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Word 2007: Styles in Depth
Illustration by Neil Webb

Using the classic 2003 Style box


From:

Word 2007: Styles in Depth

with Mariann Siegert

Video: Using the classic 2003 Style box

If you're a veteran Word user, you may be wondering what happened to, or perhaps frantically searching for, the Classic Word Styles box. In Word 2007, Microsoft added the Apply style box to replace the Classic Styles box. During pilot testing they found that a lot of veteran users pleaded for it to be returned, so Microsoft complied and put in the ability to add it to your Quick Access Toolbar. You may find that after you using the Apply Style box, which is the new one, that you don't need it, or like myself, I like having the opportunity to use both of them.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Using the classic 2003 Style box

If you're a veteran Word user, you may be wondering what happened to, or perhaps frantically searching for, the Classic Word Styles box. In Word 2007, Microsoft added the Apply style box to replace the Classic Styles box. During pilot testing they found that a lot of veteran users pleaded for it to be returned, so Microsoft complied and put in the ability to add it to your Quick Access Toolbar. You may find that after you using the Apply Style box, which is the new one, that you don't need it, or like myself, I like having the opportunity to use both of them.

As always, work the way that works best for you. So where is it, and how do I turn it on? We're going to go up here to the Quick Access Toolbar. That's the one that has the Save button, and the Undo, et cetera. We're going to click on the More button. It's the line with the arrow going down. Click on that and then go down to where it says More Commands and click, and it's going to open up this Customize the Quick Access Toolbar and keyboard shortcuts dialog box. Under here where it says Popular Commands, there is an area that has all of the commands that are available.

Scroll down until you see Style. Now, there is two of him here: There's Style and Styles. One has no icon. It's lonely; it's all by itself. You're going to click on the one that says style. Click on Add and then click OK. There it is. So there are a few things to remember about this. There are things that you can still do and a few things that it won't do that the new Apply Style box does. So if you've been following along, you may have noticed in the last movie when we press Ctrl+Shift+S, which used to be their keyboard shortcut to open the Style box, it opens the Apply Style box instead, which is the new one.

So to find out the new keyboard shortcut for your Styles box, the Classic Styles box, just press the Alt key on your keyboard. When you press the Alt key, it'll show you the keyboard shortcuts associated with different ribbons and also with Save, like this number 1 is for Save. Undo is number 2. Well, our Classic box up here is number 4. So that's for me. Yours may have a different number on it. If yours is something different than 4, it probably means that you have more icons that have been added either by you or someone else to yours Quick Access Toolbar.

So what you're going to do is find out what that number is and press the Alt key. So Alt and then your number. Mine's 4, so I'm going to do Alt+4, and it pops me up into my Classic Styles box, and I'm ready to go. Now, I want to apply a style. So let's say that I want to apply a style to California Calm here. I'm going to click anywhere in this paragraph, and I'm going to do my Alt+4 to go into the Styles box, and I'm going to give it an alias name of Ch2 - Ch2 is for California Header 2 - and press Enter, and there it is.

So it still works the same way, as far as that goes. You can still hold down your Shift key and click on the down arrow next to your Classic Style box, and you'll see all your set styles here, not just the styles that are available in this document, but all your pre-built styles. You'll see Tables styles, List styles. You'll see all kinds of styles here, any style you would ever want to pick from. So you could still do that in the Classic, but it's kind of strange. They did leave out that ability to that with that new Apply Style box.

So you cannot do that with it. So again, there are few differences between the two. Another difference is that with the Classic Styles box, if you're creating a new style, it will not add it to your gallery over here, where the new one, when you're creating a new style from there, will. One of the reasons I really like having this available is when I click in my document, no matter where I am, you'll see, up here at the top, what style is in use. So if I move my mouse again and I go over here to the intro paragraph, it says California Intro.

If I go up here to California Calm, remember we applied the California Ch2 Heading style to it, and there it is. If I click down here, it says California Body is in use. So it's a wonderful tool to know exactly what style is in use in your document at all times. Now, once this is opened, it will reside on your Quick Access Toolbar and all your documents, unless you decide to remove it, that is. I know lot of we veteran Word users are happy to see this feature is still available.

For those at are just getting started with styles, it's a great tool to have open and available for use anytime from your Quick Access Toolbar. And it is a great help in knowing, at a glance, what style is in use.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

 
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