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Whether it’s a short story, a product catalog, a technical manual, or a business report, every document needs a compelling format. Although the content and the length may differ, long documents have similar formatting challenges. In Word 2007: Formatting Long Documents, David Rivers uses his 20 years of training expertise to demonstrate efficient methods of formatting entire documents and making changes to specific sections and pages. He covers the details of how to use field codes and building blocks to streamline the workflow, and shares best practices for producing printed documents with a professional look. Exercise files accompany the course.
If you are creating a document in Word 2007 that's destined for the web, in other words, people will be using their web browsers to view your content, it's good to know there is a View option called a Web Layout view that allows you to see the Word document in front of you the way it might appear on a webpage. We are going to explore that scenario very briefly because the document we are working with we know is destined for a book format. However, we can switch to Web Layout View with any document. Here you can see I'm still working with PTBarnum2a. It's from the Chapter 2 folder of your Exercise Files, if you are following along. If not, just take a look at what happens when we change our document here of 129 pages to Web Layout View.
Now we can do that from our Status bar down here by selecting the middle button Web Layout or if I hover over it here under the View tab on the Ribbon, I can view the document as it would look as a web page. Notice the word Page is not plural. So when I click Web Layout View, you can see what happens. Everything is over here on the left and as I scroll down using the scroll bar here on the right hand side, I see my content but what page am I on. Well, take a look down here in the bottom left hand corner. This is a one-page document made up of over 34,000 words. In Web Layout view, you design web pages a lot differently than you do pages in a document. Each document becomes a single web page. So this is not the ideal view for my content but it's good to know if I want to be able to view my content the way it would appear in a browser, I have got this option.
Now here with Web Layout View, check out the View Options here under the View tab. For example, if I come over here to my Zoom Level and click on One Page, nothing happens. How about Two Pages? No I can't. I would never see my web page as a single or two pages or even a Page Width Option, because it's one web page, not one page in a larger document. So let's switch back to Print Layout View, knowing full well that Web Layout view is not the ideal view for our long document, but it is an option if you plan on creating any content for the web.
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