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Viewing formatting applied to a style

From: Word 2007: Styles in Depth

Video: Viewing formatting applied to a style

Word provides us with several tools to view the formatting attributes applied to the style. We'll be looking at several of these throughout this movie. One powerful tool to view formatting attributes is known as the Reveal Formatting pane. Go to a new document. Press Ctrl+N on your keyboard. Then press Shift+F1. And the Reveal Formatting pane pops up on the right side. It reveals all the formatting attributes associated to the location your mouse was in when you opened the Reveal Formatting pane.

Viewing formatting applied to a style

Word provides us with several tools to view the formatting attributes applied to the style. We'll be looking at several of these throughout this movie. One powerful tool to view formatting attributes is known as the Reveal Formatting pane. Go to a new document. Press Ctrl+N on your keyboard. Then press Shift+F1. And the Reveal Formatting pane pops up on the right side. It reveals all the formatting attributes associated to the location your mouse was in when you opened the Reveal Formatting pane.

Now remember, the Normal style is in use before you ever begin to type, as we saw in a previous movie. But by using the Reveal Formatting, you can see exactly what attributes are applied to your Normal style, therefore knowing what attributes will be applied as you start to type. How can you tell by looking at the Reveal Formatting pane that Word is using that style called Normal? Well, down at the bottom here you have a box that says Distinguish style source. Click on it. This will tell you the style in use.

So if you look up at the top here, it says From Paragraph Style: Normal. If you expand this section, it also shows you your margins, your layout and your paper. Now your Normal may be different than mine. We'll be exploring the reasons for that in upcoming movies. Now go ahead and go back to your exercise file and do a Shift+F1 on your keyboard. The Reveal Formatting pane pops up again. As you move around your document - and you can just click anywhere - you can see that the formatting, wherever you are, shows up in your Reveal Formatting pane.

Click on Brendan, for instance, here. You can see that the Character style is in use. And it's called Txt Names, and it's got an alias of Txt. The font is Times New Roman, 12, underline etc. If I click on Partnership, I can see that it's got a font here of Times New Roman, 12 point, and underline, but there is no style applied. The Reveal Formatting is just one of several tools available for viewing the formatting attributes of a style.

Let's take a look at some of the others. We can also use the Styles pane. Close the Reveal Formatting pane by clicking on the little x at the top. We are going to open up the Styles pane. Underneath the Change Styles, you'll see a little box with an arrow pointing down. Click on it. And there's your Styles pane. If you hold your mouse over any of these styles, you'll be able to see what formatting attributes are applied. For example, in this Agree Title the font is 14 point bold, the paragraph alignment is centered, the spacing after is 12, et cetera.

It also tells you Style Based On: Normal. And if you just scroll down with your mouse held over each one of these styles, you can see everything going on within that style. New to Word 2007 is athe Style Inspector. The Style Inspector button is located on the Styles pane, and you'll see these three buttons. There's a row of three buttons at the very bottom. And if you hold your mouse over the middle one, you'll see Style Inspector. Click on it.

This is a floating pane, and you can grab it, and you can move it by clicking on this blue area here and dragging it around. Drag it off to the side a little bit and then click on Brendan here. You can see that Brendan is a Body Text style. It has no formatting applied here. It's got Text level formatting of Txt Names. That's the name of this style that's applied, Character style. This is a Paragraph style, and this is a Character style. This box will also show you any direct formatting that's applied.

Click on Partnership. You can see that there is direct formatting applied of Plus: Underline. We've learned that you can use multiple tools to view the formatting applied to the style: the Reveal Formatting pane, the Styles pane, and, new to Word 2007, the Style Inspector. Of course, we'll be going into much more detail about these features in upcoming movies.

Show transcript

This video is part of

Image for Word 2007: Styles in Depth
Word 2007: Styles in Depth

43 video lessons · 6609 viewers

Mariann Siegert
Author

 
Expand all | Collapse all
  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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