Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Viewing and clearing existing styles

From: Word 2007: Formatting Long Documents

Video: Viewing and clearing existing styles

When it comes to formatting your documents, creating a consistent look and feel throughout the document is extremely important. For example, if you have got chapter titles at the beginning of each chapter in a book that you are writing, you'll want to make sure that the formatting for Chapter 1 is identical to the formatting for Chapter 2, for Chapter 3 and so on. Now imagine going through hundreds of pages, finding each of the titles and formatting them manually. Not only would that be very time consuming, very tedious, but you would also be susceptible to errors. Maybe you miss a title, or maybe you miss one of the formatting options for any given title. There goes the consistency.

Viewing and clearing existing styles

When it comes to formatting your documents, creating a consistent look and feel throughout the document is extremely important. For example, if you have got chapter titles at the beginning of each chapter in a book that you are writing, you'll want to make sure that the formatting for Chapter 1 is identical to the formatting for Chapter 2, for Chapter 3 and so on. Now imagine going through hundreds of pages, finding each of the titles and formatting them manually. Not only would that be very time consuming, very tedious, but you would also be susceptible to errors. Maybe you miss a title, or maybe you miss one of the formatting options for any given title. There goes the consistency.

So a better bet is to use Styles. Styles have built-in formatting. It's just a matter of selecting the Style as you format the text. It will maintain consistency throughout the document, streamline the process, make it faster and easier, but also keep in mind that some of the styles, such as Headings, will be used in Outline View, if you like to work in that view. Or if you are creating an automated table of contents, Heading Styles are very useful there as well. Now in this lesson, we are going to start with a document that looks very plain, but does have some formatting, and some styles being used in the document. If we want to start from scratch, it will be important to know how to remove all of that formatting, so we can do just that. The name of this document is HumbugStyle1. You will find it in the Chapter 3 folder of the Exercise Files, if you are following along with me.

Over here, I'm going to click in the second line, Humbugs of the World, part of the title. You will notice up here in the Font section of the Ribbon. I see the current font that's being used, the font size. I see the alignment over here in the Paragraph section is Left Aligned. As I move over to this section, the Styles section, I can see in the Styles Gallery here that this Normal Style is currently selected. It has that border around the outside, indicating that this is what's being used on my title. Watch what happens if I just simply hover over one or the other styles in the gallery. As I hover over Heading 1, I get a preview down below, what it would look like if I actually clicked on this. The entire paragraph, Humbugs of the World, would be formatted in the Heading 1 Style. Now the Heading 1 Style would also be used in Outline View if I wanted to look at different levels of the document, or if I'm creating a table of contents, it's automatically marked as a heading to be included in that table of contents. Over here is Title, you can see it uses different formatting, very similar, but centered on my page. And I have got one here called Subtitle. It looks like I have got four styles in this gallery, but as I move a little bit further to the right you will notice I have got a scrollbar. So I'm looking at Row 1 of 4.

So I can click that to move down to the next row where I have got some other ones, like Subtle Emphasis, there is Intense Quote, wouldn't be applicable to a title like this, Strong, Emphasis. As I move down over to the right hand side here and click at the bottom of this little scroll area, you will notice I can expand this to see all four rows at once. This is the style set in the gallery showing me each of the different styles I can select from in this set of styles. More importantly is another option down below, which will allow me to clear formatting. Now notice as I hover over this, Clear all the formatted from the selection, leaving only plain text. Well, I haven't actually selected any text yet. So there are a couple of different ways for me to do that. Let's click out here in our page, and go up to the Editing section of our Ribbon. You will notice at the bottom, Select has a dropdown, and when I click on that, Select All appears right at the top. As I hover over this, you will notice the keyboard shortcut is Ctrl+A. A lot of people like to use that to select all of the text in a document.

I am going to click on Select All. This means that everything is selected. If I look down here on my Status bar, I have got 110 pages. It looks like 34,424 words of 34,424 words are selected right now. Everything is selected. Now I can go up to my dropdown here, and choose Clear Formatting. When I click on Clear Formatting, that's exactly what happens. The formatting is gone. Now the style set is still up there. When I click in here on my title, you will notice the font has changed. I'm back to the default now. The size is the same and the alignment is the same, but there is a change in formatting here.

Now let's go up to our View tab up here, so we see the view options on the Ribbon, and go over to Outline. Currently, I'm looking at all the levels. If I go up here to the dropdown where it says Show Level, and this should be the review if you were following along in the previous chapter. I go down to Level 1 and click on it. You will notice I have got no Level 1 headings in here. What about Level 2 headings? No, if I go all the way down to Level 9, you will notice there is nothing in Outline View. In other words, I don't have any headings applied to any of the text. I have to come down here to All Levels to see any of my text.

I am going to close Outline View. So this also means if I wanted to create a table of contents, I don't have anything selected to appear in that table of contents. That's where my styles come in. Now I have the ability in Word 2007 to use existing style sets, and use the formatting that comes along with those styles or create my own. This is what we are going to be exploring as we move on into the next movie.

Show transcript

This video is part of

Image for Word 2007: Formatting Long Documents
Word 2007: Formatting Long Documents

43 video lessons · 12394 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 3m 15s
    1. Welcome
      1m 14s
    2. Using the exercise files
      2m 1s
  2. 29m 12s
    1. Types of long documents
      3m 27s
    2. Planning to construct a long document
      6m 4s
    3. Creating a long document from scratch
      11m 39s
    4. Creating a long document from existing content
      8m 2s
  3. 22m 9s
    1. Print Layout view
      5m 12s
    2. Full Screen Reading view
      7m 50s
    3. Web Layout view
      2m 16s
    4. Outline view
      6m 51s
  4. 28m 46s
    1. Viewing and clearing existing styles
      5m 22s
    2. Applying existing document styles
      7m 22s
    3. Unhiding and creating styles
      6m 35s
    4. Editing an existing style
      4m 22s
    5. Creating custom style sets
      5m 5s
  5. 16m 42s
    1. Creating a next page break
      7m 44s
    2. Creating a continuous section break
      4m 40s
    3. Creating an even or odd page section break
      4m 18s
  6. 23m 56s
    1. Page numbering
      6m 31s
    2. Using headers and footers
      8m 26s
    3. Using watermarks
      8m 59s
  7. 23m 5s
    1. Creating and using building blocks
      7m 37s
    2. Editing building blocks
      5m 26s
    3. Working with field codes
      10m 2s
  8. 37m 21s
    1. Creating a table of contents
      8m 4s
    2. Creating an index
      9m 22s
    3. Creating cross-references
      5m 45s
    4. Using hyperlinks
      8m 9s
    5. Using bookmarks
      6m 1s
  9. 37m 16s
    1. Inserting and formatting images
      17m 11s
    2. Linking vs. embedding images
      5m 49s
    3. Using captions with figures
      8m 42s
    4. Generating a table of figures
      5m 34s
  10. 17m 28s
    1. Creating endnotes and footnotes
      9m 13s
    2. Editing endnotes and footnotes
      4m 28s
    3. Converting endnotes to footnotes and back
      3m 47s
  11. 19m 36s
    1. Navigating a long document
      7m 26s
    2. Using AutoCorrect
      12m 10s
  12. 22m 40s
    1. Previewing and printing select pages
      7m 23s
    2. Print layout considerations
      6m 43s
    3. Printing styles and building blocks
      3m 40s
    4. Setting other print options
      4m 54s
  13. 19s
    1. Goodbye
      19s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007: Formatting Long Documents.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.