Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Using the Word interface

From: Word 2010 Essential Training

Video: Using the Word interface

Before we begin creating, saving and e- mailing and printing documents in Word 2010, we are going to find out how to launch Word 2010, and then take a quick tour of the Word window, so you will know where to find the different kinds of tools and commands that you will use when you create your documents in Word 2010. We will start here on the Windows Desktop. There are a variety of ways to launch Microsoft Word. If you need to open a document that already exists, it's fairly easy to launch Word.

Using the Word interface

Before we begin creating, saving and e- mailing and printing documents in Word 2010, we are going to find out how to launch Word 2010, and then take a quick tour of the Word window, so you will know where to find the different kinds of tools and commands that you will use when you create your documents in Word 2010. We will start here on the Windows Desktop. There are a variety of ways to launch Microsoft Word. If you need to open a document that already exists, it's fairly easy to launch Word.

All you need to do is open the document and Word will automatically be launched to show you that document. So that's relatively easy. What if we want to start from scratch? Well, begin by clicking the Start button, and you will notice that Microsoft Word 2010 appears on the Start menu. It's there because it's pinned there. It's on the top half of the menu, and that's been added to the menu so that it's always available for us. So I can point to the Microsoft Word 2010 icon, and notice that it opens a list of recently used Word files, so that I can easily open one of those.

But what if Word 2010 isn't on your Start menu? We can simply go to All Programs > Microsoft Office, and you will find Microsoft Word 2010 here on the list. If you want this pinned to your Start menu, you can right-click and choose Pin to Start menu to add it there. When we launch Microsoft Word 2010, it opens full screen, brand-new window. We can change how this window appears within Microsoft Windows in the Windows Desktop.

In the upper right-hand corner, you will find the three familiar buttons that allow you to Maximize, Restore, or Minimize a window. So if I simply want to take up a little less room with this window, I can click Restore Down, the center button, and I will get a smaller window. The size of this window, this is exactly how I left it the last time this window was restored down - same position, same size. To make the window full screen again, that Restore Down button has changed to a Maximize button, and I can click here and make it larger.

But what if I am in the middle of creating a document and I have entered some text and I just want to put Word aside for a moment, so that I can be attentive to, for example, Internet Explorer session or something else? I can click the Minimize button and Word then is minimized down to the Taskbar. To open that document again, simply click the Word button, and it's back. Within the document window, perhaps the most striking feature is called the Ribbon. This is the interface that runs from the left to the right side of the screen, all the way across, and we have had this new interface since Word 2007.

The Ribbon has tabs, within the tabs there are groups and individual commands that allow you to modify your text or take specific actions in your document, to be able to insert Pictures or Charts, Headers, Footers, those kinds of things. Most of the time that we spend learning Word, we are actually going to be spending learning how to use the Ribbon to create and modify documents in the ways that we would like to do that. Above the Ribbon is an area of Word that's customizable by you. It's called the Quick Access toolbar.

It's these three buttons here, but you can add other commands to that toolbar as well. So this allows you to have a section of Word where you keep commands that you would like to use on a regular basis. If I click the File tab, we will end up Backstage in Microsoft Word 2010. The Backstage View is where you will Save, Open, Print, and E-mail documents. It's also where you can get great information about a document, like when a document it was Last Modified, who the Author is, or you can prepare documents to be shared.

So you will find a whole wide range of document management features here in Word Backstage. Our Recent list will show us documents that we have opened earlier. So I am going to return and actually open that second document. Now that I have two documents opened, there are a couple of ways that I can switch back and forth between these open documents. I am using Windows 7, so what I show you might be a little bit different for you if you use a different version of Windows. There are a couple of ways to move between them, but the best way is down here on the Windows Taskbar, because you will notice that there's a tab that shows there's more than one document.

I can simply point to it. It will open up the two windows that I have and I can switch between them. I don't even need to click to be able to look at them quickly. Within a window, I will usually move up and down using the scroll bars. On the right-hand side, there's a vertical scroll bar that allows me to move up and down in my document. I can click the boxes at the top or bottom, drag the slider, or at the bottom of the scroll bar, I have a Previous Page and Next Page button that I can click on.

There isn't a horizontal scroll bar, because I don't need one. I can see the entire width of my page here in the window. But if I use the Zoom slider to slide, you will notice that as the document gets too wide to show, a horizontal scroll bar automatically appears. We have the button that allows us to see the ruler. You can turn the Ruler on and off from the Ribbon. But you can actually simply click here to show the Ruler, which allows you to see where you are in your document and to precisely set things like the edges of columns or to position graphics.

But it takes up some space, so click again to turn the Ruler off. At the bottom of our Word window , we have a customizable Status Bar. That shows us what Page we are on, how many Words, spell check. At the right, it has some view buttons that allow us to change, for example, to see how this document would work on the Web, and finally that Zoom slider that we have already used. But this Status Bar is fully customizable. When you right-click on the Status Bar, you will have lots of choices about information that you would like to see.

So you can set this to be able to see, for example, the Formatted Page Number, or to say I don't need to see a Word Count, or the status of your Caps Lock button. These are the tools that are there all the time. There are other tools that only appear when you need them or when you choose to display them. For example, if you click Find, the Navigation Pane will open on the left side of the document window, so that you can use its tools in order to search the document for text or objects.

If you don't want to look at the Navigation Pane anymore, you don't need to use it, simply click the X to turn it off. Other tools appear on the right-hand side. For example, if you said that you wanted to do a Mail Merge, you will notice that the Mail Merge Task Pane opens on the right side. There's no significance to whether it opens on the left or the right, except that there are times that you would like to have two tools open at once. So the tools that are allowing you to complete a task tend to open on the right, and the tools that allow you to move within the document tend to open on the left, because you could actually have them both visible to you at the same time, like this.

Close the Task Pane and the Navigation Pane in exactly the same way, simply click the X. Finally, if you add an object, for example, if I simply quickly insert a picture here, I will get some additional tabs on my Ribbon that didn't even exist previously. I now have a Format tab. That's a set of picture tools. That wasn't there a moment ago. It's only there because I have a picture selected. It provides a rich group of tools that are specific to pictures. Notice that when I click out of the picture, that tab goes away.

Now I am back in my document. But when I have an object in my document and I select it, I will get an appropriate set of tools at the right end of the Ribbon that are supplied by Microsoft Word 2010. When we are done using Word, we will go backstage to Save our documen,t or to Close a particular window, or Exit Word entirely. If we have made any changes to a document since we opened Word, we would be prompted to Save our changes. We won't be saving this document. We will simply Close Microsoft Word.

That concludes our brief tour of the Word 2010 Application Window. Now that you know where to find the features that you will use in Word, it's time to see how each of these tools works. So fasten your seat belts, and let's move on to the next movie.

Show transcript

This video is part of

Image for Word 2010 Essential Training
Word 2010 Essential Training

89 video lessons · 58475 viewers

Gini Courter
Author

 
Expand all | Collapse all
  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.