the magic: you must apply styles to your document before waving your magic wand. So let's make some magic happen of our own. Let's apply Title to Title. So click on Title and click on Title in the Quick Style gallery. Then click on Subtitle, and we'll apply the Subtitle style.

Click anywhere in the Heading 1 paragraph, and we'll apply Heading 1. Click on the Heading 2 paragraph and apply Heading 2. Scroll down a little bit, and let's apply Heading 3 to the Heading 3 paragraph, Heading 4 to the Heading 4 paragraph, and Heading 5 to the Heading 5 paragraph. And you might need to scroll down a little bit to apply. Now let's scroll back up, and in the first paragraph, select the word strong, and up in your Style gallery, find the Strong style and apply.

Select the word emphasis, and let's apply the emphasis style. And both emphasis and strong are character styles. Now let's use our magic wand, and we're going to select Fancy. So go up to Change Styles> Style Set, and select Fancy. Let's say we don't like this is color. Let's go up to Change Styles > Colors and select a color that you like. I'll choose Apex.

Let's say you don't like the font. Let's go back up to Change Styles > Fonts and select a font that you like. Colors and fonts are based on themes. Remember that we reviewed how themes work hand in hand with styles. Now let's switch over to exercise file number 2. Another little piece of information that I was missing is that in order to wave the magic wand to apply a style set over documents that you've previously created the style names must be the same.

For example, take a look at the style names Word uses. It uses Heading 1, Heading 2, Title, Subtitle, et cetera. Now open up your Style pane and notice that our styles are California Heading 1-- not Heading 1--and California Heading 2 instead of Heading 2. California headings will not change when we use the style sets because it's not named conventionally, such as Heading 1 through 9, which is the naming convention that Word uses.

We would have to change our California Heading to Heading 1. So all you would do is right-click, go to Modify, and you'd have to change it to Heading 1 here. Once you do, your style sets will work correctly. You can always rename your styles if need to be; you don't have to recreate them. Your style names in your document must match in order for the correct style to be applied. Some of the other magic going on behind the scenes with Word 2010 is that style sets are stored as individual templates. If you use to create templates exclusively to store your styles, you may consider using Word's 2010 style sets for this purpose instead, since style sets are stored as templates automatically.

Also, if you used Word's Organizer to copy styles between documents or templates, you can now more easily store and access your styles by saving as Quick Style sets. Can you change and modify these styles to seek your needs? Most certainly. Just use the same methods we learned about in earlier movie, such as changing the style by example or using the right-click and Modify method. Using style sets can truly be magical if you know how to create the magic behind the scenes. In our next movie, we'll be learning how to create our own style sets so you can customize and use your own sets of styles in your documents.

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