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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Word provides us with several tools to view the formatting attributes applied to a style. We'll be looking at several of these throughout this movie. One of the most powerful tools to view formatting attributes is known as the Reveal Formatting pane. If you came from a WordPerfect background, the Reveal Formatting tool is similar to the old Reveal Codes in WordPerfect. I call it "Reveal Codes on Steroids." Let's check it out. Begin by going to a new document. You can press Ctrl+N on your keyboard. Then press Shift+F1 to open up the Reveal Formatting pane.
The first thing we want to do is check both of the boxes at the bottom of the Reveal Formatting pane. We now see the formatting attributes relative to the location of your mouse when you open the Reveal Formatting pane. At the very top, you'll see From Paragraph Style: Normal. This means that the Normal style is in use, even before you ever begin to type. This pane allows you to see exactly what attributes are applied to your Normal style, therefore knowing what attributes will be applied as you start to type.
So where does it get these settings from? In Word 2010, the Normal style gets its default settings from the document default settings, which are in turn based on the default theme. Let's say, for example, you or your company decides to use Times New Roman as your default font instead of Calibri. Since Word gives you the ability to change default settings, and the default theme, one person's Normal style may be different from another's. We'll be going into detail on how to set the document, template, and the theme defaults in upcoming movies. Now, let's open up the exercise file.
Press Shift+F1 on your keyboard to open up the Reveal Formatting pane. Click anywhere in your document, such as up here at the title, and the Reveal Formatting pane will show you all of the formatting attributes that are associated with the title. If you click on the Options down at the bottom, you'll see even more information. Notice the button here that says Compare to another selection. Let's say that we're experiencing formatting issues in our document and we need to compare two paragraphs against each other.
This is where this check box comes in handy. Select the first paragraph underneath of RECITALS. Then click Compare to another selection. Now, select the following paragraph that starts with "WHEREAS, on July 29th." All of the formatting differences between the two document shows in this pane here. There are differences between the styles and tabs. Our second paragraph is using Body Justified, whereas the first paragraph is using the Body Text style.
You can also view formatting applied to the style by using the Styles window. I'll close the Reveal Formatting pane and open up the Style window. If you hover your mouse over any of the styles in the Style window, you'll see a description of the style. I am going to scroll down until I find the Normal style. There is the description. Another way to see this too is to click on the down arrow and go to Modify. Down here at the bottom, you'll also see a more complete description than just hovering over the style itself from the Style window.
We've learned that you can use multiple tools to view the formatting applied to a style. We've looked at the Reveal Formatting pane--which is my personal favorite--explored the Compare Formatting tool, and used the Style window to view a style's definition. We'll be looking at some of these features in more detail in upcoming movies.
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