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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
A great way to add some variation to a document or to draw attention to specific paragraphs is to use indents. Indenting a paragraph the right way can save you a lot of hassles when it comes to editing. Most people starting out we'll use the tab key on the keyboard to indent each line in the paragraph and then when they go to add or remove some text later, nothing lines up. Again, using indent keeps every line of the paragraph indented whether you add or remove text later on. So let's open up the document, we'll go to the Office button and click Open.
Now we're going to navigate to our Lesson 5 folder and double-click that. And here's where I'm going to find job posting 5, I'll give it a click and click Open. So this is the document we're going to work with. We'll start by indenting the first line in a paragraph and we can do that with the Tab key on our keyboard. So let's just go over here to where it says "Eat cake Patisserie" and we'll hit the Tab key. So you can see what happens. By default we're indenting only the first line of this paragraph, every other line stays on the left margin.
And it uses the default of a half-inch. So that's fine, there, we'll leave that just like that. Now we'll see what happens when we want to indent every line in the paragraph. So we're going to click next to " Deliver training" right here, and each one of these lines is a paragraph of its own because the Enter key was hit at the end of each one of these. So let's see that happens when we indent them. We're going to do that by increasing the indent using that button up here in the Paragraph group. So this one here will increase our indent, again, by half an inch.
We'll click on the next one, which is "Provide consultation." Now watch what happens because this one wraps around. When we hit the Increase Indent button, the entire paragraph is wrapped around at that half inch mark. So the second line which wraps around automatically is indented as well. Now an even quicker way is to select all of the text to be indented first. So if I was to click and drag it down through all of these lines and go up and hit my Indent button, we'll increase the every single one of those lines, all at once.
That's a lot faster. Now, the defaults can be edited and we can adjust indenting by going a little bit deeper into the Page Layout section. So I'm going to go up here to Page Layout and over here you can see we've got in the Paragraph group, some indenting options. So if I wanted to, for example, I'm going to go down here to the last sentence that says "We thank all applicants" and I'm going to highlight that with a double-click. I can indent this from both sides, if I wanted to. Right from up here. So you can see the left right now is set to zero.
With each click of the up arrow I'm adding .1 of an inch. So I'm going to go all way up to a half-inch. But if I go too far, I use the down arrow. Now the same thing can be done on the right side by using the right arrows. I'll bump that one up to a half inch as well. So what I've got now is a double intent, indenting from both sides to center this paragraph at the bottom of my page. What happens when you increase an indent a little too far? I'm going to go back up to this first one here, "Deliver training", and click just left of the D. Let's go back to the Home tab and increase our indent one more time.
And say whoops, didn't mean to do that! Well, you've got at the button right next to it, which is the Decrease Indent button and that takes us back and that's the best way to do that. So whatever you do, don't use the spacebar or even the Tab key a bunch of times when you want to indent every line in a paragraph. Save yourself some trouble later by using the Indent command now, adding and removing text after the fact won't effect this indenting.
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