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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
Word provides us with several tools to view the formatting attributes applied to the style. We'll be looking at several of these throughout this movie. One powerful tool to view formatting attributes is known as the Reveal Formatting pane. Go to a new document. Press Ctrl+N on your keyboard. Then press Shift+F1. And the Reveal Formatting pane pops up on the right side. It reveals all the formatting attributes associated to the location your mouse was in when you opened the Reveal Formatting pane.
Now remember, the Normal style is in use before you ever begin to type, as we saw in a previous movie. But by using the Reveal Formatting, you can see exactly what attributes are applied to your Normal style, therefore knowing what attributes will be applied as you start to type. How can you tell by looking at the Reveal Formatting pane that Word is using that style called Normal? Well, down at the bottom here you have a box that says Distinguish style source. Click on it. This will tell you the style in use.
So if you look up at the top here, it says From Paragraph Style: Normal. If you expand this section, it also shows you your margins, your layout and your paper. Now your Normal may be different than mine. We'll be exploring the reasons for that in upcoming movies. Now go ahead and go back to your exercise file and do a Shift+F1 on your keyboard. The Reveal Formatting pane pops up again. As you move around your document - and you can just click anywhere - you can see that the formatting, wherever you are, shows up in your Reveal Formatting pane.
Click on Brendan, for instance, here. You can see that the Character style is in use. And it's called Txt Names, and it's got an alias of Txt. The font is Times New Roman, 12, underline etc. If I click on Partnership, I can see that it's got a font here of Times New Roman, 12 point, and underline, but there is no style applied. The Reveal Formatting is just one of several tools available for viewing the formatting attributes of a style.
Let's take a look at some of the others. We can also use the Styles pane. Close the Reveal Formatting pane by clicking on the little x at the top. We are going to open up the Styles pane. Underneath the Change Styles, you'll see a little box with an arrow pointing down. Click on it. And there's your Styles pane. If you hold your mouse over any of these styles, you'll be able to see what formatting attributes are applied. For example, in this Agree Title the font is 14 point bold, the paragraph alignment is centered, the spacing after is 12, et cetera.
It also tells you Style Based On: Normal. And if you just scroll down with your mouse held over each one of these styles, you can see everything going on within that style. New to Word 2007 is athe Style Inspector. The Style Inspector button is located on the Styles pane, and you'll see these three buttons. There's a row of three buttons at the very bottom. And if you hold your mouse over the middle one, you'll see Style Inspector. Click on it.
This is a floating pane, and you can grab it, and you can move it by clicking on this blue area here and dragging it around. Drag it off to the side a little bit and then click on Brendan here. You can see that Brendan is a Body Text style. It has no formatting applied here. It's got Text level formatting of Txt Names. That's the name of this style that's applied, Character style. This is a Paragraph style, and this is a Character style. This box will also show you any direct formatting that's applied.
Click on Partnership. You can see that there is direct formatting applied of Plus: Underline. We've learned that you can use multiple tools to view the formatting applied to the style: the Reveal Formatting pane, the Styles pane, and, new to Word 2007, the Style Inspector. Of course, we'll be going into much more detail about these features in upcoming movies.
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