Word 2007: Formatting Long Documents
Illustration by Richard Downs

Web Layout view


From:

Word 2007: Formatting Long Documents

with David Rivers

Video: Web Layout view

If you are creating a document in Word 2007 that's destined for the web, in other words, people will be using their web browsers to view your content, it's good to know there is a View option called a Web Layout view that allows you to see the Word document in front of you the way it might appear on a webpage. We are going to explore that scenario very briefly because the document we are working with we know is destined for a book format. However, we can switch to Web Layout View with any document. Here you can see I'm still working with PTBarnum2a. It's from the Chapter 2 folder of your Exercise Files, if you are following along. If not, just take a look at what happens when we change our document here of 129 pages to Web Layout View.
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  1. 3m 15s
    1. Welcome
      1m 14s
    2. Using the exercise files
      2m 1s
  2. 29m 13s
    1. Types of long documents
      3m 27s
    2. Planning to construct a long document
      6m 4s
    3. Creating a long document from scratch
      11m 39s
    4. Creating a long document from existing content
      8m 3s
  3. 22m 9s
    1. Print Layout view
      5m 12s
    2. Full Screen Reading view
      7m 50s
    3. Web Layout view
      2m 16s
    4. Outline view
      6m 51s
  4. 28m 46s
    1. Viewing and clearing existing styles
      5m 22s
    2. Applying existing document styles
      7m 22s
    3. Unhiding and creating styles
      6m 35s
    4. Editing an existing style
      4m 22s
    5. Creating custom style sets
      5m 5s
  5. 16m 42s
    1. Creating a next page break
      7m 44s
    2. Creating a continuous section break
      4m 40s
    3. Creating an even or odd page section break
      4m 18s
  6. 23m 56s
    1. Page numbering
      6m 31s
    2. Using headers and footers
      8m 26s
    3. Using watermarks
      8m 59s
  7. 23m 5s
    1. Creating and using building blocks
      7m 37s
    2. Editing building blocks
      5m 26s
    3. Working with field codes
      10m 2s
  8. 37m 21s
    1. Creating a table of contents
      8m 4s
    2. Creating an index
      9m 22s
    3. Creating cross-references
      5m 45s
    4. Using hyperlinks
      8m 9s
    5. Using bookmarks
      6m 1s
  9. 37m 16s
    1. Inserting and formatting images
      17m 11s
    2. Linking vs. embedding images
      5m 49s
    3. Using captions with figures
      8m 42s
    4. Generating a table of figures
      5m 34s
  10. 17m 28s
    1. Creating endnotes and footnotes
      9m 13s
    2. Editing endnotes and footnotes
      4m 28s
    3. Converting endnotes to footnotes and back
      3m 47s
  11. 19m 36s
    1. Navigating a long document
      7m 26s
    2. Using AutoCorrect
      12m 10s
  12. 22m 40s
    1. Previewing and printing select pages
      7m 23s
    2. Print layout considerations
      6m 43s
    3. Printing styles and building blocks
      3m 40s
    4. Setting other print options
      4m 54s
  13. 19s
    1. Goodbye
      19s

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Watch the Online Video Course Word 2007: Formatting Long Documents
4h 41m Intermediate Mar 05, 2009

Viewers: in countries Watching now:

Whether it’s a short story, a product catalog, a technical manual, or a business report, every document needs a compelling format. Although the content and the length may differ, long documents have similar formatting challenges. In Word 2007: Formatting Long Documents, David Rivers uses his 20 years of training expertise to demonstrate efficient methods of formatting entire documents and making changes to specific sections and pages. He covers the details of how to use field codes and building blocks to streamline the workflow, and shares best practices for producing printed documents with a professional look. Exercise files accompany the course.

Topics include:
  • Exploring document style formats Using page breaks and continuous section breaks Creating a table of contents and an index Adding watermarks Embedding images Generating a table of figures Manipulating endnotes and footnotes
Subject:
Business
Software:
Word
Author:
David Rivers

Web Layout view

If you are creating a document in Word 2007 that's destined for the web, in other words, people will be using their web browsers to view your content, it's good to know there is a View option called a Web Layout view that allows you to see the Word document in front of you the way it might appear on a webpage. We are going to explore that scenario very briefly because the document we are working with we know is destined for a book format. However, we can switch to Web Layout View with any document. Here you can see I'm still working with PTBarnum2a. It's from the Chapter 2 folder of your Exercise Files, if you are following along. If not, just take a look at what happens when we change our document here of 129 pages to Web Layout View.

Now we can do that from our Status bar down here by selecting the middle button Web Layout or if I hover over it here under the View tab on the Ribbon, I can view the document as it would look as a web page. Notice the word Page is not plural. So when I click Web Layout View, you can see what happens. Everything is over here on the left and as I scroll down using the scroll bar here on the right hand side, I see my content but what page am I on. Well, take a look down here in the bottom left hand corner. This is a one-page document made up of over 34,000 words. In Web Layout view, you design web pages a lot differently than you do pages in a document. Each document becomes a single web page. So this is not the ideal view for my content but it's good to know if I want to be able to view my content the way it would appear in a browser, I have got this option.

Now here with Web Layout View, check out the View Options here under the View tab. For example, if I come over here to my Zoom Level and click on One Page, nothing happens. How about Two Pages? No I can't. I would never see my web page as a single or two pages or even a Page Width Option, because it's one web page, not one page in a larger document. So let's switch back to Print Layout View, knowing full well that Web Layout view is not the ideal view for our long document, but it is an option if you plan on creating any content for the web.

There are currently no FAQs about Word 2007: Formatting Long Documents.

 
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