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In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.
There are three types of Page Backgrounds in Microsoft Word 2010: Watermarks, Page Borders and Page Colors. Let's see how and when to apply backgrounds to the pages of your document. Watermarks are actually a type of building block, but they appear here, rather than on the Insert menu. You'll know they're a building block because when I open the gallery, at the bottom, there's a choice: Save Selection to Watermark Gallery. There are four built-in Watermarks.
And then you can create your own Custom Watermark, if you wish. So if you simply wanted your document to say Confidential, I can choose Confidential. And you'll notice here that I have a Watermark. Because I'm in a section, it actually appears in the background of this section. If I return to Watermark, open the Gallery and choose Custom Watermark, I have some choices about what's happening with the Watermark here in my document. First, to remove the Watermark, I can choose No watermark and Apply to remove it.
I have the choice to use a Picture as a watermark. So I can select an image, for example, the two trees logo and Insert it. And then I can Washout the image, and I can Scale the image. So let's take a look at how it looks just having put that logo in here. It's in the center of the page. It's actually very large in the page. Here's the olive.
It's well-sized. There it is on the whole page. That's actually a very attractive logo. Now we could go back and return to our Custom Watermark. And we could scale this so that it was a little smaller, for example, we might scale that at 50%. And if we do that, then it will appear much smaller, or we can scale it at 150%. So it'd be more in the center on the page, rather that about the 300% that Word automatically sized it to, to try to get it to fill the background of the page.
If I turn off Washout and apply it, you'll notice that I have a dark image. It's behind the text. But it's still quite dark. If I want it to be less washed out than this, I would actually have to get an image and make it less opaque and more transparent to be able to use it here. But I'm going to choose about 200%, nice size and washed out. And I'm going to now close this. Again, a nice watermark. Now if I return here, we can go back to our custom Watermark.
And we could choose, for example, a Text watermark. In our Text watermarks, we have choice about language, if you have more than one language installed. And you can type in whatever text you want or choose Text. Text in watermarks tends to be all in caps because it's easier to read. So if I want to say that this is a Draft, for example, or a document that is Top Secret or Urgent, but I'm going to say that this is a Draft, and actually this is a specific kind of Draft in our organization. This is called a Review Draft. So I'm going to say Review Draft, and I have a grayscale color that is semi-transparent laid out diagonally this way across the page.
And I'm going to say Apply and OK. And here is my watermark that appears on every page of my document. Now part of the purpose of a watermark is if people make copies of this document, and they're walking around with them, it's really clear that this document is not a document that should be treated as final. And typically, then you will print in color over Do Not Copy. So if somebody makes a black-and- white copy, it's pretty apparent. So watermarks are for draft documents. You rarely see watermarks on final documents that are in circulation.
I'm going to remove my watermark from this document. And we're going to take a look now at our other two options. One is Page Color and one is Page Borders. Page color actually drops a color on the background of the document. Even at our lightest tones, these are relatively dark colors. And these colors will try to print on a printer. On a black-and-white printer, they'll render as a gray. You can choose More Colors and actually select some very light Custom colors, for example, way up in his very light range.
Even then, it's relatively dark in the document. So if you're going to print your document, you might consider whether or not you really want to use Page Color. It's fabulous to use for documents that are going to be viewed largely onscreen. You may not have noticed right away, but if I remove this Page Color and then add it again, the black type is actually easier to read on the yellow even than it is on white. But again, when this document is printed, this will print either as a very pale yellow on a color printer, or it will print as a gray.
It's just one more element that makes the printed document harder to see. My third choice is a Page Border. And a border is exactly what it says it is, a line around the page. So let's throw a box around this page and just see what it looks like. And you'll notice that it provides a nice, crisp look around my page. I can go back into Page Borders and change the Color, if I prefer to something perhaps a little less striking in my document. That now looks like more of a design element. A little problematic here because of the choice of header that I've made but not altogether difficult.
There're also choices to apply, for example, a Shadow, which makes this document look like it's a little three-dimensional here. You have a number of design elements to choose from, page Borders being simply one of them. If your document has sections, you can apply Page Borders to sections of the document, rather than the whole document. And here's where it gets intriguing to me. I can say, in each section, I want to put a border around the first page only. So if you think about the first page of every chapter of a book or manual has a border, that becomes an interesting and useful design element for your readers.
If your document is going to be read online largely or offline, you need to take that into consideration as you think about the kinds of backgrounds that you might want to apply. Particularly for online documents, I encourage you to spend some time thinking about how you could add background design elements that would make your document as interesting onscreen as documents you've created for print are when printed.
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