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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
If you're a veteran Word user, you may be wondering what happened to, or perhaps frantically searching for, the Classic Word Styles box. In Word 2007, Microsoft added the Apply style box to replace the Classic Styles box. During pilot testing they found that a lot of veteran users pleaded for it to be returned, so Microsoft complied and put in the ability to add it to your Quick Access Toolbar. You may find that after you using the Apply Style box, which is the new one, that you don't need it, or like myself, I like having the opportunity to use both of them.
As always, work the way that works best for you. So where is it, and how do I turn it on? We're going to go up here to the Quick Access Toolbar. That's the one that has the Save button, and the Undo, et cetera. We're going to click on the More button. It's the line with the arrow going down. Click on that and then go down to where it says More Commands and click, and it's going to open up this Customize the Quick Access Toolbar and keyboard shortcuts dialog box. Under here where it says Popular Commands, there is an area that has all of the commands that are available.
Scroll down until you see Style. Now, there is two of him here: There's Style and Styles. One has no icon. It's lonely; it's all by itself. You're going to click on the one that says style. Click on Add and then click OK. There it is. So there are a few things to remember about this. There are things that you can still do and a few things that it won't do that the new Apply Style box does. So if you've been following along, you may have noticed in the last movie when we press Ctrl+Shift+S, which used to be their keyboard shortcut to open the Style box, it opens the Apply Style box instead, which is the new one.
So to find out the new keyboard shortcut for your Styles box, the Classic Styles box, just press the Alt key on your keyboard. When you press the Alt key, it'll show you the keyboard shortcuts associated with different ribbons and also with Save, like this number 1 is for Save. Undo is number 2. Well, our Classic box up here is number 4. So that's for me. Yours may have a different number on it. If yours is something different than 4, it probably means that you have more icons that have been added either by you or someone else to yours Quick Access Toolbar.
So what you're going to do is find out what that number is and press the Alt key. So Alt and then your number. Mine's 4, so I'm going to do Alt+4, and it pops me up into my Classic Styles box, and I'm ready to go. Now, I want to apply a style. So let's say that I want to apply a style to California Calm here. I'm going to click anywhere in this paragraph, and I'm going to do my Alt+4 to go into the Styles box, and I'm going to give it an alias name of Ch2 - Ch2 is for California Header 2 - and press Enter, and there it is.
So it still works the same way, as far as that goes. You can still hold down your Shift key and click on the down arrow next to your Classic Style box, and you'll see all your set styles here, not just the styles that are available in this document, but all your pre-built styles. You'll see Tables styles, List styles. You'll see all kinds of styles here, any style you would ever want to pick from. So you could still do that in the Classic, but it's kind of strange. They did leave out that ability to that with that new Apply Style box.
So you cannot do that with it. So again, there are few differences between the two. Another difference is that with the Classic Styles box, if you're creating a new style, it will not add it to your gallery over here, where the new one, when you're creating a new style from there, will. One of the reasons I really like having this available is when I click in my document, no matter where I am, you'll see, up here at the top, what style is in use. So if I move my mouse again and I go over here to the intro paragraph, it says California Intro.
If I go up here to California Calm, remember we applied the California Ch2 Heading style to it, and there it is. If I click down here, it says California Body is in use. So it's a wonderful tool to know exactly what style is in use in your document at all times. Now, once this is opened, it will reside on your Quick Access Toolbar and all your documents, unless you decide to remove it, that is. I know lot of we veteran Word users are happy to see this feature is still available.
For those at are just getting started with styles, it's a great tool to have open and available for use anytime from your Quick Access Toolbar. And it is a great help in knowing, at a glance, what style is in use.
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