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Word 2007: Styles in Depth

Using table styles to add professional design


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Word 2007: Styles in Depth

with Mariann Siegert

Video: Using table styles to add professional design

Word comes with 143 built-in Table styles. Yes, 143. These styles allow you to add professionalism and design to your documents with just a click. Paragraph and Font formats, along with color schemes and things like alternating colors of rows and columns - which is called banding, are included in the built-in styles. Now, if you scroll down, you will see a table here. It doesn't have any formatting on it yet. It's kind of blah and bland, and click anywhere inside of this table, and it's going to make this table active, and then we are going to go up here to the top, and you'll see Table tools at the top. And underneath of it, you'll see Design; click on Design.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Using table styles to add professional design

Word comes with 143 built-in Table styles. Yes, 143. These styles allow you to add professionalism and design to your documents with just a click. Paragraph and Font formats, along with color schemes and things like alternating colors of rows and columns - which is called banding, are included in the built-in styles. Now, if you scroll down, you will see a table here. It doesn't have any formatting on it yet. It's kind of blah and bland, and click anywhere inside of this table, and it's going to make this table active, and then we are going to go up here to the top, and you'll see Table tools at the top. And underneath of it, you'll see Design; click on Design.

Here is part of our gallery right here. Keep in mind you do have 143 of these available. When you hold your mouse over each one of these, you'll see a Live Preview - that's pretty neat - of your table. The Live Previews are new to 2007. I really like this ability to be able to see what it looks like before I apply it. Now what about the rest of these styles? Well, this is a gallery, so you'll see, if you click on the More button - it's a little line with arrow pointing down here - if you click on the More button, it's going to show you your gallery of designs here.

You can still hold your mouse over these, and you'll see something moving in the background, but you can't see your Live Preview. Now, I was kind of disappointed until I finally figured out there is a scroll button in the middle of this. So let me show you where that is. Click outside of the gallery to be able to close out of that. Now, click back in your table, make sure it's active, and you've got an up arrow, you've got a down arrow, and then you have the More button. So if you click on this down arrow next to it, you can scroll one-by-one through this gallery, and you can use your Live Preview anywhere you want, and you'll be able to see it actually changing.

I don't know why I call that one of my drive byes. I just couldn't see this going on here. So let's say that we want to make this color coordinated to match the green of our trees here. So click in your table, make sure it is still active, and we are going to go to the More button, and let's say that we want something medium shaded here. How about Medium Shading 2 - Accent 3? Go ahead and click on it, and there it is. Now, if you change your mind, you can just go back up, let's say orange, click on orange, and you've got an orange theme.

Applying any of Word's 143 built-in Table styles is a snap. The Live Preview allows you to test how your style will look prior to applying. Changed your mind? No problem; simply select another color from the Style menu. In upcoming movies, we'll learn how to create our own Table styles, and modify, and customize the layout and design of preexisting Table styles.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

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