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Using watermarks, page borders, and colors

From: Word 2010 Essential Training

Video: Using watermarks, page borders, and colors

There are three types of Page Backgrounds in Microsoft Word 2010: Watermarks, Page Borders and Page Colors. Let's see how and when to apply backgrounds to the pages of your document. Watermarks are actually a type of building block, but they appear here, rather than on the Insert menu. You'll know they're a building block because when I open the gallery, at the bottom, there's a choice: Save Selection to Watermark Gallery. There are four built-in Watermarks.

Using watermarks, page borders, and colors

There are three types of Page Backgrounds in Microsoft Word 2010: Watermarks, Page Borders and Page Colors. Let's see how and when to apply backgrounds to the pages of your document. Watermarks are actually a type of building block, but they appear here, rather than on the Insert menu. You'll know they're a building block because when I open the gallery, at the bottom, there's a choice: Save Selection to Watermark Gallery. There are four built-in Watermarks.

And then you can create your own Custom Watermark, if you wish. So if you simply wanted your document to say Confidential, I can choose Confidential. And you'll notice here that I have a Watermark. Because I'm in a section, it actually appears in the background of this section. If I return to Watermark, open the Gallery and choose Custom Watermark, I have some choices about what's happening with the Watermark here in my document. First, to remove the Watermark, I can choose No watermark and Apply to remove it.

I have the choice to use a Picture as a watermark. So I can select an image, for example, the two trees logo and Insert it. And then I can Washout the image, and I can Scale the image. So let's take a look at how it looks just having put that logo in here. It's in the center of the page. It's actually very large in the page. Here's the olive.

It's well-sized. There it is on the whole page. That's actually a very attractive logo. Now we could go back and return to our Custom Watermark. And we could scale this so that it was a little smaller, for example, we might scale that at 50%. And if we do that, then it will appear much smaller, or we can scale it at 150%. So it'd be more in the center on the page, rather that about the 300% that Word automatically sized it to, to try to get it to fill the background of the page.

If I turn off Washout and apply it, you'll notice that I have a dark image. It's behind the text. But it's still quite dark. If I want it to be less washed out than this, I would actually have to get an image and make it less opaque and more transparent to be able to use it here. But I'm going to choose about 200%, nice size and washed out. And I'm going to now close this. Again, a nice watermark. Now if I return here, we can go back to our custom Watermark.

And we could choose, for example, a Text watermark. In our Text watermarks, we have choice about language, if you have more than one language installed. And you can type in whatever text you want or choose Text. Text in watermarks tends to be all in caps because it's easier to read. So if I want to say that this is a Draft, for example, or a document that is Top Secret or Urgent, but I'm going to say that this is a Draft, and actually this is a specific kind of Draft in our organization. This is called a Review Draft. So I'm going to say Review Draft, and I have a grayscale color that is semi-transparent laid out diagonally this way across the page.

And I'm going to say Apply and OK. And here is my watermark that appears on every page of my document. Now part of the purpose of a watermark is if people make copies of this document, and they're walking around with them, it's really clear that this document is not a document that should be treated as final. And typically, then you will print in color over Do Not Copy. So if somebody makes a black-and- white copy, it's pretty apparent. So watermarks are for draft documents. You rarely see watermarks on final documents that are in circulation.

I'm going to remove my watermark from this document. And we're going to take a look now at our other two options. One is Page Color and one is Page Borders. Page color actually drops a color on the background of the document. Even at our lightest tones, these are relatively dark colors. And these colors will try to print on a printer. On a black-and-white printer, they'll render as a gray. You can choose More Colors and actually select some very light Custom colors, for example, way up in his very light range.

Even then, it's relatively dark in the document. So if you're going to print your document, you might consider whether or not you really want to use Page Color. It's fabulous to use for documents that are going to be viewed largely onscreen. You may not have noticed right away, but if I remove this Page Color and then add it again, the black type is actually easier to read on the yellow even than it is on white. But again, when this document is printed, this will print either as a very pale yellow on a color printer, or it will print as a gray.

It's just one more element that makes the printed document harder to see. My third choice is a Page Border. And a border is exactly what it says it is, a line around the page. So let's throw a box around this page and just see what it looks like. And you'll notice that it provides a nice, crisp look around my page. I can go back into Page Borders and change the Color, if I prefer to something perhaps a little less striking in my document. That now looks like more of a design element. A little problematic here because of the choice of header that I've made but not altogether difficult.

There're also choices to apply, for example, a Shadow, which makes this document look like it's a little three-dimensional here. You have a number of design elements to choose from, page Borders being simply one of them. If your document has sections, you can apply Page Borders to sections of the document, rather than the whole document. And here's where it gets intriguing to me. I can say, in each section, I want to put a border around the first page only. So if you think about the first page of every chapter of a book or manual has a border, that becomes an interesting and useful design element for your readers.

If your document is going to be read online largely or offline, you need to take that into consideration as you think about the kinds of backgrounds that you might want to apply. Particularly for online documents, I encourage you to spend some time thinking about how you could add background design elements that would make your document as interesting onscreen as documents you've created for print are when printed.

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This video is part of

Image for Word 2010 Essential Training
Word 2010 Essential Training

89 video lessons · 58547 viewers

Gini Courter
Author

 
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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