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Viewing formatting applied to a style

From: Word 2010: Styles in Depth

Video: Viewing formatting applied to a style

Word provides us with several tools to view the formatting attributes applied to a style. We'll be looking at several of these throughout this movie. One of the most powerful tools to view formatting attributes is known as the Reveal Formatting pane. If you came from a WordPerfect background, the Reveal Formatting tool is similar to the old Reveal Codes in WordPerfect. I call it "Reveal Codes on Steroids." Let's check it out. Begin by going to a new document. You can press Ctrl+N on your keyboard. Then press Shift+F1 to open up the Reveal Formatting pane.

Viewing formatting applied to a style

Word provides us with several tools to view the formatting attributes applied to a style. We'll be looking at several of these throughout this movie. One of the most powerful tools to view formatting attributes is known as the Reveal Formatting pane. If you came from a WordPerfect background, the Reveal Formatting tool is similar to the old Reveal Codes in WordPerfect. I call it "Reveal Codes on Steroids." Let's check it out. Begin by going to a new document. You can press Ctrl+N on your keyboard. Then press Shift+F1 to open up the Reveal Formatting pane.

The first thing we want to do is check both of the boxes at the bottom of the Reveal Formatting pane. We now see the formatting attributes relative to the location of your mouse when you open the Reveal Formatting pane. At the very top, you'll see From Paragraph Style: Normal. This means that the Normal style is in use, even before you ever begin to type. This pane allows you to see exactly what attributes are applied to your Normal style, therefore knowing what attributes will be applied as you start to type.

So where does it get these settings from? In Word 2010, the Normal style gets its default settings from the document default settings, which are in turn based on the default theme. Let's say, for example, you or your company decides to use Times New Roman as your default font instead of Calibri. Since Word gives you the ability to change default settings, and the default theme, one person's Normal style may be different from another's. We'll be going into detail on how to set the document, template, and the theme defaults in upcoming movies. Now, let's open up the exercise file.

Press Shift+F1 on your keyboard to open up the Reveal Formatting pane. Click anywhere in your document, such as up here at the title, and the Reveal Formatting pane will show you all of the formatting attributes that are associated with the title. If you click on the Options down at the bottom, you'll see even more information. Notice the button here that says Compare to another selection. Let's say that we're experiencing formatting issues in our document and we need to compare two paragraphs against each other.

This is where this check box comes in handy. Select the first paragraph underneath of RECITALS. Then click Compare to another selection. Now, select the following paragraph that starts with "WHEREAS, on July 29th." All of the formatting differences between the two document shows in this pane here. There are differences between the styles and tabs. Our second paragraph is using Body Justified, whereas the first paragraph is using the Body Text style.

You can also view formatting applied to the style by using the Styles window. I'll close the Reveal Formatting pane and open up the Style window. If you hover your mouse over any of the styles in the Style window, you'll see a description of the style. I am going to scroll down until I find the Normal style. There is the description. Another way to see this too is to click on the down arrow and go to Modify. Down here at the bottom, you'll also see a more complete description than just hovering over the style itself from the Style window.

We've learned that you can use multiple tools to view the formatting applied to a style. We've looked at the Reveal Formatting pane--which is my personal favorite--explored the Compare Formatting tool, and used the Style window to view a style's definition. We'll be looking at some of these features in more detail in upcoming movies.

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This video is part of

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Word 2010: Styles in Depth

45 video lessons · 10874 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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