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Word 2007 Essential Training
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Using indents


From:

Word 2007 Essential Training

with David Rivers

Video: Using indents

A great way to add some variation to a document or to draw attention to specific paragraphs is to use indents. Indenting a paragraph the right way can save you a lot of hassles when it comes to editing. Most people starting out we'll use the tab key on the keyboard to indent each line in the paragraph and then when they go to add or remove some text later, nothing lines up. Again, using indent keeps every line of the paragraph indented whether you add or remove text later on. So let's open up the document, we'll go to the Office button and click Open.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Using indents

A great way to add some variation to a document or to draw attention to specific paragraphs is to use indents. Indenting a paragraph the right way can save you a lot of hassles when it comes to editing. Most people starting out we'll use the tab key on the keyboard to indent each line in the paragraph and then when they go to add or remove some text later, nothing lines up. Again, using indent keeps every line of the paragraph indented whether you add or remove text later on. So let's open up the document, we'll go to the Office button and click Open.

Now we're going to navigate to our Lesson 5 folder and double-click that. And here's where I'm going to find job posting 5, I'll give it a click and click Open. So this is the document we're going to work with. We'll start by indenting the first line in a paragraph and we can do that with the Tab key on our keyboard. So let's just go over here to where it says "Eat cake Patisserie" and we'll hit the Tab key. So you can see what happens. By default we're indenting only the first line of this paragraph, every other line stays on the left margin.

And it uses the default of a half-inch. So that's fine, there, we'll leave that just like that. Now we'll see what happens when we want to indent every line in the paragraph. So we're going to click next to " Deliver training" right here, and each one of these lines is a paragraph of its own because the Enter key was hit at the end of each one of these. So let's see that happens when we indent them. We're going to do that by increasing the indent using that button up here in the Paragraph group. So this one here will increase our indent, again, by half an inch.

We'll click on the next one, which is "Provide consultation." Now watch what happens because this one wraps around. When we hit the Increase Indent button, the entire paragraph is wrapped around at that half inch mark. So the second line which wraps around automatically is indented as well. Now an even quicker way is to select all of the text to be indented first. So if I was to click and drag it down through all of these lines and go up and hit my Indent button, we'll increase the every single one of those lines, all at once.

That's a lot faster. Now, the defaults can be edited and we can adjust indenting by going a little bit deeper into the Page Layout section. So I'm going to go up here to Page Layout and over here you can see we've got in the Paragraph group, some indenting options. So if I wanted to, for example, I'm going to go down here to the last sentence that says "We thank all applicants" and I'm going to highlight that with a double-click. I can indent this from both sides, if I wanted to. Right from up here. So you can see the left right now is set to zero.

With each click of the up arrow I'm adding .1 of an inch. So I'm going to go all way up to a half-inch. But if I go too far, I use the down arrow. Now the same thing can be done on the right side by using the right arrows. I'll bump that one up to a half inch as well. So what I've got now is a double intent, indenting from both sides to center this paragraph at the bottom of my page. What happens when you increase an indent a little too far? I'm going to go back up to this first one here, "Deliver training", and click just left of the D. Let's go back to the Home tab and increase our indent one more time.

And say whoops, didn't mean to do that! Well, you've got at the button right next to it, which is the Decrease Indent button and that takes us back and that's the best way to do that. So whatever you do, don't use the spacebar or even the Tab key a bunch of times when you want to indent every line in a paragraph. Save yourself some trouble later by using the Indent command now, adding and removing text after the fact won't effect this indenting.

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